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Scrutiny of Technical Sanction
Scrutiny of Technical Sanction
INTRODUCTION
a) Acceptance of Necessity
b) Administrative Approval
c) Appropriation of Fund
d) Technical Sanction
I have been assigned the subject of scrutiny of Technical Sanction of jobs in BRO as
such I will confine myself within the parameters of the topic.
The aim of the technical sanction is to ensure that works are executed on
ground taking into account various ground factor, correct assessment of quantities
involved and as per provisions of the sanctioned job in terms of scope, specification,
codes, scales and norms.
TECHNICAL CONTROL
Technical sanction is the basic tool for exercising Technical Control on all
works executed by DGBR through the CEs(P) / TF Commanders. Technical
Control ensures that:-
guarantee that the proposals are structurally sound and that the estimates are
accurately calculated and based upon adequate data.
The majority of the works are carried out departmentally in BRO as such
Technical Sanction must include an analysis of the amount involved under the
following headings:
Powers of Engineer authorities for according Technical Sanction of jobs in BRO are
given below:
In the process of execution of work the IFAs at Project and TF level should review
procurement of stores with reference to provisions in Technical Sanction. In case of
major variation between provision in Technical Sanction and actual procurement it
should be brought to the notice of CE/Cdr and corrective measures suggested.
Similar review should be carried out for other items of expenditure reflected in
Technical Sanction.
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(1) That the authority according the Adm. Approval is competent to do so and
that necessity for the work has been accepted by CFA.
(3) That sanction together with Approximate Estimate has been communicated to
CDA(BR) directed by the sanctioning authority.
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(4) That the project is not split up with a view to bringing the amount within the
power of the lower sanctioning authority.
7) If an approval work is not commenced within five years from the date of
Adm. Approval, fresh approval has been obtained.
INITIATION OF RAE
What is RAE?
(d) RAE Part I and Part II should contain parallel columns in Adm.
Approval and period wise RAE provisions.
3. The contractor should have signed the final bill without any reservation.
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4. The work provided in C.A has been completed within the stipulated period if
no compensation for the period of delay has been levied. The compensation
statement, if applicable should be signed by both the parties to the C.A., is attached.
5. Demands outstanding against the contractor are recovered from the bills.
6. Store statement attached with the F/B should be technically checked by the
SAI /ASW/SW.
8. The requisite provisions exists in the CA for issue of stores under schedule A,
schedule ‘C’ and ‘D’ and rates recovered thereof tally with the rates provided in the
schedules.
9. All advances paid against the C.A on the RAR’s should be recovered in the
F/B quoting CBI No. and date.
10. The recovery on account of water charges has been enforced in accordance
with the clause incorporated to this effect in the C.A.
13. Rates and quantities provided in Sch ‘A’ DOs and amendments are checked
with those in the abstract of quantities attached to the bill.
14. Demolition statement attached to the bills have been correctly prepared and
accepted by competent authority.
15. The cost of dismantled stores utilized by the contractor as provided in the CA
is recovered and credited to the state. Demolition statement duly verified is
attached.
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16. In disputed/delayed cases a further on account of payment to the extent of
agreed portion has been allowed only after scrutiny of F.B.
(a) That no work has been ordered on the contractor without a proper
deviation order duly approved by the officer authorized to do so under existing
orders and without settlement of rates with the contactor.
(b) That all special rates involved in the D.O. have been checked and
approved by the competent authority.
(c) That no government stores or T&P have been issued without prior
settlement of their charges.
(e) That all recoveries in respect of stores and T&P issued to the contractor
under schedule ‘B’ and ‘C’and in respect of water, electricity and other
Misc.charges have been made upto date.
(f) That all unresolved disputes have been referred to proper authorities.
(g) That all transactions with the contractor have been recorded on regular
official forms at the correct time.
(h) all the relevant columns have been filled in by the appropriate
authorities Cage ‘C’ has been signed by the TF/OC Units personally.
(k) In the case of secured advance, certificate in terms of para 481 RMES,
to the effect that the material are of an imperishable nature and have been
reasonably brought on site, and are adequately store and are protected against any
damage by weather or other causes and are not incorporated in the work on the date
of preparation of the RAR has been furnished. It will be seen that the statement of
stores attached is in the prescribed form.
(l) All previous payment “ on account” have been accounted for:
(m) (a) The payment on account of , in the case of contracts for specified
jobs on DGBR CA Form No.1 has only been made if the value of work done plus
the assessed value of any material delivered is more than Rs.1500/- and the
payment on account is not less than Rs.1000/=
(n) The interval between the two RARs (to be reckoned with reference to
the date of submission of the RAR and not the actual date of payment) is not less
than a fortnight.
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