Introduction

1.1 Background of the study

A computer-based system is a system in which the computer plays a

major role and this kind of system is needed by every companies and

institutions nowadays. This is the best way of storing and retrieving data on

a server or hard disk rather than using papers and file cabinets. This will

help the registrar of Computer Research Network, Incorporated to generate a

quick and efficient data they need.

{ edit this

The Computer Research Network, Incorporated were established on

the year 2000 under the Republic Act 87130. It is one of the prominent

schools in the province that offers Vocational and Technical Education. Its

primary purpose was to develop, train and equip the students not only with

knowledge but also skills in turn to produce quality workforce that is highly

productive and adaptable to the newly emerging trends in technology. This

school consists of approximately 600 students; as a result the assigned

employees need to perform their work in an efficient time with precise

information in order to accommodate all the enrollees and other old

students. }

The Computer Research Network, Incorporated use a manual method

in their enrollment system. As a result, they encountered unexpected

problems like loss of information and slow transaction. As the proponents

conducted their research and analyze the existing system, they’ve decided to

recommend a computer-based enrollment system at that enables the faculty

and administration of the school to gain a good service for every student and
to address the problems that occurs because of their manual enrollment

system so that institution will be one or the leading institution in the

province.

As the rapid improvement in our technology arises today, many useful

and efficient machines are being used. One example is the enrollment

process from the traditional way to a computerized one.

Today in our country many universities and other educational

institutions are using the one step enrollment with the aid of computers or

the so called computerized enrollment.

Automation of the enrollment will be very helpful not only for the

school but also for the students as well. The proposed computer-based

enrollment system at Computer Research Network, Incorporated was

proposed in order to improve their services.

The proponents conducted several studies and analyzed the existing

system of Computer Research Network, Incorporated. They found out that

there are several problems encountered by the faculty when it comes to their

enrollment system such as lack of man power, slow process of the

transaction, missing of the student’s record and slow process in releasing

the documents.

Through this implementation of hassle-free enrollment process, both

the students and concerned employees will be benefited because it is faster

than the traditional process of enrollment. It is also more secured because

the files are being stored properly.

1.2 Statement of the Problem

 The researchers have found the need to improve the enrollment issues

that comes with manual enrollment methods such as storage, data security,

the method for updating data, and the insurance of the enrollment

information produced.

1. Too much time when processing transaction with the manual system.

2. Problem of faulty computations when using the manual method.

3. Issues in the storage and security of data saved of the manual system.

1.3 Objectives of the Study

1.3.1 General Objectives

To design, develop and implement the proposed Automated

Enrollment System which will innovate the current manual system of

Computer Research Network, Incorporated.

1.3.2 Specific Objectives

1. To provide a user friendly and easy to manage system that will

shorten the time needed for a transaction.

2. To provide, compute, assess, and store data/transactions much

secure than that of manual process.

3. To utilize a manageable database that will serve as storage for the

institution transaction records.

1.4 Significance of the Study

A Computerized Enrollment System for Computer Research Network,

Incorporated will provide a marked improvement and modernize, upgrade,

and solve multiple issues with their manual enrollment & registration

methods such as storage, access, and accuracy of data.

 The Computerized Enrollment System shall handle all enrollment

transactions for the Institution. It will also handle the storage, retrieval,

updating, and security of all the data stored in the database.

1.5 Scope and Limitation of the Study

The study was delimited only on developing a Computerized

Enrollment System for Computer Research Network, Incorporated.

Scope

The system will be designed to allow students to access services such

as registration, advising, assessments, and payments of students as well as

scheduling of classes.

Limitation

This system is only limited to a stand-alone feature and not an online

application for this study. The researchers are planning for the expansions

of this system in the next study. The online features of this system will be

implemented in the next study.

1.6 Methodology of the Study

This section describes the methods that will be used to achieve the

objectives stated above. The methods used were in conformity with the

Object-Oriented System Analysis and Design for software development in an

agile/iterative approach, which includes the Analysis, Design, and

Programming.

The different activities of this research are hereby shown in Figure 1.0

{ diagram reference and title here } .

1.6.2 Methods of Data Collection

 The following are some of the activities done by the researchers in

gathering data regarding the study.

1. The researchers conduct an interview with the registrar and school

president of Computer Research Network, Incorporated.

2. The researchers gathered essential information and listed the

problems identified in the study.

3. The researchers analyzed the problems through the result of the

interview.

4. The results were analyzed and summarized that became the basis of

the essential requirements for the creation of the Computerized

Enrollment System.

{ DRI IBUTANG DAPIT ANG FIGURE 1.0 }

Review of Related Literature

The literature and studies cited in this chapter tackle the different

concept, understanding, and ideas, generalization or conclusions and

different development related to study of the enrollment from the past up to

the present and which serves as the researchers guide in developing the

project. Those that were also included in this chapter helps in familiarizing

information that are relevant and similar to the present study.

Theoretical Background
 Enrollment management is “not just an organizational concept: it is

both a process and a series of activities that involve the entire campus” (

Hossler & Bean, 1990). Dennis (1998) defines enrollment management as

forecasting trends that will affect higher education and utilizing research to

plan for the future (Dennis,1998). Second, Dennis lists the following

attributes of those who understand enrollment management. Hossler and

Bean conclude that there are two goals of enrollment management. “First, to

exert more control over the characteristics of the student body and two

control the size of the student body” (& Bean, 1990, p.5) Given these two

perspectives, one would say that enrollment management is concerned with

the attraction and retention of students (Braxton, Vesper, & Hossler, 1995).

Donhardt (1995), feels that enrollment management involves the influence of

the whole enrollment picture from recruitment through graduation. Bateman

and Spruill (1995) found that enrollment management extends to the

educational outcomes of attendance. Hossler and Bean (1990) define

enrollment management as “efforts to influence the characteristics and the

size of enrolled student bodies by directing the activities of the offices of

admissions, financial aid, new-student orientation, career planning,

retention, and a number of other student affairs areas” (Dennis, 1998). Tinto

and Russo (1994) report that the success of enrollment management

programs has been only moderately successful. In traditional way of

enrolling, manual enrollment system is commonly used as a way of enrolling

students to and is continuing to be used nowadays. In manual way of

registering and enrolling students they must have to fill up first using ball

pen and an enrollment form sheet given by their teachers. By the help of

different developers and programmers, they have developed different system

about the registration and enrollment process. Computerized, online

registration and online enrollment systems that helps the school for having

an easier process of managing student information.

Related Studies

Local Studies

Based on the researcher, a web-based enrollment system for Veritas

Parochial School (VPS) in Web Based enrollment system, Manila was

developed to help its students enroll in a more efficient way without the

hassles of waiting long hours in filling out forms, which sometimes become

redundant, or to stand in line and pay at the cashier. It is with the Web-

based Enrollment System for VPS that this new style of enrollment may be

achieved. This new type of system offers its students new options for

enrolling at VPS. By logging on to VPS website, one can register and enroll

subjects for a school year. With these, all the students are required to fill out

certain forms that do not take more than a few minutes to accomplish. The

system stores its records in the school database for future references.

Confirmation of the transaction made by the students need to be verified,

the payment of tuition fees must be made in the schools registrar. The

students may also browse the web site of VPS and he can check his current

account. He can also refer to the list of the school current tuition fee rates

(Pascual & Riceo, 2008) According to Lopez (2005), a registration system

helps and provides efficient and reliable services to the students, enrollment

personnel and administration. Moreover, this system improved the process

of enrollment in terms of searching, retrieving and subject schedules. While

in a study conducted by Cayabyab (2007), many problems and difficulties

were identified in the existing system of Dagupan City National High School

(DCNHS). These major concerns are affecting the efficient enrollment system
of students. Security of the students records were found to be at high risk.

The current system may fail to protect some important documents. It has

also untimely and inefficient report generation. A computerized system for

DCNHS shall result to a significant increase in the number of enrollees

Network-Based Enrollment system Conde (2007) in his study entitled

“Network-bases Enrollment System of Paete National High School cited that

the manual process of enrollment and manual handling of information and

reports of the students is very laborious one. The proponents developed a

network based system enrollment system to the said school to solve the huge

amount of task. Garcia (2002) created the “LSPC Enrollment System”, the

study can be a great help to persons concerned during the enrollment

period, the registrar, instructor of the students as they retrieval necessary

information when needed and lessen the burden manually browsing over

enrollment slip for record purposes Saayo et.al (2008) developed the system

“Network based automated Enrollment and grading system for Morong

National High School. Due to increasing population of the institution, and

the school currently implementing the manual system, every student spends

a lot of time during enrollment period, such as paying their tuition fees and

processing the school requirements. Valina et.al (2009), in this work entitled

“Network-based student Permanent Record keeping and Enrollment System

of Balian National High School”. This System was made to lessen the time

and effort exerted by both student and school employees. It is also made to

give accurate reports and keep records of every students every students and

for easy and fast way of enrollment. Soria (2006), constructed a system

entitled “Network-based Computerized inventory System for the supply office

o the LSPC main campus. With the advancement of technology, devices and

machines were improve, developed and inverted to cope up with the need of
new world. There are different systems designed for reliable, efficient and

very useful to the user. Cabang et al. (2003) developed the ‘computerized

Students Record Monitoring System of Siniloan National High School”,

Computerized Student data will be exceedingly helped to the user through

continuous management of the School. It could help the registrar for a less

effort services in the institutions especially in updating, printing and deleting

student’s record. Velasco (2002) Study entitled “Maulawin National High

School Student Information System” cited that maintaining students,

records manually is a very difficult task and time consuming. In that case,

computerization system that can help and handle 17 this data needed to

speed up the process of student’s record keeping and to promote and

reliability. Cura et al. (2004), Designed system entitled “computerized

inventory system of office of the supply in LSPU” is capable of handling

voluminous data about the flow of item insurance and reply to the flow of

items’ issuance and return in supply office Torres et al. (2002), conducted a

study that resolves around the importance computerization of student

information. This study was conducted with the hope that it would help

minimize time and effort in processing student’s information in Maulawin

National High School. The basic feature of this study is after the storage and

access of retrieving and updating the data. Alcaira (1999), stated that the

using of computer are continue to grow, the need for a more timely

information and data processing comes on demand keeping the record of

any manual operations need the application, because handling it manually

will only be conflicting. Aravia et al. (2002), show the growing importance of

computers in the society. The significance of the study revolves the

automation of student permanent record keeping. Garnace (1999), developed

application software for the computerized information system of a

commercial piggery using the concept of the database and implemented it in

database.

Automation Enrollment System Gumitao (2001), system is designed to

provide reports of the list of enrollment per school year, periodical grade of

students, and list of new, old and transferees Revalla (2005) created an

Automation Enrollment System for the computer Science Department of the

Laguna College business and Arts. The study was conceived because of the

need to update the current registration system of LCBA, which is done

manually. Her study, was based on the special problem of Mr. Bonifacio E.

Bacani, Jr. about “Student Record information System”. Kampitan (2000)

developed an Enrollment System of Liceo De Victoria that is designed to keep

the students records. This is used to provide an effective and faster of

providing information of the student and also the accounting purposes’ Liceo

De Victoria Enrollment was developed and implement using relational

database and designed in clipper 5.3. Earlier, Encila (1999) Introduced the

Enrollment System for the computer Science Department of LCBA and

traders, designed of enrollment System is advantageous to the school

because it speed up the process and with only a minimum amount of power

and resources. Cacao (2002), designed the “Morning Star Montessori School

incorporated form 137implemented in Fox Base. Solomon (2002), developed

Enrollment and Record keeping System, to know how to read sign the data

that is used to be kept the record files of students and also that, it could be

mange more efficiently in computer with his project. Quiver (2001),

developed a program using database III which capable of retrieving, access

in manipulating of data in easy way. A computerized system to minimized

the lost of record and burden of work was designed by Pajarillo in 2002.

Monsalve and Ilagan (2005), developed a program and designed using

Microsoft Visual Basic 6.0 and Microsoft access. The system is capable of

receiving access, searching items, providing adequate information and data

gathering. IPizzara and Veridiano (2001), this system was done using

Microsoft Visual Basic 6.0. This conducted system goes along the trend of

computerization to be in the field of competitiveness and survive to the

complicated works. Relayo (1999) this study will assist the researcher

regarding to the use of database and Visual Basic. This system have been

designed in order to speed up the access and retrieval information and to

lessen manual effort involve in the library routine of transaction. Magalang

(2003), he proposed this to developed software that will help the

management of the school “lyceum’ in giving good service to its student in

speeding of the process involve in monitoring account acquired during the

enrollment & other payment transaction. Lazaro (2004), this study entitled

“Liceo de Los Banos record monitoring system” password was created for the

protection and was designed to be user-friendly by only authorized persons

and to ensure security of data basic information. Lumbers (2002), stated in

her study entitled “a systematic enrollment process using database system

in Saint John academy. Calamba, Laguna” that the application of database

system to the enrollment process will greatly increase its efficiency;

automation of enrollment process will upgrade the quality of the services

provided for the qualified enrollees. Online enrollment system An Online

Registration System was proposed to replace the manual enrollment system

of Cavite Maritime Institute in order to advance an organized flow of

transaction and an ease of work concerned on how the manual enrollment

performs throughout the institution’s operations. The numerous

transactions that the manual system covers, such as updating and adding

student records, generating the advising and assessment slips, and the like
considering the manual operating system to be inefficient for the need of the

institution. Since the study involves proper record handling, tracing the

constraints and evaluation of the manual system is essential (Bacala and

Reano, 2009). In educational institutions like Harvent School in Dagupan

City, Composed of elementary and high school level. The school puts

premium to its registration. The enrollment process is the initial stage in

gathering bonafide fide and accurate student information necessary to

establish student permanent records. A registration and billing system is

needed by the institution to address the stated situation. The study has

been made to help Harvent School gather fast and deliver accurate

information (Calabozo & Fernandez, 2006) Online enrollment system is

utilized today by many universities to facilitate the enrollment of their

students into classes every semester (Gaton, 2012). The system allows

students to choose courses they want to take with the available class

schedules. This allows students to make up their time schedules for different

class courses without time schedule conflicts. After the allotted enrollment

period, the system runs and assigns slots to students. With the Online

Registration System, students could log in, check their schedule, and set

desired changes and pay online without having to stand in a line and

rushing to meet deadlines to accomplish all the transactions required for

enrollment (Ella, 2012). The Online Registration System is a method

designed to perform the process involved in registration, advising,

assessments, and payments of students as well as scheduling of classes in

any educational institution. According to Aquino (2005), importance of

computer application is increasing day by day. In the latest decades of the

millennium winning organizations are those which are willing to integrate

business strategy and information technology in plying their respective

trades. The use of information technology results for them to be able to

develop products fast and make decisions fast, ability to have fluid

organization structures, able to cope with the demanding work force and

external environment by the rapid development of innovative approaches,

and lastly, using information system confirms the company’s vision and

mission. Schools use information systems in the way of implementing an

enrollment system. This results for them to attract enrollees and earn an

income. Enrollees are attracted because the use of the said system makes

the transactions faster and easier. Alcuaz (1988) stated that the use of

computer can give competitive advantage and improve profitability.

Computer helps to increase the productivity of people. This is true whether

they are working alone or working with others within a formal organization

such as business corporations. As said by Adrian(2011), “Lack of enrollment

system in schools can lead to chaos and troubles.” Students will be confused

on what they should do to be able to enroll that is why such systems is

extremely useful in the way that it gives an ease on working on enrollment

processes. Enrollment is very useful in retrieving vital information of the

students. Without it can lead difficulty both for the administration of school

and student in enrollment processes Many countries today, especially the

developing nations are challenged by the rapid technological changes. This

has radically changed the living and working styles of the entire society. This

transformation has been driven partly by rapid technological innovation.

While in the 20th century, people saw the rise of the industrial revolution

with steam-powered machines intensifying and expanding human

productive power, the 21st century was characterized by the birth of

machine-powered flight and the emergence of broadcasting and computer

technologies that extend the reach of human creativity even more and made
new ways possible by which humans could live and work together (Tinio,

2002). The transformation of manual enrollment transaction to automate

and now into a web-based automation is one example of what was driven

partly by the rapid technological innovation. Any ways just to make work

easier and faster like enrollment transactions is possible with the emergence

of computer technologies. Technology innovation had influenced man’s work

from data processing, business transaction, research, planning, monitoring

and even in medical operation on human anatomy are now entrusted to

computer technology. Web applications are popular due to ubiquity of its

applications. The ability to update and maintain web applications without

distributing and installing software on potentially thousands of client

computers are key reasons for its popularity. A significant advantage of

building web applications to support a standard browser feature is the

ability to perform as specified, regardless of the operating system installed

on a given client (Bacala &Reanno, 2009). Web-based enrollment system A

web-based enrollment system has features that meet most of academic

institutions system’s needs and requirements. This includes standardized

modules for student registration, enrollment, grade management, and other

modules that are deemed necessary to operate a school. Based on the

researcher, a web-based enrollment system for Veritas Parochial School

(VPS) in Web Based enrollment system, Manila was developed to help its

students enroll in a more efficient way without the hassles of waiting long

hours in filling out forms, which sometimes become redundant, or to stand

in line and pay at the cashier. It is with the Web-based Enrollment System

for VPS that this new style of enrollment may be achieved. This new type of

system offers its students new options for enrolling at VPS. By logging on to

VPS website, one can register and enroll subjects for a school year. With
these, all the students are required to fill out certain forms that do not take

more than a few minutes to accomplish. The system stores its records in the

school database for future references. Confirmation of the transaction made

by the students need to be verified, the payment of tuition fees must be

made in the schools registrar. The students may also browse the web site of

VPS and he can check his current account. He can also refer to the list of

the school current tuition fee rates (Pascual & Riceo, 2008)

Foreign Studies

According to Lopez (2005), a Registration system helps and provides

efficient and reliable services to the students, enrollment personnel and

administration. Moreover, this system improved the process of enrollment in

terms of searching, retrieving and subject schedules. While in a study

conducted by Cayabyab (2007), many problems and difficulties were

identified in the existing system of Dagupan City National High School

(DCNHS). These major concerns are affecting the efficient enrollment system

of students. Security of the students records were found to be at high risk.

The current system may fail to protect some important documents. It has

also untimely and inefficient report generation. A computerized system for

DCNHS shall result to a significant increase in the number of enrollees

Network-Based Enrollment system Conde (2007) in his study entitled

“Network-bases Enrollment System of Paete National High School cited that

the manual process of enrollment and manual handling of information and

reports of the students is very laborious one. The proponents developed a

network based system enrollment system to the said school to solve the huge

amount of task. Garcia (2002) created the “LSPC Enrollment System”, the

study can be a great help to persons concerned during the enrollment

period, the registrar, instructor of the students as they retrieval necessary

information when needed and lessen the burden manually browsing over

enrollment slip for record purposes Saayo et.al (2008) developed the system

“Network based automated Enrollment and grading system for Morong

National High School. Due to increasing population of the institution, and

the school currently implementing the manual system, every student spends

a lot of time during enrollment period, such as paying their tuition fees and

processing the school requirements. Valina et.al (2009), in this work entitled

“Network-based student Permanent Record keeping and Enrollment System

of Balian National High School”. This System was made to lessen the time

and effort exerted by both student and school employees. It is also made to

give accurate reports and keep records of every students every students and

for easy and fast way of enrollment. Soria (2006), constructed a system

entitled “Network-based Computerized inventory System for the supply office

o the LSPC main campus. With the advancement of technology, devices and

machines were improve , developed and inverted to cope up with the need of

new world. There are different systems designed for reliable, efficient and

very useful to the user. Cabang et al. (2003) developed the ‘computerized

Students Record Monitoring System of Siniloan National High School”,

Computerized Student data will be exceedingly helped to the user through

continuous management of the School. It could help the registrar for a less

effort services in the institutions especially in updating, printing and deleting

student’s record. Velasco (2002) Study entitled “Maulawin National High

School Student Information System” cited that maintaining students,

records manually is a very difficult task and time consuming. In that case,

computerization system that can help and handle 17 this data needed to

speed up the process of student’s record keeping and to promote and

reliability. Cura et al. (2004), Designed system entitled “computerized

inventory system of office of the supply in LSPU” is capable of handling

voluminous data about the flow of item insurance and reply to the flow of

items’ issuance and return in supply office Torres et al. (2002), conducted a

study that resolves around the importance computerization of student

information. This study was conducted with the hope that it would help

minimize time and effort in processing student’s information in Maulawin

National High School. The basic feature of this study is after the storage and

access of retrieving and updating the data. According to Jennifer Rowley

(2005), information systems are a tool to support information management.

Information systems are increasingly being used in organizations with the

objective of providing competitive advantage. The information systems used

by organizations can be grouped into different types such as transaction

processing system, management information system, decision support

system, executive information system, expert systems and office information

system. Information Technology has heralded the advent of the information

society. The information society may be a “virtual society”. The concepts of

the electronic classroom, the electronic office and electronic library have

been explored. Information system poses a number of issues on society in

general, including: changing employment patterns, archiving, and

bibliographic control, security and data protection, intellectual property,

marketplace issues and access. An registration system is basically included

in one of the classification of information system that is stated by the

author, thus it serves as a tool to support information management with

regards to the student data, enrollment fees information and other with a

connection to the enrollment process. Every school gain competitive

advantage of having this system for they will have the capacity on handling
important information at ease and with security. The iterative

implementation approach is a theory that eliminates problems of using a

waterfall study. This is invented to avoid a linear and sequential

development of study. The overall functionality of the system is broken down

into feature sets. These features sets often based upon use cases from the

analysis stage, containing group of individual features that are related,

typically by a functional area (Stephen McHenry, 2010) Adopting the theory

of Stephen McHenry which is known as the iterative implementation covers

the breakdown of overall functionality of the system to a what he called

feature set and those feature sets represents different process involve in an

enrollment system. It helps locate what feature an enrollment system will

have since that this kind of systems does many activities and processes. As

said by Dunn and Scott (2005), science and technology is the root of

emerging innovations in this world. For many years now, a person in this

field of expertise does not stop to reshape the landscape of today’s business

world. Enrollment system has made huge impact into the school arena. It is

a system that is built on innovative program strategies. It is a system that

will help both the enrollment personnel-in-charge and the students to easily

process the enrollment at a lesser time. Distinct from traditional enrollment,

LAN enrollment system process large assortment of student records and

provides efficient and consistent information services. As stated by Holmes

(2006), “The Internet is neither an extraordinary communication tool nor

revolutionary. It simply represents the current stage in the development of

human capabilities through written language, which itself derived from the

spoken form.” That statement only shows that advancement in modern

technology is at their highest peak. Nowadays, Web-based applications are

widely used due to their ubiquity. Web-based enrollment system is currently

emerging on markets for they are offering transaction convenience and

service efficiency through the use of Internet. This system becomes a

powerful tool in dealing with information management regarding enrollment

transactions. According to Forman (2007), continuing innovation in

technologies can lead to organizational changes that range from

improvement of day to day operation and for easy access it provides for the

end users. Many schools today have adapted this innovation in offering of

their services which is parallel with the concept of Tinn (2001), stated that

the computerization responded to the call the office or any workplace to help

their daily operation. Malolos et.al (2002) stated that the study of

automation is important in the sense time it minimizes the time and effort

normally exerted in manual process. While Janes (2001) stated that

computers are extremely reliable device and very powerful calculators with

some great accessories applications like word processing problem for all of

business activities, regardless of size, computers have three advantages over

other type of office equipment that process information because computer

are faster, more accurate more economical. Reyes (2005) task would be time

consuming to accomplish manually and more practical with the aid of

computers field in cabinet. According to Flores (2002), the automation is

described simply as the substitution of machine control of human. Dioso

(2001) stated that computer assist careful intelligent planning, organizing,

actuating and controlling .This maybe observed from the past that they

monitor production activities, solve scientific problem and help arrive in

tentative answer to a multitude of involved conditions. Ralph M. Stair (1999)

emphasized that the development of technology through the years have

enabled us to do more with less effort. From the orientation of the light bulb

to the industrial revolution and beyond, we have continuously tried to in a

more efficient means of doing tasks. Lewis (2002) stated that the reason for

using computers vary from person to person. Some of the computers in

business are to perform accuracy, to be as productivity, to decrease bottle

necks or hassles to alter cash flows or to simplify elevate your status. Gold

Chager et al (2003) said that computer as a device for processing

information knew computer plays a significant role in their lives, but few are

aware of just how pervasive role is. Mane (2000) mentioned that the creation

of the computer made the easier to accomplish task than by doing it

manually, to have the direct access on straightforward answer just

monitoring record where in the needs of computer make possible for

everyone to get data in a particular need. We can consider that the computer

is necessary and it is a productive tool for individual. Gurewich (1999) stated

that the database system makes the work faster for every institution. For the

mere fact that instead of doing things manually, with the use of computer

technology everything is done faster. Computer- Based Enrollment system

Halili, M.C.N. (2004) that man’s actions are just involuntary movements

especially when time allow to plan his next action. These responses pass

through the process of reasoning and analysis. Huntchinson et.al (2001)

stated that file is a collection of related records. Examples are the entire

student’s courses card for Anthropology 101 or the transcript of all courses

in the register’s office. Bryan (2006) emphasized the information system is a

set of people, procedures and resources that collects, transforms and

disseminates information in an organization to do’s ends rely on many types

of information system (IS). They might include simple manual information

system and informal system and also computer based information system

that uses hardware, software telecommunication and other forms of

information technology (IT). Sander (2002) computers are an intelligence

amplifier that can free human to use their time effectively. Because a

computer is a fast and accurate electronic symbol or data manipulating

system that design automatically accept and store input data process and

procedure output results under the direction of the stored program or

instruction. Tows and (2005), stated that database is instructed collection of

data. The data may be about people, product events in short, any type of

information is to manage the collection of data for reporting and making

decision. Adamski (2007), give some advantages of database processing first

economy of scale getting more information from some amount of data,

sharing data balancing conflicting requirement, enforcement of standard,

controlled redundancy consisting integrity security ,flexibility and

responsiveness ,increase programmers productivity, improve program

maintenance and data independence Perkins (1999) stated that computer

has an impressive impact upon business, governmental organization; bank

and all sorts of organization and on how they are operate and manage.

Alcaria (2004) explained that the use of computer are continue to grow, the

need for a more timely information and data processing comes on demand

keeping the records of any manual operations need the application of

computer because handling it manually will only be conflicting. Kroenke

(2002) in the early 1970’s database processing was considered an esoteric

subject of interest only to the longest corporation with the largest computer.

Information system-Database System Concept Today, database processing is

becoming an information system standard. Silberschatz (2006) in his book “”

the goal of database system is to simplify and facilitate access to data.In

relation to Ahitud et.al (2007) mentioned that information system are more

collection of hardware, software and people. They should be constructed to

fit the organization’s strategy and structure so that it could easily be

adapted to the information they needed. Asumbra (2002) Access to

information is the best way to. In line with technology access to information

within fingertips is the easier way to be equipped in the future. While

Hammer (2003), said that computer could eliminate the need for copying

and rearranging information, which was entered into system. They also

perform mathematical computation; in short computer can eliminate most of

the paper works. Microsoft Corporation (2002), explained that computer

network are collection of computer and intelligent peripheral equipment that

are inter connected by telephone lines, micro wave relays and other high-

speed communication links of the purpose of exchanging data and sharing

equipment. Cognos-based enrollment management system Southern

California Community College Long Beach City College has gone live with a

Cognos-based enrollment management system that was designed by Irvine,

CA-based professional services firm e2e Analytic. Prior to installing the new

system, LBCC, which has two main campuses and multiple satellites that

support nine schools and 34 departments, handled its enrollment via

manual spread sheets. With no reporting, continuity, or standard practices,

and with lengthy error corrections, the school’s enrollment management

budgeting and planning took up to three months to compile, consolidate,

and implement (Koft 2007) The study on problems regarding on school such

as the Long Beach City College is an aid for the proponents to have the idea

on formulating solutions on transferring manual enrollment transactions to

an automated or computerized one. According to the coordinator of

Admission Support of Kerian Greenaway, the system known as the Edith

Cowan University Web Enrollment System (ECUWES) had replaced the

traditional hard copy system of enrollment. The system offers immediacy

and convenience of course enrollment via the internet. The said university in
Australia is currently enrolling more than 5,000 new students with easier

transactions cause of their online enrollment system. In the local setting,

academic institutions both the private and government schools are shifting

from manual to computerized system including student registration. This is

accomplished either on an intranet or internet-based environment. The

desire to overcome these problems and difficulties has led the acceptance of

advanced technology. It includes Local Area Network of computers, CD ROM

and powerful processor. These technologies led to the development of

information databases that provides simple and prompt retrieval of

information through networking, In Local Area Network Enrollment System

(LANES), the problems on admission and evaluation of academic records,

subject reservation, assessment and payment of fees and issuance of class

cards are besieged. Likewise, searching of records is effective due to its

major key that is being used in retrieval of records. A Local Area Network

Enrollment System (LANES) is a broad system. It is a combination of

different function areas such as databases, searching, retrieval, and update

of student records, checking of students’ schedule, computation of fees.

(Dzubeck, Frank, 2003) Inspired by the advancement of modern technology

and the problems regarding enrollment transactions the proponents have

come up with an online enrollment system exclusively for school with many

enrollees. Several factors are considered in designing the proposed system.

First is the tedious task of filling out application forms and inaccuracies of

information provided by the students that cause delay on the enrollment

process. Other is that were problems on giving and announcing schedules of

enrollees and cause for them to be late at their very first class. The

researchers gathered data necessary in the enrollment system for the

success of the study in providing benefit for the employees and students so
they can have access and have the ability to manage information directly

and conveniently. A software development and IT service firm implemented

its catalyst in Governor Andres Pascual College was integrated web platform

to provide content management, transaction processing, marketing, and

interactive community function to the two rice schools. Catalyst deliver on

the Jones school’s two primary criteria for selecting a web-based platform:

simplifying content management; and enabling user response to information

such as event RSVP and course registration. The content management tools

lets the Jones school staff edit, update or add to the volume of curriculum

and event information without calling for technical assistance. They simply

cut and paste document into the content management system audit for

consistency and publish to the web. The school’s diverse audiences, which

include MBA’s executive Mb As, executive education participants, and

alumni, now receives prompt notification of news and events, and can RSVP

for event or register online for Executive Education courses.

Synthesis

Similarities

With the above mention studies, Enrollment system of Veritas

Parochial School used web-based and databases to stores their records.

Students will logging on website, register and fill out certain forms. Liceo De

Victoria Enrollment was developed and implements using relational

databases. As for Quiver (2001), who also developed a program using

database III which capable of retrieving, access in manipulating of data in

easy way. The study of Lumber (2002), which is all about the systematic

enrollment process using database in Saint John Academy, helps enrollment

process increase its efficiency. Bacala & Reanno (2009), in their study that
tells the significant advantage of building web applications to support a

standard browser feature is the ability to perform as specified. With Stephen

McHenry (2010),using WAMP(Windows Apache MySQL PHP is used to

develop dynamic web sites with apache server, PHP5 script languages and

database of MYSQL release 5. The studies support the use of applications

using the web so that students can access the websites. The researchers

used a database to increase the efficiency of registration procedures. They

also used it for purposes such as storing records or information of students

and access in manipulating data in an easy way. Using WAMP server and

PHP languages is one way for them to develop their system.

Differences

According to Ella (2012), the ideas and concept where the students

will check their schedule, view subjects and teachers and set desired

changes and pay online. While Gaton (2012), the system allows students to

choose courses they want to take with the available class schedules. This

allows students to make up their time schedules for different class courses

without time schedule conflicts. After the allotted enrollment period, the

system runs and assigns slots to students. Both concept and ideas does not

cover the researchers system in terms of online payments or computation of

student’s grades, class scheduling, and assessment of fees.

Theoretical Framework of the Study