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  • Supplies Availability Inquiry (Sai)

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    Katherine Paceno
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    This document provides instructions for completing a Supplies Availability Inquiry (SAI) form. The form is used to check the availability and status of stock items. It includes fields for information like the requesting LGU or office, item number and description, quantity needed and in stock, and signatures of the inquirer and the person providing the status. The instructions specify that the requesting office prepares the form, which is then sent to Accounting to fill in details like the SAI number and current stock status. The completed form can then be used to request items in stock or initiate a purchase if an item is out of stock.

    Original Description:

    Instructions

    Original Title

    A-32_SAI

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    This document provides instructions for completing a Supplies Availability Inquiry (SAI) form. The form is used to check the availability and status of stock items. It includes fields for information like the requesting LGU or office, item number and description, quantity needed and in stock, and signatures of the inquirer and the person providing the status. The instructions specify that the requesting office prepares the form, which is then sent to Accounting to fill in details like the SAI number and current stock status. The completed form can then be used to request items in stock or initiate a purchase if an item is out of stock.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as doc, pdf, or txt
    268 views1 page

    Supplies Availability Inquiry (Sai)

    Uploaded by

    Katherine Paceno
    This document provides instructions for completing a Supplies Availability Inquiry (SAI) form. The form is used to check the availability and status of stock items. It includes fields for information like the requesting LGU or office, item number and description, quantity needed and in stock, and signatures of the inquirer and the person providing the status. The instructions specify that the requesting office prepares the form, which is then sent to Accounting to fill in details like the SAI number and current stock status. The completed form can then be used to request items in stock or initiate a purchase if an item is out of stock.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as doc, pdf, or txt
    of 1

    SUPPLIES AVAILABILITY INQUIRY (SAI)

    INSTRUCTIONS

    A. This form shall be accomplished as follows:


    1. LGU – name of the province/city/municipality
    2. Division/Office – name of the requesting division/office.
    3. Responsibility Center – responsibility center code of the
    requesting office as prescribed by the COA.
    4. No./Date – number assigned by accounting and date of the
    inquiry. It shall be numbered as follows:
    00 - 00 – 00 – 000
    serial number (one series
    per year)
    month
    year
    Fund
    5. Item No. – stock number of the item being queried as
    provided by the supply and Property Division.
    6. Item Description – brief description of the supplies to be
    requested.
    7. Unit – unit of measurement of the stock (i.e. box, bottle, etc.)
    8. Quantity – quantity of stock being queried.
    9. Status of Stock – quantity stocks available for issuance.
    10. Purpose/Remarks – a brief explanation of the purpose or
    details pertaining to the stocks being queried.
    11. Inquired by – signature, name and designation of inquirer
    and date of inquiry.
    12. Status provided by – signature, name and designation of
    person who provided the status of stocks and date the
    information are given.

    B. This form shall be prepared by the office/employee of the


    requisitioning office/unit.

    C. It shall be forwarded to the Accounting Unit to fill up the blank


    spaces such as: SAI No., Status of Stock and Stock No.

    D. Likewise, it shall be the basis in the preparation of Requisition


    and Issue Slip if the goods/supplies is carried in stock, and
    Purchase Request if the goods/supplies is not carried in stock.

    79

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