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  • Procedure For Shipping Information and Invoicing Process: Procedure: P-15-1 Page 1 of 3

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    JOECOOL67
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    This 3-page document outlines the procedure for shipping information and invoicing. It defines responsibilities for production control assistants, managers, material handlers, and others. The procedure ensures timely and accurate delivery that meets customer requirements, including obtaining schedules, packaging and labeling materials correctly, notifying customers of issues, and reconciling records.

    Original Description:

    Shipping process using Plex

    Original Title

    Updated Shipping Procedure

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    This 3-page document outlines the procedure for shipping information and invoicing. It defines responsibilities for production control assistants, managers, material handlers, and others. The procedure ensures timely and accurate delivery that meets customer requirements, including obtaining schedules, packaging and labeling materials correctly, notifying customers of issues, and reconciling records.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    79 views3 pages

    Procedure For Shipping Information and Invoicing Process: Procedure: P-15-1 Page 1 of 3

    Uploaded by

    JOECOOL67
    This 3-page document outlines the procedure for shipping information and invoicing. It defines responsibilities for production control assistants, managers, material handlers, and others. The procedure ensures timely and accurate delivery that meets customer requirements, including obtaining schedules, packaging and labeling materials correctly, notifying customers of issues, and reconciling records.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    of 3

    Procedure: P-15-1 Page 1 of 3

    Issue Date: Rev Num: 154 Original Issue Date:


    4/20/151/26/16 8/6/97
    Approved By: Cheryle Leinaar

    Procedure for Shipping Information and Invoicing


    Process

    1.0 PURPOSE
    This procedure ensures timely, accurate and economical product
    delivery in conformance to all customer shipping and
    administrative requirements.
    2.0 SCOPE
    This procedure applies to all shipments of production and service
    parts.
    3.0 DEFINITIONS
    None

    4.0 RESPONSIBLE
    SHIP SUP SHIPPING SUPERVISOR
    PROD CTL ASST PRODUCTION CONTROL ASSISTANT
    PROD CTL MGR PRODUCTION CONTROL MANAGER
    MATL HDLR MATERIAL HANDLER
    FIN PART HDLR FINAL PARTS HANDLER
    SHIP CLERK SHIPPING CLERK
    QUAL MGR QUALITY MANAGER Formatted: Normal, Indent: First line: 0"
    SPC COOR SPC COORDINATOR

    5.0 PROCEDURES
    5.1 PROD CTRL MGR Maintain Shipping Standards
    Maintains up-to-date standards and specifications for customer
    shipping schedules, routings, and lead time requirements.

    5.2 PROD CTL ASST Obtain Schedules and Releases


    Communicates with customers using appropriate computerized
    and/or manual methods to receive timely shipping forecasts and
    releases..

    5.3 PROD CTRL MGR Arranges for Protection of Parts


    Arranges for protection of product quality during delivery to
    destination per customer requirements.

    5.4 PROD CTRL ASST Schedules Release requirements by utilizing EDI capabilities
    when available.

    5.5 FIN PART HAN Label and Package Materials


    Packages production parts per customer requirements.
    Attaches label to container using customer specified label. Verifies
    label and part accuracy according to final inspection instructions.
    Formatted: Centered
    Formatted: Font: 6 pt, Bold

    ANY ACCESS TO THIS DOCUMENT OUTSIDE OF THE PRIMARY ELECTRONIC SOURCE IS UNCONTROLLED UNLESS STAMPED, INITIALED AND DATED.
    Procedure: P-15-1 Page 2 of 3
    Issue Date: Rev Num: 154 Original Issue Date:
    4/20/151/26/16 8/6/97
    Approved By: Cheryle Leinaar

    Procedure for Shipping Information and Invoicing


    Process

    5.6 QUAL MGR Engineering Work Order Notification


    PROD CTL MGR Notifies Shipping Department when EWOs/TWOs are to begin
    by entering EWO/TWO numbers in Plex under Customer Part
    number. Including the expiration date and / or quantity
    authorized.

    5.7 SHIP SUP Material Identification for Engineering Work Orders (EWO)
    SHIP CLK At shipment, iIdentify and label each container affected by the
    specified process with the EWO/TWO number per customer
    requirements. This includes all in-process containers, as well as
    all shipping containers containing the specified materialIn process
    containers will be identified by EWO status on label.

    Engineering Work Order Notification


    PROD CTL MGR Notifies Shipping Department when EWOs are completed.

    5.89 FIN PART HAN Audit Packaging for Nonconformance


    SHIP CLK During Final Inspection, checks packaging and labels against
    customer requirements noted on daily shipping screen in Plex
    system. If nonconformance is found contacts the Quality
    Department.

    5.910 MATL HDLR Stage Shipments


    SHIP SUP Stages daily shipments to meet shipping schedule requirements.

    5.101 PROD CTL ASST Advise of Shortages


    If full quantity of parts are not able to be shipped according to
    Shipping Schedule requirements, informs Production Control
    Manager of any such shortages.

    5.112 PROD CTL Notify Customer of Short Shipments


    MGR/ASST Contacts customer representative if daily shipping schedule
    requirements are not met.

    5.123 SPC COORPROD Issues Certification of Conformance


    CTL ASST
    Upon customer request, issues a certificate of conformance.

    5.134 PROD CTL ASST Complete Shipping Records


    Prints shipping records, including: bills of lading, advanced
    shipping notices (ASN'sPacking Slips & commercial invoices per
    customer requirements), packing list, and others. May forward to Formatted: Centered
    Formatted: Font: 6 pt, Bold

    ANY ACCESS TO THIS DOCUMENT OUTSIDE OF THE PRIMARY ELECTRONIC SOURCE IS UNCONTROLLED UNLESS STAMPED, INITIALED AND DATED.
    Procedure: P-15-1 Page 3 of 3
    Issue Date: Rev Num: 154 Original Issue Date:
    4/20/151/26/16 8/6/97
    Approved By: Cheryle Leinaar

    Procedure for Shipping Information and Invoicing


    Process

    shipping department if needed. ASN transmissions are based


    directly on content of shipping documents. and forwards to
    shipping department.

    5.145 PROD CTL ASST Provide ASN Backup

    5.156 PROD CTLMGR/ Reconcile Shipping Volumes


    PROD CTL ASST Reconciles cumulative shipping volumes with customer records.
    MGR

    5.167 PROD CTL ASST Maintain Shipping Records


    Maintain files of signed bills of lading.

    5.1178 MATL HDLR/ Verify Shipping Labels on Outgoing Product


    SHIP CLERK Plt 1 Verifies that all shipping labels match part numbers specified on
    packing slip/bill of lading. Signs off on packing slip/bill of lading
    that this check has been made. Authorizes release of product.

    5.189 PROD CTL ASST Send ASN's


    Transmits ASN's as required by customer. ASN transmissions are
    based directly on content of shipping documents.

    5.1920 PROD CTL Invoicing


    ASST Process applicable documents for proper invoicing of customers.

    Formatted: Centered
    Formatted: Font: 6 pt, Bold

    ANY ACCESS TO THIS DOCUMENT OUTSIDE OF THE PRIMARY ELECTRONIC SOURCE IS UNCONTROLLED UNLESS STAMPED, INITIALED AND DATED.

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