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An Integrated Information Management System For Barangay 1 A Davao Profiling Incident Recording Project Program Monitoring and Document Request
An Integrated Information Management System For Barangay 1 A Davao Profiling Incident Recording Project Program Monitoring and Document Request
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All content following this page was uploaded by Jonathan Chavez Javellana on 13 March 2017.
Javellana, Jonathan
Members
Adviser
Panelists
Table of Contents
I. Introduction ................................................................................................................... 3
E. Glossary ................................................................................................................ 5
C. System Benefits
The proponents would like to propose a system for the Barangay in order to
D. System Scope
Cedula – a community tax certificate for a client that is needed for a document
request system.
PROJECT REPORT
PROJECT DETAILS Barangay
COMPLAINANT COMPLAINT ENTRY PROJECT PROPOSAL Development
Council Committee
PROJECT/PROGRAM
FOLLOW-UP DETAILS
BARANGAY CLEARANCE
BARANGAY CERTIFICATION
SIGNED DOCUMENT
PUNONG
BARANGAY
RESIDENT REQUEST FORM Barangay Document Request, DOCUMENT DETAILS
FEE Project/Program Monitoring,
INCIDENT DETAILS
Incident, Profiling System
OFFICIAL RECIEPT
INCOME DETAILS
CEDULA EXPENDITURE DETAILS
BUDGET DETAILS
OFFICIAL RECIEPT
SEARCHED COMPLAINT
CEDULA TREASURER
RESIDENT DETAILS CEDULA DETAILS
UPDATED RESIDENT PROFILE PAYMENT DETAILS
SECRETARY
BARANGAY RESIDENT INFO
UPDATED PROJECT/PROGRAM INFO
ii. Level 0
11
PROJECT/PROGRAM UPDATE
FOLLOW-UP DETAILS
PROJECT
12 8 9 DETAILS
PREPARE UPDATE
FINED
PROJECT UPDATED RESIDENT
COMPLAINT
REPORT PROFILE PROFILE
INFO
PROJECT
BARANGAY 10
DETAILS UPDATED
DEVELOPMENT PROJECT/PROGRAM PREPARE
COMMITTEE SEARCHED COMPLAINT INFO INCIDENT
PROJECT RESIDENT DETAILS REPORT
PROPOSAL SECRETARY
2
1 REQUEST DOCUMENT PUNONG
PREPARE
FORM REQUESTED DETAILS BARANGAY
REQUEST FORM/SLIP IDENTIFY AND
RESIDENT DOCUMENT
VALIDATE
RESIDENT INFO
CLIENT INFORMATON PROJECT SIGNED DOCUMENT
PROPOSAL BLOTTER INFO
REQUESTS BLOTTER
LOGBOOK PROJECT 4
RESIDENT
FINALIZE
DOCUMENT
OFFICIAL RECEIPT
BUDGET
FEE 3 5
DETAILS
PAYMENT DETAILS TREASURER
PAYMENT CEDULA DETAILS SET BUDGET 7
PRODUCE
CEDULA INCOME
INCOME DETAILS
BARANGAY CLEARANCE
BARANGAY CERTIFICATION
6
EXPENDITURE DETAILS SET
EXPENDITURES
B. Events List
Document Request
request document
verifies request
Verified?
provide
yes approve document
requirements
no
check requirements
prepare document
issuance of
document
Phase
Incident Record
Secretary
receives complaint
records incident
Follow ups?
no review complaint
yes
update complaint
Phase
Profiling
Secretary
verify resident
record a new
resdient profile
entry
Any
changes?
yes
update profile
Phase
Project/Program Monitoring System
proposes a new
sets budget
program/project
sets expenditures
Exceeds budget?
yes
cancel or hold
project/program
no
record project/
program details
update project/
looks up details
program status
View Complaint
Personnel <<include>>
update complaint
Approve request
<<include>>
Secretary
Set Payment
Treasurer
…
Create resident profile
Personnel <<include>>
…
Add project/program
Set budget
Secretary
Create actual
expenditures
<<extend>> Treasurer
View projects
<<include>>
Update project/program
Approve project/
program
Produce Expenditrures
Report
Produce project/
program reports
i. Essential use case list
Profiling
Gather resident info
Create resident profile
View resident profile
Project/Program Monitoring
Add project/program
Set budget
Create actual project expenditures
View projects
Documents Request
Add request
View request
Approve request
Set payment
Incident Record
Add incident complaint entry
Update complaint
Read incident records
ii. Use Case Specifications
PROFILING SUBSYSTEM
Use Case Name: Create Resident Profile
Scenario: Personnel will conduct interview.
Triggering Event: New Resident
Brief Description: When the resident already fill-up the form, his/her profile is evaluated by the
secretary and then is added to the Client database if qualified.
Actors: Secretary
Related Use Cases: View a resident’s profile
Extends: Update Profile
Preconditions: 1. A Resident must exist.
2. A Resident must be residing in the barangay within 6months.
3. A Resident must passed the interview.
4. The Resident application must be approved by the secretary.
Post-conditions: The Resident profile has been created.
Flow of Events: Actor System
1. Secretary verifies the
requirements of the
applicant. 2.1. Look-up existing Client’s profile
2. Secretary looks up if the
Client already exists. 3.1. Create New Client Profile
3. Secretary encodes the
Clientship application.
Exceptions:
Use Case Name: Update Resident Profile
Scenario: Resident wants to update his/her Client profile.
Triggering Event: A revised application form is submitted.
Brief Description: Resident submits his/her revised application form and the secretary encodes
changes to the resident’s profile.
Actors: Secretary
Related Use Cases: View a resident’s profile
Preconditions: 1. The person whose profile is being updated must be a resident.
Post-conditions: Resident’s Profile is updated.
Flow of Events: Actor System
1. Secretary looks up if the 1.1. View a Client’s profile
resident exists in the
Barangay Resident’s
Database. 2.1. Update Profile
2. Secretary update the
profile of the resident.
Exceptions:
DOCUMENT PUNONG
RESIDENT SECRETARY REQUEST SYSTEM TREASURER
BARANGAY
INCIDENT
RECORDING PUNONG
COMPLAINANT SECRETARY
SYSTEM BARANGAY
update complaint
PROJECT/PROGRAM
BRGY MONITORING
SECRETARY TREASURER
COMMITTEE SUBSYSTEM
send project proposal
information
add project
opt
opt
expenditures==budget
Details (project_information)
project/program details
D. Domain Class Diagram
E. Mock-up screens
The following are the screenshots of each proposed system.
DOCUMENT REQUEST
INCIDENT
PROJECT / PROGRAM
PROFILING
REFERENCES