Professional Documents
Culture Documents
ConstHS Policy1109
ConstHS Policy1109
H&S
P o li c y & P r o c e d u r e s
Last Reviewed:
Next Scheduled Review:April 2010
Issue
Amended By
Comments/Details
Employees are encouraged to bring to the attention of their manager, any aspect of this
policy which in their opinion is inadequate or unworkable. All such comments will be
considered and evaluation prior to the policy being updated. The Policy and
Arrangements will be reviewed on at least an annual basis, provision will also be made to
undertake a review in the event of the introduction of new, or the amendment of existing
legislation, codes of practice or guidance notes.
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CONTENTS
Section 1
General Statement of Health & Safety Policy
Section 2
Organisation & Responsibilities
Organisation
Implementation of the Policy
Responsibilities
Managing Director
Directors
Contracts Manager
Office Staff
Design Engineer
Works supervisor
Employees (including labour only contractors)
Sub-Contractors
Health and Safety Consultants
Safety Committee and Employee Consultation
Communication of Health and Safety Information
Section 3
General Arrangements & Requirements
Control of Noise
Health Hazards
Control of Substances Hazardous to Health
Hazard Warning symbols
Asbestos
Personal Protective Clothing and Equipment
Safety Helmets
Manual Handling and Lifting
Construction Design and Management
Electrical Risks
Control of Vibration at Work
Work at Height Regulations 2005
Step Ladders
Ladders
Lone Working
Violence and Harassment
Health Surveillance
Section 4
Safety Procedures
Site Tidiness
Demolition
Scaffolding
Step-Ladders, Trestles & Staging
Ladders
Lifting Operations
Lifting Gear
Roof Work
Electrical Power Tools
Electricity
Compressed Air Power Tools
Abrasive Wheels
Entry into Confined Spaces
Highly Flammable Liquids (HFL's)
Liquefied Petroleum Gas (LPG)
General Welding & Cutting Operations
Electric Arc Welding
Gas Welding
Mobile Access Equipment
Cartridge Operated Fixing Tools
Section 5
Method Statement Requirements and Pro forma
Section 6
Permit to Work Procedures & Pro forma
Section 7
Risk Assessment Policy
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Section 8
An Overview of the CDM Regulations
Section 9
Contractors (Health, Safety & Welfare) Start-up Procedures
Section 10
Health and Safety Induction Record/Checklist
Appendix A
Miscellaneous Forms
Appendix B
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Section 1
General Statement of Health & Safety Policy
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Signed:
Date: 10 November 2009
David Lewin
Managing Director
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Section 2
Organisation & Responsibilities
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ORGANISATION
The effectiveness of the Safety Policy is dependant on the people who are responsible for
ensuring that all aspects of work, whether in the office or on site, are carried out with due
consideration for safety and with minimum risk to health.
Ultimate responsibility lies with the Managing Director, but specific duties are delegated to
others according to their experience and training.
Company Directors and senior management, both individually and collectively, will ensure
that this policy is applied throughout the whole company and that those employed by the
company are kept fully informed of its content.
Contracts Managers will ensure that this policy is adopted by all employees, subcontractors and visitors to any specific site.
Each individual person has a duty of care to himself as well as to all those they come into
contact with during any part of the working day.
To assist the company in fulfilling its duties and obligations, an in-house competent
person/or external safety consultancy will be appointed to provide health and safety
advice and assistance to the management and employees of London Wharf Plc. The
contact details for this person will be clearly displayed on the company notice board.
Induction Training
CoSHH Assessments
Risk Assessments
DSE Assessments
Portable Appliance Testing
Manual Handling Assessments
Fire Warden
First Aid Appointed Person
PPE Inspections
Workplace Inspections
Work Equipment Inspections
Subcontractor Assessments
- DSE Users
- Competent Electrician
- PPE Users
-
At the planning stage, full account is to be taken of those factors that help to eliminate
injury, damage and waste, and decisions about other priorities (e.g. programme and profit)
are to take proper account of health and safety requirements.
Specific and precise arrangements will be developed and implemented, as the case may
be, to enable the Policy and Procedures to be implemented. Safe systems of work,
incorporating where applicable, safety reviews and hazard identification/risk assessments,
are to be established, implemented and monitored so as to ensure appropriate standards
of safety at all times.
High standards are to be applied in complying legislation regarding the health and safety
of members of staff and others affected by our acts and omissions, proper attention will
also be paid to environmental issues.
High standards of cleanliness, hygiene and housekeeping are to be maintained at all
times, while safe, adequate and clear means of access and egress to places of work will
be provided and maintained.
All members of staff will be provided with appropriate and suitable personal protective
clothing and equipment, appropriate to the work which is to be undertaken. Full training
and instruction in the use, maintenance and storage of such equipment will be provided to
members of all staff.
All accidents, no matter how minor, are to be reported and recorded in the companys
accident book. Significant accidents will be promptly investigated to ensure that the
appropriate preventative measures are implemented to prevent a recurrence as
appropriate.
The accident book is located in the following location:
Main Office
Managing Director
Safety training programmes are to be promoted with the object of achieving personal
awareness of risks and hazards, and knowledge of personal responsibility.
Responsibility and accountability in relation to the prevention of accidents, ill health,
injuries and damage is to be specified clearly and in writing to all employees.
Facilities for joint consultation on matters of safety, health and welfare will be available
through the Company. The agreements reached through these consultations will be taken
into account, when the policy is reviewed, periodically as required.
Arrangements for the implementation of the Policy are the responsibility of the Directors.
The Policy is to be explained to all new staff as part of their induction training, before they
start work, and a copy of the policy will be made available for reference by any member of
staff.
An annual review of the Health and Safety Policy and Procedures Manual will be carried
out in conjunction with our safety advisors to ensure that the procedures and controls
remain valid and relevant to our work activities. Further reviews may be carried out as
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and when required. All updates and amendments to the documentation will be circulated
to all of the Companys Personnel.
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RESPONSIBILITIES
Managing Director
The Managing Director has responsibility for:
The overall implementation of the companys Health and Safety policy for to prevent
injury, ill health, damage and wastage.
Ensuring that safety directives (new legislation, etc) are conveyed through all
management levels down to site.
Setting a personal example when visiting sites by wearing the appropriate protective
clothing and equipment, whilst complying with all site rules and ensuring that the site
management team are made aware of any potentially unsafe conditions or practices
which he may come across.
provisions
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are
made
available
for
the
Directors
The responsibilities of Director's include:
Knowing and promoting the companys policy for Health and Safety and ensuring
that it is brought to the notice of all employees.
Insisting that best working practices are adopted throughout the company, as laid
down within Codes of Practice, and that work is planned and carried out in
accordance with the statutory provisions.
Ensuring that tenders are adequate and allow for sufficient welfare facilities, safe
working methods and equipment to avoid injury, damage and wastage.
Promoting the liaison on health and safety matters between the company and others
working on the site, including the CDM Co-ordinator, Principal Contractor, Designers
and other Contractors.
Setting a personal example when visiting sites by wearing the appropriate protective
clothing and equipment, whilst complying with all site rules and ensuring that the site
management teams are made aware of any potentially unsafe conditions or
practices which he may come across.
Arranging for regular meetings with the appropriate personnel to discuss company
accident prevention, internal performance, contractor performance and future
possible improvements etc.
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Contracts Manager
The responsibilities of the Contracts Manager include:
Assisting in the monitoring the effectiveness of the companys Health and Safety
Policy against the safety performance of the company. Initiating any changes,
developments and amendments to the policy as and when necessary.
Promoting an interest and enthusiasm for health and safety matters throughout the
company and fostering, within the firm, an understanding that injury prevention and
occupational hygiene are an integral part of business and operational efficiency.
Ensuring that the directors, managers and employees are aware of their
responsibilities and that each administers the requirements of this policy.
Reporting to the Board on all matters relating to safety and training, new safety
directives and legislation and seek to establish the companys response. As a result
instigate the necessary changes throughout the company.
Obtaining copies of the legislation and any codes of practice for issue to
senior management.
2.
3.
4.
Regular site inspections to see that only safe methods of working are in
operation and that all regulations and procedures are being observed.
Understanding the company policy for Health and Safety and ensure that it is readily
available on each site. Planning all works in accordance with its requirements and
ensuring that working methods are regularly examined to establish if improvements
or modifications should be made. Have a wide knowledge of the requirements of the
Construction Regulations and other relevant legislation.
Ensuring the allocation of adequate resources to cover sound working methods and
reasonable welfare facilities.
Ensuring that any electricity supply is installed and maintained in a safe and proper
manner. Protecting all overhead services in accordance with the service authorities
recommendations and this company policy before work starts.
Ensuring that any design calculations for unusual scaffolds or working platforms are
independently checked.
Setting a personal example when visiting sites by wearing the appropriate protective
clothing and equipment, whilst complying with all site rules and ensuring that the site
management teams are made aware of any potentially unsafe conditions or
practices which he may come across.
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Office Staff
The responsibilities of the Office Staff include:
Reading and understanding the companys Safety Policy and carrying out all work in
accordance with its requirements.
Not trying to use, repair or maintain any office equipment or machinery for which you
have not received full instructions or training. Any defects should be reported
immediately to the Contracts Manager.
Identifying the position of the First Aid Box, fire fighting equipment and emergency
exits. Knowing the procedure in the event of a fire.
Warning new employees, particularly young people, of known hazards and office
procedures.
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Design Engineer
The responsibilities of Design Engineers include:
Reading and understanding the policy for Health Safety and Welfare and ensuring
that it is brought to the notice of those under your direction.
Ensuring that information affecting the health and safety of any person on a
proposed site is brought to the attention of the Contracts Manager, in particular:
Establishing records of any underground services laid on site and ensure that,
wherever possible, these are defined by marker posts and signs.
Undertake all design work in accordance with current best practice, giving
consideration to the elimination and control of all potential hazards likely to be
encountered during the construction, maintenance or stripping out of the works.
Recording all potential hazards and risks associated with the works, whilst ensuring
that those affected by the specific operations are kept informed.
Report to the Works Supervisor any unsafe situation observed whilst on site.
Carry out your own work in a safe and professional manner, take the appropriate
precautions when working on or near public roads, wear any necessary protective
clothing or equipment.
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Works Supervisor
The responsibilities of the Works Supervisor include:
Understanding the company Health and Safety Policy and ensuring that it is brought
to the notice of all employees, particularly new starters. Carrying out all work in
accordance with its requirements and bringing to the notice of the Contracts
Manager any improvements or additions which may be necessary.
Organising sites so that work is carried out to the required standard with minimum
risk to employees, other subcontractors, the public, equipment or materials.
Ensuring that registers, records and reports are up-to-date and properly filled in and
ensure that they are kept in a safe place. Ensure that copies of regulations are
available and statutory notices are prominently displayed.
Where necessary, issue written instructions setting out the method of work.
Ensuring that all hazardous materials are properly marked, used and stored, as
outlined in the COSHH assessments.
Planning and maintaining a tidy site. "A safe site is a tidy site".
Arranging for the delivery and safe stacking of materials to avoid double handling
and ensuring that off-loading and stacking is carried out in a safe manner.
Ensuring that all information available relating to underground and covered services
on the site are obtained and available on site, and that such services are located,
marked and plotted accurately before work starts.
Satisfying yourself that the competent persons appointed to make the necessary
inspections of scaffolding, excavations, plant, etc have sufficient knowledge and
experience to evaluate all aspects of safety relating to the item being inspected.
Request proof of competence where necessary.
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Ensuring that sub-contractors are aware of their responsibilities for safe working and
that they are not required or permitted to take unnecessary risks. Stop any work if
you consider that there is an imminent risk of serious injury to any person.
Ensuring that any electricity supply is installed and maintained in a safe and proper
manner.
Ensuring all electrical equipment has been tested for safe working, tagged and a
register kept, by a competent electrician. No electrical equipment will be brought on
to site, by anyone, including sub-contractors, without the appropriate proof of regular
testing.
Ensuring all plant and equipment is tested at the statutory intervals and will not be
brought onto site by anyone, including sub-contractors, without the appropriate
certified proof of regular testing.
Checking that all machinery and equipment on site, including power and hand tools,
are maintained in good condition and that all temporary electrical equipment is not
more than 110 volts.
Ensure that any accident on site which results in an injury to any person (not just
employees) and/or damage to plant or equipment is reported in accordance with
company policy.
Ensuring that adequate fire precautions are provided for site offices and welfare
facilities and that any flammable liquids or liquefied petroleum gases are stored and
used safely.
Where applicable cooperate with the company's Health & Safety Consultants and
ask for advice before commencing new methods of work or potentially hazardous
operations.
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It shall be the duty of every employee, while at work, to take reasonable care of the
health and safety of himself and of other persons who may be affected by his acts or
omissions at work.
As regards to any duty or requirement imposed on his employer or any other person
by or under any of the relevant statutory provisions, to co-operate with him so far as
it is necessary to enable that duty or requirement to be performed or complied with.
Employees are reminded here that a breach of safety procedures could possibly result in
disciplinary action being taken by the company, and that provision is made in the Health
and Safety at Work Act 1974 for certain breaches to be actioned by the Health and Safety
Executive. In simple terms this means employees shall:
Read and understand the company Health and Safety Policy and carry out your
work in accordance with its requirements
Wear safety footwear at all times and use, where necessary, all protective clothing
and safety equipment provided, eg safety helmets, respirators, etc
Work in a safe manner at all times. Do not take unnecessary risks which could
endanger yourself or others. If possible remove site hazards yourself, eg remove or
flatten nails sticking out of timber, tie unsecured access ladders, etc
Warn other employees, particularly new employees and young people, of particular
known hazards
Do not use plant or equipment on work for which it was not intended, or if you are
not trained or experienced to use it
Report to your supervisor any person seen abusing welfare facilities provided
Report any injury to yourself which results from an accident at work, even if the
injury does not stop you working
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Sub-Contractors
All sub-contractors will be expected to comply with the companies Health and Safety
Policy and submit their own Health and Safety Policy and procedures to the company for
verification.
Sub-contractors will receive a copy of this companys Safety Rules and Requirements and
sub-contractors operatives will be expected to be fully aware of what is required of them
whilst working on the companies sites.
All work must be carried out in accordance with the relevant statutory provisions and take
into account the safety of others on the site including the general public. All subcontractors employees must comply with any safety instruction given to them by the
Works Supervisor.
All plant, equipment and tools brought onto site by sub-contractors must be safe and in
good working condition, fitted with any necessary guards and safety devices, and with any
necessary certificates available for checking. All operatives must be adequately trained in
the use of such plant and equipment and, where appropriate, provide proof of their
competence.
Employees of sub-contractors are not permitted to alter any scaffold provided for their
use, or use, or interfere with any plant or equipment on the site unless authorised and
competent to do so. Where sub-contractors are required to hire or erect scaffolding (or
other working platforms) they shall ensure that it is inspected at weekly intervals by a
suitably trained and competent person and the appropriate inspection report is completed.
No power tools or electrical equipment of greater voltage than 110 volts may be brought
onto site. All transformers, generators, extension leads, plugs and sockets must be to the
latest British Standards for industrial use and in good condition. All such equipment must
be regularly tested for safe working and suitably tagged in accordance with the
requirements of this policy.
Any injury sustained or damage caused by sub-contractors employees must be reported
immediately to the Works Supervisor.
Sub-contractors informed of any hazards or defects noted will be expected to take
immediate action. Sub-contractors will provide the Works Supervisor with the name of the
Responsible Person they have appointed to manage and control their works.
Suitable welfare facilities and first-aid arrangements in accordance with the Regulations
must be provided by subcontractors for their employees, unless arrangements have been
made for sub-contractors employees to have the use of shared facilities, in which case
notification will be issued detailing the shared facilities provided. Subcontractors will be
required to provide, when appropriate, that at least one of their workforce on site is a
suitably trained first-aider.
Any material or substance brought on site which has Health, Fire or Explosion risks must
be used and stored in accordance with regulations and current recommendations, and
that information must be provided to the Works Supervisor and any other person who may
be affected on or off the site.
Sub-contractors are particularly asked to note that workplaces must be kept tidy and all
debris, waste materials, etc cleared as work progresses.
It is our policy that all operatives, sub-contractors, visitors, etc on the companys sites will
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wear safety helmets and protective footwear at all times other than in areas specifically
designated no risk areas by the Works Supervisor or Principal Contractor. Sub-contractors will be required to provide and wear and/or use any appropriate items of
protective clothing and equipment required for the process in which they are engaged.
London Wharf Plc will only appoint competent contractors, an assessment of each
contractor engaged by the company will be carried out before such contractors are
employed for the first time and at regular intervals thereafter.
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Providing general assistance to the company in the fulfillment of its obligations and
duties as set out in statues and by clients/principal contractors
Providing assistance in the formulation of safe systems of work and project specific
method statements
Assisting, where required, with the initial implementation of the changes required by
changes to safety legislation
Suggesting suitable training for employees, posters, reference texts, films etc to
provide awareness of safety management, accident prevention and hazards to
health
It is the responsibility of the company to ensure that the Safety Consultants are notified
whenever assistance or support is needed.
The Safety Consultants should ensure that regular systematic inspections are carried out
on all sites through scheduled and un-scheduled visits where requested to do so. Formal
inspection reports will be completed for all such inspections and issued to the companies
Contracts Manager. Such reports will not only identify potential hazards and comment on
the operatives compliance with the safety policy and procedures, but will also recommend
improvements to working methods and any training considered necessary for the site
operatives and supervisory teams.
The visiting Safety Inspector shall, wherever possible, be accompanied by the works
supervisor or other responsible person when making his inspections.
The Safety Inspector will keep and analyse site inspection reports and concentrate on
weaknesses that may become evident from such reports. The Safety Inspector will stop
work if, in his opinion, the place, condition or method of work is dangerous.
The contact details for the companys nominated Safety Consultant will be displayed on
the company notice board.
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Monitor and review the effectiveness of the Safety Policy and Procedures
Discuss any accidents or incidents that have occurred since the last meeting,
investigate any commonality and instigate procedures for future prevention
Consider amendments in the light of changing methods, requirements and
legislation
Receive and consider any reasonable request, recommendation or report on
matters of health and safety from any employee and advise on any decision made
Report and communicate on safety matters with all personnel
Discuss any breaches of regulations and take steps to prevent re-occurrence
Provide an open forum for the development of best practice
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Section 3
Arrangements
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Contractors/Sub-Contractors
Prior to the award of any contract or package of works to any sub-contractor, London
Wharf Plc will first carry out a full competence and resources assessment to ensure that
each organisation appointed has the necessary skills and resources required to
successfully carry out the required works. A competence and resources questionnaire will
therefore be issued to all such organisation, the contents of which will be reviewed by
contract or Contracts Manager. From time to time, checks will be made to ensure that the
assessment remains valid.
All sub-contractors shall be issued with a copy of the Company Health and Safety Policy
Statement and a list of Safety Rules and Requirements. The following paragraph will be
inserted in all contracts to sub-contractors.
"Please refer to the enclosed copy of our Company Health and Safety Policy
Statement and list of Site Safety Rules and Requirements. Your acceptance
of this contract will be deemed to include acceptance of the requirements of
our company policy and those of both our Clients and the Principal
Contractor. Please contact the Contracts Manager should you require
further information on any matter in connection with health, safety or
welfare.
Furthermore no contractor or sub-contractor will be permitted to commence their works
until a 'Contractors (Health, Safety & Welfare) Start-up Form' has been completed and
returned, with any other required documentation, such as risk assessments and method
statements.
Suppliers
The following paragraph will be inserted on all orders to suppliers or hire companies
providing any article or substance for use at work.
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"In accordance with Section 6 of the Health and Safety at Work etc Act 1974
we would be pleased to receive your confirmation that the article or
substance to be supplied is safe and without risk to health and safety when
properly used. Also, in accordance with the above, please supply details of
any tests or examinations carried out and full instructions for the safe use of
the article or substance. Reference should also be made to the Provision
and Use of Work Equipment Regulations 1998".
All information received from suppliers will be passed to the Contracts Manager for
implementation or reference on site.
Training
All staff shall receive appropriate training in their responsibilities as defined in this policy,
training will be updated at regular intervals and whenever changes in legislation or
working methods require.
Sub-contractors are required to demonstrate that their employees, where required, have
undergone similar appropriate training and are competent to undertake the specific work.
Whilst appropriate qualifications are required by the company before employment begins,
it is not accepted that training will cease for that employee. This policy requires all
employees to continue training during the course of their employment.
The company will provide such staff training as is appropriate and necessary for the
requirements of their duties. All training will be mandatory with records of any training
being kept. Employees are encouraged to enquire about suitable training where they feel
it would be beneficial.
Notifications
The Contracts Manager will make any necessary notifications to the Fire Service,
Ambulance Authority and HSE.
The Contracts Manager will notify relevant authorities as required by specific policy
sections, eg Underground and Overhead Services, Explosives, Demolition, etc.
The Contracts Manager will satisfy himself that the Health and Safety Executive have
been informed of all new sites which are notifiable under the CDM Regulations. Where
appropriate, the Contracts Manager will ensure that details of the Client, the CDM Coordinator and the Principal Contractor are displayed on site using Form F10, as required
by the CDM Regulations.
Protection Of Public
All necessary measures required for the protection of the public will be allowed for and
planned, taking into account Section 3 of the Health and Safety at Work Act 1974 and in
particular, the recommendations contained in HSE Guidance Note GS 7 - Accidents to
Children on Construction Sites.
Consideration will be given at the planning stage to any operation for the protection of the
public. All working areas should be protected with suitable barriers, fencing or screens to
reduce the risk of injury and prevent unauthorised access into the working area by the
general public or unaccompanied visitors.
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Documentation
The Contracts Manager will ensure that a complete copy of, or where appropriate,
relevant extracts from the company Health and Safety policy are made available at the
site/workplace for reference. A copy of the current Employers Liability Insurance
Certificate and Principal Contractors site rules should also be issued for display.
All necessary statutory notices, regulations and registers and accident report forms will be
issued to and maintained on site.
The Works Supervisor must ensure that all registers, site inspection reports and other
documentation relating to health and safety are returned to his office for safe keeping
upon completion of the contract and that the Managing Director is responsible for ensuring
this documentation is maintained in a safe place for a minimum of three years.
Monitoring Policy
Employees are encouraged to bring to the attention of their immediate supervisor areas in
which, in their opinion, this policy appears inadequate. All such comments will be passed
to the safety committee for their consideration and review.
This policy and arrangements will be reviewed on at least an annual basis, provision will
also be made to undertake a review in the event of the introduction of new, or the
amendment of existing legislation, codes of practice or guidance notes.
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III. Provision of breaks, task rotation and requirement for constant information
transfer.
IV. Ability of the user to dictate the pace of the work.
V. The physical environment such as: temperature; level of desk clutter; adjustability
of furniture/monitors and glare factors.
VI. Software features such as: ability to recover from errors; colour contrast; size of
fonts
VII. Individual factors such as health, level of training/experience and pre-existing
health conditions.
The company does not underestimate the impact of such factors (if adverse) on the health
of employees and shall endeavour to control such risks by means as stringent as is
reasonably practicable.
All workstations should be subject to a DSE assessment, this should be carried out by a
competent person and the findings of the assessment shall be communicated to those
affected.
The safe use of Display Screen equipment and workstations in general are covered in the
Health and Safety (Display Screen Equipment) Regulations 1992.
Further information is contained in the appropriate Approved Code of Practice.
The use of display screen equipment and workstations should be planned so that there
are regular breaks or changes of activity. All display screen equipment and workstations
should be subjected to a specific risk assessment and any identified risks should be dealt
with appropriately.
Ensure that workstations satisfy the minimum requirements which are set for the display
screen itself, keyboard, desk and chair, working environment and task design and
software. Display screens, seating and workstations should all be fully adjustable to suit
the individual.
The Contracts Manager (or other nominated person) will be responsible for ensuring that
the requirements are adhered to.
The company will provide all information and training necessary to comply with the
relevant regulations.
The company will provide appropriate eye and eyesight tests to users of display screen
equipment and, where necessary, supply special spectacles where normal ones cannot
be used.
Company Offices
All offices and office facilities will be provided and maintained in accordance with the
Workplace (Health, Safety and Welfare) Regulations 1992.
Fire precautions shall be provided and maintained in accordance with the requirements of
Regulatory Reform (Fire Safety) Order 2005 and recommendations given by the Fire
Service.
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The Contracts Manager, (or alternatively a nominated person), will ensure that a
procedure is drawn up to be followed in the event of fire and that key personnel are given
training in the procedures and use of fire fighting equipment. Fire drills will be organised at
six monthly intervals, date of drill and comments to be recorded. All fire extinguishers will
be provided in accordance with the latest British Standard and will be serviced and
maintained at regular intervals, as recommended by manufacturer. All fire alarms will be
checked monthly and the test recorded. All fire exits will be checked at the start of each
day by the nominated responsible person.
The nominated person will ensure that all office machinery is sited and maintained
correctly and is serviced in accordance with the manufacturers recommendations. All staff
required to use office machinery will be given training and instruction in its use.
Office layouts will be planned to avoid trailing cables on floors to office equipment. All
accesses, stairways, fire exits, etc will be kept clear of materials and well lit.
Proper facilities will be provided for office staff required to reach items from high shelving.
Site Offices
Where applicable, site offices will comply with the requirements of the Workplace (Health,
Safety and Welfare) Regulations 1992 or the Construction (Design and Management)
Regulations 2007 as applicable.
The Contracts Manager will undertake a fire risk assessment as required under the
Regulatory Reform (Fire Safety) Order. All fire precautions in accordance with current
beat practice shall be supplied and maintained. All fire extinguishers shall comply with the
relevant British Standard and will be serviced and maintained at regular intervals. Training
will be provided to members of staff in their use.
All site offices must be cleaned out daily and waste paper shall not be allowed to
accumulate.
Any liquefied petroleum gas heating appliances shall be used in accordance with the
requirements of company policy. Reference should be made to the relevant section on
LPG in this policy.
Any electrical installation shall be to the requirements of the lEE Regulations and shall
only be installed, tested, altered and maintained by competent qualified electricians.
Fire Precautions
Fire precautions will be provided and maintained to the requirements of the Regulatory
Reform (Fire Safety) Order 2005, the Health and Safety at Work Act 1974, the Workplace
(Health, Safety and Welfare) Regulations 1992 and the Management of Health and Safety
At Work Regulations 1999.
A fire risk assessment will be completed for each of the companies premises, including
any temporary site offices, the fire risk assessment will be regularly reviewed to ensure
that it remains valid and that the specified control measures are effective and are being
implemented.
Fire extinguishers will be provided and located at strategic points throughout the
workplace. Staff will be instructed in the use of office extinguishers in order that they may
use them safely and effectively.
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The company will where applicable, enter into a contract service and inspection
arrangement to ensure that all portable extinguishers are inspected and maintained.
The names, locations and actions to take in the event of an emergency will be posted at
strategic positions throughout the workplace.
Safe System of Work - Office
The Contracts Manager, (or alternatively a person nominated by the company), will
undertake the specific duties outlined earlier in this policy. In summary these include:
Instigate procedures for the safe evacuation of all offices in the event of emergency
Ensure this procedure is executed in such an event
Summon the emergency services when an incident is reported
All emergency exits checked daily
Check fire alarms weekly and record the results
Ensure access and egress are kept free of obstruction
Ensure fire extinguishers undergo periodic testing and inspection by a qualified
engineer
Instigate a procedure for the safe evacuation of all buildings on site in the event of
emergency
Ensure this procedure is executed in such an event
Summon the emergency services when an incident is reported
When conditions require, fire extinguishers of a suitable type will be kept on site
and adjacent to any activity which may lead to the outbreak of fire
Instruct site staff in the use of portable fire extinguishers
Ensure fire extinguishers undergo periodic testing and inspection by a qualified
engineer
Page 32 of 163
Emergency Procedures
On all sites a means of warning of a fire must be established. Handbells, whistles,
klaxons or manually operated sounders may be practical so long as they are clearly
audible above background noises in all areas and can be readily identified as being a fire
alarm.
Written Emergency Procedures must be displayed in prominent locations and brought to
the attention of all persons on site. The names, locations and actions to take in the event
of an emergency will be displayed at appropriate areas on the site. A copy of the pro
forma to be used on all sites is attached within Section 9.
Clear access to the site and buildings must be maintained at all times.
Clear signs must be installed and maintained in prominent positions indicating the
locations of fire access routes, escape routes and positions of dry riser inlets and fire
extinguishers.
Identified personnel, must be briefed to unlock gates, doors, etc in the event of an alarm.
Accident Reporting
All injuries resulting from accidents on site or in other workplaces however minor will be
reported by the Contracts Manager, (or Contracts Manager as appropriate), on the
Accident Report Form and sent to the office. This applies to injuries received by members
of the public, visitors, etc as well as company employees.
In the event of a fatal or major injury to any person, or dangerous occurrence as defined
by the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995, the
Health and Safety Executive must be notified by telephone immediately by the Contracts
Manager, (or Contracts Manager).
Form 2508 should then be completed and sent to the Health and Safety Executive within
seven days.
Page 33 of 163
An accident book will be available and maintained at each site office to ensure any injured
employee can record details of his/her accident.
All fatalities, major injuries, dangerous occurrences and other notifiable accidents will be
recorded in a Register. These records will be kept permanently by the company in a safe
place. All reportable accidents will be investigated and a copy of the Investigation Report,
together with any photographs, statements or other relevant material forwarded to the
company insurers or legal advisers. This Investigation Report is privileged information
and will not be issued to any other person without permission of the company insurers or
legal advisers.
All accidents resulting in damage to premises or plant and machinery on site must be
investigated by the Contracts Manager and details reported to the company.
Over 3 Days
off Work
Other
Injury
Fatality or
Major Injury
Fatality or
Major Injury
Not Reportable
The Contracts Manager will ensure that the welfare and first-aid requirements are
established before work starts or that sub-contractors are notified of their requirement to
provide such facilities.
The Works Supervisor will ensure that all planned welfare and first-aid facilities are
provided and that they are maintained to at least the minimum required standards.
The Contracts Manager will formally notify any contractor/sub-contractor to whom
joint/shared facilities are provided on site.
A First Aid box is provided in the kitchen/staff welfare area. The contents will be monitored
and maintained by the companys Appointed Person for first aid. Vehicle first aid kits are
provided in all company vehicles, employees are responsible for maintaining these
individually.
Arrangements may be made for employees to make use of any existing on-site first aid
arrangements provided by the client or Principal Contractor (where applicable) and in
such cases all such arrangements will be confirmed prior to starting work.
The company will carry out a first aid risk assessment to determine the number of trained
first aiders (in-date HSE approved course) to be employed by the company, additional first
aiders will be provided in accordance with HSE guidance and subsequent first aid risk
assessments.
Communal Areas
Where work has to be undertaken in communal areas such as hallways, passageways
and staircases, or occupied premises, provision will be made to ensure the safety,
including access and egress, of all users.
The Works Supervisor will ensure that all work in communal areas is planned in advance
so as to cause the least disruption. Where passageways or staircases cannot safely be
used while work is in progress, the Site Manager will make arrangements for alternative
access routes, or for such work to be undertaken outside of normal working hours.
All surplus materials and waste will be cleared from the site daily.
All materials for use in communal areas will be stored away from the place of work, or in
the work area whilst not being allowed to encroach into the area set aside for pedestrian
access and egress.
Operatives will ensure that all work areas are cordoned off or identified by warning signs
and/or barriers where practical at all times.
Where work in communal areas extends over a number of days, operatives will ensure
that cordons and barriers are positioned and maintained so as to prevent accidental
access to the work area.
Construction (Design and Management) Regulations 2007 already referred to within this
policy. They do, however, apply to all other workplaces.
The Workplace (Health, Safety and Welfare) Regulations 1992 replace the main
requirements of the Factories Act 1961 and the Offices, Shops and Railways Act 1963.
Further information is contained in the appropriate Approved Code of Practice.
The regulations cover the working environment, general safety, facilities for washing,
eating, changing and good housekeeping.
The companys Safety Consultants will provide advice on the requirements as required.
All work will take into account the requirements of the above regulations.
The Contracts Manager, or person responsible for the offices, will ensure that the welfare
and first-aid requirements are provided.
The Contracts Manager, or person responsible for the offices, will ensure that all the
facilities and equipment are maintained to the required standards through regular
inspections.
The company will provide working conditions in accordance with the regulations, in
particular:
Temperature
All offices will be maintained at a minimum temperature of 16C.
Ventilation
All workplaces will be effectively and suitably ventilated with sufficient fresh air, or
purified air if natural ventilation is not available.
Lighting
Suitable and sufficient lighting will be provided and, where possible, this will be natural
light. In situations where the failure of artificial lighting creates a danger, suitable and
sufficient emergency lighting will be provided.
Working Areas
Sufficient space will be provided in the workplace taking into account furniture, fittings,
equipment and machinery.
Suitable workstations will be provided for each employee according to the nature of the
work involved.
Floors and traffic routes will be kept free from obstructions at all times.
Effective measures will be taken to prevent persons being struck by falling objects etc.
Wherever possible regularly used and heavy files, boxes etc, will not be stored at high
level.
All windows and transparent areas in doors, gates, walls and partitions will be made of
safety material and be suitably protected.
Page 36 of 163
Colour
RED
YELLOW
BLUE
Meaning
or
Purpose
Dangerous
behaviour; stop;
Prohibition/
shutdown;
Danger
emergency cut-out
devices; evacuate
Warning
Be careful; take
precautions; examine
Mandatory
Specific behaviour or
action e.g. wear
personal protective
equipment
Emergency
escape; first
GREEN
aid. No
danger
RED
Instruction &
Information
Intrinsic Features
Example
Young Persons
It has been recognised that young people may be more at risk to their health and safety at
work due to lack of experience, lack of awareness of existing risk or immaturity.
Definitions
Young person An employee or work placement student who has not
attained the age of eighteen.
Child Person who is not over the compulsory school leaving age (16)
Page 37 of 163
The Health and Safety at Work etc Act 1974 requires employers to secure the health and
safety of all employees at work and anyone else who may be adversely affected by the
employers undertaking, so far as is reasonably practicable.
The Management of Health and Safety at Work Regulations 1999 require employers to
assess work-related risk of all their employees, and require a specific assessment of risks
to young persons.
Usually the measures taken to protect the workforce as a whole should be sufficient to
protect young persons. However where this is not the case additional measures should be
determined and implemented before the young persons commences work. In extreme
cases this may mean prohibiting young persons from certain work activities.
The young person has the right to expect that the employer has undertaken a suitable risk
assessment. Employers must also provide the young person or the parents or guardians
of children in employment with comprehensive and relevant healthy and safety information
on the risk assessment and associated preventative and protective measures.
Under the Health and Safety at Work etc Act 1974 employees have a responsibility for
their own health and safety. This needs to be significantly emphasised to young persons
as they are potentially more likely to mess about or play practical jokes, etc without being
aware of the possible consequences.
The Management Regulations require employers to take the following factors into
account when undertaking a young persons risk assessment:
Work Equipment
The following regulation specifically covers the use of work equipment, the Provision of
Work Equipment Regulations 1998. These regulations cover the use of all kinds of work
equipment from a hand tool, such as a screwdriver or pliers, to a complete manufacturing
plant. The use will include starting, stopping, repairing, modifying, installing, dismantling,
programming, setting, transporting, maintaining, servicing and cleaning.
Further information is contained in the appropriate Approved Code of Practice.
The specific requirements of this legislation cover the following:
The guarding of dangerous parts of machinery. Protection against specific
hazards, ie falling or ejected articles and substances, rupture or disintegration of
work equipment parts, equipment catching fire or overheating, unintended or
premature discharge of articles and substances and protection against explosion.
These requirements also cover work equipment parts and substances at high or very low
Page 38 of 163
temperatures. Control systems and control devices, isolation of equipment from sources
of energy, stability of equipment, lighting, maintenance operations and warnings and
markings.
The company will make sure that all equipment is suitable for its intended use whilst
taking into account the local environment, working conditions and hazards in the
workplace.
The company will provide adequate information, instruction and training for the use of all
work equipment and will ensure that all equipment conforms with the EC product safety
directive.
The company will ensure that equipment is used only for operations for which, and under
conditions for which, it is suitable, and that the equipment is maintained in an efficient
state, in efficient working order and in a good state of repair.
Assess the risks to the health and safety of each employee and of anyone else who
may be affected by the work activity. The identification of all foreseeable hazards
and risks will enable the necessary preventive and protective control measures to
be implemented.
Each assessment will outline the hazards and risks associated with each working
activity and highlight the controls to be instigated to minimise the risks and hazards
identified.
This risk assessment will be recorded and copies issued to all those affected.
Ensuring that effective arrangements are put in place for the planning, organisation,
control and monitoring & review of health and safety.
Develop plans and procedures for dealing with emergencies and for work in
dangerous areas.
The Works Supervisor will bring to the attention of the workforce all the necessary
precautions detailed within the risk assessment.
The Works Supervisor will monitor the operations to ensure that each operative is acting
in accordance with the details outlined in the written assessment.
Page 39 of 163
The company will make arrangements and/or liaise with contractors for putting into
practice all the control measures which have been identified as being necessary in the risk
assessment and any associated method statements.
A health surveillance programme for employees will be provided where the risk
assessment shows it to be necessary.
Emergency procedures will be set up to provide employees with information they can
understand concerning health and safety matters.
The company will co-operate with other sub-contractors sharing the workplace and will
ensure that operatives have adequate health and safety training and are capable enough
at their jobs to avoid risks.
Temporary, new and young workers will be given particular health and safety information
to meet their special requirements. All operatives have a duty to follow health and safety
instructions and report any dangerous aspects.
Before commencing work on a new site, all employees will receive a site safety induction
by a competent person. The competent person may be the Contracts Manager, Works
Supervisor or the Principal Contractor.
Control of Noise
Noise is covered by the Noise at Work Regulations 2005 and also the Health and Safety
at Work etc Act.
British Standard Code of Practice British Standard 5228 : 1984 Code of Practice for
Noise Control on construction and demolition sites gives advice on methods of reducing
noise nuisance on construction sites and also contains some advice on the protection of
workers from the health risks of noise. The HSE Guidance IND(G) 127 - Noise in
Construction and the CITB Construction Site Safety Notes (GE700 Module 8) - Control of
Noise both provide useful sources of information on the control and assessment of noise
in construction.
All tasks and work activities will be planned and arranged to take the above standards into
account.
The Contracts Manager must ensure that information on the noise level of any plant,
which it is intended to hire or purchase, is obtained and taken into account before hiring or
purchase takes place. He will, in conjunction with any relevant sub-contractor required to
use or work near such plant, ensure that any static plant to be installed on site, or in the
workshop, is planned to be in a position which takes account of the effects of noise on
workers, the general public or the end users of the facility.
Where personnel are required to work in situations where high levels of noise are likely to
be encountered, the Contracts Manager will ensure that full information is obtained on the
levels and frequencies of noise. Any measures to reduce noise levels to below levels
considered to be safe must be planned or, if this course is not practicable, suitable
hearing protection equipment must be identified and provided for use by site personnel.
Regular monitoring of noise levels and frequencies will be planned as required.
Instruction and training will be provided to supervisors and operatives required to work in
premises, or with plant, which is likely to result in exposure to high noise levels.
Page 40 of 163
The Works Supervisor will ensure that all plant provided is fitted with silencers, mufflers,
doors, canopies etc, and that all equipment and noise reducing doors etc are used. He will
ensure that all noise control items fitted to plant, or in premises, are kept in good order
and that any defects noted are reported to the responsible person immediately.
The Works Supervisor will ensure that supplies of ear defenders, or other hearing
protection, are made available for any operations where it is not practicable to reduce the
noise level to a safe limit. These will be issued to operatives as required and must be
worn at all times when an operative is exposed to noise.
The safe system of work to be adopted whenever noise is a potential problem is:
Carry out a written noise assessment to establish levels and frequencies of noise
for individual items of plant and machinery
Consider if works can be re-programmed when the noise problem will not longer
be present
Ensure suitable warning notices are clearly displayed around the affected area
Health Hazards
A number of regulations impose requirements for the safe handling and use of substances
which are known to be a risk to health eg:
The Control of Asbestos Regulations 2006
The Control of Lead at Work Regulations 2002
The Construction (Design and Management) Regulations 2007
The Control of Substances Hazardous to Health Regulations 2002 (COSHH)
The Management of Health and Safety at Work Regulations 1999
The Personal Protective Equipment at Work Regulations 1992
The Chemicals (Hazard Information and Packaging for Supply) Regulations
2009 (CHIP)
The General Guidelines to be applied are covered in HSE Guidance Notes:
EH 18 Toxic Substances, a precautionary policy
EH 26 Occupational Skin Diseases Health and Safety Precautions
EH 40 Occupational Exposure Limits
EH 44 Dust in the Workplace: General Principles of Protection
This section covers health hazards generally, other sections of the policy deal with
specific health hazards. All work will be planned to take the above standards into
account.
Page 41 of 163
The Contracts Manager will ensure that, before work starts on site, information is obtained
on any material or substance to be used, or which is likely to be encountered and could be
a hazard to the health of operatives. Where possible, arrangements should be made for
an alternative, less hazardous material to be specified.
Any necessary protective clothing, equipment, enclosures, extraction equipment, hygiene
facilities, medical examinations etc, must be planned and in place before any such work
commences.
Works Supervisors must ensure that all operatives engaged in any process involving the
use of handling of any hazardous substances are given full instructions and any
necessary training on the health hazards and precautions, use of protective clothing,
equipment, hygiene measures etc, as required before they start using the product.
The Works Supervisor will ensure that protective clothing and equipment will be issued to
operatives or hygiene measures are provided and maintained, where procedures have
been planned to handle or use any hazardous substances, and all measures necessary to
protect other works and the general public from such substances or procedures will be
provided and maintained.
Any necessary air sampling, medical examinations, testing etc, will be carried out as
required and records will be kept on site during the operations.
Ill health effects can be obtained from hazardous or toxic substances through:
External contact corrosive, skin absorption, dermatitis etc (eg: cement, acids,
epoxy resins etc)
Inhalation gases, fumes, dusts, vapours
Ingestion swallowing
All work will be planned to take the above standards and guidance into account.
The company will provide written assessments for all those products that have been
assessed as hazardous to health. Before work starts the Contracts Manager will ensure
that any special protective clothing or equipment required is available for use on site,
together with a copy of the completed assessment.
The Works Supervisor will ensure that, before operatives are set to work, they are
instructed in the safe use of any product they are using in accordance with the written
assessment and manufacturers instructions. He will take into account the circumstances
and conditions in which the substance is being used when instructing the workforce. He
will ensure that any necessary protective clothing or equipment is provided and used.
Managing hazardous substances and complying with the COSHH Regulations requires
the Company to take the following steps to comply with the regulations:
1. Identify the problem
2. Assess it, measure it and establish the likely risks and hazards.
3. Decide on the method of solving the problem. (ie: Alternative product, method of
working or personal protective equipment)
4. Implement the chosen method of solving the problem, ensuring that all necessary
equipment is present and precautions are implemented.
5. Check and control the works to ensure that the method is being implemented
properly. Monitor the outcome to ensure compliance with the requirements and
objectives.
Staff will be made aware of the hazards of any materials they will be asked to use,
material safety data sheets will be issued for each product and control methods will be
devised.
The company will keep records of all assessments, data sheets and medical surveillance
as required in the regulations. These assessments will be reviewed at regular intervals to
ensure that they are up to date and still relevant.
The company will review the situation at regular intervals to ensure that the systems are
working and that they remain adequate.
Page 43 of 163
Asbestos
Exposure to Asbestos represents one of the greatest health risks to face todays
construction workers. This is primarily due to the widespread use of the material during
the construction and refurbishment of buildings during the 1940-80s, though asbestos
was also used both before and after these dates. Asbestos may be present in a wide
variety of products including: ceiling/wall boards; suspended ceiling tiles; floor tiles; soffit
boards; roof panels; fire insulation; pipe lagging; boiler lagging; bitumen adhesives; door
panels etc.
If any worker suspects that a material he is working on or is about to work on may contain
asbestos, then he should stop work immediately and inform his supervisor so that further
investigations may be carried out.
All work involving asbestos is covered by the Control of Asbestos Regulations and work
involving asbestos should only be carried out by persons who have received the proper
training and who have the necessary protective equipment and respirators. Under the
Control of Asbestos Regulations 2006, all persons involved with building; construction;
Page 44 of 163
Safety Helmets
The Construction (Head Protection) Regulations require the provision and use of head
protection on sites where there is a risk of head injuries. Employers must provide safety
helmets, issue instructions on the wearing of helmets and take action if helmets are not
worn as required. Personnel issued with safety helmets must wear the helmets as
instructed by the employer. Turban wearing Sikhs are exempt from these regulations.
Safety helmets provided must be to BS EN 397 and replaced whenever damaged or in
accordance with the manufacturers recommendations.
All work will be negotiated in accordance with the above standards.
The Contracts Manager will ensure that Works Supervisors and sub-contractors are
aware of company policy and the requirements on the wearing of safety helmets before
the commencement of each new site.
Helmets will be provided to each site for the use of visitors to the site.
Signs warning that safety helmets to be worn will be displayed at access point to working
areas.
Instruction on the provision and use of helmets will be included in training courses
provided for staff.
The Works Supervisors will ensure that signs and helmets for visitors are available and
that sub-contractors are aware of company policy. The Works Supervisors will ensure that
other company staff visiting sites will wear a safety helmet at all times on site.
The Contracts Manager will ensure that it is a condition of the Sub-Contract Agreement
that all contractors will provide safety helmets (together with all other required PPE) to all
their employees, and that they are instructed in the requirements of this companys policy.
The Works Supervisors will report any disregard of this policy by sub-contractors
employees to the contractor concerned. The contractor will be obliged to remove from site
any employee who continually fails to comply with this requirement.
Safety helmets which are damaged, have received a heavy blow, have parts missing,
have been weakened by drilling holes or painting, or have been in use for more than three
years must be replaced.
Safety helmets will be worn by all staff, sub-contractors, employees, visitors, purchasers
etc at all times and in all areas of the site. However, helmets need not be worn in the
following areas if construction operations are not taking place in these areas:
All persons working in such exempt areas will, however, be required to always have their
safety helmets with them so that they can wear them immediately they exit such areas.
Page 46 of 163
The selection of persons to carry out manual handling or lifting tasks must be based on
the training given, age, physical build etc. Where loads have to be manually handled, the
need to ensure that accesses are safe is especially important.
The training provided should be based on the physical structure of the body and the effect
of attempting to handle loads in various positions.
Page 47 of 163
The company shall assess the risks posed by assessing relevant risk factors. Elements
affecting the risk of injury include:
I. Load factors such as size, weight, rigidity, movement, centre of gravity, shape and
surface factors.
II. Task factors such as: duration, repetition and the requirement to make awkward
bending or twisting movements.
III. Environmental factors such as route length, lighting, obstruction, weather effects,
floor surfaces and distractions.
IV. Individual factors such as health, level of training, mobility and pre-existing injuries.
Electrical Risks
In accordance with the Electricity at Work Regulations 1989 electrical risks must be
assessed and controlled by the use of:
I. Statutory inspections and testing of portable electrical appliances by a competent
person whether used on sites or within the companys premises.
II. 5 yearly statutory inspection and testing of fixed installations, the company having
a duty to ensure that the landlord of the premises complies with his duty regarding
this matter in order to protect the safety of employees.
III. Any power tools used, including drills etc are to be of low voltage type and must be
stringently inspected and maintained.
IV. Prohibition of any employee to access live electrical installations.
VISUAL INSPECTIONS BY THE USER
All users must look critically at the electrical equipment they use from time to time. This
needs to be daily in the case of hand held and hand operated appliances to check that the
equipment is in sound condition (remember to unplug and switch off first!!). Checks must
be made for:
i)
damage, eg cuts, abrasion (apart from light scuffing) to the cable covering;
ii)
iii)
iv)
the outer covering (sheath) of the cable not being gripped where it enters
the plug or the equipment. (Look to see if the coloured insulation of the
internal wires is showing);
v)
vi)
vii)
The checks also apply to extension leads, associated plugs and sockets. Any faults must
be reported to the Contracts Manager and the equipment taken out of use immediately
and labelled as faulty (and why). It must not be used again until repaired.
Note: Equipment which exhibits intermittent faults eg sometimes it works, next time it
doesnt, must be taken out of service and not used again until thoroughly checked out by
a competent person and the source of the fault identified and rectified.
Page 49 of 163
whenever there is a reason to suppose the equipment may be defective, (but this
cannot be confirmed by visual inspection);
b)
c)
at regular intervals.
Combined inspection and testing should be carried out by someone with a wider degree of
competence than that required for visual inspection alone. This is because the results of
the tests may require interpretation and appropriate electrical knowledge.
FREQUENCY OF INSPECTION
The initial frequency for inspection/testing suggested by the Health and Safety Executive
follows. This frequency can be shortened or lengthened in the light of practical experience
i.e. number of faults which appear.
Page 50 of 163
User checks
Formal visual
inspection
Combined
inspection & testing
Battery-operated:
(less than 20 volts)
No
No
No
No
No
No
Information technology:
eg desktop computers,
VDU screens
No
Yes, 2-4
years
No if double
insulated, otherwise
up to 5 years
No
Yes, 2-4
years
No
Yes
Yes, 6 months
- 1 year
No
Yes
Yes, 6 months
- 1 year
Yes, 6 months
- 4 years
depending on the
type of equipment
depending on the
type of equipment
Yes
Whole Body Vibration (WBV) Vibration that is transmitted to the body through
the seat of the plant or the feet of the operative.
Controlling the Risk
The risk of permanent damage depends on a number of factors including:
For HAV:
How high the vibration levels are.
modifying existing tools to reduce vibration levels or the grip force needed;
not using more force than necessary when using tools and machines;
personal factors like cutting down on smoking (smoking affects blood flow);
Page 52 of 163
arranging advice and routine health checks if the use of high vibration tools is
unavoidable;
assessing exposure levels; keeping warm and dry; use of anti-vibration PPE.
Provide barriers on open edges, holes and openings in the platform floor, the
edges of roofs and working areas
What can be done to help prevent falls?
Plan all instances of working at height
Think about where and how the work is to be done
Where possible use an existing structure, which will allow safe access and provide
a safe working platform. Where this is not possible, a safe working platform will
need to be provided.
Consider any lifting and handling requirements needed to carry out the work
Be aware and prevent possible electric shock dangers that may initiate accidents
Remember to allow adequate clearance when equipment is used, particularly near
overhead power lines; and around nearby structures when mobile equipment is being
used.
Ensure that only properly CE marked Category III approved Personal Protection
Equipment is used for working at height. Domestic grade ladders and step ladders should
NOT be used, all ladders used are of the correct type for the specific task, should be
inspected before use, subject to regular checks and maintenance, and meet appropriate
legislative and equipment standards. These are summarised below:
Keeping wooden ladders free of paint or any other coating which could hide cracks
or splits
Marking of ladders with a unique number to aid recognition
Securing and footing of ladders as soon as possible after erection
Use of ladders at the correct angle (75 degree from horizontal)
Provision of ladder attachments as necessary
Marking of safe zones around ladders where persons are working above or below
ground, plus use of barriers and warning notices
Step-Ladders
All step-ladders will be provided and used in accordance with the Work at Height
Regulations 2005. Only British/European Standard approved and equipment design for
the required usage will be used.
The information and recommendations in Health and Safety Executive Guidance Notes
GS 31 Safe Use of Ladders, Step-ladders and Trestles will be applied to the work on
site.
All step ladders are classed as 'work equipment' for the purposes of the Provision and
Use of Work Equipment Regulations 1998. Where necessary a risk assessment should
be carried out in accordance with the requirements of the Management of Health and
Safety at Work Regulations 1999.
All work will be planned to take the above standards into account.
Training provided to employees will include the hazards and precautions relating to this
equipment, its use and working at height in general.
All equipment will be checked by a competent person before use to ensure that there are
no defects and will then be checked, at least weekly, while on site.
Page 54 of 163
Where a defect is noted, or the equipment is damaged, it will be taken out of use
immediately and replaced or where possible repaired by a competent person.
The main hazards associated with step-ladders are:
Unsuitable base, eg unlevelled, packing pieces, loose material etc
Unsafe use of equipment (ie: placed onto on scaffold platforms, roofs etc, where
special precautions are not taken)
Overloading
Use of equipment where safer method should be provided
Using defective equipment
Step ladders should only be used for short term work (<30 minutes).
Ladders
All ladders must be provided and used in accordance with the Work at Height Regulations
2005.
Only ladders constructed in accordance with current British/European Standards and has
been designed specifically for the intended use will be used.
All ladders are classed as 'work equipment' for the purposes of the Provision and Use of
Work Equipment Regulations 1998. Where necessary a risk assessment should be
carried out in accordance with the requirements of the Management of Health and Safety
at Work Regulations 1999.
The information and recommendations in Health and Safety Executive Guidance Notes
GS 31 Safe use of Ladders, Step-ladders and Trestles will be applied to all ladder work.
All work will be planned to take the above standards into account.
The means of securing ladders will be planned as far as possible and sufficient materials
made available.
Training provided to employees will include the hazards and precautions relating to
ladders and their use, as well as the hazards of working at height in general.
Ladders must be checked before use to ensure that there are no defects, and will be
checked at least weekly while in use. Where a defect is noted, or a ladder is damaged, it
will be taken out of use immediately. The company will ensure that proper storage is
provided for ladders, under cover where possible, and with the ladder properly supported
throughout its length.
Employees will check that ladders in use are secured, have a solid, level base and are
being used correctly. Ladders will not be used to provide access, or a working position, if
the type of work cannot be carried out safely from a ladder, (eg carrying large items, work
requiring both hands etc).
Methods of use, which will result in damage to the ladder, will not be permitted, eg
securing ladder with scaffold clip, placing board on rungs to form working platform, or
ramp etc.
Page 55 of 163
Any person using a ladder is especially at risk, when working on the ladder, when
ascending or descending, or when positioning or removing it. Other persons working near
to, or passing by, a person working on a ladder could be in danger from tools, equipment
or the person falling from a height.
Lone Working
In the event of employees being required to work alone, the following is mandatory:
I. Access to contacting assistance (mobile phone or radio device in areas without
signal)
II. The employee is required to inform his immediate line manager of where he is
going and for how long.
III. No employee shall enter a void site alone if there is a significant risk of the site
being occupied by unauthorised persons liable to commit acts of violence if
disturbed.
IV. No employee shall enter a void site alone if the state of the premises is unknown
and a risk of falling due to unsound structural materials exists.
V. Employees are required to call the office on a regular basis to confirm their
whereabouts.
II. Employees being instructed to diffuse potential hostile attacks by remaining calm,
summoning assistance and/or leaving the area when safe to do so.
III. Incentives to violent attacks should be reduced by avoiding exposure of valuable
items (mobile phones, equipment etc) in public areas as far as possible.
IV. Any hostile act towards employees, whether verbal or physical, shall be taken
seriously and immediately reported to the Directors and recorded as an incident in
the accident/incident book. These occurrences shall be monitored by the Directors.
Physical assaults shall be notified to the HSE as a dangerous occurrence under
RIDDOR 1995.
V. Any employee suffering emotional distress due to acts of violence should report
this to the management who shall offer counselling and assistance as is
necessary.
Health Surveillance
London Wharf Plc will ensure that all employees are provided with health surveillance if
deemed appropriate, due to hazards identified by detailed risk assessments. The primary
benefits of, and therefore the objective, of health surveillance will be to detect adverse
health effects at an early stage, enabling further harm to be prevented. Once it has been
decided that health surveillance is appropriate, it will be maintained during the employees
employment unless the risk to which the worker is exposed and associated health effects
are short term. Health surveillance will be recorded on individual records. Surveillance
will include:
The frequency of the use of such methods will be determined either on the basis of
suitable general guidance or on the advice of a qualified practitioner.
A copy of our Employee Health Surveillance Record form is attached.
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Section 4
Safety Procedures
Page 58 of 163
Site Tidiness
Demolition
Scaffolding
Step-Ladders, Trestles & Staging
Ladders
Lifting Operations
Lifting Gear
Roof Work
Electrical Power Tools
Electricity
Compressed Air Power Tools
Abrasive Wheels
Entry into Confined Spaces
Highly Flammable Liquids (HFL's)
Liquefied Petroleum Gas (LPG)
General Welding & Cutting Operations
Electric Arc Welding
Gas Welding
Mobile Access Equipment
Cartridge Operated Fixing Tools
Further procedures will be developed and added to this list as and when a requirement for
such a procedure is identified.
Page 59 of 163
1. Site Tidiness
London Wharf Plc strongly adhere to the belief that a 'Safe Site is a Tidy Site'. In this
respect every effort shall be taken to keep sites clean and tidy at all times. Waste
materials and rubbish will be cleared from the working area and placed in designated
areas for disposal off-site.
A number of regulations deal with the need for workplaces and accesses to be kept clean
and clear of debris and other materials, some examples are:
Abrasive Wheels Regulations 1970
Lifting Operations and Lifting Equipment Regulations 1998
Construction (Design and Management) Regulations 2007
Management of Health and Safety at Work Regulations 1999
Electricity at Work Regulations 1989
The Health and Safety at Work etc Act 1974
In addition to the statutory requirements, some of which are outlined above, a tidy site and
workplace results in increased efficiency and better public relations, therefore tidiness is to
receive priority on the company sites.
The Contracts Manager will ensure that, before the site commences, access routes are
planned, deliveries are programmed and that excess materials are not stored on site,
storage areas are defined, compounds are planned and sub-contractors are made aware
of the company requirements with regard to storage, clearing up, tidiness etc.
The Works Supervisor will ensure that all sub-contractors and operatives are made aware
of the need to maintain the site in a tidy condition throughout the contract.
Every operative has a duty to ensure that his workspace and that of those around him are
kept in a clean and tidy state.
Particular emphasis is to be placed on instructions to all employees and sub-contractors
on the safe disposal of steel and nylon banding used to contain bundles of material
delivered to site. Similar requirements will be placed on cables, ropes and other materials
that have the potential to cause trip hazards and become entangled around plant,
materials or even site operatives.
The Works Supervisor will ensure that stacking areas are prepared and that materials are
called off in quantities which will not create difficulties on site.
The Works Supervisor will ensure that all waste materials are cleared and disposed of
safely as work proceeds. All materials delivered to site will be stored safely, ensuring that
accesses are not obstructed.
All openings in floors must be clearly marked and securely covered/barricaded to show
that there is an opening below.
Debris and materials must not be thrown or dropped from scaffolds or buildings unless a
chute is provided, or other suitable safe method used.
The Works Supervisor will arrange for sufficient labour and plant to enable clearing up and
maintenance of safe accesses, cleaning of welfare facilities etc to be carried out in
accordance with these standards.
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2. Demolition
All regulations which apply to construction work also apply to demolition work. All
demolition work will be completed in accordance with current legislation whilst complying
with the requirements of the British Standard Code of Practice BS6187 "Code of Practice
for Demolition", which gives guidance on the planning and execution of demolition work
and will be complied with on any site where all or part of any building or structure are to be
demolished. It should be noted that all demolition works without exception are notifiable
to the HSE under the CDM Regulations.
Health and Safety Executive Guidance Notes GS 29 Parts 1-4 cover health and safety in
demolition work preparation and planning, legislation, working methods, health hazards.
The recommendations in these guidance notes will be applied to work carried out by the
company.
All work will be planned to take the above standards into account.
All preliminary procedures required by the Code of Practice and Guidance Note GS 29/1
will be carried out by the Contracts Manager in conjunction with a specialist contractor, if
used, who will draw up a Method Statement and a Programme of Works detailing the
methods to be used, plant, safe systems of work, special requirements for dealing with
health hazards, precautions and sequence of work etc. This Method Statement and
Programme will be issued to the Supervisor responsible for the work on site.
The Works Supervisor (or another suitably qualified person) will be responsible for
ensuring that the work is carried out in accordance with these standards and will be
responsible for carrying out any inspections of scaffolding etc which may apply on site.
The Contracts Manager will ensure that an appointed competent supervisor shall remain
on site at all times that demolition works are being carried out. The person appointed
shall be experienced in the work and will receive full training to enable him to carry out
any of the responsibilities required by this policy.
The Contracts Manager will ensure that protective measures for the safety of the public or
visitors on site shall be provided and maintained. These measures must take into account
the prevention of accidents, especially to children.
All operatives on demolition sites will be required to wear safety helmets and protective
footwear. All plant used on demolition sites will be suitable for demolition work and will be
provided with any necessary safeguards to protect the operator.
The location and disconnection of any services into the site. Confirmation of disconnection
in writing must be required from the appropriate service authority.
The existence of any hazardous substances, eg asbestos, lead painted steelwork etc on
Site must be determined from the documents provided and from a physical survey of the
site, carrying out any sampling required.
Where the building or structure to be demolished contains unusual, or possibly hazardous
design features, or is in a dangerous structural condition, eg pre-stressed or posttensioned concrete, fire damaged building, cantilevered balcony etc, then advice must be
obtained from a qualified consulting structural engineer.
On all sites where demolition work of any kind is to be carried out, a Method Statement
must be prepared.
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3. Scaffolding
All scaffold erected on company sites, or used by employees, will be erected in
accordance with the Construction (Design and Management) Regulations 2007, SG4:05,
the Work at Height Regulations 2005 and BS EN 12811.
All work involving the erection and use of scaffolding will be planned to take the above
standards into account and erected using competent trained scaffolders.
The Contracts Manager will arrange for full details of the required usage and loading of
the scaffold, to be provided to the scaffolding contractor.
As with the erection of the scaffolding, alterations and dismantling will only be undertaken
by a competent trained person.
Before accepting a scaffold erected by a specialist scaffolding contractor for use by the
companys employees, the Works Supervisor will ensure that the scaffold is thoroughly
inspected and a signed handing-over certificate obtained from the scaffolding contractor.
No scaffolding shall be used until such a certificate has been received.
The Works Supervisor will ensure that all scaffolds are erected in accordance with the
above standards and, at the beginning of each week, will ensure that the scaffold is
inspected by a competent person and any defect is rectified. A written report of each
inspection will be retained on file and a record of the inspection entered in the Site
Inspection Register and signed by the person carrying out the inspection. A similar
inspection will also be carried out after high winds or other adverse weather conditions.
All materials used for scaffolding will be provided in accordance with the relevant British
Standards and will be checked before use by a competent scaffolder. All materials will be
properly stored and maintained on site.
No person, other than a competent scaffolder, will be permitted to alter, erect, dismantle
or otherwise interfere with any scaffold erected on company sites or for use by company
employees.
The Works Supervisor will ensure that all scaffolds are erected on ground or surfaces that
have been prepared, leveled and consolidated.
All scaffolders erecting scaffolds on company sites must hold a current CITB, CSCS or
equivalent card. All scaffolds must be suitably tied and/or braced in accordance with the
Code of Practice requirements. Where the provision of ties is impracticable, then the
method of ensuring that the scaffold is adequately supported must be clearly specified
and recorded.
Any scaffold being erected, altered or dismantled, or otherwise not suitable for use, must
have a notice erected warning that it is incomplete and not suitable for use.
All scaffolds must be checked at the end of each working day to ensure that access onto
the scaffold by children has been prevented.
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5. Ladders
All ladders must be provided and used in accordance with the Construction (Design and
Management) Regulations 2007 and the Work at Height Regulations 2005.
Only ladders constructed in accordance with current British/European Standards and has
been designed specifically for the intended use will be used.
All ladders are classed as 'work equipment' for the purposes of the Provision and Use of
Work Equipment Regulations 1998. Where necessary a risk assessment should be
carried out in accordance with the requirements of the Management of Health and Safety
at Work Regulations 1999.
Where ladders are to be used, these must be used in strict accordance with the Work at
Height Regulations 2005 and 3 points of contact (ie: 2 feet and 1 hand) must be
maintained with the ladder at all times. Ladders should only be used for short duration,
non-repetitive works and only then when subject to a specific risk assessment.
The preferred means of access should be a set of podium steps for low level works and a
full access scaffold or mobile tower scaffold or Mobile Elevated Working Platform (MEWP)
for works at higher levels.
The information and recommendations in Health and Safety Executive Guidance Notes
GS 31 Safe use of Ladders, Step-ladders and Trestles will be applied to the work on
site.
All work will be planned to take the above standards into account.
The Contracts Manager will arrange for the required number and type of ladders to be
provided, taking into account the above standards and the work to be carried out.
The means of securing ladders will be planned as far as possible and sufficient materials
made available.
Training provided to Works Supervisor and operatives will include the hazards and
precautions relating to ladders and their use, as well as the hazards of working at height in
general.
Ladders must be checked by the Works Supervisor before use to ensure that there are no
defects, and will be checked at least weekly while in use on the site. Where a defect is
noted, or a ladder damaged, it will be taken out of use immediately. The Works Supervisor
will ensure that proper storage is provided for ladders, under cover where possible, and
with the ladder properly supported throughout its length.
The Works Supervisor will check that ladders in use are secured, have a solid, level base
and are being used correctly. Ladders will not be used to provide access, or a working
position, if the type of work cannot be carried out safely from a ladder, (eg carrying large
items, work requiring both hands etc).
Methods of use, which will result in damage to the ladder, will not be permitted, eg
securing ladder with scaffold clip, placing board on rungs to form working platform, or
ramp etc.
The main hazards associated with ladders are:
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Ladders will be removed to storage, or made inaccessible by some means, at the end of
each working day, to ensure that unauthorised access to scaffolds etc by others,
particularly children, is prevented.
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6. Lifting Operations
All lifting operations will be planned and carried out in accordance with:
Lifting Operations and Lifting Equipment Regulations 1998 (LOLER)
Provision and Use of Work Equipment Regulations 1998 (PUWER)
The Manual Handling Operations Regulations 1992 (MHOR)
The information and recommendations of British Standard BS7121 - Code of Practice for
Safe Use of Cranes will be adhered to where applicable.
All work involving lifting operations will be planned to take the above standards into
account.
The Contracts Manager will ensure that a suitably qualified and experienced Appointed
Person, as required under LOLER, coordinates and plans all lifting operations, taking into
account the siting of lifting appliances, provision of suitable lifting gear, the weights and
positions of loads to be handled etc. Suppliers will be asked to provide information on
weights, lifting points, safe sling procedures, etc of materials or articles supplied.
Any height, weight, overhead service or other restrictions on or adjacent to the site will be
considered before work starts, especially taking into account the safety of the public.
Servicing and maintenance of all lifting appliances must be planned before being taken
into use on site. Training will be provided for operators of lifting appliances and banksmen,
slingers and riggers.
The Works Supervisor will ensure that any lifting appliance and lifting gear provided or
delivered for use on site has been tested, thoroughly examined and inspected in
accordance with the above standards and that copies of certificates, register entries, etc
are available on site. Any unapproved or uncertified equipment will not be used to carry
out lifting operations.
The Works Supervisor will check that lifting appliances, such as gin wheels, pulley blocks,
etc are correctly erected and used.
Only authorised competent operatives will be permitted to operate lifting appliances, sling
loads, or give signals. The authorised persons must be over the age of eighteen and be
competently trained to carry out the duties. Where there is any doubt of the competency of
the authorised operatives, the Contracts Manager must be informed immediately.
Any defect noted in any lifting appliance machine, gear or tackle, must be reported
immediately and the equipment taken out of use if the defect could affect its safe use.
Where adverse weather conditions could affect the safety of lifting operations, the Works
Supervisor will stop operations until conditions improve.
The Works Supervisor will ensure that all lifting appliances are inspected weekly and a
record of the inspection made in the Site Register.
The main hazards associated with lifting operations are:
All personnel working with, or near, lifting appliances must wear safety helmets.
All lifting appliances must be secured and left in safe condition at the end of each working
period, taking into account the safety of children.
Areas where lifting operations are to be carried out, must be cleared and loads must not
be carried over personnel. If it is necessary to inspect the bottom faces of heavy loads,
purpose made, tested standards must be used.
Loose items must be secured, or covered, when being handled by a lifting appliance.
If any lift, hoist, crane or excavator collapses or overturns on site or any load bearing part
fails, the company must be contacted immediately and the procedures detailed for
dangerous occurrences in this policy must be carried out.
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7. Lifting Gear
All lifting operations will be planned and carried out in accordance with:
Lifting Operations and Lifting Equipment Regulations 1998
Provision and Use of Work Equipment Regulations 1998
The Manual Handling Operations Regulations 1992
The Management of Health and Safety at Work Regulations 1999
The Construction (Design and Management) Regulations 2007
All work will be planned to take the above standards into account.
The Contracts Manager will ensure the provision of lifting gear is planned, taking into
account the size, weight and type of loads to be lifted and the conditions in which the
lifting gear is to be used. All lifting equipment should be supplied in accordance with
current British/European Standards and be accompanied by the relevant inspection
certificates.
Training must be provided for operators, slingers and supervisors.
The Works Supervisor will ensure that all lifting gear provided for use on site is in good
order, has a test certificate and has been thoroughly examined within the previous six
months.
The Works Supervisor will arrange for proper storage of all lifting gear and accessories.
Only authorised slingers, over eighteen years of age, are permitted to use lifting gear.
Where defects are noted or reported, the equipment must be taken out of use immediately
and reported to the Works Supervisor/Contracts Manager.
The main hazards associated with lifting gear are:
Overloading
Incorrect use (ie: too wide an angle between legs of sling, use of eyebolt at an
angle etc)
Abuse (ie: use of sling as towing rope etc
Use of defective equipment
Damage to slings, ie lack of packing to load
Incorrect slinging method
All personnel working with or near lifting appliances must wear safety helmets and where
necessary protective gloves.
Repairs to lifting gear must not be carried out on site. A test certificate must be obtained
for any repaired item of lifting gear.
Slings and other lifting gear must not be used for operations for which they were not
intended and must not be altered or adapted by unsafe methods, ie knots, bolt through
links, etc.
Sufficient materials for packing between sling and load must be provided.
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8. Roof Work
Before undertaking any work on roofs, or at heights, a risk assessment of the required
work needs to be completed in accordance with the Management of Health and Safety at
Work Regulations 1999 and the Work at Height Regulations 2005. Other relevant
legislation includes:
The Personal protective Equipment at Work Regulations 1992
The Construction (Design and Management) Regulations 2007
The Health and Safety (Safety Signs and Signals) Regulations 1996
The Provision and Use of Work Equipment Regulations 1998
Relevant Health and Safety Executive Guidance Notes include:
GS28 Safe Erection of Structures
HSG 33 Health and Safety in Roofwork
HSG 150 Health and Safety in Construction
All work will be planned to take the above standards into account, a specific risk
assessment will also be required for all works at height.
The Contracts Manager, in conjunction with the contractor, will plan the following
arrangements:
Edge protection barriers in the form of a full access scaffold to prevent falls
Protection of the public, or other operatives who may be at risk
Safe means of access to the roof
Where necessary, roof ladders, staging etc to provide safe access to roof, taking
into account pitch of roof, surface conditions etc
Short duration work will also be carefully planned to identify hazards and arrange
equipment as necessary. Training will be provided for supervisors and operatives
required to work on roofs.
The Works Supervisor will not permit work to commence on a roof until the planned safety
precautions have been provided. Work on roofs must not be permitted when high winds or
gusting is experienced. The roof surface must be checked at the commencement of work
after rain, frost or snow.
Materials must not be dropped or thrown down from roofs, other than by means of a
chute, or suitable safe method.
The main hazards associated with work on tiled/slated roofs are:
Timber battens must not be used as a foothold for access on a roof if they are fixed to
rafters, or trusses, more than 400mm apart, or are not of the quality specified in Guidance
Note GS 10.
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Only properly constructed roof ladders are to be used which do not rely for anchorage on
the ridge capping or ridge tile. All personnel required to work near or below roof
tiling/slating operations must wear safety helmets.
Access to the roof must be prevented to unauthorised persons, particularly children, after
working hours.
All roof work, no matter how small, eg small areas of flat roof on porches etc, will be
carried out to the above standards.
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10. Electricity
In addition to the general duty of care every employer has to employees and members of
the public outlined in Sections 2 and 3 of the Health and Safety at Work etc Act 1974,
specific responsibilities for electrical safety are covered by the Electricity at Work
Regulations 1989. The Management of Health and Safety at Work Regulations 1999 and
the Construction (Design and Management) Regulations 2007 are also applicable to work
involving electricity.
Further information is available from the following HSE Guidance Notes:
HS(G)85 Electricity at Work: Safe Working Practices
OS 38 Electrical test equipment for use by electricians
HS(R)25 Memorandum of guidance on Electricity at Work Regulations 1989
All work will be planned to take the above standards into account.
All electrical work will be planned and carried out by qualified competent electricians.
The Contracts Manager will ensure that only bona-fide electrical contractors will be
employed to install, construct and maintain electrical supplies. Proof of competence is
required.
The Contracts Manager, in conjunction with the Works Supervisor and electrical
contractor, will plan any temporary electricity supply and distribution on site in accordance
with the above standards.
When cutting-off, shutting down or decommissioning an electrical supply, the appropriate
permit to work or certificate will be obtained.
No unqualified operative will undertake any installation, maintenance or alteration work to
any electricity supply line.
All electrical supplies to tools and equipment used on site will be taken from a 110V
source. 240V supplies will not be used.
Should an operative encounter mains electricity cables during the process of work he will
notify the Site Manager immediately.
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When there is any doubt as to the precautions required, or where unusual circumstances
are to be encountered, advice must be sought.
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When conditions make it necessary, advice should be sought on carrying out sampling
and air monitoring, preparing safe systems or work, permit to work systems etc,
information provided on ventilation equipment, breathing apparatus, reviving apparatus,
ropes, harnesses, monitoring equipment etc as requested.
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Received training in the use of the tool by the supplier or another competent
trainer.
Been issued, by the person carrying out the training, with a certificate of
competence.
Suitable eye protection to BS EN 166B, Grade 1 impact, together with ear
protection to BS EN 352.
Been authorized by management to use the tool.
The Works Supervisor must ensure that tools are securely stored and that all tools and
cartridges issued (spent or unused) are return to store on completion of the works or at
the end of each working shift.
Regular maintenance in accordance with the manufacturers instructions must be carried
out.
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Section 5
Method Statement Requirements and Pro Forma
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Site:
Names of Personnel
involved:
Supervisor:
Role:
Tel:
Tools Required:
Materials Required:
(ie: access platforms/winches/ladders etc)
Other Equipment:
Specific Identified
Hazards:
(or refer to the task specific
risk assessment(s))
Specific Training
Requirements:
Sequence of
Operations:
(Specifying methods of
working, tools, materials
and equipment utilised)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Temporary
Supports/Props etc.:
Method of Access
and Egress:
Fall Protection
Measures:
Hazardous
Substances:
SWL's:
(Detail any limits on the loadings applicable to temporary plant/equipment or fixed elements of the
structure where the work is taking place.)
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Required Personal
protective Equip.:
Emergency
Procedures:
Other Information:
All work will be undertaken by qualified competent persons with experience of the type of
work described above, and in all cases in full accordance with safety procedures specified
in the companies Health and Safety Policy.
Prepared by:
Position:
Date:
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Details of supervisory personnel on site who will be responsible for the work to be undertaken.
2.
3.
Details of any personnel not involved on site but who can be contacted regarding design or other specialist
information if necessary.
4.
Work sequences.
5.
Stabilisation of the works during their progress e.g., any temporary props, struts or supports that are required.
6.
The method of executing the works which will include methods of lifting, fixing, holding or bolting. Slinging and
unslinging practice where necessary.
7.
Methods to prevent any falls from heights. Full details should be given ie, working," platforms, handrails, safety
harnesses or other means of preventing falling.
8.
Access and egress to the job, ie, by ladders, mobile work access platforms, hoists etc. Location of any ladders or
other means of access.
9.
Methods of protecting materials falling from heights i.e., toe boards, debris/brick guards, boarding on platforms
etc.
10. The description of plant to be used in the execution of the work its safe working load and details of any tests,
certificates, inspections/registers which are applicable.
11. Details of what to do in case of emergency. This would include details of first aid and names of qualified first
aiders.
12. Details of storage and stacking of items on site together with any delivery procedures and any assembly work that
is going to be carried out.
13. Detailed calculations for any loading platforms, props, temporary works or supports that are to be provided during
the progress of the job.
14. Personal protective equipment to be provided for employees and sub-contractors in particular, safety helmets etc.
15. Details of any confined space hazards and where necessary, atmospheric monitoring procedures and emergency
equipment to be provided.
16. Details of any shoring to be provided in excavations, means of entry and barriers or secure coverings to be
provided.
17. Details of certification of personnel on site i.e., Construction Industry Training Board Certification Scheme for
Scaffolding, Steel Erectors, Plant Operators, Demolition Operatives etc. Details of any certification such as
Mounting of Abrasive Wheels, Cartridge Operated Tools etc.
18. The training of operatives on site i.e., induction training and any details regarding their part to be played within the
Work Method Statement.
The Method Statement or System of Work is a requirement of the Health and Safety at Work Etc Act 1974 and
is intended to provide both the client and the individuals that are carrying out the work, the necessary
information to undertake the job safely. It is essential that a copy of the Method Statement is kept on site
available for inspection by all personnel. In addition, it is the responsibility of Management to ensure that all
operatives are aware of their role in the job which is outlined within the Statement.
It is pointed out that this check list is not exhaustive and just gives outlined details of the type of information
that should be provided.
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Section 6
Permit to Work Procedures & Pro Forma
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Only appointed persons shall issue Permits to Work. Each Permit shall be
given a discrete sequential number which will be recorded on a master register
of Permits to Works.
First Copy
Second Copy
Third Copy
Fourth Copy
Fifth Copy
Limits of Permit
This section should define the scope of work to be undertaken; the area in which the
defined work should be undertaken; the type of work to be covered by the Permit - ie
Entry into Confined Space, Work on Electrical Systems made dead; the date and time
of expiry of the Permit shall be defined (not normally beyond the end of that working
day).
Restrictions
This section should identify what areas and activities have not been included and for
which the Permit is thus not valid. Should work be required for areas, activities or
using tools or equipment that are not defined on the current Permit, then another
Permit should be sought. Under no circumstances should such work commence without
a valid Permit to Work being obtained first.
Hazards
This section should detail any hazards and risks that may be present during the works
activity.
Precautions
Wherever a hazard or risk has been identified in the above section, then an appropriate
control measure shall be defined in this section.
Conditions
Any protective equipment, PPE, tools, atmospheric monitoring, emergency alarms, gas
test equipment, or procedures that are required, should be defined in this section.
Issue of Permit
Prior to issue, the appointed responsible person shall ensure that the precautions and
the conditions, defined above, have been complied with and that the limits, restrictions,
precautions and conditions have been discussed with the person to whom the permit is
to be issued (the permit holder).
Receipt of Permit
Before acceptance, the permit holder on receiving the permit shall ensure that he fully
understands the limits, restrictions, hazards, precautions and conditions detailed on the
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Permit to Work form. Only when he is satisfied should the form be signed. This is
important as he then accepts responsibility for informing all persons under his/her
control of these measures and for supervising compliance with the standards defined.
Clearance
The permit shall be signed and dated as completed:
When the work is complete
Before the permit holder leaves site
When the Permit Time has expired
If either of the last two occur before the work has been completed then the Permit must
be cleared, cancelled and a new permit raised.
Cancellation
Permits cannot be cancelled until returned and the appointed responsible person and
the permit holder have cleared the Permit. This must be strictly adhered too even if it
means holding up the job until the person concerned is recalled to site.
When a permit has been cancelled it must be marked on both sides with a clear
diagonal line, corner to corner, and filed in a cancelled permit file.
Notes
Permits are only valid whilst the permit holders remain on site. If any permit holder
leaves the site then their permit must be cleared, cancelled and another permit
raised in the name of someone who will be remaining on site for the duration of the
job.
Where conditions or circumstances change, or the permit holder becomes
concerned that the precautions, conditions defined by the permit are not sufficient
or conditions differ to those anticipated, then all personnel should be withdrawn
from the job and the permit referred back to the appointed responsible person.
The appointed responsible person should consider the difficulties encountered, the
change in conditions or work methods and decide upon suitable controls. The new
controls should be added to the permit and countersigned by both the appointed
responsible person and the permit holder.
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PERMIT NO
PERMIT TO WORK
DATE OF ISSUE:
SITE:
LIMITS OF PERMIT
TIME OF ISSUE:
*Delete if not applicable
HAZARDS
DATE:
TIME:
The hazards associated with the work/area covered by this Permit are:
DETAILS
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
Electrical
Mechanical
Explosion/Fire
Asphysiation
Oxygen Deficiency
Toxic/Dust/Fume
Biological
Cofined Space
Extreme Temperature
Corrosive
Poison
Noise
Ionising Radiation
Flooding
Other
PRECAUTIONS
The measures taken to control the above hazards before work
begins/entry is made are:
CONDITIONS
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ISSUE OF PERMIT
Position:
Organisation / Company:
I confirm that the precautions listed overleaf have been carried out and that it is safe to carry out the
work/enter the area defined until the time and date specified overleaf or until this permit is
cancelled, subject to the restrictions and conditions also specified overleaf, which I have explained
to the person to whom this permit is issued (the Permit Holder).
RECEIPT OF PERMIT
This Permit is received by:
Position:
Organisation / Company:
I acknowledge receipt of this Permit and understand the limits, restrictions and conditions of the
Permit which are detailed overleaf and have been explained to me.
I accept responsibility of ensuring that each person under my control is aware of the Permit and its
limits, restrictions and conditions.
I understand that this Permit is not transferable and that I must clear this Permit for cancellation if I
have to leave the site.
CLEARANCE
I confirm that the work is no longer being carried out and that no person is in the area covered by
this permit and that all persons under my control have been informed that this Permit is to be
cancelled.
* Our work has NOT been completed and tools, materials, equipment are still in the area (delete if
not applicable)
Signed
CANCELLATION
Date
Time
This section to be completed by the appointed responsible person
This Permit has been cleared by the Permit Holder to whom it was first issued and is now cancelled.
Signed
Date
Time
Section 7
Risk Assessment Policy
Page 96 of 163
LONDON WHARF
PLC
RISK ASSESSMENT
POLICY
Page 97 of 163
Page 98 of 163
CONTENTS
1.0
DEFINITIONS
2.0
LEGISLATION
3.0
RISK MANAGEMENT
3.1
3.2
Hazard Identification
Risk Assessment Table
4.0
DESIGN
5.0
Page 99 of 163
1.0
2.0
DEFINITIONS
Hazard
Risk
Risk Assessment
Mitigation
Residual Risk
LEGISLATION
Health and Safety legislation places duties on employers to undertake risk
assessments when:
3.0
Working at Height
RISK MANAGEMENT
Risk management is a complex process but the principles are quite simple.
We all make risk assessments in our everyday lives, from crossing the road
to deciding whether or not to eat a burger.
Eliminate
Reduce/Control/Substitute
Provide
Information
Hazard Identification
The process of risk management starts with an effective means of identifying
hazards. Experience and relevant knowledge are important elements in the
identification of hazards and competent resources will need to be allocated
to this activity.
It may not always be possible to identify every hazard for every activity on
every project, however, a structured and systematic approach will help you
to identify as many hazards as possible. Try using a combination of the
following techniques, though remember that there is no substitute for
experience:Page 101 of 163
Brainstorming
Hazard identification checklists
Review of similar examples
Worst cases scenarios
Interviews
Peer reviews
Research into past incidents/accidents
You should always document the hazards identified in your risk assessment
documentation. This may, where appropriate result in a project risk register.
See CIRIA SP 125 - A Guide to the Systematic Management of Risk from
Construction, though a number of in house risk assessment pro forma's are
available for project use.
3.2
LIKELIHOOD
Title
Probable
Description
CONSEQUENCE
Scale
Title
Description
Scale
Catastrophic
"Major" injury or
illness.
3
Critical
Major damage
Environmental impact
Loss of time/injury
Serious
Occasional
Environmental impact
First Aid Accident
2
Marginal
Remote
Illness or damage
Routine maintenance
repair
Very minor
1
Negligible
1
Little consequence
Frequent
Occasional
Rare
Catastrophic
15
10
5
Critical
12
8
4
Serious
9
6
3
Marginal
6
4
2
Negligible
3
2
1
Score
5 & 10+
6-9
1-4
Having categorised the health and safety risks, the next thing to do is to
record the hazards in your risk assessment and determine the risk and what
to do about them. This requires designers to consider the hazards and their
effects and where possible they should amend the design to eliminate such
hazards.
Where the elimination of hazards is not practical, appropriate control
measures should be considered and the design amended to take account of
them. It is then necessary to reassess the risk in order to establish the
residual risk associated with the hazard. In some cases, the control
measure itself may introduce additional hazards that also need to be
assessed.
Page 103 of 163
4.0
DESIGN
The way in which risk assessment fits in the design process is illustrated
below, a process of continual audit and review should also be implemented
throughout all stages of a project:
Design
Concept
Design
Development
Final
Design
Concept
& Risk
Assess.
Review
Design &
Risk
Assess.
Review
Initial Hazard
Identification
& Risk
Assessment
5.0
Tender
Documents
& PreTender
Health &
Safety Plan
Elimination
of Hazards &
Inclusion of
Risk Control
Measures
CONSTRUCTION
The way in which risk assessment fits in the construction process is below, a
process of continual audit and review should also be implemented
throughout all stages of a project:
Develop a Safe
System of
Work
Review
task and
identify
hazards
(in conjunction
with site staff)
Communicate
risks &
hazards to site
staff
Include Risk
Control
Measures
Implement
Safe System
of Work
(inc. PtW &
Method
Statements where
necessary)
Supervise
&
Monitor
works
Liaison with the staff carrying out the operation is essential to ensure the
most appropriate method of working is implemented.
6.0
RECORD OF ASSESSMENT
The results of hazard identification and risk assessment together with
evidence of actioning risk control measures should be documented. The
level of documentation depends on the activities and levels of risk involved.
Page 104 of 163
7.0
Section 8
An Overview of the CDM Regulations
THE CLIENT
Clients are individuals or organisations for whom construction work is carried out.
The key duties placed upon the client, are to:
Determine if a project falls within the scope of the CDM Regulations.
Check the competence and resources of all appointees
Ensure there are suitable management arrangements for the project
including the provision of adequate welfare provisions by the contractor
Allow sufficient time and resources for all stages of the project to be
implemented safely
Provide pre-construction information to designers and contractors
In addition to the above, on all Notifiable projects, the client must also:
Appoint a competent CDM co-ordinator for the duration of the entire
project
Appoint a competent principal contractor for the duration of the entire
project
Make sure that the construction phase does not start unless there are:
o Suitable welfare facilities on site, and
o A suitable construction phase health and safety plan in place
Provide information relating to the health and safety file to the CDM coordinator
Retain and provide access to the health and safety file to those who may
need access to it.
In
assessing
the
allocation
of
resources
and
competence
of
individuals/organisations, and in the assessment of the Construction Phase Health
and Safety Plan, the client is required to make all reasonable enquires, including
the seeking of expert advice, where applicable, he should therefore consult with
the CDM co-ordinator on notifiable projects. In all cases the CDM ACOP provide
guidance and information on the assessment of competence for each of the key
duty holders, this can be used to assist with such assessments.
THE DESIGNER
Designers are organisations or individuals who carry out design work for a
construction project, including temporary works design. Designers may include
architects, consulting engineers, quantity surveyors, chartered surveyors,
technicians, specifiers, contractors, principal contractors and specialist
contractors. The term design is a wide term under CDM and includes drawings,
design details, specifications, instructions and BoQs.
The designer plays a key role in the development of a construction project through
ensuring that the health & safety of those who are to construct, maintain, operate,
repair or use the facility, as well as the deconstruction/demolition is considered
during the design and development phases of a project.
Failure to do this could delay the project, make it more difficult for contractors to
devise safe systems of work, and cause the client to make costly changes so that
the structure can be maintained and operated safely.
Designers from all disciplines have a contribution to make in avoiding and
reducing health and safety risks which are inherent in the construction process
and subsequent work (e.g. maintenance). The most important contribution that a
designer can make to improve health and safety will often be during the concept
and feasibility stage, when the main considerations will be about different design
options which are available, and so therefore potential hazards can be avoided
early on.
Once the design process has moved into detailed design and specifications,
designers can continue to make a significant contribution to avoidance and
reduction of risks to health and safety, particularly in relation to the specification of
materials, substances and the general layout and arrangement of the structure.
The key duties applicable to the designer under the CDM Regulations are:
Make clients aware of their duties and responsibilities.
Give due regard to health and safety in your design work.
As far as reasonable avoid any foreseeable risks to the health and
safety of any persons working on the project.
Combat all risks that cannot be avoided at the source of the risk.
Give priority to health and safety measures that protect all of the people
on site, rather than measures that protect individuals.
Provide adequate information about the health and safety risks of the
design and any other residual risks, to those who need it.
Supply the CDM Co-ordinator with any information that is needed for or
should be included in either the Health and Safety Plan or the Health &
Safety File.
Co-operate with the CDM Co-ordinator and other designers involved in
the project.
THE PRINCIPAL CONTRACTOR
The Principal Contract must be a contractor in his own right, he will be responsible
for planning, managing and controlling health and safety during the construction
phase of the project.
Site works should not commence until the principal contractor has developed a
satisfactory construction phase health and safety plan, this should be based upon
the information provided in the pre-tender plan.
The key duties applicable to the Principal Contractor under the regulations include:
To ensure that you only accept contracts for which you are competent to
undertake
To develop a suitable and satisfactory Construction Phase Health &
Safety Plan that addresses the key hazards associated with the
implementation of the works
Page 110 of 163
CONTRACTORS
The term contractors is used to cover all other contractors (other than the Principal
Contractor) irrespective of whether they are a sub-contractor or not. It also covers
self employed persons in most instances. On non-notifiable projects there is no
Principal Contractor and the client will generally appoint a contractor to oversee
and manage the works.
The general requirements of contractors are to:
Check that the client is aware of his duties under CDM 2007.
Plan, manage and monitor their own work and that of their workers and
sub-contractors.
Check the competence of all their appointees and workers.
Provide health and safety information to their workers.
Page 111 of 163
Ensure that the site is properly managed and safe, and that the
provisions of Part 4 of CDM 2007 are complied with.
Ensure that adequate welfare provisions are provided.
To notify the HSE of the project using form F10 (When working for
domestic clients on notifiable projects)
Check that the client is aware of his duties and a CDM Co-ordinator has
been appointed and the HSE notified before starting work.
Provide the principal contractor with information about the hazards and
risk assessments associated with their works, how they intend to carry
out the works and their general safety management proposals.
Co-operate with the principal contractor.
Comply with any directions given by the principal contractor.
Manage their work to comply with any site safety rules and the
provisions stated in the Construction Phase Health and Safety Plan
Inform the principal contractor of any reportable accidents, illness or
dangerous occurrences.
Provide details to the principal contractor of any contractor who he
engages in connection with carrying out the work.
Supply the principal contractor with any information relevant to the
health and safety file.
The Construction Phase Health and Safety Plan may include all or selected details
from the pre-construction information, together with management proposals and
arrangements for addressing site safety issues which are relevant to health, safety
and welfare of those involved in the project.
The construction phase Health & Safety Plan will often need to be reviewed as the
works progress to account for changing project circumstances/work phases.
THE HEALTH & SAFETY FILE
The Health & Safety File is a record of information for the client or end user. The
CDM Co-ordinator is responsible for ensuring the Health and Safety File is
prepared and passed onto the client. The File should give details of health and
safety risks that will have to be managed during maintenance, repair, renovation or
demolition, together with information concerning those who built the facility, how it
was built and how it should be maintained. It does not need to repeat information
contained in other documents such as Operation and Maintenance Manuals,
though where necessary it should make reference to them.
DUTIES RELATING TO HEALTH AND SAFETY ON CONSTRUCTION SITES
Part 4 of the Construction (Design and Management) Regulations 2007 specifies
specific requirements that all contractors and principal contractors must comply
with insofar as they affect him or any person carrying out construction work under
their control. Naturally not all items will be relevant to all projects. The following
list provides only a very brief summary of the main points, full details are provided
in the CDM Regulations and the associated ACOP.
Safe places of work ensure that working environments are safe,
including access and egress to the site
Good order and site security sites shall be maintained in a safe and tidy
condition, whilst being properly signed to warn of any dangers and secure
from unauthorised entry
Stability of structures all necessary measures shall be taken to prevent
harm to any person from any unstable structure
Demolition or dismantling all demolition or dismantling work must be
carried out without risks to any person, it must be carefully planned and all
arrangements for carrying out demolition/dismantling work MUST be
recorded in writing
Explosives all explosives must be carried, stored and used safely in
accordance with current legislation and best practice arrangements,
explosives shall not be used where a risk exists to any person from the
explosion or any flying or projected material
Excavations these must be regularly inspected by a competent person,
adequately shored and measures taken to prevent persons, materials or
Page 114 of 163
Section 9
Contractors (Health, Safety & Welfare) Start-up Procedures
The requirement for the control process is reinforced by specific statutory legislation,
including:
The company will only appoint contractors to undertake work on their projects who are
competent and adequately resourced to take on the particular type of work involved in any
project. Most contractors utilised by the company have a satisfactory track record of
working directly with us on a selection of similar projects. There competence and areas of
skill/expertise is therefore generally well known to the company and such organisations
are selected on the basis of past experience and knowledge of the organisation, though
periodic checks must still be made. Where a organisation which is not known to us, their
track record in terms of safety competency, accident records, history of completed
projects and client references will be obtained and reviewed prior to any decision being
made. This review should include a review of the organisations health and safety policy
and procedures where more than 5 persons are employed and followed up with an
interview where considered appropriate to demonstrate more fully the organisations
capabilities and competence.
Once appointed all contractors need to be made aware of the potential hazards and risks
associated with the project, as in the same manner London Wharf Plc will need to know of
any additional hazards likely to be generated as a result of the working methods of the
contractor. The following Contractor (Health, Safety & Welfare) Start-up Form and
Emergency Procedures Form will therefore be completed as far as possible by London
Page 118 of 163
Wharf Plc and issued to the contractor for review and completion prior to the
implementation of any works. This provides a simple mechanism to help ensure an
exchange of safety related information as required by the above legislation.
Following the appointment of any contractor London Wharf Plc will continue to liase with
the contractor, not only on technical matters, but also on any safety and management
related issues necessary to facilitate the works in a safe and controlled manner.
Date:
On behalf of I acknowledge
receipt of the above information and will ensure that
it is adhered to throughout all stages of the project.
Signed:
Date:
Name: Position:
Tel:
2.
The emergency contact list form has been completed and displayed on Site.
3.
Contact has been established with the following Emergency Service organisations:
Contact
Service
Location
Contact Tel No
Contact Name
Police
Fire
Ambulance
Environment Agency
The HSE (local office)
(Insert OTHERS) eg: Gas, Electricity and Water.
4.
5.
Emergency assembly points are identified with signs and are located at:
(List HERE)
6.
The senior person to assist with incident liaison and public relations is:
Name:
Tel No Work:
Position:
Tel No Mobile:
7.
8.
9.
Mobile:
Mobile:
Mobile:
Section 10
Health and Safety Induction Record/Checklist
Yes
No
Comments
Yes
No
Comments
Yes
No
Comments
Yes
No
Comments
2.
3.
Yes
No
Comments
Yes
No
Comments
Yes
No
Comments
6.
Declaration
I certify that the above health and safety induction subjects have been explained:
Induction conducted by:
Date
Date
Appendix A
Miscellaneous Forms
CDM Inspection Report
COSHH Risk Assessment Pro Forma
DSE Assessment Form
PPE Issue Record
Employee Safety Training Record
Manual Handling Operations Risk Assessment Checklist
Health Surveillance Record
Accident Report Form
Name and addess of person for whom inspection was carried out.
Site address
10
11
Y/N
NOTES
General
1.
2.
3.
The inspection report should be completed before the end of the relevant working period.
The person who prepares the report should, within 24 hours, provide either the report or a copy to the person on whose behalf the inspection was carried out.
The report should be kept on site until work is complete. It should then be retained for three months at an office of the person for whom the inspection was carried out.
An inspection is only required where a person is liable to fall more than 2 metres from a place of work.
Any employer or any other person who controls the activities of persons using a scaffold shall ensure that it is stable and of sound construction and that the relevant
safeguards are in place before his employees or persons under his control first use the scaffold.
No report is required following the inspection of any mobile tower scaffold which remains in the same place for less than 7 days.
Where an inspection of a working platform or part thereof or any personal suspension equipment is carried out:
i.
before it is taken into use for the first time; or
ii.
after any substantial addition, dismantling or other alteration;
not more than one report is required for any 24 hour period.
Standards
Ledgers
Bracing
Putlogs and
transoms
Couplings
Not plumb
Not level
Some missing
Wrongly
spaced
Wrong fitting
Jointed at
same height
Joints in same
bay
Loose
Loose
Loose
Damaged
Damaged
Bridles
Wrong
spacing
Wrong
couplings
No check
couplers
Ties
Boarding
Guard-rails
and toeboards
Ladders
Some missing
Bad boards
Wrong height
Damaged
Loose
Trap boards
Loose
Insufficient
length
Insufficient
supports
CONTROL MEASURES:
Respiration:
Skin absorption:
Systemic effects:
Eyes:
Irritant:
SUBSTANCE PROPERTIES:
Highly Flammable?
Corrosive?
Irritant / Harmful?
Explosive?
Toxic?
Oxidiser?
PERSONAL PROTECTIVE EQUIPMENT
Other: refer to EH40
& suppliers hazard
data sheets.
Eye Protection?
Yes / No
Gloves?
Yes / No
Respirator?
Yes / No
Risk Factors
1.Display screens
Are the characters clear and
readable?
Yes
No
Things to consider
Make sure screen is clean.
Check that text and
background colours work
well together.
Software settings may need
adjusting to change text size.
Try using different screen
colours to reduce flicker eg
darker background and
lighter text. If problems still
exist consult IT.
Separate adjustment
controls are not essential
provided the user can read
the screen easily.
Action to
take
Risk Factors
2. Keyboards
Is the keyboard separate
from the screen?
Yes
No
Things to consider
This is a requirement, unless
the task makes it
impracticable (eg where
there is a need to use a
portable).
Is it possible to find a
comfortable keying position?
Action to
take
Risk Factors
Yes
No
Things to consider
arm and straight
wrist.
Rearrange equipment,
papers etc to bring
frequently used things within
easy reach.
A document holder may be
needed, positioned to
minimise uncomfortable
head and eye movements.
Action to
take
Risk Factors
Yes
No
Things to consider
mechanisms.
5. Software
Is the software suitable for
the task?
Action to
take
Risk Factors
Yes
No
Things to consider
Software should respond
quickly and clearly to user
input, with adequate
feedback, such as clear help
messages
6. Environment
Is there enough room to
change position and vary
movement?
Action to
take
Risk Factors
Yes
No
Things to consider
7.General
Has the checklist covered all
the problems you may have
working with DSE?
Name:
Signed:
Date:
Action to
take
The seat back rest should be adjusted so you are sitting upright
Good lumbar support should be achieved (i.e. the lower back should be supported)
Seat height should be adjusted to achieve 4 7 below
There should be no excess pressure on the underside of your thighs and back of
knees.
5. There should be room under the desk to allow changes in posture (no obstacles)
6. Forearms should be horizontal and elbows approximately at right angles
7. There should be minimal bending of the wrists and hands, they should be horizontal
8. Screen should be at arms length and height and angle should be adjusted to allow a
comfortable head position with the neck and head straight
9. Ensure there is space in front of the keyboard to support your hands/wrists during
pauses in keying. Place mouse close to keyboard
10. A foot support should be provided if your feet do not now touch the ground
11. If seat arm-rests are provided these should not prevent you from pushing your chair
under the desk or should be adjustable in height
6
2
11
5
4
10
Date Issued
Signature
Employee ID No.
Department
Date
Employees
Signature
Topic
Trainers Signature
* Circle as appropriate
Is an assessment needed?
(i.e. is there a potential risk for injury and are the
factors beyond the limits of the guidelines?
Yes/No*
Signature:
TAKE ACTION ... AND CHECK THAT IT HAS THE DESIRED EFFECT
Med
High
x1
x2
x3
Column Scores
Risk Category =
LOW = 20
MED = 21-29
HIGH = 30+
Employees Name :
Male/Female:
Nationality:
Date of Birth:
Signature:
General Comments :
Signature:
Date:
Date:
Exact location
Member of Staff
Job Title
am/pm
None required
A&E/Minor injuries
First aid
Admitted to hospital
THE INCIDENT
Over 3 days
Name
Address
Female
/
N/A
3 days or less
Date of Birth
No
STAFF ABSENCE
None
Male
Yes
Address
Post Code
Phone
Post Code
Phone (home)
Phone (work)
Type of incident? (please tick any applicable)
Lifting/handling
Ill health
Slip/trip/fall
Hot/cold contact
Dangerous occurrence
Needle stick
Property loss/damage
Fire
Threatening behaviour
Fatality
Yes
IMPACT ON INDIVIDUAL
Minor
Moderate
INVESTIGATION
Major
Yes
Part of body
left/right
Abrasion
Fracture/dislocation
Equipment failure/misuse
Amputation
Laceration
Bruise
Pain
Contact/exposure to equipment/machinery
Burn/scald
Puncture
Crush/internal injury
Sprain/strain
Distress
Swelling
N/A
Type of injury
No
No
N/A
No
N/A
Procedures/ Information
Equipment/ materials
Human factors
No
N/A
SIGNATURES
Date
INSPECTION DATE
Identification
Number:
Storage
Location:
PASS/FAIL
Designated
Uses:
Designated
Users:
ACTION TAKEN
Personal
Responsible For
Inspection:
SIGNATURE
NOTE: Equipment, which fails, must be taken out of use immediately and prominently labelled until it has been repaired or disposed of.
Equipment, which cannot be satisfactorily repaired, must be destroyed and the method of disposal must be recorded in the register.
Inspection
Frequency:
EQUIPMENT
ITEM REF.
TEST COMMENTS
SIGNATURE
Appendix B
Glossary of Safety Terms
Key Health and Safety Acts and Regulations