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  • Procedure For Employee Exits

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    Hannah Magoola
    310 views2 pages
    The document outlines the procedures for voluntary and involuntary employee exits at IMG. For voluntary exits, it details the steps an employee takes to submit their resignation letter and the exit process coordinated by HR. For involuntary exits, it describes the process for a manager to submit a termination recommendation to HR and the exit meeting and documentation required. Key documents include resignation/acknowledgement letters and a termination letter outlining reasons for dismissal.

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    Original Title

    Procedure for Employee Exits

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    The document outlines the procedures for voluntary and involuntary employee exits at IMG. For voluntary exits, it details the steps an employee takes to submit their resignation letter and the exit process coordinated by HR. For involuntary exits, it describes the process for a manager to submit a termination recommendation to HR and the exit meeting and documentation required. Key documents include resignation/acknowledgement letters and a termination letter outlining reasons for dismissal.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as doc, pdf, or txt
    310 views2 pages

    Procedure For Employee Exits

    Uploaded by

    Hannah Magoola
    The document outlines the procedures for voluntary and involuntary employee exits at IMG. For voluntary exits, it details the steps an employee takes to submit their resignation letter and the exit process coordinated by HR. For involuntary exits, it describes the process for a manager to submit a termination recommendation to HR and the exit meeting and documentation required. Key documents include resignation/acknowledgement letters and a termination letter outlining reasons for dismissal.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as doc, pdf, or txt
    of 2

    IMG PROCEDURE FOR VOLUNTARY EMPLOYEE EXITS

    Process Owner : Human Resource Manager

    Purpose : To manage employee exits effectively

    Scope :From the employee decision to exit to actual departure/ last day
    of work
    Responsibility : Departing Employee Supervisor/ Manager
    _____________________________________________________________________________

    Actor Step Activity

    Departing Employee 1 Submits written notice of exit to Senior/


    Department Manager c.c. HR office

    Senior/ Department Manager 2 Ensures employee contacts HR

    Senior/ Department Manager 3 Contacts HR office to confirm receipt of


    resignation letter, agree way forward

    AHR Manager 4 Triggers exit process, including

    HR Officer 5 Agrees Exit Interview date with


    Employee

    HR Assistant 6 Checks if finance budget is available for


    exit party and “thank you” gift

    HR Assistant 7 Discusses dates and organises exit


    party with manager and employee

    HR Officer 8 Conducts Exit Interview

    AHR Manager 9 Writes Exit Letter


    Goes through Exit Checklist with
    employee
    Communicates to Payroll
    Triggers closure of Employee Profile as
    per Exit Checklist

    Key Documents

    - Resignation Letter: provides documentation of the employee's intention to resign,


    allowing the department to post and refill the position more efficiently. It contains the
    reason for leaving and the last day of active work (which determines the last day on
    the payroll).
    - Acknowledgment Letter: provides documentation on acceptance of resignation,
    final payment and exit procedure for employee.
    - Exit Interview Schedule
    - Exit Checklist
    IMG PROCEDURE FOR INVOLUNTARY EMPLOYEE EXITS

    Process Owner : Human Resource Manager

    Purpose : To manage employee involuntary terminations/ dismissals


    effectively

    Scope : From the organisational decision to exit to actual departure/ last


    day of work

    Responsibility : Departing Employee Supervisor/ Manager


    _____________________________________________________________________________

    Actor Step Activity

    Senior/ Department Manager 1 Submits written recommendation for


    termination to HR; including:
    - reasons for dismissal,
    - related performance feedback
    records,
    - written and signed witness reports
    (for incidents)

    HR Manager 2 Verifies information submitted, including


    - records on file
    - dismissal procedure/ policy
    - legal implications

    HR Manager 3 Drafts termination letter on this basis

    HR Manager 4 Reviews termination letter with manager

    HR Manager 5 Arranges exit meeting with employee


    and manager

    HR Manager, Senior Manager 6 Meet and discuss:


    Employee - Decision to terminate
    - Reason for termination
    (Employee must understand and
    acknowledge discussion & documents)

    HR Manager & Senior Manager 7 Trigger exit process; including Exit


    Checklist

    Departing Employee 8 Submits filled Exit Checklist to HR

    Key Documents

    a) Termination Letter: includes reason and date of termination, exit entitlements, and the
    following records:

    - All Written warnings on file


    - All performance feedback records
    - Any other documentation relating to the termination decision

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