1. How do you specify a person responsible for work centre in PS system?

In SAP Project System, you can define the person responsible for Work Center. To define a
person responsible you need to enter person responsible Id and descriptive name of person
responsible for managing work center.

To specify a person responsible for work center, navigate to below path in SAP Easy access.

SPRO → IMG → Project System → Structures → Operative structure → Network → Work Center
→ Specify person responsible for work center.

2. What is the use of Access Control List?

In SAP Project system, you use access control list to assign authorizations for specific Project
system objects. Access control list function should be activated in project profile or network
profile.

3. In SAP PS system, authorization can be assigned for which objects?

Authorization can be assigned for following PS objects −

1. Project
2. Work Breakdown structure
3. Network
4. Activity
5. Activity Element

4. Consider a user A is assigned to user group 1 that has read authorization for a PS object
and user has change authorization for PS object. What authorization user will get?

1. The user gets change authorization in this scenario.

5. How do you create an access control list?

To create an access control list, navigate to PS object for which you want to assign
authorizations

2. Go to ACL tab page.

6. What is the use of cost component in SAP PS system?

In SAP PS, you use Cost component to plan, monitor, and control project cost for projects. This
component is integrated with different components in SAP ERP system −

 Finance Accounting and Controlling

 Production Planning

 Material Management
7. What are the different components under costing variant?

A Costing variant contains the following components −

Costing type −

Costing type is used to define the object- like a network, or a project for which you have to
create the costing.

Valuation variant −

In SAP system, you use valuation variant to maintain valuation bases for materials and activity
types managed in the costing.

8. SAP PS: Budget Management for Projects

Budget is defined as approved cost for a project and it is different from the cost plan. Budget is
approved cost from management for expected development of order cost for a given time
period.

9. What are the different planning methods that you can use in Project System?

In SAP Project system, you can use following planning methods −

Manual Revenue Planning −

You can perform manual revenue planning based on Work breakdown structure or by revenue
element.

Automatic update Revenue plan −

You can perform automatic update of revenue planning based on Work breakdown structure or
in sales order.

10. How do you control that the project does not run over allocated budget?

You use Availability Control by defining tolerance limits, which will allow you to define by how
much you can overspend.

11. How do you manage dates in the project?

This component in Project system is used to plan and check dates in project. The use of date
scheduling is to determine phases in a project and duration of the phases, critical paths and
events in project schedule.

In Work breakdown structures WBS and Network, you enter the dates and these dates can be
changed during full project lifecycle.

12. How do you define parameters for WBS scheduling?

In SAP Project system, you can schedule a project or part of the project with all the activities
that are assigned to project. You use WBS element basic dates as basic dates to schedule the
activities.
When a network contains few activities that are not assigned to same WBS they are treated as
external networks in system in project scheduling.

To define parameters for WBS scheduling, you can use T-code: OPTQ or you can navigate to
SPRO → IMG → Project System → Dates → Data Planning in WBS → Define Parameter for WBS
Scheduling

13. What are the different types of Scheduling options?

1. Backward
2. Backward in time
3. Current Date
4. Forward Date, etc.

14. How do you manage material requirement in the project?

This component is used to plan and manage material requirement in project and to manage
the material flow in the project. Material requirement planning in project comes
from Material management and Production Planning and Control.

15. What is MRP run?

MRP run or planning run is an engine which is used to fill demand and supply gap. Issues &
Receipts are called MRP Elements. Issues include PIRs, Dependent Requirements, Order
Reservations, Sales Orders, Issuing Stock Transfer Orders, etc. and receipts include Production
Orders, Purchase Requisitions, Purchase Orders, Open Production Orders, Receiving Stock
Transfer Order, Schedule lines, etc.

16. What are the different MRP parameters?

MRP parameters are required to run material requirement planning to meet Planned
Independent Requirement PIR and to use Routing information. Different MRP parameters can
be used −

Processing Key −

NetChange −

In this run system consider those material which has undergone some changes from the
previous MRP run.

NetChange in planning horizon −

This run considers the requirement in predefined planning horizon and not like net change
which check the future requirements.

In this run, system consider only those material which has undergone some changes from their
last MRP run.

Regenerative Planning −
In this run, system consider all the material irrespective of changes and it is time consuming and
not common in Production planning.

17. What is the difference between basic scheduling and lead time scheduling?

Basic Scheduling −

It only calculates basic dates for orders in MRP run and in house production time
for material master in use.

Lead time Scheduling −

In this MRP, production dates are defined by lead time scheduling for planned orders.

18. What is the use of Project versions in SAP system?

In SAP system, version is defined as state of a project at certain point in time.

Functions −

A Project version can be used for the following purpose:

 To perform the statistical evaluation

 To document the state of project

 To perform comparison and analysis of project progress

 To perform milestone trend analysis to analyze the dates in a project and comparing
them with planned data in the project.

19. What are the different Project versions in SAP system?

There are different project versions types available in Project System −

Project Versions −

To compare project status at specific time period.

Plan Versions −

This is sued to store different cost plans for a project.

Selection Versions −

This is used to perform background processing and to save the project data matching certain
selection criteria.

Simulation Versions −

In below table, you can see the different features in a project that above versions supports in
SAP system.
20. What are the different types of report in PS system?

Technical Reports −

Project Information System in SAP PS allows to manage and control your project technically.

This allows you to select all the objects or particular objects in the system- WBS, Networks, PS
texts and material etc. to check their present status and their use in project network hierarchy.
This allows you to see the status of project based on different objects.

Using Project Information System, you can monitor the data elated to current project as well as
data in archive to see historical data and lesson learnt.

You can enter the values in filters to create structure list which can be used to view graphics or
to move data to different project management tools.

Commercial Reports −

You can view various commercial reports related to project progress in SAP PS system:

Cost Element Report to view cost and revenues to summarize line items.

To monitor full value flow in the project, you can use Cost/Revenue and Payment hierarchy
reports. Payment hierarchy reports contains data related to drill down.

To display actual, plan, commitment and budget values you can use Line Item Reports.