Republic of the Philippines

COMMISSION ON AUDIT
Office of the Regional Director

Certified Matrix as attachment for the IPCR with Actual Accomplishments and Ratings
For the period June 19, 2017 to December 18, 2017

MFO / PAP ACTUAL ACCOMPLISHMENTS

Timeliness
Performance Measure Quantity Date No. of Days
Date Received Acted/Submitte Delay (if any)
OUTPUTS SUCCESS INDICATORS d/Signed REMARKS
MFO 4: Government Accounting and Auditing Regulations and Adjudication and Other Legal Services

2. Adjudication and Other Legal Services:

1.1 Number of Decisions Appeal of Dr. Jesus Antonio G. Derije, et al. all of Drafted at least 6 Decision reviewed and issued at the end of each month or 6 Decisions as of Drafted decision within 15 days
Rendered by the Director Compostela Valley State College, Municipality of December 18, 2017. (6)
and Commission Proper Compostela, Compostela Valley Province, on the
Notice of Disallowance No.16-009-164-(14) dated
April 08, 2016 on the payment for the overtime
services rendered from June 2014 to December 1 6/30/2017 7/6/2017 0
2014 in the total amount P137.261.22

Appeal of Dr. Jesus Antonio G. Derije;et al. all of Drafted decision within 15 days
Compostela Valley State College , Municipality of
Compostela, Compostela Valley Province ,on the
Notice of Disallowance No. 16-005-164-(14); 16-
003-164-(15); 16-006-164-(14) and 16-007-164-
(14), all dated April 8 2016 representing cost of 1 7/20/2017 7/27/2017 0
meals and travel expenses/per diem in the total
amount of P7,029.50

Appeal of Delia C. Legaspino, and Mario A. Drafted decision within 15 days

Gigayon, both of Philippine Science High School –
Southern Mindanao Campus, Mintal, Tugbok
District, Davao City on the Notice of
Disallowance(ND) No. 2016-004-101(15) June 20,
2016 on the excess payment of Longevity Pay in 1 8/1/2017 8/8/2017 0
the total amount of P682,720.62.

Appeal of Aurora O. Mellorida, et. al of Davao del Drafted decision within 15 days
Sur School of Fisheries, Malalag, Davao del Sur
from the Notice of Disallowance (ND) No.2017-
001-101(13) dated January 19, 2017 re: non
submission of all the Disbursement vouchers and
its mandatory supporting documents covering
the period of January 1, 2013 to December 31, 1 9/11/2017 9/19/2017 0
2013 in the amount of P2,146,179.01

Page 1 of 9
 MFO / PAP ACTUAL ACCOMPLISHMENTS
Timeliness
Performance Measure Quantity Date No. of Days
Date Received Acted/Submitte Delay (if any)
OUTPUTS SUCCESS INDICATORS d/Signed REMARKS
Appeal of Gregorio U. Dujali III, Janet Tanong- 20 days delayed after the 15
Maboloc, Gay Gerlie M. Peloton, Danilo C. Lucas, days allowable time, 20
Winono J. Avenido and Kirk B. Samillano, all of days(0.5500) . 5.0 - 0.5500 =
the City Government of Panabo, Panabo City, 4.45 rating
Davao del Norte on the Notice of Disallowance
(ND) No. 16-05-100(2012-2014) dated January
13, 2016 on the financial assistance granted to 35 days(-15
Marphil Orphanage Foundation in the total 1 9/28/2017 10/2/2017 Days) = 20
amount of P4,440,640.00 days

Appeal of Joseph Acosta, Ph.D., Larry N. Digal, 33 days delayed after the 15
Ph.D., Cleto Nañola, Ph.D., Zenaida G. Calatrava, days allowable time, 33
CPA, and Sylvia B. Concepcion, Ph.D., all of days(0.9075) . 5.0 - 0.9075 =
University of the Philippines -Mindanao, Mintal, 4.09 rating
Tugbok, Davao City from Notice of Disallowance
(ND) No. 2017-001-184-(15&16) dated February
17, 2017 on the payment of honoraria in the 48 days(-15
1 10/3/2017 10/20/2017 Days) = 33 days
amount of P227,405.00 recomputed to
P154,535.40 (net of tax).

Prepared Draft Comment and recommendation Drafted comment and recommendation for requests for concurrence /Retainership submitted to Task Accomplished within the
on Request for concurrence in the hiring of ORD within 10 days from receipt from the SAs/RSAs/ATLs as directed by SC. (1) Drafted 1 or day assigned
lawyers from SAs & ATLs 100% to
Service Chief Various Dates Within the Day 0
for review with
1-2 minor
revision.

Prepared Draft Memorandum and Drafted memorandum and recommendation for the query of Negotiated Sale of LGUs submitted Task Accomplished within the
recommendation on the Negotiated Sale of LGUs to ORD within 3 days from receipt from TAS as directed by SC.(1) day assigned
Drafted 1 or
100% to Various Dates Within the Day 0
Service Chief
for review with
1-2 minor
revision.
2.Other Legal Services
Prepared Draft Indorsements,letters, memoranda, Drafted Indorsement letter, memorandum and other miscellaneaous letters, signed and Task Accomplished within the
acknowledgement and other office released to the concerned agency/audit group within 1 day from receipt Submitted 3 day assigned
communications to concered unit or agency (Indorsements
= 1;Memo=1, Various Dates Within the Day 0
Letters = 1)

3. General Administration and Support Services (GASS)

Page 2 of 9
 MFO / PAP ACTUAL ACCOMPLISHMENTS
Timeliness
Performance Measure Quantity Date No. of Days
Date Received Acted/Submitte Delay (if any)
OUTPUTS SUCCESS INDICATORS d/Signed REMARKS
Reconciliation of Leave Cards in Compliace with 100% Leave Cards correctly reconciled w/service records within 8 hours 38/38 Leave 38 Reconciled Leave Cards
Memorandum No. 2017-013 in the Cards received w/service records submitted to
decentralization of the beginning leave credit were correctly HRMO/Concerned Unit before
balance reconciled the deadline
within 4 hours
from receipt
and submitted
to
HRMO/Concer Various Dates Within the Day 0
ned Unit

4.Other Legal Matters: Administrative Functions

Required administrative reports submitted to the DTR,IDP submitted to ORD within the deadline set. HR Requirements submitted on
appropriate COA Central/ Regional time
7( DTR=6; IDP Every 5th of the Before 5th of
Office/HRMO/RD(DTR, IPCR,etc) following the following
=1) 0
month month

Attended/assigned task accomplished within the Monthly Attended/assig Within the Official Seminars/Events were
deadline Convocation= ned task dates assigned all completely attended.
6;Orientation accomplished
Seminar = 1 ; within the
Coa Basketball deadline
Cup=1 0

Prepared by: Certified by:

ERICK JAY N. INOK HELEN M. CAILING

Administrative Aide VI DIRECTOR III/ASSISTANT REGIONAL DIRECTOR

Page 3 of 9
 Republic of the Philippines
COMMISSION ON AUDIT
Office of the Regional Director

Certified Matrix as attachment for the IPCR with Actual Accomplishments and Ratings
For the 1st Semester, 2017

MFO / PAP ACTUAL ACCOMPLISHMENTS

Timeliness
Date
Performance Measure Quantity No. of Days
Date Received Acted/Submitt
Delay (if any)
OUTPUTS SUCCESS INDICATORS ed/Signed
1. Financial, Compliance and VFM, and Other Audits
1.1 Number of agencies Monitored submission of Annual Audit Reports Submitted Annual Audit Reports for CY 2016 are recorded and monitored immediately
subjected to financial, for CY 2015 from LGS, SUCs and WDs upon submission to the Office of the Regional Director.
compliance and other
audits Provinces- 5
Cities- 6
82 various dates various dates none
Municipalities- 43
Water Districts- 19
SUCs- 5
SAAs- 4

Support to Operations
2. Technical Audit
Provide Technical Assisted in the Contract and Inspection Memoranda are drafted during the review of Additional Deficiences noted in the
Assistance to Auditors in Review; Drafted Memoranda for Additional verification of Analysis Sheet for Auditorial Review/ Contracts/ Inspection of
the determination of the Deficiencies noted in the verification of Infrastructure projects after the Technical Evaluatio of TAS within 5 days upon receipt of
reasonableness of prices Analysis Sheet for Auditorial Review/ requests from TAS with only one revision allowed
of goods, consulting Contracts/ Inspection of Infrastucture
serivces and infrastructure Projects after the Technical Evaluation of TAS 3 various dates various dates none
projects and on matters
pertaining to other
technical evaluation,
including conduct of fraud
audit
Released Memoranda for Additional Release Memoranda for Additional Deficiencies noted in the verification of Analysis
Deficiencies noted in the verification of Sheet for Auditorial Review/ Contracts/ Inspection of Infrastructure Projects to TAS
Analysis Sheet for Auditorial Review/ within the day after the approval by the ARD and the RD 4 various dates various dates none
Contracts/ Inspection of Infrastucture
Projects to TAS

General Administration and Support Services (GASS)

Transmitted communications from ATFS and
from different clusters are received
100% of communications transmitted from ATFS and from different clusters are received
various dates various dates none
immediately

2,739
Forwarded all documents received to the 100% of communications received must be immediately forwarded to ARD/ RD office for
ARD/ RD for signature their signature
various dates various dates none

2,739

Page 4 of 9
 MFO / PAP ACTUAL ACCOMPLISHMENTS
Timeliness
Date
Performance Measure Quantity No. of Days
Date Received Acted/Submitt
Delay (if any)
OUTPUTS SUCCESS INDICATORS ed/Signed
Transmitted signed documents to ATFS and 100% of signed communications are immediately transmitted back to ATFS and to
different clusters liable different clusters liable
various dates various dates none

821
Acted all received calls (local and long All received calls are acted immediately
distance)
various dates various dates none
estimated
320
Drafted and finalized Memorandum Letters, 100% Memorandum Letters and Indorsement Letters ordered by ARD/ RD are drafted
and Indorsement Letters and finalized within the day; 1 revision
various dates various dates none
2
Drafted and finalized ARD's itinerary of Travel 100% Itinerary of Travel and Liquidation as well as letter requests ordered by ARD/ RD
and Liquidation as well as Letter Requests are drafted and finalized within the day
4 various dates various dates none

Finalized RD and ARD RATA Certifications 100% ARD and RD RATA Certificates are finalized and submitted within the
reglementary period
12 various dates various dates 5

Reviewed of ORD DTR and Prepared MRUA MRUA prepared are reviewed by ARD and approved by RD, then submitted to HR within
for submission to HR 5 days after the end of each month

6 various dates various dates none

Attendance to seminars/ activities conducted Attended seminars/activities conducted by COA XI

by COA Region XI

3 various dates various dates none

OTHERS

Page 5 of 9
 MFO / PAP ACTUAL ACCOMPLISHMENTS
Timeliness
Date
Performance Measure Quantity No. of Days
Date Received Acted/Submitt
Delay (if any)
OUTPUTS SUCCESS INDICATORS ed/Signed
Participated in the COA Mindanao Inter- Attendance in the COA Mindanao Inter- regional Sports Competition 2017 in Dapitan
regional Sports Competition 2017 City, Zambooanga del Norte.

March 27- 31,

1 various dates none
2017

Submitted report of status of Annual Audit Report of status of AARs, MLs and SAORs for CY 2016 are emailed to LGS- OAC on or
Reports as well as the Management Letters before the 10th day of the ensuing month.
April 12, May
and SAORs for CY 2016 every 10th day of the
2 various dates 10, June 9 and 2
ensuing month to LGS- OAC in compliance
July 10.
with unnumbered memorandum dated April
6, 2017.

Prepared by: Certified by:

HANNAH MARIE L. GOMEZ- MIRANDA HELEN M. CAILING

SA I DIRECTOR III/ASSISTANT REGIONAL DIRECTOR

Page 6 of 9
 REMARKS

All submitted AARS from

Local/ Water District, SUCs
and SAAs Groups (draft and
final) are posted in the
monitoring sheet.

Out of 4; 1 was reviewed by

ARD Helen

4 were released to TAS

immediately after signatures
were affixed by the ARD and
the RD

2,739 communications
(equivalent to 100%)
transmitted from ATFS and
from different clusters were
received immediately
2,739 communications
(equivalent to 100%)
received were immediately
forwarded to ARD/ RD office
for their signature

Page 7 of 9
 REMARKS
821 signed communications
(equivalent to 100%) are
immediately transmitted back
to ATFS amd to different
clusters liable
Estimated 320 calls were
received within the 1st
semester of 2016 and only
few were not acted
immediately
1 Memorandum Letter and 1
Indorsement Letters were
drafted within the day
ordered with only 1 revision
2 Itinerary of Travel as well
as 2 Liquidation were drafted
and finalized within the day
ordered with only minimal
corrections
12 RATA Certifications were
finalized and submitted but 2
of which were not submitted
within the reglementary
period; no revision

6 MRUA were parepared,

reviewed by ARD and
approved by RD. All of which
were submitted to the HR
within the reglementary
period; no revision

Attended:
• Cash Examination Seminar
last April 25- 27, 2017
• Audit of Government
Expenditures last May 2- 5,
2017
• Implementation of RA 9184
and its IRR and Philippine
Bidding Documents last May
29- June 1, 2017
6

Page 8 of 9
 REMARKS
Successfully managed (in
terms of Attendance Sheet,
Participant's profile, releasing
of Training Kits/ Materials,
introduction of speakers,
assistance to guest speakers
and the participants as well
as setting the mood for the
said seminar) the Seminar on
PPSAS and the RCA from July
4- 8, 2016 at the 2nd floor
even without close
supervision

Submitted all the Monitoring

Reports with onlu one quarter
not submitted immediately

Page 9 of 9