Professional Documents
Culture Documents
NIPSS Manual of Style 5th Edition 13th March 2015-1
NIPSS Manual of Style 5th Edition 13th March 2015-1
STYLE MANUAL
ISBN 978-978-198-097-8
All rights reserved. No part of this publication
may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying,
recording or otherwise without the prior written
permission of the National Institute, Kuru.
Printed by
The National Institute Press
ii
TABLE OF CONTENTS
Preface
- iv
Section 1: Introduction
-1
-11
Section 4: References -
-35
-49
-67
-71
-75
-89
-93
iii
PREFACE
he law establishing the National Institute (Act 20 of 1979 now CAP 262
of 1990) requires it, among other
things, to disseminate, through published
books, records, reports and articles, information on any part of its activities.
Over the years, the National Institute
has published many journals, books, seminar reports and occasional papers which
have been widely circulated locally and internationally. To keep abreast of current
styles and rules in academic publishing,
the Institute has issued this Style Manual.
While there are many referencing
styles, the National Institute has adapted
elements from existing styles to create the
NIPSS Style Manual to suit its own purposes.
The NIPSS Style Manual provides the
Institutes approved guidelines for Participants, researchers, editors, printers and
authors in producing research works and
preparing manuscripts for publication.
The Publications Policy, included as
an appendix, was first approved by the
Board of Governors in 1992. It was revised
by the National Institute Management in
iv
SECTION
1
INTRODUCTION
he National Institute was established
in 1979 as a high-level centre for reflection, research and dialogue. It
provides a forum for scholars, policy initiators and executors, and other citizens of
mature experience and wisdom from different sectors of Nigerias national life to interact and exchange ideas on issues of national and international concern.
In line with its enabling law, the Institute, through its Research Directorate,
carries out inter-disciplinary and policyrelated research into the political, economic, social, cultural and other issues facing
Nigeria. The Directorate of Studies, on the
other hand, organises the Senior Executive
Course (SEC) for participants from the upper echelons of the public service (both
State and Federal), the armed forces, the
police, para-military agencies, other relevant public organisations as well as the organised private sector.
SECTION
2
ll manuscripts should be typewritten, double-spaced and set on 14point font size on Times New Roman
typeface. Manuscript should be submitted
in both hard and electronic formats.
Manuscripts should be printed on
one side only, leaving generous margins at
the top, bottom and the sides of pages.
The pages should be numbered consecutively and properly fastened. Page numbers
should be centred at the bottom.
All chapters in the manuscript
should be divided into sections with appropriate headings and sub-headings. The
sections may be highlighted in bold or italics.
Beginning of paragraphs, indenting,
and other spacing arrangements must be
clearly indicated. The same thing applies to
diagrams, illustrations and tables.
Manuscripts should be carefully revised and spell-checked before submission.
6
SECTION
3
10
CHAPTER ONE:
GENERAL INTRODUCTION
1.1 Background to the Study
1.2 Statement of the Research Problem
1.3 Research Questions
1.4 Aim and Objectives of the Study
1.5 Scope
1.6 Limitations
1.7 Significance of the Study/Policy Relevance
1.8 Conceptual Clarifications
1.9 Theoretical Framework
1.10 Hypothesis (where applicable)
1.11 Methodology
1.12 Organisation of the Study
CHAPTER TWO:
LITERATURE REVIEW
CHAPTER THREE:
HISTORICAL AND POLICY CONTEXT OF
THE STUDY
CHAPTER FOUR:
GIVE AN APPROPRIATE TITLE
11
CHAPTER FIVE:
CONCLUSION, RECOMMENDATIONS AND
IMPLEMENTATION STRATEGIES
References and Appendices
3.2
12
out by him/her at the beginning of the research process. The research questions
should not be too many; they should be between three and five.
3.2.4 Aim and Objectives
Having identified the research problem and questions, the researcher should
then specify the aim and objectives of the
study. These naturally also derive from the
statement of the research problem. Aim
specifies in broad terms what the researchers goal is. On the other hand, objectives specify exactly what the researcher expects to achieve through the conduct
of the research. Example: Let us assume
that you are conducting a research on inter-religious conflict in Nigeria. The aim
could be: At the end of the study, to produce enough facts and evidence to guide
policy makers on what should be done to
curb the incidence(s) of inter-religious conflicts in Nigeria. The objectives, on the other hand, would be the reformulation of the
research questions in sentence forms.
Thus, the objectives should correspond
with the research questions and should be
between three and five. They are guide
15
topic under study. They go beyond definitions of terms. What is required is the
elaboration of the concepts as propounded
by well-known authorities.
3.2.9 Theoretical Framework
A theoretical framework provides a logical understanding and interpretation of a
subject matter from a particular perspective or prism. Whether in the fields of social sciences, business studies; education,
international relations; conflict and peace
studies and development studies, every
theory has four dominant characteristics:
a.
to describe,
b.
to explain,
c.
to analyze and
d.
to predict the course(s) of events and
outcomes.
Generally,
theories
have
subtheoretical perspectives, and a vast literature abound. A theoretical framework that
describes a particular theory should be selected by the researcher from among other
competing theories. It is also important to
state the rationale for the choice of a particular theoretical frame in terms of how it
elucidates or provides a suitable explanatory context for the topic. Sometimes, one
18
one which shows a more than 5 percent differential over the other
group. Thus, a statistically significant difference would be one that is
more than 5%.
d. If the difference is statistically significant, then we can assume that it is
due to the difference in teaching
method. However, the researcher
must be cautious in regard to the
conclusion he draws from the null
hypothesis. For one thing, the results
obtained by the students taught by
the old and new methods respectively
may equally be affected by some unrecognized external factors. This
makes it more important for the researcher to be careful in interpreting
his hypotheses against what his data
tend to show. In other words the researcher must be on the lookout for
spurious results in his/her research.
(For a detailed description of steps in
Hypothesis Testing, consult any
statistics textbook).
For the purposes of Participants research
projects, Research Questions would be suf21
ficient guides to the issues been investigated and could be used in place of hypotheses.
ology of the data collection. This is particularly pertinent in survey research in which
the researcher collects his/her own data.
3.2.11 Methodology
Methodology has to do with method
of organisation and analysis of the relevant
data on the subject of research. Most researchers seek to discover what is true
through the analysis of data. In seeking
the truth, the researcher has to explain
what his/her data mean. Thus, what the
researcher does at any point in time is to
collect numerical or textual information
and translate them meaningfully. This presupposes that the data are either already
available or they have to be collected by the
researcher.
The data that are available to the researcher (having been collected by other
people, groups or organizations) are called
Secondary data. On the other hand, data
collected by the researcher himself/herself,
are referred to as Primary data. It is important to note that data can be defective.
If the researcher uses defective data, the
validity of the research conclusions would
be affected. It is, therefore, important to
pay considerable attention to the method-
22
24
3.3
GUIDELINES ON WRITING
CHAPTER TWO
LITERATURE REVIEW
The Sections of the Literature Review
should address the perspectives on the
topic of the Project and will include identifiable gap(s).
Research is carried out in the context of
those who had earlier conducted similar or
related research. Understanding the previous research on the topic will inform the
development of ones own research by
clarifying what one already knows about
the topic and how one learned it. It is thus
critical that the researcher considers previous research carefully before proceeding
with his/her own research. A literature review should address the following three
questions:
i. What does previous research on related topics tell us about your topic?
ii. How does your research project build
on or depart from previous studies?
iii. Why do you expect to obtain different
(or similar) findings or reach different
(or similar) conclusions?
25
26
27
3.4
GUIDELINES ON WRITING
CHAPTER THREE
3.5
28
GUIDELINES ON WRITING
CHAPTER FOUR
30
Summary of Findings
It is best to start this section with a restatement of the problem or purpose before
discussing how the results affect the existing knowledge in the area of study. The
main task in this section is to justify the
findings, especially in terms of whether
they support or contradict earlier findings.
The researcher must be able to offer probable reasons for his/her findings. For example, if the findings contradict earlier
ones, the reasons for this should be explained. And if the findings point to unanswered questions, these should be indicated. Drawing attention to these might be the
researchers
own
contribution
to
knowledge! But the discussion must be
situated within the context of the existing
knowledge or findings of previous studies
in the chosen area. This again underscores
the need to be thoroughly familiar with the
literature related to the study. The summary should also include the implications
of the findings as they relate to existing
knowledge and the research questions or
hypotheses.
31
3.6
GUIDELINES ON WRITING
CHAPTER FIVE
CONCLUSION, RECOMMENDATIONS
AND IMPLEMENTATION STRATEGIES
5.1 Conclusion
Conclusion should summarise the salient
points of the research. It should be short
and clearly highlight what you believe to be
the major components of the research. Explaining the contribution should constitute
the bulk of the conclusion. This is your
opportunity to step back from the nittygritty of the research and consider its place
in a broader context. In doing so, you may
also indicate how your findings might help
to achieve more policy goals. It is often
wise to consider the strengths and weaknesses of the study acknowledge where
you succeeded in meeting your objectives
and where you did not (no study succeeds
in meeting every one of the authors goals).
5.2
33
SECTION
4
Examples:
Jones (2003) has argued
a recent study (Smith, 2009) has described
it has been noted (Jones, 2003: 36-42) that
REFERENCES
here are several conventions and systems for the academic citation of references. The policy of the National
Institute is to use the Harvard referencing
system, with relevant adaptations, in line
with international best practices.
34
35
Same author has more than one work published in one year:
36
37
38
f).
g).
h).
i).
Note:
As a rule of thumb references within the
text should include the page(s) of the
sources. In the case of unpublished conference papers, lectures or internet sources
(unless electronic books and journals),
page references may be omitted.
Endnotes
Explanatory notes, observations, etc.
should be denoted by Arabic numerals in
the text and arranged serially at the end of
the article or each chapter before References. Endnotes should be used only when
absolutely necessary. Endnotes and References should begin on a new page.
Reference List
Note:
The reference list at the end of the work
should be titled References and not Bibliography. The reference list refers to
works actually used in preparing the text
and should be listed alphabetically by the
authors surnames at the end of the work
in the following manner: surname of author; initials of author; year of publication;
title of book in italics; place of publication;
publisher. Examples:
Do not use op.cit, ibid, infra, supra. Instead, show the subsequent citation of the
same source in the same way as the first.
40
41
Books
Bala, A.M. (1985) Structural Adjustment
Programmes, Ibadan:
University
Press.
Alubo, O. (2011) Ethnic Conflicts and Citizenship Crises in Central Nigeria,
2nd Edition, Ibadan: PEFS
McCarthy, P. and Hatcher, C. (1996)
Speaking Persuasively: Making the
most of your Presentations, Sydney:
Allen and Unwin
Fisher, R., Ury, W. and Patton, B. (1991)
Getting to Yes: Negotiating an
Agreement Without Giving In, 2nd
Edition, London: Century Business
Frank. A.G. (1970) Latin America: Underdevelopment or Revolution, New York:
Monthly Review Press.
Books by same author in the same year
Napier, A. (1993a) Fatal Storm, Sydney: Allen and Unwin.
42
43
For Newspapers
Ogunrinde, A. (1992) Politics and Social
Order, National Concord, 7 February, p. 8.
Ike, J. (1983) South Africa: The Way Forward, New Nigerian, 11 December,
p. 12.
The New York Times, Editorial, 5 June
1986, p. 3.
Examples:
Suberu, T. (1991) The Struggle for New
States in Nigeria, 1976-1990, African Affairs, 90 (361): 499-522.
Ajayi, I.A. (1986) An Assessment of the
Second Republic, Journal of Political Science, 4(2): 361-379.
Kwaja, C. M. (2012) Citizenship and Indigeneity: Rethinking the MultiLayered Rights of Civic and Ethnic
Citizens in Nigeria, Nigerian Journal of Policy and Strategy, 17(1): 3144.
44
45
46
SECTION
5
48
49
iii.
51
SECTION
6
52
53
iv.
List of Appendices
List of Figures
List of Tables
List of Abbreviations
Table of Contents
Executive Summary
9.1
9.2
9.3
ii.
Chapter One: Introduction
1.1 Background
1.2 Aim and Objective of the Study
1.2.1 Aim
1.2.2 Objectives
1.3 Scope
1.4 Limitations of the Study
1.5 Methodology
1.6 Conduct of the Visit
1.7 Profile of the State
1.7.1 Brief History of the State
1.7.2 Geography
1.7.3 Demography
1.7.4 Culture
1.7.5 Human Development Index
References
iii.
From Chapter Two to Eight will depend on the sub-themes of the theme for
that year.
54
Chapter Nine
Critical Success Factors
Preamble
Critical Success Factors
SWOT Analysis
v.
Chapter Nine
Conclusion, Recommendations and Implementation Strategies
10.1 Conclusion
10.2 Recommendations and
Implementation Strategies
Bibliography
Appendices
D)
African Study Tour Report
Approved length: 60 to 70 pages with the
following format:
i.
Preliminary pages
Title pages
Composition of the Study Group
Dedication
Acknowledgement
List of Appendices
List of Figures
List of Tables
List of Abbreviation
Table of Contents
Map of the country visited
Executive Summary
55
ii.
Chapter One: Introduction
1.1 Background
1.2 Aim and Objectives of the Study
1.2.1 Aim
1.2.2 Objectives
1.3 Scope of the Study
1.4 Limitations of the Study
1.5 Methodology
1.6 Conduct of the Visit
1.7 Profile of the country visited
1.7.1 Geography
1.7.2 Brief History
1.7.3 Demography, Ethnic Groups,
Religion and Culture
1.7.4 Politics and Governance
1.7.5 Economy
1.7.6 Bilateral Relations with Nigeria
References
iii.
Chapter Two to Eight will depend on
the Sub-themes given under the theme for
that year.
iv.
Chapter Ten: Conclusion, Recommendations and Implementation Strategies
10.1 Conclusion
10.2 Recommendations and
Implementation Strategies
References
Appendices
56
Preliminary Pages
Title page
List of members of the Study Group
Dedication
Acknowledgements
Table of Contents
List of Abbreviations
Executive Summary
i.
1.1
1.2
1.3
1.4
1.4.1 Aim
1.4.2 Objectives
57
1.5
1.6
1.7
Scope
Limitations
Significance and Policy Relevance of
the Study
1.8 Conceptual Clarifications
1.9 Theoretical Framework
1.10 Methodology
References
iii.
Chapter Two
Literature Review
iv.
Chapter Three
The main thrust of the Paper (give
appropriate title)
v.
Chapter Four
Challenges and Prospects
vi.
Chapter Five
Conclusion, Recommendations and
Implementation Strategies
5.1 Conclusion
5.2 Recommendations and
Implementation Strategies
References
58
59
i.
-
Preliminary pages
Title page
List of members of the group
Dedication
Acknowledgement
Table of Contents
Acronyms
Executive Summary
iv.
Chapters Three and Four
The titles of Chapters Three and Four and
Sections are based on the Sub-Theme given to the Group.
ii.
Chapter One: Introduction
1.1 Background
1.2 Statement of the Research Problem
1.3 Research Questions
1.4 Aim and Objectives
1.4.1 Aim
1.4.2 Objectives
1.5 Scope
1.6 Methodology
1.7 Limitations
1.8 Significance and Policy Relevance of
the Study
1.9 Conceptual Clarifications
1.10 Theoretical Framework
References
iii.
Chapter Two
Literature Review
60
v.
Chapter Five
Conclusion, Recommendations and Implementation Strategies
5.1 Conclusion
5.2 Recommendation and
Implementation Strategies
References
Appendices
(J)
Individual Research Project (as
provided in Section 2-5 of the Style Manual)
(K) Presidential Parley
Recommended number of pages is between
80 to 100.
NB: The chapters depend on the subthemes.
Format: There will be two volumes. Volume I (Main Report) will be like the Concluding Seminar while Volume II will be the
Presentation Paper summarizing the Main
Report.
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7
NIGERIAN JOURNAL OF POLICY AND
STRATEGY
The Nigerian Journal of Policy and
Strategy is published by the National Institute. The journal seeks to promote a
deeper understanding of the complex
problems of public policy and strategy in
the context of rapid socio-political
changes on the Nigerian, African and
world scenes. It seeks to provide a forum
for dialogue and exchange of ideas
among scholars, educators, policy makers, administrators, security experts and
men and women of affairs through the
scientific analysis of issues. The journal
welcomes contributions from a wide
range of disciplines, especially as they relate to Nigerias policy and strategic interests, including:
Politics and Society
Economics
Foreign Affairs
62
NOTES TO CONTRIBUTORS
Preparing the Manuscript
Author of manuscripts for consideration
should pay attention to the following:
1.
Manuscripts submitted for publication must not be previously published; neither should they be under
simultaneous review elsewhere.
2.
While theoretical and conceptual debates are encouraged, authors are
expected to suggest policy and strategy outcomes from these as well as
provide options for implementation.
3.
Papers for publication should be
typed double spaced on A4 size paper, leaving 2 margins on the top,
bottom and on both sides of the page.
The ideal length for essays is between
15 and 20 pages or not more than
4000 words including an Abstract of
not more than 300 words.
63
4. Each manuscript should have a detachable cover page indicating the title, full names and institutional affiliation of the author, including telephone numbers and email. The first
page of the essay should carry the title but without the authors name.
Two hard copies of the manuscript as
well as an electronic copy in MS
Word, 12-point font size and Times
New Roman typeface should be submitted to the editor.
5. All manuscripts received will be
acknowledged within one week of receipt. All authors actually cited
should be integrated into the
text and documented in References at the end of the article in
conformity with NIPSS Style
Manual. This Style Manual requires all cited authors to be
worked into the text by the authors surname, year of publication and page(s) as appropriate.
For example: It has been observed that since the return of
democracy in Nigeria in 1999,
too many ethnic conflicts have
occurred (Egwu 2001: 25).
64
6.
All references should be listed alphabetically at the end-of the essay as follows:
Books
Books should be listed by author(s) surname and initial(s), date of publication in
brackets, title of the book in italics, place
of publication, comma and publisher.
Here are some examples:
Egwu, S. (2001), Ethnicity and Religious
Violence in Nigeria, Abuja: Afrigov
Kukah, M. (1999), Democracy and
Civil Society in Nigeria, Ibadan:
Spectrum Books Ltd.
Journal
Journal articles should be listed by authors surname, initials, year article was
published in brackets, title of article in parenthesis, the title of the journal in italics;
then volume; then number in bracket;
then followed by the pages of the article.
Examples:
65
66
67
SECTION
8
GUIDELINES ON THE EXECUTIVE
SUMMARY
t is sometimes necessary to provide an
executive summary of an essay, dissertation or official report. The executive
summary is intended to assist very busy
readers, policy advisers, decision makers
and executive managers in their consideration and application of ideas contained in
the piece of work. An executive summary is
therefore a very important aspect of the
work. A statement on background may not
be included, unless it is absolutely essential in understanding the justification of
the issues presented for further action (as
deemed necessary). It should be very brief
but should include statement of the problem, its justification and objective, all of
which should be concise and stated with
maximum precision.
In writing an executive summary, the
main pre-occupation should be accuracy,
technical precision, clarity in the statement
68
71
SECTION
9
TEXT COMPOSITION
1.
Setting
here should, normally, be no space
between the types (except where specially requested). Spaces between
words on the same line should be equal,
with no extra space after the full stop at
the end of a sentence. The pages should
have a uniform and even appearance without wide gaps.
As a general rule, do not carry over to
a fresh page less than three lines of a paragraph, or leave on the previous page less
than three lines. The last line of a paragraph should contain not less than seven
letters and should not end with a hyphenated word.
Titles, displayed lines, chapter headings, side headings, running headlines,
page headlines, dates or the names of
speakers in plays where occupying a line to
themselves should not be followed by a
72
2.
Abbreviations
Abbreviations should generally not be used
in solid text. All words should be fully spelt
out unless a specific instruction is received
to the contrary. The following rules are for
the exceptions.
a. Degrees and decorations after names, or
abbreviations generally recognised (e.g.
i.e., a.m., p.m,) should not be spelt out.
Degrees and decorations should be set
in capitals and small capitals (lower
case where necessary).
Examples:
B. Sc (Econs)
OFR
mni
fss
b.
c.
Example: NIPSS
UNICEF
UNESCO
INEC
WHO
3.
Spelling and Miscellaneous Rules
a.
acknowledgment no e between the
g and the m
b.
74
75
airport
upstairs
seaport
schoolboy
The following should be applied as far as
possible when dividing words. Divide the
word where there is a definite syllable, prefix or suffix; try to avoid ambiguous breaks
and remember that disjoined words do not
allow the readers eye to flow easily and
quickly. Always let the first part of the
word suggest the second, such as:
starva-tion
not: star-vation
profess-sor
not: pro-fessor
Most affixes can be detached from the word
without interfering with the flow such as:
Dis-obey
un-challenged
Re-appear
re-arrange
Proper names should not be broken; also
do not end a page with a hyphenated word.
5.
Suffixes
Words ending with e generally lose
the e when able or ible is added but as
76
emprise
enfranchise
enterprise
excise
surprise
televise
treatise
7.
Italics
Any emphasis that is required in the
text should be set in italics. Italics should
also be used for the names of books, ships,
magazines, newspapers, films, plays,
opera, foreign words and phrases not generally in use:
Chinua Achebes Things Fall Apart
Adhoc
No quotation marks are needed for
words or sentences set in italics, but if the
author refers to a magazine or newspaper
article, the title of the article should be in
roman within double quotation marks followed by the magazine or newspaper from
which it is taken in italics.
A short preface to a book can be set
in italics, but if it occupies more than one
page, it is best to set the whole in roman.
Extracts from books, plays or articles
should not be set in italics, but set one size
down, single-spaced and indented and
78
Quotation Marks
Use double quotation marks whenever necessary. Single quotation marks
should be used for quotations within a
quotation: Tom said: I heard him say,
Dont do that.
Long extracts of another book when
used and set in a smaller size type need
not have quotation marks. Put comma and
full stop inside the quotation marks, not
outside: He told me, I am sick today.
79
Capitals
No definite rules can be laid down for
the use of initial capitals. When rightly
used, they give emphasis to important
words to which the author wishes to give
prominence, such as:
Middle Ages
Renaissance
Royal and place names should start with
capitals:
His Excellency
80
10.
Punctuation
A full stop (period in American English) marks the end of a sentence.
A colon is at the transition point of a
sentence.
A semicolon separates different
statements
An em rule (a dash) marks abruptness or irregularity, an expansion of ideas.
An en rule stands as an abbreviation
for to (especially between figures, e.g. pp
20 22)
An exclamation marks surprise
An interrogation marks a question
An apostrophe marks elisions or the
possessive words
Parentheses enclose interpolations in
the sentence
Brackets enclose words, figures, etc.,
in a sentence.
Do not use or - at a break in a
sentence which starts a new line; use only
: (colon).
11.
82
Examples: Nigeria created only two additional states in 1989. There are now 36
states in Nigeria.
For an exact, accurate figure, use
figures not words. When it is an approximate number, write out in words.
Examples: He has about three thousand trees in the plantation
He sold 3,000 boxes
Ordinals: first to tenth use words, not
figures
Examples: (Wrong) - he lived in the 3rd
house.
(right) - he lived in the third house
Ordinals: 11th and over - use figures, not
words.
Examples: (Wrong) - the country was in
the eleventh position
(right) - the country was in the 11th position
Ordinal fractions - one-tenth, etc (use hyphens)
Generally, statistical information denoting quantity should be in figures.
Examples: The import of food increased
from 9.5% in 1975 to 15.6% in 1980
83
85
SECTION
10
BOOK MAKE-UP
book generally consists of three major divisions: (a) the front matter or
preliminaries, (b) the text and (c) the
back matter or end matter. Below is the
traditional order for the divisions which
should be followed as much as possible.
Not all books may contain all items, but it
is easy to follow the order even when only
the minimum is required.
Front matter pages are usually numbered with lowercase roman numerals. In
some books, however, Arabic numbering
begins with the first page (half title) and
continues straight through the books. This
may be useful where the preliminaries are
very long or in other cases as may be determined by the publisher.
It should be noted that each page is
counted although no folio (page number) is
expressed (printed) on display pages (half
title, title, copyright, dedication, epigraph)
or blank pages (i-vi).
86
87
TEXT
First text page (Introduction or Chapter 1)
1
OR
First part title
1
Blank
2
First text page
3
BACK MATTER
Appendix(es)
Notes
Glossary
References/Bibliography
Index(es)
recto
recto
recto
recto
recto
APPENDIX
PUBLICATIONS POLICY OF THE
NATIONAL INSTITUTE
(REVISED 2004)
1.
PREAMBLE
The Act establishing the National Institute requires it, among other things, to
disseminate the results of its research and
studies to the public through publication
of books, journals, monographs, reports, et
cetera. Consequent upon this, the Institute
hereby formulates a Publications Policy to
guide the production of the aforementioned
categories of publications as it strives Towards a Better Society.
2.
COMPOSITION OF THE
PUBLICATIONS COMMITTEE
The Publications Committee shall comprise
the following:
a. The Director General
-Chairman
b. The Director of Studies -Member
c. The Director of Research -
d. The Sec/Director of Administration
e. The Institute Librarian
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89
2.
FUNCTIONS OF THE
PUBLICATIONS COMMITTEE
The Publications Committee shall perform
the following functions:
a) Ensuring that all publications of the National Institute are in consonance with
the mandate and status of the Institute;
b) Approving publications of books, journals, monographs, bulletins, records
and other materials by the National Institute;
c) Appointing three assessors in respect of
research monographs and manuscripts
in specialised fields and ensuring that at
least two positive assessments are received in respect of any manuscript before approval for publication;
d) Deciding on and vetting matters of copyright and royalties;
e) Recommending copyright agreements,
where relevant, to the Research and
Studies Committee of the Institute
Board of Governors.
4.
CATEGORIES OF PUBLICATIONS
There shall be the following categories of
publications:
a) Conference/Workshop proceedings
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b) Research Monographs
c) Occasional papers (interactive sessions/brainstorming sessions)
d) Individual Research Projects
e) Abstracts
f) Distinguished Annual Lecture Series
g) Concluding Seminars
h) Tour Reports
i) Books
j) The National Institute Journal
5.
EDITING POLICY
a.
As a matter of general policy, all substantive specialists editing shall be undertaken by the respective Departments of Research and Studies leaving the textual, stylistic editing and proof-reading to the Seminar and Publications Unit.
b.
For manuscripts (specifically, the
Concluding Seminars and the Individual
Research Projects) emanating from the
Studies Department, the following special
arrangements shall apply:
i.
The Director of Studies shall ensure
that every Individual Research Project of a
Senior Executive Course (SEC) Participant
and every report featured in the Concluding Seminars meet the minimum requirements with respect to:
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every Individual Research Project to the Office of the Director-General, National Institute, at least, seven working days before
Graduation. One set of these copies shall
be for the exclusive use of the Director
General; two sets for the exclusive use of
the National Institute Library; and the
fourth shall be for the exclusive use of the
Institute Editor.
iv.
In addition, these general principles
shall apply to other potentially publishable
documents such as the various tour reports.
6.
a)
b)
c)
d)
e)
7.
a)
b)
c)
d)
8.
CONCLUDING SEMINARS
The Concluding Seminars shall be
published and made available to the
public except where the Publications
Committee decides otherwise.
9.
b)
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i.
For all corporate Institute
publications, no royalty shall be
paid.
ii.
In all other cases, royalties shall be paid in accordance
with agreements reached between the National Institute
and the author(s)
10.
AUTHORSHIP
Authors, who are members of staff of
the Institute, shall claim editorship/authorship in respect of work done in
the course of their duties.
11.
PRINTING
As a matter of general policy:
a. All National Institute publications
shall be printed in the National Institute Press;
b. In special cases, National Institute
manuscripts may, from time to time,
be printed outside as decided by the
Publications Committee.
12. DISTRIBUTION
a.
The National Institute shall continue
to reserve a limited number of copies of the
relevant publications for distribution to:
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13.
a.
b.
c.
14.
IMPLEMENTATION
The Publications Committee shall ensure effective implementation of this
policy.
15.
POLICY REVIEW
The Publications Policy shall be reviewed from time to time as the need
arises.
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