Presentation Software
Presentation Software
Presentation software
CONTENTS:
1. Presenting information is an important skill
2. Introduction and general guidelines for developers of
presentations
3. Creating charts
4. Specialized presentation software
(and Microsoft PowerPoint in particular)
5. Creating a scientific poster
6. Presentations through the WWW or through an intranet
***- 2
Presentation software
Presentation software
...
***- 7
?? Question ??
?? Question ??
?? Question ??
Live presentations:
some tips (Part 1)
Show confidence.
Know that to feel nervous is to be human.
Channel your adrenaline into positive energy.
Breathe deeply before you start your presentation.
Look at the audience and pause before you start to speak
***- 16
Live presentations:
some tips (Part 2)
Live presentations:
some tips (Part 3)
Live presentations:
some tips (Part 4)
!! Task - Assignment !!
!! Task - Assignment !!
Read
Lee, I.
Presentation tips for public speaking. [online]
In
A research guide for students.
Available from: http://www.aresearchguide.com/3tips.html
***- 21
To create transparencies:
(Word processing programs)
Presentation software packages!
To create hard-copy slides:
Presentation software packages!
For direct computer-controlled projections:
(Word processing programs)
(Hypertext editors + WWW browsers)
Presentation software packages!
***- 22
?? Question ??
?? Question ??
What are
the advantages and disadvantages of using
-- light characters on a dark background
-- dark characters on a light background
***- 31
and J L
***- 33
Make the title stand out clearly from the body text lines.
Do not use the same title on several slides, because this
may confuse your audience.
Instead, use
variations
or subtitles
or insert terms like
continued or cont.
or part 1 / part 2 /
***- 35
Any questions?
**-- 41
?? Question ??
!! Task - Assignment !!
!! Task - Assignment !!
Presentation software
Creating charts
**-- 45
!! Read !!
Read
!! Read !!
Read
Simplify.
Simplify again.
?? Question ??
!! Task - Assignment !!
!! Task - Assignment !!
Create a slide
using some computer program,
with 1 chart/graph that shows both
the average temperature at noon
and the rainfall/precipitation
for the 12 months of the year,
for the place where you live.
(In this exercise, not the exact data are important,
but the way they are presented.)
***- 56
!! Task - Assignment !!
Example:
chart in spreadsheet program poster created in a program 2
90
80
70
60
50 East
40 West
30 North
20
10
0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
?
***- 58
!! Task - Assignment !!
Assume that you have a number of outcomes/results
of observations or experiments
and that you make a partition of these in 3 parts:
Part Q 12, Part D 39, Part P 23
Assume also that the sequence of the parts has no meaning.
To display these results visually, create 1 chart that you can use well
in a poster,
in a slide and
in an article that is printed with black ink on white paper.
Make 2 printouts on white paper of the chart,
one with black ink only and one with colours.
***- 62
Presentation software
?? Question ??
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
Note: in most cases the result will be better when the logo
is placed IN the corner
and not NEAR the corner.
***- 72
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
Slide show !
***- 84
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
Try to find
an animation or video file
that is interesting, relevant, suitable
for your presentation;
insert this in a slide of your presentation.
**-- 95
!! Task - Assignment !!
!! Task - Assignment !!
?? Question ??
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
!! Task - Assignment !!
Wall, Terry
PowerPoint pitfalls that can kill an audiences will to stay awake.
[online]
Available from:
http://www.presentations.com/presentations/
[cited 2005]
***- 105
!! Task - Assignment !!
Paradi, David
When technology fails, be ready.
Available from:
http://www.presentations.com/presentations/ [cited 2005]
***- 106
!! Task - Assignment !!
Read:
Stein, Karen
The dos and donts of PowerPoint presentations.
Journal of the American Dietetic Association, 2006, pp. 1745-1748.
***- 107
!! Task - Assignment !!
Read:
Lagendijk, Ad
Survival guide for scientists: writing presentation email.
Amsterdam : Amsterdam University Press, 2008, 260 pp.
Part 1: Writing guide for scientists
Part 2: Presentation guide for scientists
***- 108
Presentation software
!! Read !!
Read
Wolcott, Thomas G.
Mortal Sins in Poster Presentations
or How to Give the Poster No One Remembers.
[online]
Available from:
http://www.sicb.org/newsletters/fa97nl/sicb/poster.html
[accessed 2007]
**-- 125
!! Read !!
Read
Erren, Thomas C., and Bourne, Philip E.
Ten Simple Rules for a Good Poster Presentation.
[online]
Available from:
http://compbiol.plosjournals.org/
[accessed 2007]
**-- 126
!! Read !!
Read
Davis, Martha
Scientific papers and presentations.
Academic Press, 2005, 356 pp.
14. Communication without words
15. Visual aids to communication
16. The oral presentation
17. Poster presentations
Appendix 13. Sample slides and slide set
Appendix 14. Oral presentations at meetings
**-- 127
!! Task - Assignment !!
Read
Matthews, Jane R. and Matthews Robert W.
Successful scientific writing. (Third edition)
Cambridge : Cambridge University Press, 2008, 239 pp.
3. Visual support for the written word
4. Visual support for the spoken word
***- 128
Presentation software
!! Task - Assignment !!
Microsoft PowerPoint 97
allows saving a presentation as an HTML file,
with each complete slide in the form of an image that is
stored as a GIF or as a JPG file, with a high fidelity.
**-- 133
J
The user does not need the full PowerPoint
program or a program to view a PowerPoint
file, but can view the presentation with any
web browser!
A table of contents is provided automatically
in a frame to the web browser.
Graphical user interface elements are offered
to the user automatically such as a button for:
Show next slide.
**-- 134
Presentations through the WWW
with PowerPoint 97: far from perfect
(1)
L
When users save slides as JPG file, the
characters become less sharp.
Slides with PowerPoint animations can NOT
be saved and hinder saving of slides further in
the presentation file.
The resulting presentation takes more disk
space than the original presentation, as text is
converted to images in GIF or JPG format.
**-- 135
Presentations through the WWW
with PowerPoint 97: far from perfect
(2)
L
Images or parts of the text on a slide can NOT
be copied and pasted from the web browser
window to another document.
The full text of the slides is available for
indexing by search engines.
When a search engine has indexed the text of
a presentation, the slides can be retrieved by
using that search engine, even through the
WWW, BUT ONLY in a text version without
graphics, which can be confusing.
**-- 136
Presentations through the WWW
with PowerPoint 97: far from perfect
(3)
L
The saved web version can NOT be saved
back in the original PowerPoint file format.
Working hyperlinks can NOT be
incorporated in the slides.
***- 137
J
The user does not need the full PowerPoint
program or a program to view a PowerPoint
file, but can view the presentation with a web
browser!
The resulting slides are resized together with
the window of the web browser!
(if the appropriate option has been chosen before
saving the slides in HTML/XML format)
***- 140
J
The slide show can be seen with a browser in
full screen mode, that is without distracting
window frame and buttons of the browser!
A table of contents is provided automatically
in a frame to the web browser.
Graphical user interface elements are offered
to the user automatically for
Show next slide,
Show full screen,
***- 141
J
Viewing a large presentation with slides in
HTML/XML format is less difficult than
downloading the corresponding file in the
classical PowerPoint file format, when a small
network bandwidth is a problem.
The reason is that the HTML version consists of
many files that are each smaller than the single
corresponding file in PowerPoint format.
***- 142
J
Notes added to slides by the author of the
presentation can be shown in the web browser
window under each slide.
J
Working, active hyperlinks can be
incorporated in the slides.
+ Broken links can be detected with Microsoft
FrontPage working with the slides that form
part of a FrontPage web.
***- 144
J
The full text of the slides is available for
indexing by search engines that index html
files.
So when a search engine has indexed the text
of a presentation, each slide can be retrieved
by using that search engine, even through the
WWW!
***- 145
J
Summarized:
When you work in this way, you use
PowerPoint as an advanced program for the
creation of web documents.
***- 146
L
In our experience, making a presentation
available through the WWW or an intranet
offers a high and acceptable fidelity, when the
option is chosen to save in a format that is only
suitable for the Internet browsers
Microsoft Internet Explorer 4 or higher.
***- 147
L
Saving for other browsers than
Microsoft Internet Explorer 4 or higher,
for instance for Netscape browsers,
results in slides that can indeed be viewed with
Netscape, but in which text and pictures are
placed in a different way in comparison to the
original PowerPoint presentation.
This should be avoided in most cases.
***- 148
L
Even when an acceptable method is used, the
result is not ideal.
For instance:
When the window occupied by the browser is
small, the characters take too much space and
they are not well integrated in the slide.
The relative sizes of characters can be distorted
(for instance the size of the characters in the
title can show up smaller than those in the body
of the slide).
***- 149
L
A computer works slower with the web
version of a presentation than with the
proprietary, normal, classical Microsoft
PowerPoint PPT or PPS file formats.
Not all users are able to download the web
version to their local, personal computer
system.
For downloading, file formats like the more
classical PowerPoint or PDF work better.
***- 150
L
At least up to PowerPoint version 2003, in
the case that presentation is made in the
proprietary, specialised PowerPoint file
format and converted to an HTML-version,
then the transitions from one slide to the
next do not work in the same way as in the
original presentation and not as nicely.
For instance: smooth fades are not smooth
anymore.
**-- 151
L
At least up to PowerPoint version 2003, in
the case that presentation is made in the
proprietary, specialised PowerPoint file
format and converted to an HTML-version,
and if background music was present, then
this can be lost.
**-- 152
L
A presentation in PPT or PPS file format can
be contained in only 1 file.
However, in HTML/XML format the
presentation data are spread over many files.
This makes storage, management and
transfer to a web server more complicated
and slower.
**-- 153
!! Task - Assignment !!
!! Task - Assignment !!
?? Question ??
Powerful method
J
to make series of presentation slides available
to create web pages that are adapted well to the limited
size of a video display
Not simple to achieve acceptable results;
not yet perfect. L
***- 157
?? Question ??
!! Task - Assignment !!