Banquet Policy PDF
Banquet Policy PDF
Banquet Policy PDF
If space only is being secured for an outside vendor/s to execute an event the banquet
space is rented on an hourly basis for the event hours and the number of hours for setup and tear-down based on the vendors requirements. The event space rental is on a
per room basis and the exterior ground space is not inclusive, but secured separately
and hourly rates apply accordingly.
Scheduling
Patron agrees to begin function promptly at the scheduled time and agrees to vacate
the designated function area at the closing hour as indicated. The patron also agrees
to reimburse the lodge for any wage payments or other expenses incurred due to the
Patrons failure to comply.
Signage and Banners
The lodge will not permit affixing of anything to the walls, floor or ceiling with nails,
staples, pins, glue, tape, etc. The lodge reserves the right to approve all signage in the
banquet and meeting areas, as well as all public space. Printed signs must be free
standing or on easels.
Hired Vendors
All outside vendors hired by guests for service must provide the lodge with proof of
liability insurance in the amount of $1,000,000.00. All vendors must comply with lodge
policies and procedures. Any food vendor utilizing the lodge kitchen must provide all of
their own cooking, prep pans and equipment as well as their own china, glass and
silverware. The kitchen space that is provided is for preparing, cooking and serving of
the food and beverage product. All cleaning of the vendors cookware and serving
wares is not permitted on site and must be removed and cleaned at their own facility.
Any vendor who is contracted to work on site must clean up after themselves and
remove all trash and equipment on the day of the event. No equipment can be stored
on site for any period of time. The vendor is a guest on property to perform a service for
a client who is paying for their services for a designated period of time as set forth by
their contract. It is the responsibility of the client paying for the event to communicate
all policies and procedures of Capernaum Lodge to the vendor to include that the
premise is alcohol and tobacco free and as a vendor they are prohibited from using
alcohol and tobacco products anywhere on the property. Vendors are required to
meet with Capernaum staff in advance of the event to discuss policies and
procedures.
Liability and Outdoor Functions
The lodge is not liable for its failure to perform any signed contract if such failure is due
to acts of God, labor problems, including but not limited to strikes, fire, flood, weather,
earthquake, restriction upon travel, food, beverage, or supplies, or any other cause
beyond its control.
Outdoor functions are subject to inclement weather conditions as the lodge has no
control over local weather. Should weather become a factor during the event hours,
the lodge will accommodate the event indoors as best as possible based on space
available. Regardless, no refunds will be honored based on inclement weather.
For any items rented by an outside vendor, all items are to be set-up and torn down
day of the event and cannot be stored or left on site upon conclusion of the event.
Damage and Loss
The lodge will not assume any responsibility for the damage or loss of any merchandise
or articles left in the lodge before or after your function unless prior arrangements have
been made.
Security
For certain events the lodge may require Security be provided at the clients expense.
I/We have read the Banquet Policy and understand the by applying my signature I
agree to all of the terms in the policy.
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