Chapter 2 Enterpise Structure & Global Settings
Chapter 2 Enterpise Structure & Global Settings
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Tolerance Groups....................................................................................................22
24.1.
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For doing the configuration we use the following path on the SAP application screen:SAP Easy access Screen Tools Customizing IMG SPRO- Edit Project
Note: Configuration for all the modules will be done here. The above path will not be
referred henceforth; we will directly refer to the IMG node.
1. Define Company
Via Menus
OB15
Click on
to save.
to save.
Select Continue
Henceforth, for all configuration steps select
to continue your configuration and save in
same Transport Request. You need not create a separate Transport Request for each
configuration step.
OB45
Click on
Click on
and click on
Click on
OX02
A company code is an independent organizational unit accounting that contains its own set of
books of accounts from which financial statements (BS, P&L statement) can be drawn for legal
purposes.
Since most government and tax authorities require the registration of a legal entity for every
company, a separate company code is usually created per country.
Certain information is mandatory for creation of company code:
1. Currency
2. Language
3. Company code key ( 4 digit alphanumeric key)
4. Name & Address
Click on
Select
and Click on
SPRO
Typical functional areas are Sales, Production, Marketing, Administration and Research &
Development.
These are various Functional Areas available in IDES system. If you want to create new one
click on New Entries and give Functional Area and Descriptions.
OF01
The financial management area is an organizational unit within accounting which structures
the business organization from the perspective of Cash Budget Management and Funds
Management.
You define the functional characteristics of FM areas separately for both Cash Budget
Management and Funds Management in the implementation guide for each of these areas.
To be able to take advantage of the high degree of integration in the SAP system, you must link
the FM areas with organization units from other applications. For example: if you assign a
Financial Accounting document to a Funds Management object (such as a commitment item or
funds center), the system has to determine an FM area, so that it can record the data in Funds
Management. For this reason, you must specify how the appropriate FM area is to be
determined.
Click on
Click on
6. Define Segments
Via Menus
SPRO
If you define your profit centers, you can enter an associated segment in the master record
of a profit center. The segment is then derived from the assigned profit center during
posting.
Click on
OB16
Click on
to save
OX38
Click on
to save.
OF18
Click on
Via Menus
OB28
Fiscal Year Variant: FYV is nothing but the accounting year/financial year for a company code.
In SAP system FYV might be following Calendar year (January-December) or might not be
following.
FYV contains the definition of Posting periods and special periods. Special periods are used for
postings that are not assigned to time periods, but to the process of period end closing. In total
you can define 16 periods.
SAP delivered predefined Fiscal year variants like K4, V3, V6, V9 etc., which can be used
directly without creating any new FYV. If these FYV are not suitable for your country you can
create new FYV.
11.
Via Menus
OB37
We are going to use FYV K4 for company code 1009
Click on
to save.
10
Posting Period Variant controls the opening and closing of a particular period. You can post
financial documents only if the period is open for posting otherwise not.
Via Menus
OBBO
Click on
Click on
13.
Via Menus
OBBP
Click on
11
In this activity you specify for each variant which posting periods are open for posting. Two
intervals are available for doing this (period 1 and period 2). For every interval, enter a lower
period limit, an upper period limit and the fiscal year.
You close periods by selecting the period specifications so that the periods to be closed are no
longer contained.
There must be at least one entry for each variant. This entry must have + in column A; the
columns "From acct" and "To account" may not be filled. In the columns for the posting periods,
you specify the periods which are to be opened for the variant. Via further entries, you
determine more specifically which periods are to be opened for which accounts.
Via Menus
OB52
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Definition: COA contains the list of GL accounts. All the GL A/cs are bundled together and
kept in general + company code specific data in COA.
For each company code, you need to specify which chart of accounts is to be used. Several
company codes can use the same chart of accounts.
There are three type of Chart of accounts :
Operative chart of accounts: A chart of accounts must be assigned to each company code.
This chart of accounts is the operative chart of accounts and is used in both financial accounting
and cost accounting.
Country-specific charts of accounts: These are structured in accordance with legal
requirements of the country in question
Group chart of accounts: This is structured in accordance with requirements pertaining to
Consolidation.
Via Menus
OB13
Click on
Click on
13
Via Menus
OB62
Click on
17.
Via Menus
OBD4
Click on
14
Double click on anyone of the Account Group rows to get the field status groups.
To get Field status for a Group, select the group and click on
. This gives
Groups and double clicking on it, we can see the detailed field status for each field:
15
You can change field status for any field based on the requirement.
18.
Via Menus
OB53
Retained earnings are the difference between the revenue and expenses. Input Chart of
Accounts when asked for.
16
Via Menus
OBC4
Field status variant has many field status groups. The FSG regulates whether for a given GL
account, a field like text/assignment should be made as required or optional at transaction level.
. Press Enter
17
Select Field status group G001 and double click on the group.
It shows a summary of the group. Double click on
will take us to details field status level.
the same
to go to next group.
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Via Menus
OBC5
Click on
21.
Via Menus
OBA7
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Click on
22.
. On the main page make sure to change the description of the doc type.
Via Menus
OB41
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Customers Vendors
Dr
Cr
Dr
Cr
0
1
2
3
General Ledger
Dr
Cr
4
5
40
01
11
21
31
2: Reverse
Invoice/Credit Memo
02
12
22
32
3: Bank Charges/
Reverse Bank Charges
03
13
4: Other Receivable
Payments
04
14
24
34
5: Outgoing / incoming
payments
6: Payment Clearing
7: Other Clearing
8: Payment Clearing
9: Spl GL Transactions
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09
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35
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50
Assets
Dr
Cr
7
7
70
Materials
Dr
Cr
8
9
75
0: Inventory Taking
1: Inventory Cost
2: Inventory Difference
3: Price Difference
4: Consumption
5: Change in Stock
6: GR/IR
80
81
82
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84
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86
90
91
92
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9: Stock Inward
Movement
89
99
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Via Menus
FBN1
Select
24.
Tolerance Groups
There are 3 types of tolerance groups:
1. Employee tolerance group
2. GL Account tolerance group
3. Customer/Vendor tolerance group
24.1.
Via Menus
OBA4
Click on
22
Select
We have assigned blank tolerance group for each of the company codes. Double click on any
one entry
Please note the group is Blank. If needed be we can create different Groups and assign as
shown below.
Select
25.
Via Menus
OBA0
Click on
23
Select
26.
Via Menus
OBA3
Click on
Select
24
Global Parameters
IMG Financial Accounting( new) Financial Accounting Global
Settings (New) Global Parameters for Company code Enter Global
Parameters
Via Menus
OBY6
Select the company code and double click on it.
Make sure that the assignments done at various places are correct. COA, Company,
Fiscal year variant, Credit control area, field status variant, posting period variant are to
be carefully checked.
Please ensure to enter VAT registration no.
Click on
icon on the left, the detailed address of the company codes opens up.
Make sure that this is correct. It gets printed in various correspondences and other
important documents.
25
Controlling area configuration is the starting point of configuration in CO module, which will
enable us to configure cost center, internal order, profit center, product costing and then the
profitability analysis modules.
We will configure Controlling area 1001 (ABC Group). The management of ABC Group would
like to have a single controlling area, so that they can have cross company code controlling.
That means all company code of ABC Group worldwide will be assigned to this controlling area
in future.
Currently, ABC group has only one company code 1009 ABC Electronics Inc and this company
code will assigned to controlling area 1001 ABC Group. A group is located in Germany and
currency used for group reporting is EUR (Group currency)
Via Menus
OKKP
26
Select
Click
Double click on
If you have already created master data, you cannot then remove the company codes already
assigned. However, you can assign more company codes to the controlling area.
27
Select
Select
28
Via Menus
0KE5
Select
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Via Menus
KE59
This function lets you create the dummy profit center for the current controlling area.
The dummy profit center is updated in data transfers whenever the object to which the data was
originally posted (cost center, order, and so on) is not assigned to a profit center. This ensures
that the data in Profit Center Accounting is complete. You can later send the data on the dummy
profit center to the other profit centers using assessment or distribution.
You create the master record for the dummy profit center using this special transaction. To
change or display it, use the normal profit center maintenance functions.
The name of the dummy profit center is displayed in the controlling area settings for Profit Center
Accounting.
Click
30
Select
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