USSP User Manual v1.0
USSP User Manual v1.0
Abstract: This document is a technical communication document intended to give assistance to user for
using USSP LIN/data verification system. This user document includes explanation of system and
navigational features specific to accomplish establishment/employer data verification activity at USSP.
Keywords: Online help, user manual, USSP, LIN, data, verification, modification
No part of this publication may be reproduced in any form, in an electronic retrieval system or otherwise,
without the prior written permission of NIC/MoLE.
Table of Contents
Glossary ................................................................................................................................................................1
1.
2.
3.
Introduction .................................................................................................................................................2
1.1.
1.2.
1.3.
1.4.
Getting Started.............................................................................................................................................4
2.1.
2.2.
2.3.
2.4.
2.5.
2.5.1.
2.5.2.
Report Layout...............................................................................................................................5
2.5.3.
3.1.1.
3.1.2.
3.2.
3.2.1.
3.2.2.
3.2.3.
3.2.4.
3.2.5.
3.2.6.
3.2.7.
3.2.8.
3.2.9.
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Annexure ........................................................................................................................................................... 14
A.
Validations ............................................................................................................................................ 14
B.
C.
Contact us ............................................................................................................................................. 15
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Glossary
Terms
Definitions
CLC (C)
DGMS
Employer/Establishment
EPFO
ESIC
Establishment Representative
LIN
NIC
Regional Head
USSP
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1.
Introduction
The Unified Shram Suvidha Portal is developed to facilitate reporting of Inspections, and submission of
Returns. The Unified Shram Suvidha Portal has been envisaged as a single point of contact between
employer, employee and enforcement agencies bringing in transparency in their day-to-day
interactions. For integration of data among various enforcement agencies, each inspectable unit under
any Labour Law has been assigned one Labour Identification Number (LIN).
The establishment data has been taken from different agencies so the need is felt to keep the data
updated by its verification by establishment itself. The portal facilitates Employer/Establishment to
verify/modify data. Post modification the data is submitted to Regional Head of source enforcement
agency for confirmation. The Regional Head can view the data modifications, provide remarks and
approve/reject the changes.
1.1.
This manual serves as a step by step guide to use the Shram Suvidha Portal Establishment/Employer
data verification facility in an easy way with the help of diagrams and screenshots wherever applicable.
For other facilities of Shram Suvidha Portal you may refer their respective manuals.
1.2.
Common Name
Establishment
Representative
Establishment
Regional Head
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Enforcement Agency
Activity
Link establishment
Verify/Modify establishment data:
1. Basic information
2. Identifiers
3. Profile information
4. eContacts
5. Related offices
6. Principal employer/ contractor
View/Submit data for verification
Track verification process
https://shramsuvidha.gov.in
1.3.
Below figure demonstrates the verification of Establishment/ Employer information process at Unified
Shram Suvidha Portal. Process involves two users, Establishment Representative and Regional Head.
1.4.
There are certain required prior conditions need to be fulfilled by the establishment representative
before performing establishment/employer information verification activities:
Employer/ Establishment Representative need to be registered at USSP, if not registered then
signup at portal.
The establishment representative must represent the LIN verified establishments at USSP. The
user may search LIN through know your LIN option provided at Portal main page.
If establishments LIN already exists user need to link the LIN with establishment by
choosing Link Establishment option at left side menu after login.
If no LIN exists, user must create owned/represented establishments and request LIN
from them through Establishment option at left side menu after login.
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2. Getting Started
2.1.
How to login?
To get started using the Shram Suvidha Portal right away, just type the following address into your
web browser or click on the link below.
https://shramsuvidha.gov.in
Below screen will be displayed, here enter login details (user id, password and verification code).
Click on the submit button to view the landing page.
2.2.
Once you have successfully logged in, you will see landing page of your account. To exit from your
account click log out option at far right of your screen.
2.3.
Navigation on USSP
Now that you are at your account landing page, you are able to choose various features of USSP
and perform various activities. At far left side of your account is main menu having a list of options
to choose from.
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2.4.
2.5.
USSP Features
Multi-language support
Email/SMS Integration
Alerts/Reminders through SMS/Email
Digitally Signed documents
Information Traceability
On-line help
On-line Feedback
Multiple roles support
The System has a user-friendly GUI to provide ease of use and effectiveness to you.
2.5.1. Form Layout
The form allows the user to enter the specific details. Validation is performed on each field
before save operation. The common features included in each form are:
Every form has a header which clearly specifies the Form Title, Form ID, if it is a new form or a
one for editing the available content.
All the forms will have an option to Submit.
Similarly every form has a Back option to go back to the pervious page.
The controls provided in each form allow you to Reset the form contents.
The form allows only tabbed navigation using keyboard.
Every report will have a header which will clearly specify the Name of the Office, Report Title,
and Date.
All the forms will have an option to Close/return to main screen. In addition each report will
have an option to Print report.
The controls provided in each report will allow a user to Navigate the report pages.
The report footer will display details like report version and report acronym.
Error Code
Error Message
Possible Solution
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3.1.
Linking Establishment
If you want to be a representative of any establishment currently represented by other employer, you
need to link establishment LIN. After linking establishment you can verify/modify establishment data.
The steps to start out this activity are as under 3.1.1. Link Establishment
Once you logs into the Unified Portal, left hand side menu displays the Link Establishment option.
1. Click Link Establishment, you will see Link Establishment Form.
2. Provide the details- LIN, previous representative mobile number and email id. Click on submit.
Portal sends an OTP on previous employee mobile number and a link on email id for
confirmation.
3. If there is no confirmation received from previous representative within stipulated time, you
have to provide the LIN and click Generate Authorisation Letter button. Take the print of letter
and send it to specified regional head.
1
2
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3.2.
It allows you to verify data for the establishments represented by you and then modify the data if
required. Modifications are verified by the regional head and then updated in the USSP.
3.2.1. Verify Establishment Data
As Establishment Representative you can update the establishment related details by selecting Verify
Data option from main menu of Unified Portal. USSP establishment data is organized in 6 forms for
verification and modification.
1. Click Verify Data, now you will see Verify Data dashboard. The Verify Data Dashboard lists the
establishments represented by you with corresponding details and modify option under
Action/Status column.
2. Click Modify option to edit the establishment data and submit it for verification.
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3.
3.2.
3.2.2. Verify/Modify Establishment Basic Information
Once you click on modify option under Action/Status field, you can verify/modify establishment data
divided in 6 forms under different categories.
Basic information is establishment data provided by an enforcement agency to generate the
establishment LIN. You can update Basic Information Form by filling fields under New Data column and
click on next option to update other related details:-
3.2.3.
Verify/Modify Establishment Identifiers
Identifiers are the unique code given by enforcement agencies for an establishment, for e.g. Permanent
Account Number (PAN) is a code that acts as identification of person/establishments, those who pay
Income Tax issued by the Income Tax Department (EA).
Once you click next at Form 1, system displays the Identifier Form.
1.
2.
3.
4.
5.
6.
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3.2.5.
Verify/Modify Establishment eContacts
eContacts are establishment contact details like mobile number, email, fax, Facebook id etc.
Once you click the next on above form 3, you reach the eContacts Form as under.
1. Click on contact values to edit them.
2. Click on the create New Contact link to add new contact type.
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2
Fill the Add New Contact form and click save.
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3.2.8.
View/Submit Verified Form
You will see all the changes you have made at all the 6 forms.
1. Click printer icon to print the details and click the pdf icon to download the pdf.
2. Please select the declaration Checkbox provided above submit button.
3. Click submit button at the end of pdf to finally submit the details for verification.
You may submit the forms later on also at Verification dashboard by choosing the submit option under
Action/status column.
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This ends the verify/modify data activity from the establishment representative perspective.
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Annexure
A.
Validations
You need to consider below points while filling the forms at portal to validate the accuracy.
Valid alphanumeric character includes special characters- Dot [.], Slash [/], At [@], Comma [,],
Hyphen [-], Brackets [(and)] and Space.
B. Send feedback
Here you can give us your feedback and suggestions which can be used as basis of improvement
and help.
1. Once you are logged into your USSP account, at the top most bar you will see the
Feedback option.
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2. Click the feedback option; you will see Feedback & Suggestion form. Fill and submit the
form.
C. Contact us
You can also send your feedback or any queries to Shram Suvidha Portal Team at [email protected] .
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