Professional Documents
Culture Documents
Dailyweekly Checklist
Dailyweekly Checklist
INCOMING/OUTGOING MAIL DISPATCH Mon Tue Wed Thurs Fri Sat Sun
MAIL ORDERLIES
Are designated mail orderlies picking up mail daily and signing the Mail Call Sheet
with the current date. (Check the mail call sheets and compare with the divisional
mail log for each division to ensure unauthorized mail orderlies are not signing for the
mail). List divisions in blocks who did not pick up mail before Close of Business
(COB): Mail not picked up after COB will be annotated on Eight O Clock
Reports.
a. Was PS Form 3579 prepared correctly listing the forwarding address? Look in
your directory files for the individuals forwarding address on OPNAV Form
5110/5 (Notice of Change of Address) or Computerized Directory Program. Is
the individuals directory card annotated in Space for Postal Clerk the date PS
Form 3579 was forwarded.(Example: PS Form 3579 sent to Jet magazine on
6 OCT 08 and have clerks initials?
b. Did the PPO affix PS Form 3579 near the old address or address label.
c. Did the PPO cut out the PS Form 3579 and that portion of the publication,
wrapper, or envelope containing the old address. Check applicable boxes as
needed
d. Did the PPO place PS Form 3579 in EP1865D envelope? Annotate the
commands return address in upper left-hand corner of the envelope, compute
the postage due per notice enclosed. More than one PS Form 3579 may be
mailed to the same publisher in one envelope?
e. Did the PPO fill in magazine or newspaper forwarding address on the front of
EP1865D envelope, the address can be found within the first five pages or last
five pages in back of magazine/newspaper. The computerized directory
program has most of the addresses for magazines/newspapers, if not it has an
option to add the address.
f. Prepare PS Form 3579 again after the 60-day forwarding period has expired if
you continue to receive the magazine.
g. Inspect trash and burn bags to check if mail is being wrongfully discarded.
Inspect empty equipment for unprocessed directory mail.
h. Is the appearance of the post office neat and maintained in an orderly manner?
Is directory mail properly endorsed?
a. Did the PPO Stamp- Advise Your Correspondent or Publisher of Your Correct
Mailing Address, and, Change of Address Due to Official Orders on all
magazines.
b. Return to Sender- only use this stamp when no forwarding address is known,
Forwarding Time Expired, Attempted Not Known
a. Has each division picked up mail at the last mail call and is mail given only to authorized mail orderlies?
100% verification of mail orderly requirements (Documentation).
b. Inspect 25% of Commands alpha roster against the directory cards currently on hand. Check 100% of
personnel that have transferred the previous week.
c. Are updated copies of Prospective Gains/Losses, Muster reports and Alpha rosters on hand or readily
available? Printouts can be accessed through R-admin.
d. Is incoming personal accountable mail delivered and documented on PS Form 3849 and Official accountable
mail delivered on PS Form 3883? Is all accountable mail entered into PTS via AMPS (Arrived and Delivered)?
SECURITY
b. Are safe combinations changed at least annually or when a change of custodian occurs?
c. Is key log used for transfer of keys between PPO and APPO?
GENERAL
a. Are adequate postal forms and supplies on hand to maintain operations inport IAW Postal Pack-Up Kit (P-
PUK) instruction? Forms can be requested from PFO as needed or downloaded via USPS Website. A (P-PUK)
will be provided by your serving PFO before deploying.
a. Check duplicate keys/safe combinations/AMPS password sealed in separate PS Form 3977 monthly.
Last Date verified:____________
b. Update COPE profile via AMPS quarterly and after change of COPE. Last Date dated:________________
d. Update PS Form 1590 (Equipment and Supplies Receipt) as needed and or upon receipt and return of
Postage Meter. (Annual verification required) Last updated in AMPS:_____________
e. Are balloting materials placed on top of letter bundles or in front of trays when dispatched?
(Situational/as needed)
f. Are postal offenses updated every 30 days until closed? (when applicable)
FINANCE (When applicable)
a. Have weekly deposits been verified and submitted, with supporting documentations attached: Online
1412,Daily Meter Printout, PS Form 3533 if applicable. AIC 752 for cash remitted/AIC 680 for electronic fund
transfer (EFT). (Navy Cash submit to USPS via Chase Manhattan Bank and non -Navy Cash by check to Bank
of America, or J.P. Morgan Chase).
b. Are APO/FPO changes from the postal bulletin posted at the finance window?
`Remarks:
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