April 2017

Podium Industries
Tender Submission

Tender Evaluation: Marover

Client: IMPACT
Project: Mars Rover/Lander
Date: 16/4/2017
Contractors: Dylan Page, Kyle
McMullan, Nisarg Patel

Written by: Nisarg Patel

Executive Summary

The design package written by Marover, in response to the client, Impact, laid out a
set of requirements and procedures for the construction of the product requested by
the client. In response to their design package, this tender has been written by
Podium Industries to demonstrate to designing company, Marover, that Podium
Industries understanding of the design and the production process of the final
product in great depth makes Podium Industries well qualified for the construction of
the product in response to the clients requests.
Podium Industries accurately fulfils the criteria set out by Marover successfully and
accurately hence why Podium Industries can be considered very favourable. The
designing company requires its constructors to possess an adequate amount of
woodwork skills which Podium Industries possesses in a high number of its
constructors. Podium Industries have provided sufficient evidence to support that
statement. Evidence such as woodwork projects which require the use of certified
tools and understanding of the risks and mitigation of those risks when using specific
tools or equipment. The tools required for the construction of this project are easily
accessed by the members of Podium Industries and are assured to have
considerable experience in using those tools.
In addition, Podium Industries is well known for their effective and extensive
communication skills and communication response times. Communication between
the designers and between the contractors is found to very efficient, constructive,
highly responsive and done at a professional standard i.e. slang is not used, emails
are written in formal language and emails, phones calls, text messages are answers
as soon as possible. Podium Industries also has a high priority in ensuring meetings
between designing companies are conducted at a professional standard and there
are no absentees from Podium Industries. Each member attending the meeting is
asked to wear appropriate clothing such as smart casual clothing when attending
meetings.
Time management is another key attribute possessed by Podium Industries. At
Podium Industries, we show a great importance in time management to assure the
project is completed to a high standard and is completed as per the designing
companys due date. A time management plan is always established before starting
the construction process which takes into account the designing companys request
as well as the clients to ensure the final product is developed at a high standard.

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Table of Contents

Introduction ................................................................................................................ 3
Design Package Review ............................................................................................ 3
Understanding of Design ........................................................................................ 3
Concerns and Solutions .......................................................................................... 3
Criteria........................................................................................................................ 3
Experience .............................................................................................................. 3
Communication Skills .............................................................................................. 5
Communication Response Time .......................................................................... 6
Time Management ............................................................................................... 7
Access to tools ........................................................................................................ 8
Appendix A.1 .............................................................................................................. 9
Appendix A.2 ............................................................................................................ 11
Appendix B.1 ............................................................................................................ 12
Appendix B.2 ............................................................................................................ 14
Appendix C.1 ............................................................................................................ 15
Appendix D.1 ............................................................................................................ 17
Marover Stage 1 Design Package ............................................................................ 18

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Introduction
In response to criteria created by Marover for the construction of the Mars Rover,
this tender has been written by Podium Industries to address the criteria set out in
Marovers document; MAROVER Design Package Stage 1 developed on behalf of
IMPACT.

Design Package Review

In order to demonstrate that Podium Industries has an extensive understanding of
the project, a design review is conducted.

Understanding of Design
The vehicle design is designed in such way that it is capable of rolling down a slope
between 30-45 degrees for 2 metres, and falling through a vertical drop of 1 metre
without sustaining any significant or serious damage while carrying a 600mL water
bottle in the centre of the vehicle. The design must fit within the margins of an A3
sheet of paper with the maximum height of 210 mm. The design must also contain 2
axles and the cost of materials must be less than $30.
The vehicle design proposed by Marover will be suitable for this purpose as it
satisfies the client requirements for the final product. Addition, Marovers design is
established around simplicity, durability and functionality. This is made by evident by
the materials proposed in the design, which is very cheap but yet very functional
regarding the purpose of the vehicle.

Concerns and Solutions

Podium Industries has no concerns or further improvements regarding the design of
the reactor. We believe that it is very suitable for the function that the vehicle must
be able to conduct.

Criteria
The criteria set by Marover has been written in Italics followed by Podium Industries
response in normal text.

Experience
The design from MAROVER is not technical therefore does not require any prior
experience. However, prior experience will be helpful when using power tools and
dealing with dimensions.
Evaluation Criteria: Points
Contractors are able to show full understanding of the rovers design and tasks 20
assigned to them. Contractors have at least completed 3 small woodwork projects
in the past years. Contractors have full knowledge on using power tools such as
drills, art knife, spanner, hacksaw blade, sand paper and drawing tools.

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Contractors are able to show good understanding of the rovers design and tasks 15
assigned to them. Contractors have at least completed 2 small woodwork projects
in the past years. Contractors have some knowledge on using power tools such
as drills, art knife, spanner, hacksaw blade, sand paper and drawing tools.

Contractors are able to show average understanding of the rovers design and 10
tasks assigned to them. Contractors have at least completed 1 small woodwork
projects in the past years. Contractors have standard knowledge on using power
tools such as drills, art knife, spanner, hacksaw blade, sand paper and drawing
tools.
Contractors show poor understanding of the rovers design and tasks assigned to 5
them. Contractors have not completed any small woodwork projects in the past
years. Contractors have minimal knowledge on using power tools such as drills,
art knife, spanner, hacksaw blade, sand paper and drawing tools.

Contractors have completely NO understanding of the rovers design and tasks 0

assigned to them. Contractors have not completed any small woodwork projects
in the past years. Contractors have NO knowledge on using power tools such as
drills, art knife, spanner, hacksaw blade, sand paper and drawing tools.

Podium Industries assures that our contractors possess sufficient knowledge on

using power tools such as drills, art knife, spanner, hacksaw spanner, sand paper
and drawing tools. Appendix A.1 shows various woodwork projects that show the
use of a wide range of power tools such as drills, hacksaw blade and sand paper.
Dylan Page, fabricator of these projects and our head construction manager, can be
contacted on 0468390254 and can also be emailed on
[email protected] for further questions about the quality of his
projects and his experience regarding power tools. As it can be seen in both
samples, he has successfully undertaken the use of various power tools such as
power drills and screwdrivers and in addition the use of drawing tools and sand
paper.
In addition, our head construction manager also possesses a 2016 Western
Australian Certificate of Education (WACE) highlighting his completion of Materials
Design and Technology ATAR scoring an average of 75% throughout 2016.
Appendix A.2 has a copy of the official WACE certificate showing his completion of
Materials Design and Technology ATAR and his average score throughout 2016.

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Communication Skills
Marover requires strong and effective communication between contractors and
designers.
Evaluation Criteria Points
Contractors are able to show outstanding English language skills while 20
communicating with designers. Emails composed by contractors are
straightforward, clear and understandable.
Contractors are effective in the exchange of ideas with designers in meetings.

Contractors are able to show good English language skills while communicating 15
with designers. Emails composed by contractors are clear and understandable.
Contractors are good in the exchange of ideas with designers in meetings.

Contractors are able to show acceptable English language skills while 10

communicating with designers. Emails composed by contractors are
understandable. Contractors are moderate in the exchange of ideas with
designers in meetings.

Contractors show limited English language skills while communicating with 5

designers. Emails composed by contractors are understandable up to a low
extent. Contractors are poor in the exchange of ideas with designers in
meetings.

Contractors show little and unsatisfactory English language skills while 0

communicating with designers. Emails composed by contractors are unclear
and difficult to understand. Contractors show little or no interest in the exchange
of ideas with designers in meetings.

Podium Industries assures Marover that our contractors have achieved English
Competence before graduating from high school. Appendix A.2 and Appendix B.1
clearly makes this evident in the official documents from Western Australian
Certificate of Education (WACE), Tertiary Institutions Service Centre (TISC) and
Mount Lawley Senior High School that all our contractors, Dylan Page, Kyle
McMullan and Nisarg Patel, have achieved English Competence.
In addition, Appendix B.2 shows an email exchanged between our Contractor,
Nisarg Patel and the designers of Marover which indicates Podium Industries
English language skills while communicating with designers. The email is written in
formal language and is straightforward, clear and understandable.

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Communication Response Time
MAROVER requires fast communication while collaborating.
Text Messages
10 5 0
Reply within 30 minutes Reply within 2 hours Takes longer than 5
hours
Email

10 5 0
Reply within 12 hours Reply within 24 hours Takes longer than 24
hours

Phone Calls

10 5 0
Able to answer calls at Not able to answer calls Not able to answer calls
any time. at any time but able to and do not return
return missed calls. missed calls.

Meetings

**Collaboration members are required to attend meetings when asked

10 5 0
Able to attend all Not able to attend all Not able to attend
meetings without any meetings but absentees meetings and absentees
absentees are able to get back on are NOT able to get
track with the current back on track with the
work progress. current work progress.

At Podium Industries, we assure that fast communication is made a high priority and
that we respond to phone calls, text messages, emails as soon as possible and at a
reasonable time. In addition, meetings with designers will always be attended by all
Podium Industries Contractors as absentees by Podium Industries contractors is
considered intolerable at Podium Industries. This can be confirmed by designers of
Marover as several text messages, phone calls and emails were exchanged in
collaboration for arrangements for meetings and discussions about the design.

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Time Management
To ensure that the rover can be completed smoothly and in time, Marover requires
collaborating team members to have strong time management skills.
Evaluation Criteria: Points
Contractors show outstanding time management skills by providing 20
evidence of well-planned past group meeting minutes. Contractors are able
to let the designers keep track of their building progress by providing an
effective work progress timetable. Contractors can complete the rover 5
days prior to submission date.
Contractors show good time management skills by providing evidence of 15
past group meeting minutes. Contractors are able to let the designers keep
track of their building progress by providing a good work progress
timetable. Contractors can complete the rover 4 days prior to submission
date.
Contractors show acceptable time management skills by providing 10
evidence of standard past group meeting minutes. Contractors are able to
let the designers keep track of their building progress by providing an
acceptable work progress timetable. Contractors can complete the rover 3
days prior to submission date.
Contractors show limited time management skills by providing evidence of 5
poorly- managed past group meeting minutes.
Contractors are able to let the designers keep track of their building
progress by providing a poorly-planned work progress timetable.
Contractors can complete the rover 2 days prior to submission date.
Contractors show inadequate time management skills and do not provide 0
any evidence of past group meeting minutes. Contractors do not provide a
work progress timetable and are not able to let designers keep track of the
building progress. Contractors can only complete the rover 1 day prior to
submission date.

Time management is another key attribute possessed by Podium Industries. At

Podium Industries, we show a great importance in time management to assure the
project is completed to a high standard and is completed as per the designing
companys due date. A time management plan is always established before starting
the construction process which takes into account the designing companys request
as well as the clients to ensure the final product is developed at a high standard.
Podium Industries can assure Marover that the project will be completed 5 day prior
to the due date. Appendix C.1 provides a document containing a well-planned group
meeting minutes. Hence clearly shows are effective and extensive time management
skills.

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Access to tools
Certain tools are required to ensure that the rover is being built to desired quality.
Tools that are required to build the rover
Electronic drill
Screwdriver
Spanner
Hacksaw blade
Sand paper
Drawing tools
Art knife
Sand paper

Evaluation Criteria: Points

Contractors have access to all tools listed above. 20
Contractors have access to most of the tools listed above. 15
Contractors have access to only some of the tools listed above. 10
Contractors have access to less than 3 of the tools listed above 5
Contractors have completely no access to any of the tools listed 0
above.
**Please provide evidence to proof that contractors have access to the tools listed
above.

At Podium Industries, our contractors have access to all the basic power tools such
as power drills, screw drivers, drawing tools etc. and have a satisfactory to extensive
knowledge regarding the use of those tools and the risk involved in using those
skills. This can be seen in Appendix A.1 as those projects require at least
satisfactory knowledge in using power drills, drawing tools, sand paper and spanners
in order to construct such a complex structure. Appendix D.1 provides Marover
photographic evidence that Podium Industries has access to most of the tools
required for the construction of the project. The hacksaw blade cannot be accessed
by our contractors however they cannot be accessed immediately due a small
inconvenience. The same is to be said regarding drawing tools and the art knife.

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Appendix A.1

The photograph above shows a coffee table constructed by our

head construction manager Dylan Page

The photograph shows a Cello stand

constructed by Dylan Page

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The photographs above shows a bedside drawer
constructed by Dylan Page

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Appendix A.2

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Appendix B.1

This photograph shows the WACE certificate achieved by Nisarg

Patel

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This photograph shows the certificate for Secondary
Education to the end of Year 12 at Morley Lawley
Senior High School achieved by Kyle McMullan

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 Appendix B.2

This a screenshot of the email sent to the designers of Marover; written by Nisarg Patel

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Appendix C.1

Agenda & Meeting Minutes - [PODIUM INDUSTRIES] [22/03/17]

Meeting Attendees:
Jake Thompson, Kyle McMullan, Hayden Carter, Dylan Page, Nisarg Patel
Apologies for Absence:
Lucas Torricella; Dropping course
Agenda:
1. Delegation of tasks between members after Lucas Torricellas departure.
2. To check in on the progress of each member and assess if they are on par with the weekly
target.
3. Finalise design for the last time.
4. Conceive basic specifications as a basis for the work to be completed by the designers in the
coming week
5. Conceive a joining method to fix various components together.

Minutes:
- Discussed specs and constructed and decided on how the box construction of the rover will
be executed.
- Agreed on a universal layout for presentation of the Tender Evaluation Criteria, to make it
cater more to the marking key.
- Decided to appoint Hayden and Jake as the only two designers now that one member has
left the company.
- Our 2-dimensional working drawings are not going to be produced in Fusion 360 as
previously thought, but a new drawing software will be implemented.
- Concluded that the primary joining method for the box construction of the rover will be
using pilot holes and screws to hold the box together tightly and securely for a negligible
price.
- We simplified some of the aesthetic elements of the design to assist in ease of production
and to make the specifications more efficient.
- Concluded that we will be supplying pre-fabricated wheels made from foam to the
contracting party as a they are a special component that will recycled from existing
materials.
- Wheels will be cut into circles by using a sharpened cookie cutter to achieve a perfectly
round wheel.
- We will also be recycling nails and screws for the contractors to utilize in their construction
process.
- Agreed in method of attaching stubby holder to the Rover, which will be via screws and
washers to keep it tightly secured.

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Actions Arising
The result of the meeting should be some clear goals, with key personnel being held to be responsible
for the outcome of those tasks.
Actions Arising Person(s) Deadline
Responsible
Completion of Specifications Hayden, Jake, Dylan Friday 31st March
Completion of TECs Hayden, Dylan Friday 31st March
Completion of 2D drawings Jake Friday 31st March
Completion of Gantt Chart Nisarg Friday 31st March
Completion of risk management Kyle, Nisarg Friday 31st March
Gathering of materials to provide to contractors Hayden, Jake Friday 31st March

Approved for Accuracy

The meeting minutes and actions arising should be approved for accuracy by those present at the
meeting. This should be as shortly after the meeting as possible ideally on the same working day.
Name of Person Attending Approved
Jake Thompson Yes
Hayden Carter Yes
Dylan Page Yes
Kyle McMullan Yes
Nisarg Patel Yes

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Appendix D.1

This photograph shows the tools that can be immediately accessed by Podium
Industries' contractors

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Marover Stage 1 Design Package

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 MAROVER STAGE 1 DESIGN PACKAGE

MAROVER
DOCUMENT: DESIGN PACKAGE STAGE 1mujeeb khan

DESIGNERS: RUQAIYA AL SHUKAIRI

MILAN KUKADIA
MUJEEB KHAN

CONTRACTORS: MARIE GEORGE

BAI BIN TEH
XIAOYU LI
Date: 02/04/2017

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 MAROVER STAGE 1 DESIGN PACKAGE

Table of Contents
1. DRAWINGS ................................................................................................................... 3
1.1 TOP VIEW ...................................................................................................................4
1.2 BOTTOM VIEW ............................................................................................................5
1.3 SIDE VIEW ..................................................................................................................... 6
1.4 SECTION VIEW A-A ......................................................................................................... 7
1.5 WHEEL ASSEMBLY ..........................................................................................................8
1.6 FRONT AND BACK VIEW ................................................................................................. 9
1.7 3D BOTTOM VIEW (ANGLE 1) ......................................................................................... 10
1.8 3D BOTTOM VIEW (ANGLE 2) ......................................................................................... 11
1.9 3D VIEW (TOP/ FRONT) ................................................................................................. 12
1.10 FOAM BOARD MAIN CHASSIS DIMENSIONS .................................................................... 13
1.11 MDF CHASSIS FRAME DIMENSIONS ............................................................................... 14
2. DESIGN SPECIFICATION.......................................................................................... 15
2.1 INTRODUCTION ......................................................................................................... 16
2.2 MATERIAL AND PRICE LIST....................................................................................... 17
2.3 TOOL LIST ................................................................................................................. 18
2.4 DIMENSION SUMMARY .............................................................................................. 19
2.5 FABRICATION PROCESS ........................................................................................... 19
2.5.1 Chassis ............................................................................................................. 19
2.5.2 Wheels .............................................................................................................20
2.5.3 Axle Hub ...........................................................................................................20
2.6 ASSEMBLY PROCESS................................................................................................20
2.6.1 Chassis And Axle Hub ....................................................................................20
2.6.2 Wheels And Axles ........................................................................................... 21
2.7 FINAL PROTOTYPE ....................................................................................................... 21
2.8 PURPOSE ..................................................................................................................22
2.8.1 Purpose Of Chassis .............................................................................................22
2.8.2 Purpose Of Axle Hub ..........................................................................................22
2.8.3 Purpose Of The Wheels.......................................................................................22
3. TENDER EVALUATION.............................................................................................. 23
3.1 EXPERIENCE .............................................................................................................24
3.2 COMMUNICATION ......................................................................................................24

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 3.2.1 Communication Skills ......................................................................................24
3.2.2 Communication Response Time .................................................................... 25
3.2.3 Time Management ..........................................................................................26
3.3 ACCESS TO TOOLS ...................................................................................................26
4. RISK MANAGEMENT PLAN ......................................................................................28
4.1 INTRODUCTION .........................................................................................................29
4.1.1 Background ......................................................................................................29
4.1.2 Company Details .............................................................................................29
4.2 SCOPE ......................................................................................................................29
4.3 DEFINITIONS .............................................................................................................29
4.4 KEY STAKEHOLDERS ................................................................................................29
4.5 RISK IDENTIFICATION ................................................................................................ 30
4.5.1 Risk Matrix ....................................................................................................... 30
4.6 RISK ASSESSMENT ................................................................................................... 30
4.7 RISK CONTROL STRATEGIES .................................................................................... 30
4.8 RISK ACTION PLAN ................................................................................................... 32
5. GHANTT CHART ............................................................................................................. 34

MAROVER STAGE 1 DESIGN PACKAGE

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 1. DRAWINGS.
NOTE: ALL DIMENSIONS IN ALL DRAWINGS ARE IN MILLIMETRES. (MM)

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 MAROVER STAGE 1 DESIGN PACKAGE

1.1 Top View

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 MAROVER STAGE 1 DESIGN PACKAGE

1.2 Bottom View

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 MAROVER STAGE 1 DESIGN PACKAGE

1.3 Side View

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1.4 Section View A-A

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1.5 Wheel Assembly

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1.6 Front And Back View

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1.7 3D Bottom View (Angle 1)

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1.8 3D Bottom View (Angle 2)

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1.9 3D View (Top/ Front)

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1.10 Foam Board Main Chassis Dimensions

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1.11 MDF Chassis Frame Dimensions

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2. DESIGN SPECIFICATION

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MAROVER STAGE 1 DESIGN PACKAGE

2.1 Introduction
The following specifications are written according to the construction of a mars rover
prototype. The contractors can successfully construct the mars lander by following these
steps. The designers shall answer any uncertainties at any stage.

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 MAROVER STAGE 1 DESIGN PACKAGE

2.2 Material And Price List

Item # Material Description Purpose Dimensions Qty Price/ Ea. ($) Total ($) TYPE/ [SOURCE]
1 Multi Use Foam Board Chassis 1200 x 600 x 1 6.25 6.25 Recycled/ [team member]
30mm
2 MDF Standard Panel Chassis & wheels 900 x 600 x 1 2.43 2.43 New/ [Bunnings]
3mm
3 Bolt cup head Nut Chassis 1/4 x 2 2 0.33 0.66 New/ [Bunnings]
hexagon
4 Washers flat Chassis 1/4 4 0.10 0.40 New/ [Bunnings]
5 Countersunk bolt & nut set 10 Axle & chassis 3/16 x 50mm 1pk 3.95 3.95 New/ [Bunnings]
6 Pex Pipe Axle 16 x 1200mm 1 2.10 2.10 Recycled
7 Bolt hexagon head Nut Axle 3/8 x 8 2 New/ [Bunnings]
hexagon 5/16 2 1.76 3.52
8 Washers flat Axle 1/2 4 0.21 0.84 New/ [Bunnings]
9 Washers flat Axle 5/16 4 0.13 0.52 New/ [Bunnings]
10 Nut hexagon Axle 5/16 2 0.11 0.22 New/ [Bunnings]
11 Pipe saddle clips (set 10) Axle 18mm 1pk 4.12 4.12 Recycled/ [team member]

SUB TOTAL: 25.01

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 MAROVER STAGE 1 DESIGN PACKAGE

2.3 Tool List

Tool Purpose Purpose Description Alternative

Hand drill Chassis & wheels Drill through the chassis & wheels in order to screw bolts -
6mm drill bit
8mm drill bit
6mm spanner Chassis & axle Tighten chassis & wheel nuts Adjustable spanner
12 mm spanner
Hacksaw blade Chassis Cut MDF panel and pex pipe to dimensions Saw machine

Art knife Chassis Cut the foam board to dimensions Kitchen knife
Sand paper Chassis & wheels Smoothen the MDF wheels and chassis -
Ruler (300mm) Chassis Measure dimensions on foam board and MDF panel Measuring tape
Pencil Chassis Mark measurements on MDF panel & Pen
Home made compass Wheel Cut wheels into shape and dimensions -
(provided by Marover)

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2.4 Dimension Summary

While referring to the dimensions below, note that the rover is on its wheels and all
dimensions are from end to end.

Dimension name Dimensions

Vertical Height 150mm
Horizontal length 403mm
Horizontal width 210mm
Total surface area 84,630mm^2
Total volume 12,694,500mm^3
2.5 Fabrication Process
2.5.1 Chassis
Materials Needed
MDF standard panel
Multi use foam board

Tools needed
Art knife
Hacksaw blade
Hand drill (6mm and 8mm drill bit)
Sand paper
Pencil and ruler

Instructions
i. Foam Board (main chassis)
a. Measure the dimensions on the foam board using a ruler and pencil
[300mm x 150mm], (refer to drawing NO: 10 for dimensions).
b. Cut out the foam board into its dimensions using an art knife.
c. Using the foam board from step (b.). Cut the centre square using an art
knife, [205mm x 70mm] (refer to drawing NO: 10 for dimensions)
d. After the entire cutting is done, make sure that the chassis is in one single
piece, i.e. it has not been cut into separate pieces then joined together.

ii. MDF standard panel (chassis frame)

a. Measure the dimensions on the MDF panel using a ruler and pencil [300mm
x 150mm], (refer to drawing NO: 11 for dimensions)
b. Cut out the foam board into its dimensions using a hacksaw blade.
c. Using the MDF panel from step (ii.) cut the centre square using a hacksaw
blade, [200mm x 70mm] (refer to drawing NO: 11 for dimensions)
d. Smoothen the chassis by slightly sanding down the edges.
e. After the entire cutting is done, make sure that the chassis is in one single
piece, i.e. it has not been cut into separate pieces then joined together.
f. Make one more chassis frame using steps (a f).

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2.5.2 Wheels
Materials needed
MDF panel

Tools needed
Home made compass (provided by Marover)
Sand paper
Hand drill (8mm drill bit)

Instructions
i. Place MDF panel on a flat surface
ii. Use the hand made compass to draw your wheels on the MDF;
a. Use the centre screw as the centre point of the wheel and the outer screw as
the radius of the wheel, use the long side of the compass as a leaver to
rotate the compass.

iii. Once step (i) is complete; enforce enough force on the compass to pierce through
the MDF while rotating the compass.
iv. Turn the MDF to the other side and repeat step (ii) and (iii), make sure that the
centre of the wheel lies on the same point as the other side.
v. Make a total of 4 wheels following steps (i iv).
vi. Smoothen the wheel edges by slightly sanding them down with sand paper.
vii. Diameter of the wheels is 150mm
viii. Align and hold all four wheels together and drill through the centre point to create
a hole for the axle to go through. After the steps are through make sure that the
A link to a video has been provided below to illustrate how the compass should be used to
cut out the wheels https://www.youtube.com/watch?v=XWH3ysrfrjM

2.5.3 Axle Hub

Materials needed
Pex pipe
Pencil
Ruler

Tools needed
Hacksaw blade

Instructions
i.Measure a length of 160mm on the pipe.
ii. Cut the pex pipe into dimension. iii. Repeat step (i) and (ii) to
make a set of axle hubs.
2.6 Assembly Process
2.6.1 Chassis And Axle Hub
Parts needed
Main chassis
2x Chassis frame
2x Bolt cup head (1/4 x 2)

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 MAROVER STAGE 1 DESIGN PACKAGE

2x Nut hexagon (1/4)

4x Washers (1/4)
8x countersunk bolt and nut (3/16 x 50mm)
4x pipe saddle clips (18mm)

Tools needed
Hand drill (6mm and 8mm drill bits)
Spanners (6mm and 12mm)
2x Axle hubs

Instructions
i. Place the main chassis and chassis frames together, the main chassis being in the
centre.
ii. Drill 2 holes on each side of the long edge of the chassis (refer to Drawing NO: 04
for demonstrated instructions) and screw in the cup head bolts and tighten the
hexagon nuts.
a. Make sure to insert the washers between the chassis and, the bolt and nut in
order to prevent distortion while tightening.

iii. Drill 8 holes on the chassis, attach the four pipe clips onto the chassis and over the
axle hubs, insert and tighten the countersunk bolts and nuts, (refer to drawing NO:
04 for demonstrated instructions).

2.6.2 Wheels And Axles

Parts needed
4x Wheels
2x Bolt hexagon head (3/8 x 8)
4x Nut hexagon (5/16)
2x Washers (1/2)
2x Washers (5/16)

Tools needed
12mm spanner

Instructions
To attach the front wheels onto the chassis;
i. Insert a 5/16 washer into the bolt, followed by the wheel, then the
washer, then; insert the bolt through the axle hub. Insert a washer into the bolt
followed by the wheel then the 5/16 washer, then tighten and double lock the nuts to
avoid the wheels to come off while the rover is in motion. Leave sufficient space
between the wheels and the axle hub to allow smooth rotation of the wheels. ii.
Repeat step (i) to assemble the rear wheels and axle.

(Refer to drawing NO 05 for demonstrated instructions)

2.7Final Prototype
Drawings 07, 08 & 09 demonstrate how the final prototype should look like.

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2.8 Purpose
2.8.1 Purpose Of Chassis
The chassis is the most vital part of the rover; its the main hub where every other part
attaches. The main reason for having a 5mm gap between the main chassis and chassis
frame compartment where the water bottle will be inserted is to create an additional
support for the bottle to sit in place. We have used the foam board as the main chassis is to
make the overall chassis more rigid and strong to overcome the load impact while testing.
The chassis frames are there to hold the main chassis in place and increase stability.

2.8.2 Purpose Of Axle Hub

The purpose of the axle hub is to create a compartment that will attach the axles and
wheels on the chassis. We have used the pex pipe is because its got enough space to easily
fit the axle through.

2.8.3 Purpose Of The Wheels

We have used MDF wheels because they are strong enough to overcome the load of impact
while landing on the ground.

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3. TENDER EVALUATION

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3.1 Experience
The design from MAROVER is not technical therefore does not require any prior
experience. However, prior experience will be helpful when using power tools and dealing
with dimensions.

Evaluation Criteria: Points

Contractors are able to show full understanding of the rovers design and tasks 20
assigned to them. Contractors have at least completed 3 small woodwork projects
in the past years. Contractors have full knowledge on using power tools such as
drills, art knife, spanner, hacksaw blade, sand paper and drawing tools.

Contractors are able to show good understanding of the rovers design and tasks 15
assigned to them. Contractors have at least completed 2 small woodwork projects
in the past years. Contractors have some knowledge on using power tools such as
drills, art knife, spanner, hacksaw blade, sand paper and drawing tools.

Contractors are able to show average understanding of the rovers design and 10
tasks assigned to them. Contractors have at least completed 1 small woodwork
projects in the past years. Contractors have standard knowledge on using power
tools such as drills, art knife, spanner, hacksaw blade, sand paper and drawing
tools.
Contractors show poor understanding of the rovers design and tasks assigned to 5
them. Contractors have not completed any small woodwork projects in the past
years. Contractors have minimal knowledge on using power tools such as drills,
art knife, spanner, hacksaw blade, sand paper and drawing tools.

Contractors have completely NO understanding of the rovers design and tasks 0

assigned to them. Contractors have not completed any small woodwork projects
in the past years. Contractors have NO knowledge on using power tools such as
drills, art knife, spanner, hacksaw blade, sand paper and drawing tools.

** Please provide evidence or gradings for the past woodwork projects that you have
done.

3.2 Communication
3.2.1 Communication Skills
Marover requires strong and effective communication between contractors and designers.

Evaluation Criteria Points

Contractors are able to show outstanding English language skills while 20
communicating with designers. Emails composed by contractors are
straightforward, clear and understandable.
Contractors are effective in the exchange of ideas with designers in meetings.

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Contractors are able to show good English language skills while communicating 15
with designers. Emails composed by contractors are clear and understandable.
Contractors are good in the exchange of ideas with designers in meetings.

Contractors are able to show acceptable English language skills while 10

communicating with designers. Emails composed by contractors are
understandable. Contractors are moderate in the exchange of ideas with
designers in meetings.

Contractors show limited English language skills while communicating with 5

designers. Emails composed by contractors are understandable up to a low
extent. Contractors are poor in the exchange of ideas with designers in meetings.

Contractors show little and unsatisfactory English language skills while 0

communicating with designers. Emails composed by contractors are unclear and
difficult to understand. Contractors show little or no interest in the exchange of
ideas with designers in meetings.

3.2.2 Communication Response Time

MAROVER requires fast communication while collaborating.

Text Messages

10 5 0
Reply within 30 minutes Reply within 2 hours Takes longer than 5 hours

Email

10 5 0
Reply within 12 hours Reply within 24 hours Takes longer than 24 hours

Phone Calls

10 5 0
Able to answer calls at any Not able to answer calls at Not able to answer calls and
time. any time but able to return do not return missed calls.
missed calls.

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Meetings

**Collaboration members are required to attend meetings when asked

10 5 0
Able to attend all meetings Not able to attend all Not able to attend meetings
without any absentees meetings but absentees are and absentees are NOT able
able to get back on track with to get
the current work progress. back on track with the
current work progress.
3.2.3 Time Management
To ensure that the rover can be completed smoothly and in time, Marover requires
collaborating team members to have strong time management skills.

Evaluation Criteria: Points

Contractors show outstanding time management skills by providing evidence of 20
well-planned past group meeting minutes. Contractors are able to let the
designers keep track of their building progress by providing an effective work
progress timetable. Contractors can complete the rover 5 days prior to submission
date.
Contractors show good time management skills by providing evidence of past 15
group meeting minutes. Contractors are able to let the designers keep track of
their building progress by providing a good work progress timetable. Contractors
can complete the rover 4 days prior to submission date.

Contractors show acceptable time management skills by providing evidence of 10

standard past group meeting minutes. Contractors are able to let the designers
keep track of their building progress by providing an acceptable work progress
timetable. Contractors can complete the rover 3 days prior to submission date.

Contractors show limited time management skills by providing evidence of 5

poorly- managed past group meeting minutes.
Contractors are able to let the designers keep track of their building progress by
providing a poorly-planned work progress timetable.
Contractors can complete the rover 2 days prior to submission date.
Contractors show inadequate time management skills and do not provide any 0
evidence of past group meeting minutes. Contractors do not provide a work
progress timetable and are not able to let designers keep track of the building
progress. Contractors can only complete the rover 1 day prior to submission date.

3.3 Access To Tools

Certain tools are required to ensure that the rover is being built to desired quality.

Tools that are required to build the rover

Electronic drill
Screwdriver

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Spanner
Hacksaw blade
Sand paper
Drawing tools
Art knife
Sand paper
Evaluation Criteria: Points
Contractors have access to all tools listed above. 20
Contractors have access to most of the tools listed above. 15
Contractors have access to only some of the tools listed above. 10
Contractors have access to less than 3 of the tools listed above 5
Contractors have completely no access to any of the tools listed above. 0

**Please provide evidence to proof that contractors have access to the tools listed
above.

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4. RISK MANAGEMENT PLAN

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4.1 Introduction
This risk management plan has been developed to ensure that all personals involved in the
design, construction and testing phase of the project are safe and well protected from
harm within the working environment.

4.1.1 Background
Marover has been approached by EMPACT to design a prototype Mars Rover. The
prototype is designed for an upcoming bid to be part of an international space consortium.
The companys task is to provide an innovative solution to the final deployment stage of a
rover landing on Mars.

4.1.2 Company Details

Company Name: Marover

Members Responsible: Contact Emails:

phones:

Milan Kukadia 0490520182 [email protected]

Mujeeb Khan 0481266221 [email protected]

Bai Bin Teh 0404674228 [email protected]

Ruqaiya Al- Shukari 0450697216 [email protected]

Xiaoyu Li 0415160546 [email protected]

Marie George 0458401006 [email protected]

4.2 Scope
This guideline only applies to the construction of the Mars rover prototype designed for
EMPACT by Marover.

4.3 Definitions
Hazard anything that can cause harm within a working environment.
Risk the chances of the hazard actually causing harm to an individual or a
worker.
Residual Risk the risk that remains after mitigation strategies are
implemented.

4.4 Key Stakeholders

The key stakeholders considered and involved throughout the project risk management
planning include:

The client
The members of the company Marover
- Company members were assigned to prepare and provide input on the risk
management plan based specifically on the design, construction and test
phase of the project assigned to the company by EMPACT. Project
Managers

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- Each week project managers are consulted by the company members

regarding clarifications on the project criteria and the client demands.

4.5 Risk Identification

Identify significant risks within the project context. Prior to identifying a risk, an associated
hazard is identified. The hazard has the potential to cause harm to individuals or team
members working on the project.

Hazards occur as a result of:

Equipment, tools and materials used in the workplace

Type of Working environment in which physical work is done
Project management and design team
The method and execution of assigned tasks

4.5.1 Risk Matrix

Company members must ensure all risks are identified and evaluated. Based on the
identified risks, a risk matrix is placed to measure the likelihood of the risk occurring and
the possible consequences associated with identified risk. Refer to Table 5.1.a. for the
consequences and likelihood of the identified risks.

Table 4.5.1.a. Risk management matrix

Consequences
Likelihood Insignificant Minor Moderate Major Catastrophic
Almost S S H H H
certain
Likely M S S H H
Possible L M S H H
Unlikely L L M S H
Rare L L M S S

Table 4.5.1.b. Consequence legen

H High risk
S Significant risk
M Medium risk
L Low risk
4.6 Risk Assessment
Once the hazards within the workplace is identified. Marover assesses each associated risk
separately. The risks are assessed based upon:

The severity of the hazard and the potential of it actually causing harm.
The cause of the hazard and how it affects individuals involved in the project.
The likelihood of the hazard potentially happening.

4.7 Risk Control Strategies

Strategies implemented to reduce and control risks within the workplace:

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Elimination remove hazard or dispose hazardous equipment/material

entirely from the work place
Substitution replace hazardous material or equipment with a much safer
choice
Isolation create barriers and isolate or store hazardous equipment like drills
and saws away from workers and individuals when not used.
Engineering controls implement simple measures that makes physical tasks
easy to execute and complete.
Administrative controls workers must design simple methods such as
placing warning labels on hazardous equipment or materials and warning signs
throughout the workplace to reduce risks.
Personal protective gear- appropriate safety gear and protective clothing
such as safety gloves, glasses, ear muffs and boots must be worn at all times if
needed before entering the work environment or site.

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4.8 Risk Action Plan

DESIGN STAGE
Hazard Risk Likelihood consequences Mitigation Residual Risk

Failure to Affects the Possible (Major) Uneven Explain to the (Minor)

attend group amount of distribution of absent group Group member
meetings workload weekly tasks. member about becoming ill
assigned for a the importance
group member. of attending
meetings.
Attendance in
meetings are
compulsory in
order for tasks
to be completed
fairly and on
time.
Inaccurate Inaccurate Possible (Major) Ensure that Errors are still
measurement estimations of Errors in everyone has likely to happen
s dimensions measurements read the project due to the tools
during handbook and that will be used
construction are familiar with in the
the expected
process. construction
dimensions and
stage. Not every
all
measurements tool used at our
are taken into level of
consideration construction
before finalizing knowledge will
the design. give us precise
results. (For
instance, tools,
such as kitchen
knives and
pointy nails)

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Lack of The lack of basic Unlikely (Minor) Delays Share and (Insignificant)
Background knowledge and the construction explain ideas
knowledge understanding of process as we within the group
materials and would need to assist one
tools for usage. time to research another. Group
members must
in detail about
do individual
the type of
research before
materials to use
each meeting so
and the type of
that they are up
tools that would
to date with the
be needed for
design
construction.
requirements.

TESTING STAGE
Hazard Risk Likelihood consequences Mitigation Residual Risk

Damaged wooden Damage on Possible (Major) Rotation Use thin rubber (Insignificant)
wheels the wooden motion of wheels such
wheels when stops as balloons for
dropped cushioning on
vertically. the wheels but
in this case the
chasis was
made of
light materials
to avoid
exertion of
weight on the
wheels.

Mechanical The rover Almost (Major) Ensure the (Minor)

failure not moving in Certain axles are in a Axles moving out of
a straight-line Rover will roll fixed straight position
motion. out of track position.
when going
down the slope,
drop too fast
before the end
of slope and
crash.

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Weak bottle Bottle falls out Likely (Catastrophic) Ensure the (Minor)
support/restraints of the rover Rover will not bottle fits in Bottle might slip out
full fill its tightly to the
designated centre of the
purpose. chassis.

5. Ghantt Chart

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 MAROVER STAGE 1 DESIGN PACKAGE

MAROVER STAGE 1 DESIGN PACKAGE

WEEK6 WEEK7 WEEK8 WEEK9 WEEK10 WEEK11 WEEK12

EFPC WEEKLY WEEKLY WEEKLY WEEKLY WEEKLY STAGE 3 STAGE4

PROGRESS PROGRESS PROGRESS PROGRESS PROGRESS PROTOTYPE UNIT
REPORT REPORT REPORTS REPORTS REPORTS TESTING REFLECTION
(10%) (10%) (10%) (10%) (10%) (5%) (10%)

STAGE 2 STAGE 2 STAGE 3 STAGE 4 STAGE 4

CONTRACTO DESIGNERS HANDOVERS PEER ORAL
RS TENDER SUBMISSION PRESENTATIO PRESENTATIO
APPLICATION (30%) N FEEDBACK N (12.5%)
(30%) (2.5%)

STAGE 4
ENGINEERING
IDENTITY
REFLECTION
(10%)

MATERIALS EMAT1000
MID SEM
EXAM
(35%)

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 MAROVER STAGE 1 DESIGN PACKAGE

MECHANICS EMCH1000 EMCH1000 EMCH1000 EMCH 1000 EMCH 1000 EMCH 1000 EMCH1000
WEEKLY QUIZ WEEKLY QUIZ WEEKLY QUIZ WEEKLY WEEKLY QUIZ WEEKLY QUIZ WEEKLY QUIZ
(10%) (10%) (10%) QUIZ (10%) (10%) (10%) (10%)

CALCULAS EMTH1020 EMTH1020 EMTH 1020 EMTH 1020

MID SEM WORKSHOP 3 WORKSHOP 4 WORKSHOP 5
EXAM (25%) (5%) (5%) (5%)

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ACOM ACOM1000 ACOM 1000 ACOM 1000 ACOM 1000

SYNTHESIS P1 SYTHESIS P2 REPORT ORAL
IND IND (30%) PRESENTATIO
(15%) (10%) N (15%)

ACOM1000
REFLECTIVE
JOURNAL
(15%)

PROGRAMMING EPRO1004 EPRO1004 EPRO 1004 EPRO 1004 EPRO 1004 EPRO 1004 EPRO 1004
LAB 6 LAB 7 LAB 8 LAB 9 LAB 10 LAB 11 LAB 12
(2%) (2%) (2%) (2%) (2%) (2%) (2%)

MID SEM ONLINE QUIZ

EXAM 3
(25%) (5%)

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