This document provides instructions for completing a Supplies Availability Inquiry (SAI) form. The form is used to check the availability and status of stock items. It includes fields for information like the requesting LGU or office, item number and description, quantity needed and in stock, and signatures of the inquirer and the person providing the status. The instructions specify that the requesting office prepares the form, which is then sent to Accounting to fill in details like the SAI number and current stock status. The completed form can then be used to request items in stock or initiate a purchase if an item is out of stock.
This document provides instructions for completing a Supplies Availability Inquiry (SAI) form. The form is used to check the availability and status of stock items. It includes fields for information like the requesting LGU or office, item number and description, quantity needed and in stock, and signatures of the inquirer and the person providing the status. The instructions specify that the requesting office prepares the form, which is then sent to Accounting to fill in details like the SAI number and current stock status. The completed form can then be used to request items in stock or initiate a purchase if an item is out of stock.
This document provides instructions for completing a Supplies Availability Inquiry (SAI) form. The form is used to check the availability and status of stock items. It includes fields for information like the requesting LGU or office, item number and description, quantity needed and in stock, and signatures of the inquirer and the person providing the status. The instructions specify that the requesting office prepares the form, which is then sent to Accounting to fill in details like the SAI number and current stock status. The completed form can then be used to request items in stock or initiate a purchase if an item is out of stock.
1. LGU – name of the province/city/municipality 2. Division/Office – name of the requesting division/office. 3. Responsibility Center – responsibility center code of the requesting office as prescribed by the COA. 4. No./Date – number assigned by accounting and date of the inquiry. It shall be numbered as follows: 00 - 00 – 00 – 000 serial number (one series per year) month year Fund 5. Item No. – stock number of the item being queried as provided by the supply and Property Division. 6. Item Description – brief description of the supplies to be requested. 7. Unit – unit of measurement of the stock (i.e. box, bottle, etc.) 8. Quantity – quantity of stock being queried. 9. Status of Stock – quantity stocks available for issuance. 10. Purpose/Remarks – a brief explanation of the purpose or details pertaining to the stocks being queried. 11. Inquired by – signature, name and designation of inquirer and date of inquiry. 12. Status provided by – signature, name and designation of person who provided the status of stocks and date the information are given.
B. This form shall be prepared by the office/employee of the
requisitioning office/unit.
C. It shall be forwarded to the Accounting Unit to fill up the blank
spaces such as: SAI No., Status of Stock and Stock No.
D. Likewise, it shall be the basis in the preparation of Requisition
and Issue Slip if the goods/supplies is carried in stock, and Purchase Request if the goods/supplies is not carried in stock.