JOINING KIT

Dear Colleague,

Welcome to Motilal Oswal Group! we are delighted that you have chosen to join one of the
Indias leading financial Services organization and look forward to working with you.

To facilitate you with important information before you join, we have put down some Company
details & procedures for your ready reference. Please take time and care in reading them. You
will find them useful and necessary as you prepare to join Motilal Oswal Group.

Who We are :

Motilal Oswal Securities Ltd. (MOSL) was founded in 1987 as a small sub-broking unit, with just
two people running the show. Focus on customer-first attitude, ethical and transparent business
practices, respect for professionalism, research-based value investing and implementation of
cutting-edge technology have enabled us to blossom into an over 2000+ member team

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Today we are a well diversified financial services firm offering a range of financial products
and services such as Private Wealth Management, Broking and Distribution, Institutional
Broking, Asset Management, Investment Banking, Private Equity, Commodity Broking,
Currency Broking and Principal Strategies

We have a diversified client base that includes retail customers (including High Net worth
Individuals), mutual funds, foreign institutional investors, financial institutions and corporate
clients. Our network is spread over 520 cities and town comprising 1,743 business locations
operated by our business partners and us with 740,000 total registered customers as on
March 31, 2015.

Our unique Wealth Creation Study, authored by Mr. Raamdeo Agrawal, Joint Managing
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Director, is now in its 20 year. Investors keenly await this annual study for the wealth of
information it has on the companies that created wealth during the preceding five years.

Our Group Companies

Please find below mandates pertaining to your joining formalities. Please read them carefully while
you fill the forms and formats. You may always feel free to revert to HR with your doubts / queries.

Joining documents Process

You are requested to submit the Employees Data Form with the below mentioned
documents on the date of joining at 9.00 AM to your respective HR Partner OR submit at
the below mentioned address:

Employee Onboarding
HR Operations
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Motilal Oswal Tower, 11 Floor,
Junction of Gokhale & Sayani Road,
Behind ST Depot, Prabhadevi, Mumbai 400 025
Board: +91 22 3980 4236 I DID: 022-3312 4933
Email id : [email protected]

List of Documents

1) Acknowledgement copy of Appointment Letter

2) Xerox copy of educational Qualification (class X, XII, Graduation & Post-Graduation).

Final year/Consolidated mark sheet & # Degree Certificate or # All Year Mark sheets).
For professional Degrees, all year mark sheets, Degree Certificate, Membership
Certificate & Practice certificate as applicable is required. Original mark sheets need to
be brought along to verify

3) Xerox copy of NISM Certificates if cleared (You are also required to upload the same on
MyZone (HR Portal) after you get access to application on your date of joining)
4) Proof of residence address (both permanent and mailing, if different) *
Photocopy of Ration Card
Photocopy of Driving License
Photocopy of Passport
Photocopy of Voting Card
Photocopy of Aadhar card
Photocopy of Rent Agreement

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5) Proof of ID *
Photocopy of Driving License
Photocopy of Passport
Photocopy of Pan Card
Photocopy of Voting Card
Photocopy of Adhar Card ( UID No.)

6) Date of Birth Proof

7) Xerox coy of your PAN Card copy (mandatory document)
8) Two passports size photographs with white background.

9) Experience Letter or Relieving Letter from your last employer.

10) Form 16 from last organization, in absence of this form, please provide the declaration of
income from your last organization to Payroll Department for the period starting from the month
of April of each financial year till the date of release duly singed by your previous employer. You
are required provide details to payroll department like Gross salary, Amount of TDS paid, PF &
Professional Tax deducted by last employer, any tax exemption availed etc.)

Originals documents must be shown for verification to the concerned HR Representative. In

case of branch location, copies will be verified by the Branch Manager or Concern person.

On your first day of Joining:

On joining the Company, all information related to on boarding will be provided to you
through email like employee code, Myzone Login & password, TNE login & Password and
your buddy details etc.

Your first Salary

Payroll for every month is processed by the 22nd of the month. Employees joining on or
before the 22nd of the month will receive salary for the number of days attended, as
applicable. However, for those joining after 22nd of the month, salary would be paid along
with next months salary i.e. in the second month.

Salary Account

You are required to open a salary account with HDFC Bank. Form for opening Bank Account
will be provided to you by HDFC Bank representative at respective location. Kindly fill the
Account Opening form and submit the following documents to HDFC Bank representative:

ID Proof
Address Proof (Both Permanent and Mailing Address proofs are required in case they are
different).
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 2 Passport size Photographs

On receipt of the account number from HDFC Bank please update the same by e-mail
to Payroll Desk and Employee on boarding desk to avoid any delay in the salary credit

OR

If you already have a HDFC salary account then provide us the

A/c No. (The same would be mapped under MO Group - Salary
account)

Note, as per policy we can provide the salary by cheque only for the 1st month from the DOJ.

Reimbursements:

Claim procedures for reimbursements such as LTA, Medical, Car Reimbursement,

Entertainment Reimbursement, etc (if applicable to you as per terms of Appointment letter).
You can claim it monthly through HR workways (Payroll Software). Any unclaimed
reimbursement if not claimed before end of Financial Year, same would paid post deducting
taxes in the month of March. Only LTA amount can be accrued, which can be claimed
subsequently on completion of one year of service with the Organisation.

Congratulations on your decision to join Motilal Oswal Group, we look forward to meeting you at 9
am on your joining date. Looking forward to work together to make Motilal Oswal the Best Place to
Work! Should you have any queries regarding the above, please feel free to contact us.

Regards

Sudhir Dhar
Director
Head -Human Resources

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 Employee Data Form (EDF)

Location Date of Joining

Employee code Name of the Employee
(dd/mm/yyyy)

Basic Guidelines for filling the form

Please read the instructions carefully before you start filling up the forms.

Please ensure that all information asked for is filled out completely and correctly

If you have some queries in filling up the form, please contact Emponboardingdesk at
022-3312 4933
In case, there is a difference in your Date of Birth as per the certificate/documents provided
by you in HR and Celebration date request you to sent a mail to Employee on boarding
desk [email protected] and HR Helpdesk [email protected]
with your date of celebration. Your contact details & personal details also should be mailed
to [email protected] on your date of joining

All fields are mandatory, please do not use short forms / abbreviations.

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 Personal Details

Full Name (First, Middle, Last) *

Former Name(s) / Maiden Name (if applicable) Gender *:

Male Female

Grade* : Designation * Dept *

Personal email id: Date of Birth (dd/mm/yy) * Date of Marriage (dd/mm/yy) *

Pan Card No.* Passport No : * UID No :

Place of Issue *

Date of Issue :*

Date of Expiry :*

In case of Emergency
Contact: *

Name :

Relation :

Phone nos:

Physiological Information :

Blood Group Weight

Height Identification mark

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Address : Current and Permanent (fill complete Address)

Current Address Building/Apt. Name:

H.No/D.No/Flat No:

Street/ Colony No:

Location:

Landmark:

City:

Pin code:

State :

Country :

Contact no :

Permanent Building/Apt. Name:

Address
H.No/D.No/Flat No:

Street/ Colony No:

Location:

Landmark:

City:

Pin code:

State :

Country :

Contact no :

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Languages Known :

Language Speak Read Write Mother Tongue Yes/No

Educational Record (Begin with Highest qualification)

Type of College/ University Program Subject Month & Rank or

Degree/ School Name Name and Major Year of percent
Diploma & Address Address Passing age
Qualificati
on

Program

Full Time

Part Time

Correspon
dence

Program

Full Time

Part Time

Correspon
dence

Program

Full Time

Part Time

Correspon
dence

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 Program

Full Time

Part Time

Correspon
dence

Do you have Practice Certificate (for CA/CS/ICWA) Yes/ No/ Not applied

Do you have membership Certificate (for CA/CS/ICWA) Yes/ No/ Not applied

Training Course/ Computer Course/ Certifications etc. :

Period Course Institution Grade/ Marks

Sr No Give Particular of Prizes/medal/scholarship/ Honours received

Employment Section :

Ensure that you are descriptive wherever necessary e.g. If Co. is closed, do mention it. Employee
Code/ ID/ Number are mandatory. If your last employer did not provide one, please mention and
state reasons for the same.

Attach a copy of your last Pay slip & relieving letter/service certificate/Resignation acceptance on letter head

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Sr Company Position Department Permanent/ Last Empl CTC pa Employment
No. Name Held Temporary Grade Code (excluding Period
Gratuity) From & To
Date

Sr Reason for Address Address Corp Office Branch Reporting Mobile No.
No Leaving (Corp (Branch Telephone Telephon Manager Landline Nos. &
Office) where No. e Name & email Id
worked) Designatio
n

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Sr No Name of the HR Designation Email ID Mobile No. Land Line no
Manager
(If available) (If available) (If available)

Other Section :

Do you have relative/ friends in Motilal Oswal Group. Please give details of name,
position held and relation
Sr. Name of the Relative Position Your relation with his/her No /Friend

Do you have relative/ friends with any other financial services company. Please give
details of name, position held and relation
Sr. Name of the Relative Position Your relation with his/her No /Friend

Health : Give particulars of any major illness in the recent past

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Details of Relatives/ Friends in Top Positions in Government Authorities :

Please give details of relatives (s) / close friend (s) working in TOP positions in Government/
PSUs Regulatory Authorities/ Financial Institutions as per the following details:

Sr. Name of the Relative Organization Designation Your relation

No /Friend where person is with his/her
working

Have you ever been charged with any criminal offence ? if yes please provide Details

Give name of the 3 persons other than relatives to whom we may write to for professional
reference

Name Current Designation Dept Professional email Mobile Landline no

Company Relation
Colleague
(peer)/Reporting
Mgr/ Skip Level
manager /

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 Declaration and Authorization

I understand that any employment by Motilal Oswal Financial Services Ltd. & its group Companies
is conditioned upon positive responses from my references, bonding eligibility, continued adherence
to Motilal Oswal Financial Services Ltd. & its group Companies policies and procedures, applicable
rules and regulations and job performance satisfactory at all times.

I consent to take any pre or post-employment examinations and or verification/checks as may be

required by Motilal Oswal Financial Services Ltd. & its group Companies or its representative.

I further authorize Motilal Oswal Financial Services Ltd. & its group Companies or any third party appointed by
Motilal Oswal Financial Services Ltd. & its group Companies to make inquiries by written communication, by
telephone, or in persons to any former employer, government, agency, educational institution, state police or
any other regulatory, compliance body or organization or any other persons or institutions knowledgeable of
my background, prior history, work experience, nature of duties, CTC, performance levels, reliability,
responsibility, honesty and any other measures of my character or personality

I release Motilal Oswal Financial Services Ltd. & its group Companies or any third party appointed by Motilal
Oswal Financial Services Ltd. & its group Companies from any liability that may arise from such examination
and or verification/checks. Former employers and officials of education institutes, named on this application
are authorized to give information about me and I release them from all liability for issuing such information.

I hereby attest and warrant that all my answers on this application as well as on all forms completed
in conjunction with my employment are true and accurate. I understand that my misrepresentation
of facts, failure to disclose information required on this application or material change in my
information provided which is not reported to Human Resources shall be cause for dismissal
regardless of when discovered by Motilal Oswal Financial Services Ltd. & its group Companies.

A Photostat or any other copy of this instrument bearing my signature shall be equally legally valid
as the original

Checked by XYZ Signature of

Employee

Checked by Date DD/MM/YYYY Date :

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 Buddy Policy

To make your start in the organization smooth, we have a policy, The Buddy
Policy introduced for newcomers like you.

With this initiative, we intend that:

Make the new employee feel more at home with the company, in a quicker period of time ;

Deal with Relatively straightforward queries regarding basic operational issues in

atimely and non-bureaucratic manner;
Lessen the initial confusion and uncertainty faced by all new employees;
Free up Manger / supervisor time with new employees to deal with added value issues;

Enabling the new employee to add value more quickly, leading to increased confidence
and self-esteem;

On your joining, you will be informed your buddy nominated to you by Emponboardingdesk.

For further details, please check the BUDDY POLICY uploaded on MyzOne (HR Portal)
Hope you have a wonderful experience working with us!!!

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 Corporate Mobile Facilities

Employees eligible for company paid mobile subscriptions will have to switch to MOFSL
CUG Scheme (Vodafone / Reliance-CDMA/GSM). There are many benefits for being under
CUG Plan like Corporate Rates which are much lower, mobile bill payment would be paid
directly by the Company to service provider, response to customer query is prompt etc.
Hence, request to give your consent whether you want to shift your existing mobile no.
under Corporate scheme OR would you like to opt for New Sim Card from the Company.

Option I : I wish to shift my existing mobile no. under MOFSL CUG Plan YES / NO
Provide your current mobile number

(Provide NOC Letter and Transfer Form to Telehelpdesk, which is available in Myzone)

OR

Option 2 : I wish to opt for new Sim Card from the Company YES / NO

To know CUG plan detail or any information with regard to MOFSL CUG Scheme or new
Sim Card contact Mr. Sachin Durgekar (022-3089 5550), [email protected].

NOTE :
The mobile numbers under the CUG scheme are the property of the company. No transfer
will be entertained to individuals name. The Head HR & Admin will have all rights to make
any exception to this policy for transferring the mobile number to individuals name.

___________________________

Name & Signature of Employee

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 Family Mediclaim Policy

Family Mediclaim (Premium paid by the Company) :

Please fill in your Family details in Mzone to enable HR to cover you and your dependent (Spouse +
2 Children) under Mediclaim Insurance Policy which is part of the Employee Benefits.

NOTE : For further details, refer Mediclaim Policy uploaded on Myzone. (HR Portal)

Name Relation DOB Age Gender Nati Depe Blood Identific Occupation
DD/MM onal ndant Grou ation
/YYYY ity p Mark
Self NA NA
Yes/
No
Yes/
No
Yes/
No
Yes/
No
Yes/
No
Yes/
No

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 Parents Mediclaim (Optional)

Basic guidelines :

(1) Premium towards parents mediclaim is a part of CTC. As it being part of CTC, you
cant claim tax exemption under section 80 D towards premium paid.

(2) Premium amount is linked to the age of your parents.

(3) If you are opting for Parents Mediclaim Policy then you cant discontinue the same
during your tenure with the Company.

(4) If you need time to think whether you want to include your parents under Parent Mediclaim
st
Policy, please intimate Payroll Desk on date of Joining or before your 1 salary gets
nd
processed, the payroll cut-off date i.e. 22 . Payroll will not accept, if you are opting
nd
parents mediclaim while processing your 2 months salary.

NOTE : For further details, refer Mediclaim Policy uploaded on Myzone. (HR Portal)

OPTION 1 : Do you wish to opt for Parents Mediclaim Policy YES / NO

If you wish to opt for Parent Mediclaim Policy then fill in the Parents details (Mother/Father
OR Mother in-law/ Father in-law) in Myzone

OPTION 2 : If dont wish to opt for Parent Mediclaim Policy then sign Declaration and
Undertaking

___________________________

Name & Signature of Employee

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 DECLARATION AND UNDERTAKING (for not opting for Parent Mediclaim Policy)

I ______________________________________(Name of the Employee) Employee Code : _________(herein after

called as employee) working with ____________________________________________________

(Name of the Company) (herein after called as employer) hereby declares and undertake as follows:

WHERE AS:

Employer has introduced a Group Mediclaim Policy called Parents Mediclaim Group Policy a copy of

which is placed/available at MyZone, covering medical expenses of employees parents (Mother and

Father OR Mother in-law and Father in-law) which will be placed with such Insurance Company and

such TPA as may be decided from time to time. However, the premium for parents coverage is

sponsored by the Employer on the numbers of years serviced by the individual employee.

Unless approved by the Employer in writing, participation of the employee in the scheme is mandatory.

NOW ---------------------- (Employee Name)-with employee code------------------------- HEREBY DECLARE AND

UNDERTAKE AS FOLLOWS THAT:

Employee has approached Employer in writing that he do not wish to opt for this policy and he be

exempted from the Parents Mediclaim Policy Employee agrees and undertakes he shall not be

eligible for this benefit during his tenure with the Employer.

In witness whereof the employee has affixed his signature at ________________on ______day of

______________ (month, year)

______________________________
Signature
Name of the Employee

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 Declaration (Section 314)

Pursuant to sub-section (2A) of section 314 of the Companies Act, 1956, I hereby declare that I
am not related to any Director of MOFSL as laid down in sub section (1) of the said Section.

Signature : _______________________________________________

Name of the employee : _____________________________________

Employee ID : _____________________________________________

_________________________________________________________________________________

I hereby declare that I am related/not related at present to any of the employees in Motilal
Oswal Securities Limited.
Name : _______________________________________________

Relationship : ___________________________________________

Signature : _____________________________________________

Name of the Employee : ___________________________________

Employee ID : ___________________________________________

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 Declaration (Attendance)

I, Mr./Mrs./Ms.___________________________________________________ am aware
that as an employee of MOFSL or its subsidiary companies, I will be required to login my
attendance on every working day, once I join the service of the organization. I am also
aware that I will not be eligible for any salary for the period for which I have not logged in
my attendance, unless I regularize for the attendance for the period for which I have not
logged in from my reporting manger through MyzOne (HR Portal).

I understand that the management is justified to withhold/stop/recover salary for such period.

Further, I record my consent/authorize the company salary account by way of recovery of

excess payment, if any, made to me including excess salary, staff loan, allowances etc,
wrongly credited to me. I however, note that I can approach the company for details for
such direct debit/s in my salary account.

____________________________
Signature of the Employee
Name of the Employee _____________________
Emp. Code No. ______________

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 MOFSL IT Policy

Policy:

The Internet Access is provided to associates as per their grades, designations and job
requirements.

Imp. Note:
All associates who are carrying laptop & moving from one office to another office from the base
location, may not able to get internet access because the laptop IP address will change as per
the respective location. For resolving this problem, kindly contact with local IT person.

Procedures:
Internet Access Request Process:-
(1) Requester fills the Internet access request format which is available at Myzone & sends
for approval to his/her HOD.
(2) After receiving the approved e-mail from HOD, forward the same e-mail to his/her
vertical head (refer to vertical head table) for final approval.
(3) Once the approval is received, send this approved email to [email protected]
(4) Receive confirmation e-mail of request accepted / request decline with proper reasons
from [email protected]
(5) IT Head has discretion to reject any request.
(6) Multiple requests can be clubbed in one form to obtain vertical heads approval.
(7) Website addition in Limited Access (Type-3):-

Any specific website for business purpose can be added to the Limited Access (type- (3)
List. Following steps may be followed for same.
(1) Requester fills the website addition request format which is available at myzone & sends
for approval to his/her HOD.
(2) Once the approval received, send this approved email to [email protected]
(3) Receive confirmation e-mail of request accepted / request decline with proper reason
from [email protected]
(4) IT Head has discretion to reject any request.

For details refer the MOFSL IT Policy uploaded on Myzone. (HR Portal)

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 Agreement to comply with MOFSL IT Policy

As a user the undersigned acknowledges that he/she is a fiduciary in possession of the information
resources of the company. This means that the undersigned must protect these information
resources from unauthorized activities including disclosure, modification, deletion and usage.

The undersigned has read the relevant MOFSL IT Policy and understands the policies and
guidelines described therein. The undersigned agrees to abide by the policies and guidelines
described therein as a condition of continued employment/ contract. The undersigned further
more understands that violators of these policies and guidelines are subject to disciplinary
measures including privilege revocation and/or employment/contract termination. The
undersigned understands that access to the information systems of the company is a privilege
which may be changed or revoked at the sole discretion of companys management, and which
automatically terminates upon departure from the company.

The undersigned also agrees to promptly report all violation or suspected violations of
MOFSL IT Policy to his Reporting Manager or HOD.

_____________________ ________________________ _____________________

Users Signature Date Location

____________________________ _____________________________
Users Name in block capital letters Department

___________________________ __________________________
Witnesss Signature Date

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 Declaration (Relieving Letter)
TO WHOMSOEVER IT MAY CONCERN

On my acceptance of the offer of the appointment from MOFSL/MOSL/MOAMCL/MOCBPL/

MOIAPL/MOPEAPL/MOIBPL/AHFCL for the post of ______________________________.

I am at present employed with _________________________________and on receipt of the

offer of appointment from MOFSL/MOSL/MOAMCL/MOCBPL/MOIAPL/MOPEAPL/
MOIBPL/AHFCL.

I have tendered resignation vide my letter dated ________________ duly acknowledged by

my present i.e. __________________________________ (Copy of Resignation
attached).My present employer has issued a letter stating that formal relieving order will be
issued once I clear the dues (Copy attached).

I hereby undertake that I will clear my dues to my present employer of my own in due course. In
the circumstances I have informed my present employer that I shall not be attending office from

___________ and shall obtain reliving order from my present employer after clearing my
dues and submit to you accordingly. I also submit that I am under no obligation to serve my
present employer for any particular period under Service Bond. Liabilities/Disputes if any
with regards to my employment/ non-employment with my present employer arises in future
on such count shall be taken care of by me without involving
MOFSL/MOSL/MOAMCL/MOCBPL/MOIAPL/MOPEAPL/ MOIBPL/AHFCL.
In the circumstances, I request you to allow me to join the service of the company in terms
of the offer of the appointment issued to me.

Sincerely,

___________________________

Name & Signature of Employee

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 Declaration (mis-sell)

I, Mr./Mrs./Ms.___________________________________________________ am aware,
that as an employee of Motilal Oswal Securities Limited (referred to as MOSL / the
company, hereafter), I shall not undertake to mis-sell or misrepresent any of the companys

___________________________________________ products to the customers i.e. I shall not

intentionally hide / leave out product features information or describe the product benefits
wrongly so as to push / attempt for sale to a potential customer, though unsuitable for him/her.

I shall behave as a responsible employee and act in the interest of the company without
compromising the customers interests.

Incase I am found guilty of mis-selling / misrepresenting Companys products, the company

has right to withhold my salary / take punitive action against me including termination of my
employment with it.

I undertake to indemnify and shall always keep indemnified my employer, MOSL, from and against
all claims, demands, actions, proceedings, loss, damages, liabilities, charges and/or expenses that
are or may be occasioned due to such mis-selling, by me, I agree to indemnify MOSL against all
legal claims including legal costs incurred to defend any claim made by clients against me.

____________________________
Signature of the Employee
Name of the Employee _____________________
Emp. Code No. ______________

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 Provident Fund (PF)

Basic guidelines :

(1) Employees having Basic Salary more than Rs. 15000/- pm would have PF as an
optional. It is employees prerogative whether he or she wishes to opt for PF.

(2) Once you opt for PF then you cant discontinue the same during your tenure with the Company.

(3) If you need time to think whether you want to opt PF, please intimate Payroll Desk on
nd
date of Joining or before the payroll cut-off date i.e. 22 . If you have not opted for PF
from your date of joining and subsequently you wishes to opt for PF then you do so by
nd
intimating Payrolldesk before the payroll cut-off date i.e. 22 .

(4) PF Employer Contribution & administration charges would be part of CTC.

OPTION 1 : Do you wish to opt for Provident Fund YES / NO

Update the Payrolldesk through mail before payroll cut-off date and fill Form 2 (PF
Nomination Form)

OPTION 2 : If dont wish to opt for Provident Fund then fill Form 11

NOTE : If you have opted for PF and wish to transfer your PF amount from your previous
employers to Motilal Oswal then you can check with your Pervious employer whether they have
digital signature. In case they dont have then requested to fill Form 13. Also check with your
previous employer if the PF fund is a private fund or with an EPF and obtain the PF Code No
from your previous employer

For any further clarification on PF, you can get in touch with
[email protected] or contact on 022-3312 4942

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.