Temporary Vendor Registration Form GST Coc WBP
Temporary Vendor Registration Form GST Coc WBP
Address
Ownership status ( as per PAN Card ) Proprietary Partnership Pvt Ltd. Public Ltd Trust (AOP)
Telephone : Mobile : Fax :
E-Mail
PAN
GST Category Registered Composition scheme Non Registered GOVT.
GST Registration No
Bank Account No
Name of Account Holder
IFSC code
Bank Name
Bank Branch Address
Yes
Are You MSMED registered Entrepreneur Memorandum (EM No.) No
MSM status will be awarded only after validation by initiating Purchasing authority
Please attach soft copies (PDF) of following documents along with Registration Form.
Document Checklist:
PAN Card
Cancelled Cheque.
GST Certificate OR Declaration for Composition scheme dealer & Non Registered Vendor
(please refer declaration format on page 2 & 3 )
Tax Invoice copy.
MSMED certificate along with supporting documents. (Only for MSMED Vendors)
L&T Code of Conduct Rev1 Supplier Declaration Undertaking - SDU (please refer page no 7 )
(Please read L&T Code of Conduct Rev1 on page no 4 to 6, you may also visit our website www.LNTEBG.com/coc )
L&T Whistle Blower Policy acknowledgement (please refer page no 8).
(Please read Whistle Blower Policy on page no 9 to 15, you may also visit our website www.LNTEBG.com/vwbp )
Declaration for Non-Registration under Goods & Service Tax Act 2017
I hereby declare that my turnover is below the threshold limit specified in Goods & Service Tax
Act 2017. I also declare that I do not have any interstate supply or liability under reverse charge
mechanism. Therefore I am not required to register with GST Authority in the State of
______________. Whenever my turnover income exceeds the threshold limit, I will register with
the GST Authorities in the State of ______________under advice to you. Any liability under GST
will be fully and unconditionally borne by us. The buyer (Larsen & Toubro Limited EAIC) will
not be held responsible for discharging any GST Tax liability.
Place _____________
Date ______________
I hereby declare that our GST TIN no. is _______________and that my sales turnover is below the
threshold limit as specified under composition scheme in Goods & Service Tax Act 2017. I also
declare that I do not have any interstate supply or liability under reverse charge mechanism.
Therefore I will be discharging my GST Liability under Composition. We will not charge/recover
any GST in bills raised by us on Larsen & Toubro Limited EAIC. The entre liability under GST
will be borne by us. The buyer (Larsen & Toubro Limited EAIC) will not be held responsible for
discharging any GST Tax liability.
Place _____________
Date ______________
UNDERTAKING
I / We hereby confirm that I have read and understood the Code of Conduct CoC/Rev1/01.04.2017 for
Intermediaries including consultants / agents / business partners / vendors and undertake to
comply with same and all the applicable laws / statutes / directives or regulations and shall
promptly notify you of any actual or suspected breach and provide all required information in
this regard. Upon the occurrence of an actual or suspected breach, we shall promptly take all
remedial actions as suggested by you and in the event of any failure to take such remedial
measures by us, this agreement/ work order / contract or any other business transactions shall be
automatically terminated with immediate effect without damages or other sanction.
Name of Company:
Name of Authorized signatory: Place/ Date:
Contact person in suppliers company for sustainability (environmental & social) issues
Name:
Role / Department:
Email Address:
Telephone / Cell Phone
To,
M/S Larsen & Toubro Limited,
Electrical & Automation IC
Sir/Madam,
Vendor Name:
Address: ..
..
..
..
Designation:
Place: ..
Date: ..
LARSEN & TOUBRO LIMITED
MUMBAI
1. Preamble ........................................................................................................................................................................................... 3
2. Purpose .............................................................................................................................................................................................. 3
3. Definitions ....................................................................................................................................................................................... 3
4. Scope ................................................................................................................................................................................................... 4
5. Vendor Whistle Blower Committee (VWBC) ............................................................................................................... 5
6. Procedure ......................................................................................................................................................................................... 6
7. Protection of Whistleblower ................................................................................................................................................. 7
8. Right to amend ............................................................................................................................................................................. 7
9. Distribution to Vendors .......................................................................................................................................................... 7
2
1. Preamble
The Company believes in the conduct of affairs of all of its constituents in a fair &
transparent manner by adopting highest standards of honesty, integrity and ethical
behavior. In this endeavor, the Company has already formulated and adopted Codes of
Conduct for employees and senior management & Directors which lay down the
principles and standards that should govern their actions. The Company also has
adopted a Whistle Blower Policy for Directors and employees to report concerns about
unethical behaviour, actual or suspected fraud or violation of the Companys Code of
Conduct or ethics policy. In its commitment to further augment its good governance
practice, the Company now adopts this Whistle Blower Policy for Vendors & Channel
Partners.
2. Purpose
The Company has formulated this Whistleblower Policy for Vendors & Channel
Partners (the Policy) with a view to provide a mechanism for vendors of the Company
to express genuine concerns about unethical behaviour, improper practice, any
misconduct, any violation of legal or regulatory requirements, actual or suspected
fraud without fear of punishment or unfair treatment. The role of vendors in pointing
out such violations cannot be undermined.
This Policy will be effective from October 1, 2016. Grievances of vendors relating to a
period prior to the effective date will be considered on merit by the Vendor Whistle
Blower Committee.
3. Definitions
a. Audit Committee means the Audit Committee constituted by the Board of Directors
of the Company in accordance with Section 177 of the Companies Act, 2013 read with
Regulation 18 of the Securities And Exchange Board of India (Listing Obligations And
Disclosure Requirements) Regulations, 2015.
c. Disciplinary Action means any action that can be taken on completion of /during
the investigation proceedings including but not limited to a warning, imposition of fine,
suspension from official duties or any such action as is deemed fit considering the
gravity of the matter.
3
g. Protected Disclosure means any communication made in good faith that discloses
or demonstrates information that may evidence wrongdoings as covered under Clause
4.2 of this Policy.
j. Whistleblower means a vendor who makes a Protected Disclosure under this Policy.
4. Scope
4.1 Applicability
This policy will enable vendors to make Protected Disclosure with respect to issues
covered under this Policy.
4.2 Acts of Wrongdoings as illustrated below may include but not necessarily be
limited to:
Abuse of Authority
o Negligence causing substantial and specific danger to public health and safety
Forgery or alteration of documents
Unauthorized alteration or manipulation of computer files/records
o Fraudulent financial reporting including financial irregularities, including fraud
or suspected fraud or deficiencies in Internal Control and check or deliberate
error in preparation of Financial Statements or misrepresentation in financial
reports
o Any unlawful act whether Criminal/ Civil
Deliberate violation of law/regulation
Pilferage of confidential/propriety information
4
Pursuit of a benefit or advantage in violation of the Company's interest
o Misappropriation/misuse of Company's resources, like funds, supplies, or other
assets
o Kickbacks / seeking bribes
o Theft of Cash / Goods
o Breach of confidentiality / secrecy pacts
o Harassment
To ensure that this Policy is adhered to, and to assure that the Protected Disclosure will
be acted upon seriously, the Company will:
Ensure that the Whistleblower and/or the person processing the Protected Disclosure
is not victimized for doing so
Treat victimization as a serious matter, including initiating disciplinary action on
person/(s) indulging in victimisation
Ensure complete confidentiality
Not attempt to conceal evidence of the Protected Disclosure
Take disciplinary action, if any one destroys or conceals evidence of the Protected
Disclosure made/to be made
Provide an opportunity of being heard to the persons involved especially to the Subject.
5
5.3 Meetings and Records
The VWBC will maintain its records such as Agenda, Minutes of the Meeting, etc. The
Secretarial assistance will be provided by Corporate Audit Services.
6. Procedure
The Whistleblower must disclose his/her identity (name, address, contact phone
number(s), e-mail ID) only in the covering letter forwarding such Protected Disclosure.
In case, Whistleblower is in possession of any documents, evidence, supportings, etc.,
the same should be attached along with the Protected Disclosure. The Protected
Disclosure along with supportings, evidences, documents, etc. attached with it must
not carry identity of the Whistleblower.
The covering letter along with the Protected Disclosure in sealed envelope and marked
confidential should be submitted at the following address by hand-delivery, courier or
by post addressed to the Vendor Whistle Blower Committee appointed by the Company:
Upon receipt of the above Protected Disclosure from a Whistleblower, the Head-
Corporate Audit Services will acknowledge (usually within 7 days from the receipt of the
Protected Disclosure) the same. The VWBC will review the issue as deemed necessary
and make all efforts to expeditiously look into the Protected Disclosure received from a
Whistleblower.
VWBC will detach the covering letter and forward only the Protected Disclosure to the
Corporate Audit Services / Facilitators for verification of documents, evidences, etc.
submitted by the Whistleblower.
On receipt of such note, the VWBC can order a detailed investigation, if deemed
necessary.
6
VWBC may carry out such investigation through appropriate delegation / agencies. It
may engage an external consultant/ expert to assist in this matter.
If the alleged malpractice is required by law to be dealt with under any other
mechanism, the VWBC shall refer the Protected Disclosure to the appropriate authority
under such mandated mechanism and seek a report on the findings from such
authority.
The VWBC will submit a written report containing the findings and action to be taken
to the Executive Management Committee member in charge of the concerned IC /
Corporate Department.
The investigation shall be completed normally within 90 days of receipt of the Protected
Disclosure. Extension of this period will be granted by the VWBC depending on the
merits of the case.
A summary of the cases reported under this Policy and the status of the investigation /
action taken report will be placed before the Audit Committee on a quarterly basis.
7. Protection of Whistleblower
Vendors should feel free to report matters of wrongdoing to the VWBC without fear of
any repercussion on themselves. The management assures maintaining anonymity of
the Whistleblower at all times. The management also affirms that the Whistleblower
shall be protected from unfair termination of contract and any other unfair prejudicial
business practices, which the Whistleblower may face from any persons within the
Company due to the act of whistle blowing.
8. Right to amend
The Company reserves its right to amend or modify this Policy in whole or in part, at
any time without assigning any reason whatsoever.
******
Glossary of abbreviations used
F&A : Finance & Accounts HR : Human Resource
IC : Independent Company as used in Larsen & Toubro Limited
SBG : Strategic Business Group BU : Business Unit