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Communication Plan: Destination
Communication Plan: Destination
communication plan
VERSION No. IV
1
DOCUMENT CHANGE CONTROL
DATE : 27 AUG 2015 As this one was the first approach to the project, the lack of
VERSION deinitive information resulted in a vague communication plan.
The tasks and the stakeholders were undefined.
Project Manager, Business Develop-
0 ment Manager, Web Designer
DATE : 13 DEC 2015 The specifications of the knowledge management system for
VERSION the new ads were not completely designed. The information
sharing links between the two companies were not completely
Project Manager, Communications
I officer, Archive Librarian
effective.
DATE : 17 SEP 2016 The non immediate strategy to link the Systems security manager
VERSION and the Data testing and integrity technician has been causing
Project Manager, Communications some operational problems in the API functioning.
III officer, Archive Librarian
GlosSary
2
tablet of contentS
Introduction 3
Communication Objectives 4
Communication Purpose and Target Audiences 4
Communication Message and Delivery 3
Communication Message Contents 3
introduction
The National Archives of Australia, with the help of us as service provider, is in the pro-
cess of upgrading the Destination: Australia website with the goal of improving its
functionaluty and interactivity.
The new portal will enable the National Archives of Australia to register the public data
and photographic collections featured on the site.
For this project the Communications Plan will specify crucial links between people and
information, necessary for successful communication. The guide of the Project mana-
ger is to communicate with the project team, stakeholders, client and sponsor. All
people involved in the project must understand how communications affect the pro-
ject as a whole.
3
objectives
Specify the way in which the information will be distributed and shared
between the internal and external stakeholders in order to succeed.
Keeping the personnel updated with the progress of the project with the objec-
tive of motivating the work teams throughout their tasks.
STAKEHOLDER
STAKEHOLDER THEME OF CONTENT FORMAT FRECUENCY
GROUP
Archiv e Librarian Knowledge Information System Adds Status Reports Three Months
Administration
Progress Reports, Changes in the Strategies Meetings, Reports Monthly
Manager
Administrativ e
Reminders of W IP Schedule Company Emails Monthly
Support Officer
Meetings, Company
CFO General Budget State Two Months
Emails, Reports
FINANCIAL
Meetings, Company
Finance Officer Current Budget Details, Budget Div ision Monthly
Emails, Reports
4
State of the Marketing Processes, New Meetings, Company
Marketing Manager Monthly
Strategies to Apply, External Rquirements Emails, Reports
Monthly
Officer Rev iew of the Communication Chanels Emails
Forms, Company
Publicist W IP Reports Three Months
Emails, Meetings
Company Emails,
W eb Designer W IP Reports , Feedbak Reports, Next Tasks W eekly
Meetings
Forms, Company
Interaction Designer W IP Reports , Feedbak Reports, Next Tasks W eekly
Emails, Meetings
Forms, Company
Technical Dev elopers W IP Reports, Next Tasks W eekly
Emails, Meetings
PROGRAMMING
Forms, Company
API Platform Guru W IP Reports, Next Tasks W eekly
Emails, Meetings
Forms, Company
Data Manager Data Entry State, Timing Forecast Monthly
Emails, Meetings
Forms, Company
Data Entry Clerk Data Entry State, Timing Forecast W eekly
Emails, Meetings
Systems Security
Security Tools Manual Company Emails Three Months
Architect
Priv acy Officer Security Issues Generated, Correctiv e Actions Forms, Company Emails Two Months
Forms, Company
Usability Tester Testing Protocols Description and Results Two Months
TESTING
Emails, Meetings
Forms, Company
Metrics Analyst Testing Analysis and Correctiv e Actions Two Months
Emails, Meetings
5
COMMUNICATION MANAGEMENT PROCEDRES