Occupational Health and Safety Program Manual Dept of Transportation and Works
Occupational Health and Safety Program Manual Dept of Transportation and Works
Occupational Health and Safety Program Manual Dept of Transportation and Works
OCCUPATIONAL HEALTH
AND
SAFETY PROGRAM MANUAL
OCCUPATIONAL HEALTH AND SAFETY MANUAL
TABLE OF CONTENTS
2. Occupational Health and Safety Committees and Workplace Health and Safety
Representatives
2.1 Policy
2.2 Legal Requirements to Establish Occupational Health and Safety Committees and
Workplace Health and Safety Representatives
2.3 Training
2.4 Duties of Occupational Health and Safety Committees and Workplace Health and
Safety Representatives
2.5 Terms of Reference
2.6 Complaint Resolution
2.7 Unsafe Work Refusal Investigations
2.8 Departmental Notifications
2.9 Written Recommendation and Department Response
2.10 Information and Education
2.11 Committee Effectiveness
2.12 List of Departmental Occupational Health and Safety Committees and Workplace
Health and Safety Representatives
4. Communications
4.1 Introduction
4.2 Communication and Health and Safety
4.3 Communications Required by Legislation
4.3.1 Management Duties
4.3.2 Worker Duties
4.3.3. Occupational Health and Safety Committee and Workplace Health and
Safety Representative Duties
7. Inspection Program
7.1 Policy
7.2 Legislative Requirements to do Inspections
7.3 Types of Inspections
7.3.1 Formal Inspections
7.3.2 Informal Inspections
7.3.3 Pre-operation Inspections
7.4 Maintenance
7.5 Program Audits and Change Control
7.6 Inspection Related Forms
9. Emergency Preparedness
9.1 Policy
9.2 Emergency Response Plans
9.3 Emergency Preparedness Plans
9.3.1 Who Develops the Plan
9.3.2 Emergency Response Team
9.3.3 How to Develop a Plan
9.3.3.1 Identify Possible Emergencies
9.3.3.2 Assess Current Level of Preparedness
9.3.3.3 Prepare a List of Identified Needs
9.3.4 Writing the Plan
5A Housekeeping
5B Standard Safe Work Practice and Procedure Form
5C Safe Work Procedure - Working in the Sun
5D Safe Work Procedure - Working with Chain Saws
5E Safe Work Procedure - Supplied Breathing Air for Abrasive Blasting
5F Safe Work Procedure - Snow Removal at Ferry Terminals
5G Safe Work Procedure - Lock Out / Tagout Procedure
5H Safe Work Procedure - Powered Aerial Work Platforms
The department
C recognizes that each employee has a right to a work environment which will
not adversely affect his or her health and safety;
C is committed to protecting the health and safety of its contracting parties and
the public;
C will diligently carry out the employer duties contained in the Occupational
Health and Safety Act and regulations;
C will minimize the risk of occupational injury, illness, and property damage
through:
The goal of the internal responsibility system is to have all employees working
together to identify and control situations (hazards) that could cause harm. Its
ultimate objective is to ensure everyone integrates health and safety into their work.
It is the foundation of the Occupational Health and Safety Act.
The word ‘internal’ in the internal responsibility system refers to both internal to each
workplace as well as internal to each individual employee at that workplace. There
are many advantages to recognizing and adopting the internal responsibility system:
The idea of due diligence is closely related to the concept of the internal
responsibility system. Due diligence means, anyone with responsibility for health
and safety must “... take every precaution reasonable in the circumstances to avoid
a work related injury or illness.” Taking “reasonable care” holds individuals
accountable for their acts and omissions. This may go well beyond “regulatory
compliance”. Due diligence includes the following ideas:
C degree of risk - the approach required depends on the degree of risk. The
higher the risk, the greater the safety measures that must be taken.
The responsibility for maintaining a safe and healthy workplace comes with the right
to have a safe and healthy workplace as prescribed in the Occupational Health and
Safety legislation. Everyone is accountable (as an individual) for carrying out their
responsibilities. The greater the authority, the greater the accountability. While an
individual with formal authority in a workplace may delegate responsibility and
authority to others to perform certain work, he or she cannot delegate their
accountability to ensure the work is carried out safely. The introduction of Bill C-45
on March 31, 2004 extends accountability to a new level, that of a crime with a
permanent criminal record. This bill establishes criminal liability for a wide range of
organizations and individuals when they fail to take reasonable steps to prevent
workplace accidents. It extends individual legal liability to all persons directing work
in a workplace, including foremen, superintendents, directors, and even co-workers.
In general terms, the Occupational Health and Safety legislation prescribes the
following major duties for management, supervisors, workers, and
committees/representatives:
C ensuring workers under their direction know and comply with health and
safety requirements
C following safe work practices and procedures and using safeguards and
personal protective equipment
Occupational Health and Safety committees and Workplace Health and Safety
representatives are responsible for:
If charged, a person may be found not guilty if they can prove that due diligence was
exercised. The defendant must be able to prove that all precautions, reasonable under the
circumstances were taken to protect the health and safety of workers.
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LABRADOR Subject: Leadership and Administration
DEPARTMENT OF TRANSPORTATION AND Section: 1.0
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Verbal Warning
Written Warning
Disciplinary Action
C Upon request, the contractor is required to provide a copy of its safety plan
for the proposed work. The acceptable degree of detail in this plan will
depend on the degree of risk of the activity and the usual practice in industry.
The plan should be reviewed by the department and the contractor must be
expected to comply with it.
C Every Tender Specification and Written Contract for work with the
Department must have a clause specifying that the Contractor shall, within
14 days of award of the Contract and prior to commencement of the work,
provide a Letter of Good Standing under the Certificate of Recognition
Program from the Newfoundland and Labrador Construction Safety
Association to Tendering and Contracts.
2.1 POLICY
The Occupational Health and Safety Act and Regulations requires employers to
establish Occupational Health and Safety committees at workplaces with 10 or more
workers and Workplace Health and Safety representatives at workplaces with
between 2 and 9 workers. The size of the committee must be agreed upon by the
employer and the workers. However, it must consist of at least two persons and
not more than 12. There may be an equal number of management and labour
committee members but the number of management members cannot exceed the
number of labour members.
Workplace Health and Safety representatives must meet with their supervisors on
a regular basis but the number of meetings per year and the keeping of minutes is
not required by legislation. It is recommended, however, that the representative
keep records of each meeting.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
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October 12, 2004
2.3 TRAINING
Effective committees are those whose members have the knowledge and skills
needed to carry out their duties and activities. Similarly, Workplace Health and
Safety representatives must receive training in order to be effective. The Workplace
Health, Safety and Compensation Commission developed the standards for the
core training. The training course content, delivered over three days, is outlined
below:
5. Workplace Inspections
The duties of Occupational Health and Safety committees and Workplace Health
and Safety representatives are prescribed in the Occupational Health and Safety
Act as follows:
d. shall receive complaints from workers as to their concerns about the health
and safety of the workplace and their welfare;
e. shall establish and promote health and safety educational programs for
workers;
h. shall perform those other duties and follow those procedures that may be
prescribed by the regulations.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
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October 12, 2004
Each Occupational Health and Safety committee must develop its own rules of
procedure, called “Terms of Reference”. The Terms of Reference provide the
framework within which the committee functions and thus, contribute to the
committees efficiency, consistency and effectiveness. Individual committees are
given the opportunity to write their own Terms of Reference, or if it prefers, may
adopt (with or without modification) one of the standard Terms of Reference shown
in the Reference Guide developed by Workplace Health, Safety and Compensation
Commission.
The Reference Guide was the training manual provided to all committee members.
The manual shows two “Sample Terms of Reference” contained in Appendix B-1
and Appendix B-2. Appendix C contains a “Guide for Developing Terms of
Reference” for those committees which choose to develop their own Terms of
Reference.
Workplace Health and Safety representatives are not required to develop Terms of
Reference.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
WORKS Page: 8
October 12, 2004
One of the duties of Occupational Health and Safety committees and Workplace
Health and Safety representatives is to receive health and safety related complaints
or concerns from workers. However, workers are required by legislation to initially
report their concerns to their supervisors. Where the “internal responsibility system”
is functioning, the concern or complaint will usually be resolved between the worker
and supervisor. It is only where the matter cannot be resolved between the worker
and supervisor that a worker, and perhaps the supervisor as well as, will report the
matter to the committee or representative.
Where a hazard concern has not been resolved between a worker and a supervisor,
the worker should report the matter to the Occupational Health and Safety
committee or Workplace Health and Safety representative. The co-chairpersons
of the committee must decide if the matter is urgent, and if so, call an emergency
meeting of the committee and initiate an investigation to find out what corrective
action should be recommended. If the co-chairpersons decide the matter is not
urgent, it should be discussed at the next regular meeting with a view to resolving
the issue.
All workers, at all times have a right to report unresolved safety hazards to the
Department of Government Services. However, each worker has a duty to act in
accordance with the internal responsibility system. This implies that a worker will
make every effort reasonable under the circumstances to resolve the matter utilizing
the resources within the workplace and department before reporting it to the
Department of Government Services.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
WORKS Page: 9
October 12, 2004
Where a second stage work refusal is initiated under Section 45(1)(b) of the
Occupational Health and Safety Act, (because it was not successfully resolved at
the first stage between the worker and the supervisor), the Occupational Health and
Safety committee, or Workplace Health and Safety representative should be notified
immediately by the worker exercising his or her right to refuse unsafe work. It is
strongly recommended that the actions of each party involved be recorded on the
“Hazard Concern/Unsafe Work Refusal Reporting Form”. The committee or
representative should investigate the work refusal as soon as possible. (The
committee may designate a sub-committee to undertake the investigation. The
recommendation of the sub-committee will be the recommendation of the committee
for purposes of the Act.)
The committee and representative have the right to investigate all aspects of the
work refusal, including interviewing the worker invoking the work refusal as well as
other workers involved in the work, examine relevant documents, contact suppliers
or make any other additional inquiry it sees fit prior to making a recommendation
with regard to the work refusal.
If the committee or representative decided not to uphold the worker’s refusal, it must
notify both the worker and the employer of its decision in writing. If the committee
or representative decides to uphold the work refusal, the recommendation for
corrective action must be given to the workplace management and the worker
informed of its recommendation. If the workplace management does not take the
necessary corrective action within a reasonable period of time, the committee or
representative must report the matter to the Department of Government Services
for final resolution.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
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October 12, 2004
Pursuant to section 54(2) of the Occupational Health and Safety Act, the
department must notify the Occupational Health and Safety committee immediately
of the occurrence of:
Copies of all health and safety inspections reports made by an officer of the
Occupational Health and Safety Division, which in the opinion of the division warrant
circulation, should be circulated to the employer and the Occupational Health and
Safety committee or Worker Health and Safety representative.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
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October 12, 2004
Section 5(f) of the Act requires that an employer shall respond in writing within 30
days to written recommendations from the Occupational Health and Safety
committee.
The following is intended to clarify the requirements of the Occupational Health and
Safety Act and the proper procedure for making and responding to an Occupational
Health and Safety committee’s and Workplace Health and Safety representative’s
recommendation. The procedure below is to be utilized by both committees and
management to provide a response in a timely manner.
To use section 5(f) of the Occupational Health and Safety Act, the
recommendation(s) must be in writing and must ask for a written response.
Simply recording in the committee minutes that a matter has been discussed
does not meet this requirement. Communication regarding
recommendations must be phrased as a recommendation. Although asking
questions, making observations and suggesting that the committee is not
happy with something, etc. are quite legitimate courses of action, these do
not qualify as a formal recommendation. In order for section 5(f) to take
effect and the 30 day response period to be activated, the committee must
consider the matter, come to a consensus as to what it wishes to
recommend, and communicate the recommendation(s) to management.
In no case should the response be delayed for more than 30 days. If the
matter requires more investigation or time to reach a decision or develop a
plan of action, an interim response must be made to the Occupational Health
and Safety committee or Workplace Health and Safety representative
advising it of the status, the reason for the delay, and the time when they
might expect the full response. The matter must be followed up and the
Occupational Health and Safety committee or Workplace Health and Safety
representative must be advised of the outcome.
c. Information Request:
An important role of the Occupational Health and Safety committee and Workplace
Health and Safety representative is to ensure workers of the department are
provided with information in respect to workplace hazards and are educated as to
how to address health or safety concerns.
The Occupational Health and Safety committee must post a copy of the
Occupational Health and Safety committee minutes from each meeting.
The Occupational Health and Safety committee or Workplace Health and Safety
representative must periodically review employee education and training on
occupational health and safety matters and must make such recommendations as
it sees fit. It is the responsibility of management to ensure that the appropriate
education and training is provided.
The Occupational Health and Safety committee must review training once each year
and advise management on any need for further training. For budget planning
reasons, management should be informed of training needs before the end of
October each year.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
WORKS Page: 14
October 12, 2004
The main task of an Occupational Health and Safety committee is to monitor the
internal responsibility system. By meeting regularly, and discussing and resolving
concerns, the committee and the department can demonstrate that health and
safety is taken seriously. The following are a list of suggestions which may be
helpful to ensure the committee is effective in performing its duties.
• Do not deal with issues that are not health and safety matters.
• Each member must feel free to express their views without risk of
retaliation.
• Each member must be clear about knowing their roles and what to do.
• The co-chairpersons should provide leadership and help set the tone
for the committee.
• Make sure everyone knows what the committee can do and what it
cannot do.
• Each year the committee should compare its performance against its
stated goals.
(k) Prepare minutes promptly after meeting. These minutes should be accepted
by the committee and signed by both co-chairpersons. Once the minutes are
accepted and approved by the Committee, they will be distributed as follows:
to all committee members, post on bulletin board, send copies to Workplace
Health, Safety and Compensation Commission, Occupational Health and
Safety Services, and the Director of your division or region.
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LABRADOR Subject: OHS Committees and WHS Representatives
DEPARTMENT OF TRANSPORTATION AND Section: 2.0
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October 12, 2004
The department has several workplaces in which there is only one departmental
employee, for example, a building maintenance worker at a college. Although these
workers are the only departmental employee at those workplaces, each one has a
supervisor at a nearby workplace which has an established Occupational Health
and Safety committee or Workplace Health and Safety representative. They also
have access to the department’s Health and Safety Services as a further resource
for any concerns they may have.
The Tables in Appendix 2A list all of the department’s workplaces, the number of
departmental employees at that workplace, and the legislative requirements related
to an OHS committee or a WHS representative is required. The numbers do not
reflect seasonal variations in numbers of employees or numbers of committees or
representatives.
APPENDIX 2A
The following Tables list the legislative requirements for each of the department’s
workplaces throughout the province to establish OHS committees or WHS
Representatives. The Tables also show the number of employees at each workplace.
The Tables have the following titles:
Legislative
Wo rkplace Number of Req uirem ents
Employees
Number of Legislative
Wo rkplace Employees Req uirem ents
MARINE SERVICES
Gallipoli 7 2 W HS Representatives
* Req uirem ents sho wn for M arine Services are fo r both shifts
APPENDIX 2B
To:
From:
OHS Issue:
Recommendation:
Signature of Co-Chairs:
3.1 POLICY
The policy of the Department of Transportation and Works is to meet all the
legislative requirements to provide health and safety related training for its
employees. It recognizes the parallel results of integrating safe work practices and
procedures into the workplace operations with the achievement of quality of
services and maintenance of optimum productivity.
The Occupational Health and Safety Act requires supervisors to be informed of all
the known or foreseeable hazards in the areas where they work. They must ensure
their workers are familiar with these hazards and the acceptable ways to control
them.
Occupational Health and Safety committees and Workplace Health and Safety
representatives have a duty to identify aspects of the workplace that may be
unhealthy or unsafe and promote health and safety educational programs which will
be beneficial to the workplace.
Workers have a duty to participate in health and safety related training provided to
them by the department and apply this training to their work practices and
procedures.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Education and Training
DEPARTMENT OF TRANSPORTATION AND Section: 3.0
WORKS Page: 2
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! degree to which newly trained skills were applied and sustained in the
workplace
! all records of training must be reported within one month after training
to the Manager of Training in the Human Resources Division
The Occupational Health and Safety Act and Regulations expressly or implicitly
requires the following safety related training for relevant employees;
! to familiarize with general safe work practices and general safety rules
! to familiarize one with job specific hazards and means to control those
hazards
! to know how to safely handle, use, store, and dispose of the specific
hazardous chemicals used at the workplace
3.3.7 Occupational Health and Safety Committee and Workplace Health and
Safety Representative Training
! for workers who may be required to use quarter face, half face and full
face air purifying respirators must have training in the selection, care,
and use of their respirators (Fit testing is also required.)
! a worker who has received a one day training course from a qualified
person may perform asbestos abatement work where they are
supervised by a qualified person
4. COMMUNICATIONS
4.1 INTRODUCTION
C what approach to the work must be taken and what job procedure must be
followed
It is clear that the health and safety requirements of work are as much a matter of
what must be communicated to employees as any other aspect of the work.
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LABRADOR Subject: Communications
DEPARTMENT OF TRANSPORTATION Section: 4.0
AND WORKS Page: 2
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The “right to know”, along with the “right to participate” and the “right to refuse”, are
referred to as the three fundamental rights provided for in the Occupational Health
and Safety Act and regulations. The “right to know” means that everyone in a
workplace has a right to receive information needed to identify and control the
hazards to which they may be exposed.
Workers must know about the hazards they are likely to encounter on the job in
order to protect themselves. The department’s management, and particularly its
workplace supervisors, have a duty to obtain accurate and sufficient information
about those hazards and communicate it effectively to the workers in their area.
Workers have a duty to report hazards to their supervisors and ask questions about
any aspect of the job which they are not sure of.
There are many different ways to communicate and learn about health and safety
including the following:
! usually hosted by the workplace supervisor and held for the entire
crew
4. Pre-project meetings
! attended by the entire crew, and held at the beginning of each new
project
! this may be one of the most important ways for workers, particularly
new workers, to learn about the hazards of a job and the appropriate
safe work practices
7. Hazard alerts
13. Newsletters
The Occupational Health and Safety Act and regulations place duties on all
workplace parties to communicate with one another about health and safety with a
view to controlling hazards and preventing injuries and illnesses. Some of the
formal requirements are listed below.
4.3.3 Occupational Health and Safety Committee and Workplace Health and
Safety Representative Duties
Employees Attending:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Employee Concerns:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
9
9
9
9
9
9
Pre-Project Meeting
(To be held at the beginning of each new project or task to identify and review the hazards that may be
present at a particular work site and how to control them.)
Employees Attending:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Hazards Identified:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
9
9
9
9
9
9
5.1 POLICY
The Department of Transportation and Works will establish safe work practices at
all its workplaces to minimize the risk of injury, illness and property damage.
Specific safe work procedures will be developed for particularly hazardous and
critical tasks.
Safe work practices and procedures are written documents used to train and guide
workers in performing their jobs safely. A practice is a set of guidelines established
to help workers perform a task which may not require a step-by-step procedure. A
procedure is a step-by-step process for performing a task safely from beginning to
end.
Managers and supervisors will ensure employees are provided with training and
instruction on safe work practices and where applicable, specific safe work
procedures. Employees have a duty to comply with the safe work practices and
procedures and utilize all safety devices provided to them.
One of the important safe work practices required by the department concerns
personal protective equipment. It is the department’s policy that personal protective
equipment shall be used where it is not possible to eliminate or control a hazard by
other means, including engineering and administrative controls. Further:
C All employees and other persons present at a workplace shall wear the
personal protective equipment required for the workplace when present at
that workplace.
1. All accidents, incidents, and injuries as well as unsafe acts and conditions
observed by an employee are to be reported promptly to their immediate
supervisor, and not later than the end of the working day. Employees are
also required to report any concerns about poor workstation / task design
and any early signs or symptoms of soft tissue injuries they may experience.
2. First aid treatment is to be obtained promptly for any injury, and must be
recorded in the First Aid Logbook.
3. Employees shall comply with the Occupational Health and Safety Act and
regulations.
4. All work must be carried out according to appropriate safe work practices
and safe work procedures where applicable.
6. Tools are to be used only for the purpose for which they were intended.
8. Tools which are designed for use with guards and safety devices shall not
be used if those guards or safety devices have been removed or tampered
with.
9. All tools or equipment which have been damaged or become worn are to be
promptly tagged and taken out of service for repair or replacement.
10. Good housekeeping practices must be maintained daily in all work areas.
This includes personal work areas/offices.
11. Employees are prohibited from arriving at work or remaining at work when
their ability to perform the job safely is impaired for any reason.
13. Horseplay, fighting, harassment of any kind, and otherwise interfering with
another worker is strictly prohibited.
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LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
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14. Where there is a danger of entanglement, employees may not wear rings,
watches, or other jewelry or loose fitting clothing, and shall confine long hair.
5. Individuals who are under the influence of alcohol or illegal drugs, or, who
are otherwise impaired so as to pose a safety risk, are prohibited on
department premises.
5.4 HOUSEKEEPING
Workplace housekeeping is traditionally defined as keeping the job site clean and
orderly. This involves a wide range of routine activities including:
The benefits that flow from these activities are great. Slips and trip accidents are
reduced because the floors are kept clean, in good condition and free of spills. Fire
hazards are reduced because materials are properly stored, combustible materials
are not piling up, and sprinkler systems and exits are not blocked. Back injuries are
curbed because material handling is minimized, and Workplace Hazardous
Materials Information System compliance is made easier regarding labeling and
inventory requirements because of the orderly storage and flow of materials.
The checklist in Appendix 5A may serve as a guide and reminder of some of the key
aspects of a good housekeeping program.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
AND WORKS Page: 7
October 12, 2004
5.5.1 Introduction
Clothes are a major line of defense against hazards on the job. Employees
must always dress suitably for work. Items such as denim coveralls and long
sleeve cotton shirts protect against minor scrapes and bruises as well as
ultraviolet exposure outdoors. Clothing made of synthetic fibers can be
readily ignited by or melted by heat or electric flash. Cotton or wool are more
flame retardant and therefore recommended.
4. radiant heat.
Gloves are effective against most minor cuts, scrapes and abrasions and are
recommended when handling sharp or abrasive materials. Specialized
personal protective equipment for hazards include: finger guards, thimbles
and cots, hand pads, mitts and barrier creams. Personal protective
equipment for hands come in many forms, each designed to protect against
certain hazards. The Material Safety Data Sheets for hazardous chemicals
indicate which gloves and other personal protective equipment are required
for safe handling. This information should always be checked before working
with controlled products.
Eye and face protection is designed to protect the worker from such hazards
as:
C molten metals
This type of equipment may be divided into two types. The first type, “basic
eye protection” includes safety spectacles with or without side shields,
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LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
AND WORKS Page: 9
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monoframe goggles and eyecup goggles (as with some styles of flame
cutting and gas welding goggles). Clip-on side shields must be used if they
are not a built in feature of the spectacles. Prescription lens may be
acceptable safety eye wear only if the lens provider has certified them as
“safety eye wear”. In these cases, side shields must be clipped in place.
The second type “face protection”, includes chemical and impact resistant
(plastic) face shields; metal mesh face shields for hot, humid conditions and
chainsaw use; and welders shields or helmets with specified cover and filter
plates and lenses. Basic eye protection should be worn with (underneath)
face shields.
Comfort and fit are important in the selection of safety eye wear. Lens
coatings, venting or fittings may be needed to prevent fogging or to fit over
regular prescription eyeglasses. Safety glasses should be cleaned daily, or
more often if required. Eye and face protection must have a CSA
certification and be in accordance with the current Occupational Health and
Safety regulations.
Safety headgear is designed to protect the head from the impact of flying
and falling objects, bumps, splashes from chemicals or harmful substances,
and contact with energized objects and equipment. Safety hats must be
CSA approved and be in accordance with the current Occupational Health
and Safety regulations. This requirement implies the safety hat will provide
protection from impact to the side and back of the head. Where a hazard of
electrical contact is present, the worker must use a safety hat which is
specifically designed to provide protection from this type of hazard.
Safety hats must be adjusted to fit securely on the head. Where there is a
likelihood of the hat falling off, or being blown off, chin straps must be used.
All parts of the headgear must be compatible and maintained in accordance
with the manufacturer’s instructions. If attachments are used with the
headgear, they must be specifically designed for use with the specific
headgear issued.
Safety hats should be inspected before and after each shift. Any signs of
wear or damage to the suspension harness indicates it must be repaired or
replaced. Similarly, any damage to the shell indicates it must be replaced.
A visual inspection of the shell should look for breakage, cracks,
discoloration, chalky appearance and brittleness. The entire safety hat must
be discarded if it was subjected to any penetration or significant impact.
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LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
AND WORKS Page: 10
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Safety hats should be cleaned using warm water and mild soap. Solvents,
such as paint thinner, should be avoided because it can damage the
material. They should not be painted. They should be stored in a clean, dry
location.
Safety footwear must be worn where there is danger of injury to feet through
falling or moving objects, or from burning, scalding, cutting, puncturing,
slipping or similar causes. Personal foot protection must meet the design
and manufacturing specification of CSA. The minimum level of foot
protection allowed at a worksite is CSA Grade1. This footwear bears a
green triangle patch stamped with the CSA registered trademark on the
outside and a rectangular green label on the inside.
Where the level of noise is sufficiently intense, it will pose a potential hazard
to the hearing of employees who are exposed to it for long periods of time.
Too much noise exposure can cause a temporary loss of hearing, and, if the
noise exposure is repeated too many times, the loss gradually becomes
permanent.
Where practical, it is preferable to reduce the level of noise at, or close to its
source through the application of engineering controls. Administrative
controls, such as limiting the amount of time an individual worker is exposed
excessive noise through job rotation, should also be considered. The use of
hearing protection is the method of last resort, but must be used where
engineering and administrative controls are not feasible.
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LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
AND WORKS Page: 12
October 12, 2004
1. Disposable ear plugs ( made of pliable material, one size fits all but
can only be used once);
3. Ear muffs (when properly fitted and worn, generally provide more
protection than plugs).
To select the proper respirator for a particular job, the worker must know the
characteristics of the hazard, the anticipated exposure, and the limitations of
the equipment. Respiratory equipment should only be selected by someone
who understands all three factors. Most manufacturers can assist with
selection.
5.5.7.1 Controls
2. Quarter-face masks
3. Half-face masks
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
AND WORKS Page: 15
October 12, 2004
4. Full-face masks
A worker must not use any air-purifying respirator that has not
been fit tested on the wearer. Fit testing of a potential wearer
must be conducted before he/she is allowed to wear any tight
fitting respirator. This must be done by a competent person
who has been trained in fit testing. Any changes to facial
features requires another fit test.
Cover exhaust port and try to exhale gently. The face piece
should puff away from the face but no leakage should occur.
If at any time a worker can not get proper results from fit
checking, he or she must be refitted.
Facial hair can prevent a good seal and fit of an APR. One to
three days of growth is the worst. The manufacturer’s
instructions must be followed to the letter regarding the mask,
filters, cartridges and other components. Workers who must
use respiratory protection should be clean shaven,
An APR is only as good as its seal and its ability to filter out the
contaminants it was designed to filter.
C Make sure that the head straps are intact and have
good elasticity.
5.5.7.10 Cleaning
Body belts and harnesses are used to provide workers working at heights
above ground a level of freedom to move and protection from falls. The Fall
Protection legislation requires that, where a person is exposed to the hazard
of falling from a work area that is:
the person shall wear a fall arrest system. A guardrail, personnel safety net
or temporary flooring may be used instead of a fall arrest system.
C lanyard;
C ropegrab;
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
AND WORKS Page: 18
October 12, 2004
C lifeline; and
C lifeline anchor
C connectors
All safety belts, full body harness and lanyards must be CSA-certified. Full
body harnesses must be snug-fitting and worn with all hardware and straps
intact and properly fastened. Safety belts are only allowed to be used as a
travel restraint/restrict system. Fall arrest systems require a full body
harness.
A lifeline can never be used as a service line. The only time a lifeline
becomes a load bearing line is in the event of a fall. At all other times it
should be just slack enough to permit free movement of the service lines. No
more than one worker shall be attached to a life line.
5.5.8.1 Maintenance
5.5.8.2 Inspection
The department recognizes that certain jobs or tasks may be particularly hazardous
or critical and therefore require more specific, step-by-step procedures to ensure
work is carried out safely. Each Safe Work Procedure must be developed to fit the
particular workplace, equipment and process. The Safe work procedure should
identify the hazards associated with the situation and describe the relevant
regulations, standards to be met, and practices to be followed. All safe work
procedures will use the format found in Appendix B. Each safe work procedure will
be numbered consecutively.
Safe work procedures provide standards for how work is carried out. Worker’s who
actually do the job must be involved in the development of safe work procedures.
They are the ones who know the tasks and can provide the best information. If
those who carry out the work are not involved, there is a chance the safe work
procedure will not reflect real life in the workplace. If this is the case, workers will
be reluctant to follow the written procedure.
A number of safe work practices and procedures are included in the following
Appendices. Additional safe work procedures will be developed in accordance with
recommendations from Occupational Health and Safety committees and
Workplace Health and Safety representatives as well as indications from job hazard
analysis which may be conducted by supervisors.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Safe Work Practices and Procedures
DEPARTMENT OF TRANSPORTATION Section: 5.0
AND WORKS Page: 22
October 12, 2004
The following safe work practices and procedures are included in this section:
HOUSEKEEPING
ROUTINE BUSINESS
Are your housekeeping habits up to par?
Floors and other surfaces Storage
9 Are floors kept clean and clear of waste? 9 Are there places to store all materials and supplies
9 Are signs posted to alert workers when floors are that are safe and accessible?
being washed? 9 Is material stacked securely, blocked or interlocked,
9 Are floors in good condition, ie. there are no holes, if possible?
worn planks or loose boards? 9 Are materials stored in areas where stairs, fire
9 Is anti-slip flooring used where floors cannot be kept escapes, exits or firefighting equipment will not be
clean because of the nature of the work, eg. where obstructed?
floors are awash with liquid, grease or oil for 9 Are materials stored in areas that do not interfere
extended periods? with the flow of people or material?
9 Are bins or racks provided where material cannot
Aisles and stairways be piled?
9 Is there a well-defined system of traffic in the 9 Are all storage areas clearly marked?
workplace? 9 Do employees understand the storage and handling
9 Are aisles unobstructed and clearly marked? procedures for all materials used in the workplace,
9 Are convex mirrors installed at those corners where eg. are flammables kept in clearly marked and
there is a chance of collision? approved containers in designated storage areas?
9 Are aisles wide enough to accommodate people and
vehicles comfortably? Waste removal
9 Are safe loading practices enforced when hand and 9 Are waste containers placed in convenient
power trucks, skids, or palletes are used? locations, ie. where the waste is produced?
9 Is the workplace lighting adequate? Are stairs 9 Are waste containers emptied regularly?
well-lit?
9 Are stairs covered with an anti-slip tread? Are faulty Fire prevention
stair treads repaired or replaced as soon as 9 Are combustible materials present only in the
possible? quantities needed for the job at hand and kept in
safety cans during use?
Spill Control 9 Are combustible materials otherwise stored in safe
9 Are all spills wiped up quickly? containers in storage rooms that are away from
9 Are spill absorbents used for greasy or oily material? ignition sources?
9 Are used absorbents disposed of promptly and 9 Are sprinkler heads unobstructed by stored
safely? material?
9 Is there at least 90 cm of clear space under
Equipment maintenance sprinkler heads?
9 Are tools and machinery inspected regularly for 9 If there are no sprinklers, is there at least a metre
sources of leaks? of clear space between stored material and the
9 When equipment problems are found, are they fixed ceiling?
as soon as possible? 9 Are fire extinguishers located along commonly
9 If leaks can’t be stopped at the source right away, travelled routes and close to possible ignition
are drip pans or absorbent materials used? sources?
9 Are machines that splash oil outfitted with a screen 9 Are oily or greasy rags placed in metal containers
or splash guard? before being regularly disposed of?
9 Are machines and tools cleaned regularly?
APPENDIX 5 B
Topic
Hazards Identified
Personal Protective Equipment
Training
Regulations / References
Safe Work Procedure / Practice
APPENDIX 5C
• Wear a hat, long sleeved shirt and long pants. A hard hat is acceptable.
• Sunscreen will be provided for employees who work outdoors between the hours of
11:00 am and 4:00 pm.
• Apply sunscreen with a sun protection factor (SPF) of 15 or higher on all exposed skin.
The sunscreen should be effective in filtering both UV-A and UV-B rays.
• Sunscreen should be applied to dry clean skin 15 minutes before going out into the sun.
It should be re-applied every 2 hours, if employee is perspiring heavily.
• The chain saw must comply with CSA standard CSA Z62.1-95 “Chain Saws”.
• Inspect the chain saw before starting work to ensure that it is functioning
properly. Refer to attached check list.
• The motor must be shut off and a bar-tip guard when supplied must be in
place when transporting the chain saw.
• Do not cut any tree that is within 3 metres of a power transmission line unless
specifically trained for this kind of work and the power company has been
notified.
• Before refuelling, turn the chain saw off and allow it to cool. Refuel outdoors
or in a well ventilated area. The chain saw must not be started within 3 metres
of the fuelling location.
• Complete a hazard assessment of the work site. All identified deficiencies and
safety concerns must be corrected before work proceeds.
CHECKLIST FOR CUTTERS AND CHAIN SAWS
Em ployee Location
Supervisor Da te
Remarks
____________________________________________________________________________________
____________________________________________________________________________________
CHECKLIST FOR WORK SITES USING CHAIN SAWS
1. Hard Hat
2. Eye Protection
3. Safety Bo ots
4. Gloves
5. Sa fety Ve hicle
6. Fire Extinguishers
• Ambient air systems shall be installed, maintained and operated with accepted
supplied air respirators in accordance with the respective manufacturers’
instructions.
• Supplied breathing air systems shall have a valid air purity certificate from an
accredited laboratory.
• The ambient air system air intake assembly shall be located in an area that is
contaminant-free. The air intake shall be:
2. located outside with the inlet 1-3 meters above grade; and
• The user shall inspect the inlet muffler and hose assembly and the air line
before each shift and report any defects found to the supervisor.
• The user shall keep a log of the number of hours the air pump operates. The
inlet muffler shall be changed every 500 hours and the outlet filter every 200
hours or more frequently if odors or defects are observed.
• The ambient air pump will supply a maximum of 10 CFM of breathing air to
one user or a maximum of 15 psi. The pressure relief valve shall not be
adjusted to exceed these maximums.
• Before starting work, the user shall allow the air to purge through the respirator
and hose assembly for a few minutes to eliminate any odors or tastes in the
respirator assembly. The respirator shall be donned and the outlet pressure
gauge re-checked prior to entering the blasting work area.
• When finished working, the user shall exit work area wearing the respirator
with the air still flowing. Once outside the work area, the respirator shall be
removed, the pump turned off and the air supply hose disconnected, using the
quick disconnect couplers.
• The air pump and related accessories shall be stored in a clean, dry area.
• In the event of discovering any problems while using the air pump, the user
shall refer to the instruction manual regarding “Trouble Shooting
Information” and consult with the supervisor.
• The blaster shall use abrasive blasting material which does not contain silica.
• The blaster shall use hearing protection and eye protection inside the helmet.
Safe Work Practice# 003
page 3
• The user shall inspect all components of the respirator system daily for signs
of wear, tear or damage that might reduce the degree of protection originally
provided. All damaged or excessively worn components will be immediately
replaced. The respirator shall be cleaned and stored in accordance with the
instructions in the user manual.
• The gate at the top of the loading ramp shall be kept closed at all
times except during vehicle loading/unloading and snow clearing.
• Snow shall not be cleared further down the shore ramp than
necessary to accommodate the ferry ramp.
• Snow shall not be cleared off the end of the ramp into the water.
• Workers who are uncertain about exactly how far down the ramp
to clear snow shall in the interim contact their supervisor to find
out where the lower limit of clearing is until permanent markings
can be installed to indicate the lower limit of clearing.
1.3 Traction.
• Workers shall find out how slippery the surface of the ramp is
before proceeding with clearing snow.
2.0 WHARVES
2.1 Bullrails.
< Mobile equipment shall not be used to clear snow from wharves
which are not equipped with bullrails.
• All workers walking on wharves and ramps shall wear CSA approved safety
hats.
• All workers walking around wharves and ramps, including wharfingers, shall
wear appropriate safety footwear
• All workers working on wharves and ramps shall wear appropriate hand
protection.
Safe Work Procedure# 004
page 3
4.1 Safe Condition: All mobile equipment used to clear snow from wharves and
ramps must be maintained in safe operating condition.
5.2 List of Emergency Contacts: Workers working alone shall post a list of
emergency contact numbers at their workplace.
• Where it may be necessary to clear snow from within the six foot approach
limit, workers working alone shall restrict their snow clearing activities to that
which can be easily reached with a long handled shovel from the six foot mark.
APPENDIX 5G
Lockout -Tagout
Hazards Identified electrocution , injury, death
Personal Protective Equipment dependent on work location
Training lock out procedures
Regulations / References OHS Regulations, section 73
Safe Work Procedure
* This procedure does not apply to mobile equipment.
• Turn off the equipment and disconnect the energy source. Inform all affected
co-workers that a lockout procedure is beginning and why.
• Locate and identify all switches, valves and other devises that will have to be
locked out. More than one energy source may be involved. Lockout all the
energy sources by locking a lock on the appropriate control devices. If
necessary, obtain locks from a supervisor. Each worker who could be injured
if the equipment were to unexpectedly start, must place a lock on the control
device. If more than one worker is to lock the equipment out, a multiple lock
out device, (scissors) must be used.
• Release residual energy if the equipment is not at a “zero energy state”. This
is especially relevant for hydraulic and pneumatic equipment. It may also be
necessary to discharge capacitors, ground circuits, release built-up pressure or
secure loose and moveable parts.
• Test equipment after it is locked out by pushing the start button to ensure it will
not start.
• Restore energy to the equipment safely. Before removing locks and starting
the equipment, ensure all guards are replaced, lines reconnected and co-
workers are informed and standing clear.
• Each person must remove their own lock. One must never give one’s key to
anyone else. Only a supervisor, in special circumstances, would be permitted
to remove someone else’s lock after ensuring it was safe to do so.
• Locks must be removed at the end of each shift unless the supervisor gives
instructions to leave a lock on.
This safe work procedure applies to aerial platforms which are not licensed to travel
on public highways. It applies to boomlifts as well as scissor and vertical lifts. Aerial
platforms mounted on forklifts or vehicles licensed to travel on public highways
require additional safety precautions.
• Only those individuals who have been authorized by their supervisor and
properly instructed in operation procedures are permitted to operate an aerial
platform.
• The operator must be familiar with the operating procedures and safety
precautions as outlined in the manufacturer’s operating manual. This
includes, but is not limited to the following:
• The operator must do a careful pre-use inspection of the machine and any
problems identified must be reported to the supervisor immediately and
corrected before operations begin. This includes, but is not limited to the
following:
• The operator must do a careful pre-use inspection of the work area to identify
any possible operating hazards. Any hazards identified must be reported
immediately to the supervisor if they cannot be adequately controlled by the
operator. These may include but are not limited to the following:
• Powerlines: If the platform must be operated within 5.5 meters (18 feet)
of an overhead powerline, a written clearance must be obtained in
advance from the power utility and the operator must have a valid
powerline hazards certificate.
• Each worker using an aerial platform shall wear appropriate fall arrest
equipment including a full body harness and a lanyard. The lanyard shall be
tied off to the anchor designated by the manufacturer.
• Each worker using an aerial platform shall wear appropriate safety footwear.
• Each worker using an aerial platform shall wear appropriate head protection.
• Each worker using an aerial platform shall wear eye protection appropriate to
the exposure wherever he or she is exposed to the threat of eye injury.
• Each worker using an aerial platform shall wear suitable devices to protect
their hearing wherever he or she is exposed to excessive noise.
• Each worker using an aerial platform shall wear protective clothing, including
gloves, appropriate to the conditions.
Safe Work Procedure # 006
page 3
• The operator shall exercise due care and attention at all times while operating
the aerial platform as well as observe all of the manufacturer’s precautions.
Where applicable, the operator shall ensure the stabilizers provided by the
manufacturer are used.
• The operator will immediately stop operation of the aerial platform in the event
of any mechanical malfunction or potentially hazardous condition. The
problem must be reported to the supervisor and corrected before operations
are resumed.
• Workers shall not use any devices such as ladders on aerial platforms to
achieve additional height or reach. They shall not modify or add attachments
to the platform.
• The operator shall avoid contacting any structure with the aerial platform.
However, in the event that the platform becomes caught against a structure
and force is exerted against the platform, the operator shall stop operations
from the platform. A sudden release of force against the platform could result
in the workers being ejected from the platform. Therefore, the workers must
be removed from the platform with the assistance of a second aerial platform
or the emergency high angle rescue personnel (ie. fire department). After the
workers have been returned to the ground, the platform must be dislodged
from obstruction using the ground controls.
• Worker(s) on the platform must have a “buddy” on the ground to assist in the
event of an emergency or some means of communication (eg. cell phone or
radio) with someone near by.
• Operation of the controls shall be done smoothly and sudden stops avoided.
When traveling on a slope, the operator shall travel in line with the slope as
much as possible, as opposed to traversing it. When working on a slope, face
uphill and use wheel chocks as appropriate.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Hazard Recognition, Evaluation, and Control
DEPARTMENT OF TRANSPORTATION Section: 6.0
AND WORKS Page: 1
October 12, 2004
6.1 POLICY
The department recognizes that hazard identification and control are a critical part
of preventing workplace injuries, illnesses, and property damage. All employees are
required to participate in hazard identification by reporting to their Supervisor any
situation which they believe could cause harm. The department will support the
monitoring efforts of Occupational Health and Safety committees and Workplace
Health and Safety representatives and consult with them on their findings. All
hazards identified shall be addressed in accordance with their hazard assessment.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Hazard Recognition, Evaluation, and Control
DEPARTMENT OF TRANSPORTATION Section: 6.0
AND WORKS Page: 2
October 12, 2004
A hazard may be defined as a condition, practice, or behavior that has the potential
to cause injury, illness, or property damage. Occupational hazards are divided into
two broad categories: (1) safety hazards, and (2) health hazards. Generally, health
hazards cause occupational illnesses, such as noise induced hearing loss. Safety
hazards cause physical harm, such as cuts or broken bones. Hazards exist in all
workplaces. It is the duty of employees at the workplace to identify them and
control or eliminate them once identified.
Generally, safety hazards are anything in the workplace that could cause an
injury. The injury resulting from a safety hazard is usually immediate
following contact with the hazard, unlike an occupational illness, where the
effect of contacting the hazard may not be evident for an extended period of
time after the contact. Injuries caused by safety hazards usually result in
trauma to the body and may be explained as the hazard having a greater
level of energy or force than the body is able to withstand during contact.
Safety hazards are often, though not always, quite obvious in the work
environment. For example, a tripping hazard may not be removed until after
an accident happens, even though many people in the area were aware of
it. Careful workplace inspections are an effective means of identifying safety
hazards.
Following is a general list of the types of safety hazards that may be found
in the workplace.
1. Machine Hazards
2. Energy Hazards
A health hazard may produce serious and immediate (acute) effects or it may
cause long term (chronic) problems. All or part of the body may be affected.
Someone with an occupational illness may not recognize the symptoms
immediately. For example, lung cancer resulting from exposure to asbestos
may not be detected until twenty years after the exposure. The period of
time between exposure to the hazard and development of the illness is
referred to as the “latency period”.
1. biological hazards;
4. chemical hazards.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Hazard Recognition, Evaluation, and Control
DEPARTMENT OF TRANSPORTATION Section: 6.0
AND WORKS Page: 4
October 12, 2004
1. Biological Hazards
C bacteria
C parasites
Workplace harassment may seriously harm the health and well being
of victims. It can also interfere with efficiency and productivity.
Occupational Health and Safety committees and Workplace Health
and Safety representatives must remain alert to this type of problem
and be open to receiving complaints or concerns from workers.
4. Chemical Hazards
Often, when hazards are identified, there may be more than a single factor
operating. It is recommended that the relative contributions of four different
factors be considered when identifying a hazard. These contributing factors
are:
1. people
2. equipment
3. materials; and
4. environment
1. People include:
Every employee has the Right to Refuse to do any work which he or she has
reasonable grounds to believe is likely to endanger the employee’s health or
safety, or the health or safety of another person. The procedure for doing so
is set out in Sections 45, 46, and 47 of the Occupational Health and Safety
Act. The same form used for reporting employee health and safety concerns
will be used, except that a refusal to undertake work believed to be unsafe
will always be regarded as an urgent situation, and all involved parties must
regard the matter as requiring immediate attention.
After one or more hazards have been identified, it may or may not be useful to
estimate the level of risk associated with the hazard. This additional step may not
be necessary when the hazards identified are all going to be corrected in the
immediate future or otherwise dealt with before the hazard could result in a mishap.
However, where several hazards have been identified and the resources available
to correct the hazards are limited, it is useful to estimate the level or risk for each
hazard in order to determine the priority for correcting the hazards. Hazards should
be addressed in accordance with the principle of - “correct the hazards with the
highest risk first”, or “worst first”.
Another possible reason estimating the risk associated with a hazard would be
when one or more members of the workplace begin to overreact because of the
presence of a hazard, expressing a level of fear or agitation which is
disproportionate to actual risk of harm. In this situation, a careful and reasoned
evaluation of the risk may help to restore a more rational outlook and attitude about
the hazard.
Once all the hazards have been identified or anticipated, they must be
ranked to identify which are the most in need of effort at developing controls,
safe work practices, or formalized task procedures. The priority will be to
work on the worst first. Hazard ranking is done by the severity of the incident
which could arise from the hazard and the probability that an accident could
occur, based on the degree of exposure to the hazard condition. In ranking
the hazards, attention must be given to control methods which are already
in place to eliminate or mitigate the hazard.
6.5.2 Control Along the Path From the Hazard to the Worker
Control at the level of the worker does not remove the risk posed by the
hazard. It only reduces the risk of the hazard injuring the worker and lessens
the potential seriousness of an injury. Therefore, most safety experts
consider control at the level of the worker to be the least effective means of
protecting workers.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Hazard Recognition, Evaluation, and Control
DEPARTMENT OF TRANSPORTATION Section: 6.0
AND WORKS Page: 19
October 12, 2004
Administrative Controls
Emergency Planning
C Have orientation and training programs been modified to deal with the
new situation?
Location: Time:
Nature o f Rep ort (circle one) HAZARD CONCERN UN SAFE W OR K R EFU SAL
Em ployee’s Signature
Supervisor’s Response
Supervisor’s Signature
If the employee is satisfied, the investigation may be closed. The original of this report should be placed on file with the
Occupational Health and Safety Services, Human Resources, TW, and a copy given to the employee and supervisor.
A third copy should be given the Occupational Health and Safety committee to review at their next meeting. If the
employee is not satisfied, the matter must be referred to the Occupational Health and Safety Committee (see page 2 of
this form).
LE VEL II: Referral to Occupational Health and Safety committee (or Workplace Health and
Safety repres entative) to Inv estigate
Describe the reason for the referral (why the employee is not satisfied):
Em ployee’s Signature
Occupational Health and Safety Comm ittee’s (or Workplace Health and Safety Representative’s)
Response
If the employee is satisfied, the investigation may be closed. The original of this report should be placed on file with the
Occupational Health and Safety Service, Human Resources, TW and a copy given to the employee and supervisor. If the
employee is not satisfied, the matter must be referred to the Occupational Health and Safety Division of the Department of
Government Services.
LE VEL III: Referral to Workplace Health and Safety Inspections Division, Department of
Go vernm ent Serv ices to Inve stigate
Desc ribe the reaso n for the referral (w hy the em ployee is no t satisfied):
Em ployee’s Signature
7.1 POLICY
• Occupational Health and Safety committees and Workers Health and Safety
representatives have a key role in the Inspection Program, as provided for
under the Occupational Health and Safety Act and regulations. They shall
participate in inspections, record and analyze results, make
recommendations for corrective action and follow up to ensure proper
actions have been taken.
The Occupational Health and Safety Services will administer an annual audit of the
overall Occupational Health and Safety Program to ensure it is successfully
implemented and kept current with changing conditions.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Inspection Program
DEPARTMENT OF TRANSPORTATION Section: 7.0
Page: 2
AND WORKS
October 12, 2004
The Occupational Health and Safety Act and regulations require workplace
inspections be conducted as often as necessary to ensure safe workplaces.
According to the Act, the department’s management at each workplace have a duty
to consult with the Occupational Health and Safety committee or Workplace Health
and Safety representatives regarding the scheduling of inspections and must ensure
Occupational Health and Safety committee members or Workplace Health and
Safety representatives participate in the inspections.
Occupational Health and Safety committees and Workplace Health and Safety
representatives should keep records of their inspection activities. They may utilize
a checklist developed specifically for their workplace and their inspections should
generate a report of their findings. Sample forms are found at the end of the
section in Appendices 7A, 7B, 7C, 7D, 7E, and 7F.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Inspection Program
DEPARTMENT OF TRANSPORTATION Section: 7.0
Page: 3
AND WORKS
October 12, 2004
Inspections usually consist of walking through the workplace to determine the level
of compliance with established standards for hazard controls, safe work practices
and procedures. It is often advisable to speak with workers and supervisors in the
area to find out if they are aware of possible problems. Unlike investigations which
are usually conducted in reaction to an event, inspections are usually proactive
measures.
C potential problems;
C equipment deficiencies;
C the effects of change, including new hazards that were not previously
identified.
C formal
C informal; and
C pre-operation
7.4 MAINTENANCE
Accidents and injuries often result from using tools and equipment which have not
been properly maintained. A worker should not use a tool or equipment which has
any defects. The management at each workplace has a responsibility to adopt a
system of maintaining tools and equipment that will ensure they are free from
defects and will not breakdown during proper use.
Most tools and equipment are provided with instructions for servicing or
manufacturer’s specifications for maintenance. These documents should be
referred to for guidance regarding routine preventative maintenance and repairs.
Preventative maintenance should be undertaken according to the schedule
recommended by the manufacturer.
Tools and equipment that are not in good working order must be immediately taken
out of service and “tagged out”. Any tool or equipment removed from service must
be inspected and repaired or replaced by a qualified person. Any modifications
made to tools or equipment that changes the intended use must comply with the
requirements of the manufacturer or provisions of the Occupational Health and
Safety regulations. The latter generally requires approval by a professional
engineer.
The main purpose of program audits is to ensure that what has been planned and
intended in the Occupational Health and Safety Program is actually implemented
and maintained current. It ensures that the “paper description” of the Program is
actually fulfilled in the workplace. It also allows monitoring of changes in workplace
conditions and degradation of the Program.
The Change Control aspect of this sub-element is a means of coping with change.
Workplaces are dynamic, with the continuous introduction of new hazards, controls,
people, equipment, etc. The Occupational Health and Safety Program would
degrade if it did not change to address these new realities. Further, accidents and
incidents are frequently associated with novelty. When something new is done in
the workplace (new machine, new material, new process), it is a high risk time. The
intent of the Occupational Health and Safety Program is, in part, to plan ahead and
to design occupational health and safety into anything new - making it safe and
healthy the first time, rather than learning by trial and error.
Auditing the Occupational Health and Safety Program will be the responsibility of
Occupational Health and Safety Services. Different elements and sub-elements of
the Program will be audited on different time tables, but the whole Program should
be audited at least once a year. Each component of the Program will be evaluated
against a checklist of standards for that component.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Inspection Program
DEPARTMENT OF TRANSPORTATION Section: 7.0
Page: 8
AND WORKS
October 12, 2004
Checklists should be developed for each workplace as part of planning for a formal
inspection. They ensure the inspection is comprehensive and systematic and add
structure to the inspection. They also provide a record of inspected items and serve
as a record of the conditions of the inspected items. While checklists are
recommended aids for formal inspections and pre-operation inspections, inspectors
should always beware they may not be complete. Inspections should not avoid
inspecting any aspect of the workplace because it does not appear on the checklist.
DEPARTMENT IN IT IA L F O L LO W - U P F IN A L
YY MM DD
1 YES Q NO Q
2 YES Q NO Q
3 YES Q NO Q
4 YES Q NO Q
5 YES Q NO Q
6 YES Q NO Q
7 YES Q NO Q
8 YES Q NO Q
9 YES Q NO Q
10 YES Q NO Q
11 YES Q NO Q
12 YES Q NO Q
13 YES Q NO Q
14 YES Q NO Q
15 YES Q NO Q
16 YES Q NO Q
17 YES Q NO Q
18 YES Q NO Q
19 YES Q NO Q
20 YES Q NO Q
21 YES Q NO Q
22 YES Q NO Q
23 YES Q NO Q
24 YES Q NO Q
25 YES Q NO Q
S IG N A T U R E
D A T E S E N T T O E M P L O YE R
DD MM YY
APPENDIX 7B
The following includes some of the items which may be found on workplace inspection checklists. It is in no
way a complete list. The best checklist for an individual workplace is one that is developed keeping in mind
the specific needs of the workplace.
Additional information
Operations can present a variety of hazards. Some of the common hazards might include:
At the start of an operation, operator(s) must go over the route, in the same way the operation would be performed,
and note any and all hazards which are on the route. Keep a current copy of this assessment in the vehicle to refer
to.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Supervisor: Date:
Revised: Date:
Date:
Date:
APPENDIX 7D
8 Before - 8 After
Post-Trip
Pre-Trip (to be done during five
minute engine idling cool down)
1. Check coolant level and fan belt 1. Check fuel (if required)
2. Check oil level and condition, also hydraulic oil 2. Inspect cutting edges/shoes
level
4. Inspect cutting edges and shoes, wing arm, and 4. Check windshield wipers, lights, horns, and
safety chains mirrors
5. Inspect tires and wheel nuts 5. Inspect for visible fluid leaks
7. Defects on body, ie. dents, scratches, breaks, 7. Shut down and Plug In
etc., and general cleanliness of unit
8. Inventory - fire extinguishers, flares, first aid kit 8. Weekly check tire pressure, and grease
NOTE: The operator is responsible for the greasing of the truck. This must be done as often as required to
properly maintain the unit
APPENDIX 7E
Please place a check mark in the appropriate box next to the item in the checklist ONLY if you checked the item. Any defects should
be noted in the comments section below. A Request for Service form should be completed and forwarded to the Supervisor.
SERVICING Good Defect Repair SERVICING Good Defect Repair
Date Date
Engine Oil Level Wheel Seal Leaks
Steering Fluid Level Dump/Tail Gate/Mud Flaps
Coolant Level Springs & Hangers
Belts & Hoses U-Bolts
Transmission Oil Level Pins & Bushings
Differential Oil Level Fire Extinguisher
Rear End Vent Flare / Flags
Fuel System First Aid Kit
Starting System Windshield Wipers
Exhaust System Back-Up Alarm
Hydraulic Oil Level Seat Belt Operation
Oil Fluid Leak Al Lights / Horns
Clutch Brake Gages / Warning Devices
Clutch Freeplay Heater
Power Take-Off 2-Way Radio
Battery Parking Brake
Steering System Documentation
Clean Outside Log Book
Greasing Clean Inside
Universal Joints Safety Vest
Brake System - Air TIRES
Brake System - Hyd Tire Chains / Cable
Brake Adjustment Tire, Lugs, Nuts, Clamps
Tread Depth 5/32 min
COMMENTS: TIRE PRESSURE
Front: Size / Pressure /
Rear: Size / Pressure /
ATTACHMENTS
Spreading Equipment
One Way Plow
Wing / Cable
Mould Board
Operator’s Signature: Side Dump / Hopper
Supervisor’s Signature: Bucket and Teeth
MAINTENANCE CHECKLIST
GOVERNMENT OF NEWFOUNDLAND AND LABRADOR
DEPARTMENT OF TRANSPORTATION AND WORKS
MAINTENANCE CHECKLIST
Location: Date:
Tool or Equipment Serial Recommended Previous Date Scheduled Date Previous Date Schedule Date Inspected
Description Number Maint. Period Serviced Service Date Serviced Inspected Inspec. Date
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Accident/Incident Investigation Program
DEPARTMENT OF TRANSPORTATION Section: 8.0
AND WORKS Page: 1
October 12, 2004
8.1 POLICY
The department recognizes the value of investigating incidents (near misses) which
had potential for serious injury or significant property damage. Incidents are
warning signs that something is wrong in the workplace and, if not corrected, will
likely result in an accident. Implementing corrective measures to address the
causes of incidents is regarded as an important means to reduce the risk of
workplace accidents.
All employees have a duty to report accidents and incidents to their supervisors.
Supervisors have a responsibility to investigate all serious accidents and incidents.
The investigation of minor accidents and incidents would be at the discretion of the
supervisor. The key factor in deciding whether a minor accident or incident will be
investigated should be the consideration of the potential for serious consequences.
Where a minor accident or incident had a reasonable potential for serious harm, it
should be investigated. Minor accidents or incident which do not have potential for
serious consequences should be recorded but not fully investigated.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Accident/Incident Investigation Program
DEPARTMENT OF TRANSPORTATION Section: 8.0
AND WORKS Page: 2
October 12, 2004
The Occupational Health and Safety Act and regulations require all accidents which
resulted in serious injury or death be reported immediately to the Department of
Government Services. The Accident Reporting Line telephone number is (709)
729-4444 or 1-800-563-5471. Similarly, all accidents which had reasonable
potential for serious injury must be reported to the Department of Government
Services. It is management’s responsibility to ensure these reports are made. If
there is doubt as to whether an accident should be reported to the Department of
Government Services, the Manager should consult with Occupational Health and
Safety Services.
but does not include injuries to a worker of a nature that may be treated
through first aid or medical treatment and the worker is able to return to his
or her work either immediately after the treatment or at his or her next
scheduled shift.
The legislation also requires that management immediately inform the Occupational
Health and Safety committee or Workplace Health and Safety representative at the
workplace of all serious accidents.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Accident/Incident Investigation Program
DEPARTMENT OF TRANSPORTATION Section: 8.0
AND WORKS Page: 3
October 12, 2004
Wherever an injury may require medical aid or could result in a claim to the
Workplace Health, Safety and Compensation Commission, the worker must
complete a “Form 6" and the supervisor must complete a “Form 7". These forms
describe the accident and must be filed with the Commission within three days of
the accident. The Department of Government Services officials consider Form 7
to be an acceptable report of the accident. Occasionally the Department of
Government Services may request a copy of the department’s Accident/Incident
Investigation Report.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Accident/Incident Investigation Program
DEPARTMENT OF TRANSPORTATION Section: 8.0
AND WORKS Page: 4
October 12, 2004
The first responder to the scene of an accident must assess the situation,
perhaps from a distance, to see if it is safe to enter. If the situation appears
unsafe, the individual should call 9-1-1 and continue to monitor from a
distance.
If it appears safe to enter the accident scene, the first responder should do
what is necessary to make the area safe to work in (eg. shut off power or
close valves). The next step is to attend to injured workers, getting medical
help if necessary.
Finally, the first responder will protect evidence for the following investigation,
gather names of witnesses and report the accident to the Department of
Government Services (telephone number: (709) 729-4444 or 1-800-563-
5471).
The investigator, or investigating team will gather all the relevant information
about the accident with a view to identifying the causes of the accident. The
time, location, conditions, work being performed, etc. must all be recorded.
Where relevant, photos should be taken, sketches drawn and witnesses
interviewed.
Often the immediate causes of the accident will be readily apparent. The
task of the investigators is to determine the root causes as well. Asking the
question “why” the immediate causes were allowed to develop may suggest
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Accident/Incident Investigation Program
DEPARTMENT OF TRANSPORTATION Section: 8.0
AND WORKS Page: 5
October 12, 2004
The Accident/Incident Investigation Report form does not displace any of the
existing forms such as the “Vehicle/Equipment Accident Report”. Copies of
other forms containing relevant information about the accident/incident may
be attached to the Accident/Incident Investigation Report.
The report must be signed by the supervisor and, where applicable, other
members of the investigating team. The supervisor must keep a copy on file
and send one copy to each of the following:
After identifying the immediate causes and root causes of the accident or incident,
the investigator(s) must recommend corrective measures to be put in place to
prevent similar accidents or incidents. The supervisor responsible for the
workplace, in combination with other management personnel where necessary,
should implement the corrective measures. Follow up in terms of monitoring the
effectiveness of the corrective measures, is necessary.
The Occupational Health and Safety committee, or Workplace Health and Safety
representative, also should do follow up inspections of the corrective measures and
provide information on their findings to the supervisor.
APPENDIX 8A
Name: Address:
Position: Wo rksite:
Division: Date: Time:
Employee Telephone No. Incident R eported To:
WHSCC Forms 6 & 7 to be completed for lost time and health care benefits 9 Yes 9 No 9 N/A
9 Fatality
Describe what happened to cause the accident or incident, include the events leading up to it.
This section to be completed by the Supervisor and Director for personal loss claims.
Receipts Provided Yes ______ No ______ (Claims will not be processed without receipts attached)
Supervisors Recommendation:
9 W as damaged item viewed 9 Item s pro vided und er C ollective Agreem ent
9 Recom mended for approval 9 Total Allowance provided ( if applicable)
__________________________________________________________________________________
__________________________________________________________________________________
Part of Body Injured (please T appro priate box (es) Identify Left or R ight)
9 Body Reaction 9 Struck Against 9 Fall From Elevation 9 Repetitive Strain 9 Electrical Contact
INVESTIGATION SECTION (to be completed by both the supervisor and the employee for all reports)
Additional information:
Indirect Causes (Check T all that ap ply to th is accid ent / inc iden t. Und erline w hat yo u co nsid er
to be the most significant cause)
Page 2
Basic Causes of Loss
9 Un clear ass ignm ent of respon sibility 9 Lack of consideration of human factors
or ergonomics
9 Lack of policies and procedures 9 Inadequa te standards, spe cifications and /or
design
9 Insufficient instruction 9 Poor assessment of operational readiness
Purchasing Maintenance
Please identify what preventive action you have taken to prevent a reoccurrence of
this accident/incident.
Page 3
For use by Occupational Health and Safety Service
Accident / Incident Type
9 Report Only 9 Health Care Benefits 9 Property Damage
Follow-Up:
Comments:
Page 4
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Emergency Preparedness
DEPARTMENT OF TRANSPORTATION Section: 9.0
Page: 1
AND WORKS
October 12, 2004
9.1 POLICY
It is the policy of the Department of Transportation and Works to have each of its
workplaces achieve a level of emergency preparedness so that immediate and
appropriate response will be taken in the event of a local emergency. Emergency
preparedness will:
• minimize the time required to restore full services after the disruption caused
by an emergency.
The supervisor is responsible for ensuring that each workplace has developed and
implemented emergency preparedness and response procedures specific to the
workplace. Supervisors are responsible to ensure that: individuals are designated
and trained; response procedures are developed; employees are trained in
emergency procedures; hazard assessments are regularly conducted; and
concerns raised are addressed.
Occupational Health and Safety committees and Workplace Health and Safety
representatives will play a key role in developing emergency preparedness plans
for their workplace as well as ensuring the plan is effective. Ensuring a level of
readiness requires:
The Manual describes the basic requirements for a safe and orderly evacuation in
the event of a fire, hazardous material incident, bomb threat, or other serious
emergency.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Emergency Preparedness
DEPARTMENT OF TRANSPORTATION Section: 9.0
Page: 4
AND WORKS
October 12, 2004
Occupational Health and Safety committees and Workplace Health and Safety
representatives are assigned the task of developing emergency preparedness plans
for their workplaces. They are in a good position to do so because they are familiar
with the types of emergencies their workplaces are uniquely vulnerable to, as well
as the resources which are uniquely available to their workplaces and would be
essential in responding to an emergency. At one of the first meetings dealing with
plan development, the committee should fill, as appropriate for the workplace, the
following positions with the best candidates available. The templates found in
Appendix C will assist in developing plans for the specific workplace.
Planning is usually the first step in working toward preparedness. While planning
is necessary, the important goal for each workplace to reach is preparedness.
Written plans, by themselves, will not be effective in coping with an emergency.
The most important aspect of preparedness is the training of employees at the
workplace.
The size of the workplace will dictate the number of positions that would be required
for the emergency response team. Listed below are the responsibilities for each
position. Positions can be combined.
C Ensure all necessary Emergency Response Team positions are filled with
competent people.
C Chair meetings of Emergency Response Team and ensures that they occur
on a regular basis and that proper meeting minutes are taken and are readily
available for reference.
C Ensures that a mock incident is set up at least once every five (5) years in
an effort to give the Emergency Response Team practical training.
C Responsible for their work area or department. Ensures all persons are
out, everything is put away, locked, turned off, anything suspicious or any
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Emergency Preparedness
DEPARTMENT OF TRANSPORTATION Section: 9.0
Page: 6
AND WORKS
October 12, 2004
other concerns noted. In the event of a fire evacuation he/she shall ensure
all or as many windows and doors as possible are closed before leaving the
area. In the event of a bomb threat evacuation, he/she shall ensure that all
or as many windows as possible are opened and all cabinets are unlocked
before leaving the area.
C Reports the status in their area to the Chief Emergency Response Officer
after being briefed by the Deputy Floor Warden.
C Liaison between the Chief Emergency Response Officer and the Deputy
Floor Warden.
C Assembles all staff at the designated (fire) exit before vacating the building.
C Accounts for all staff and visitors and provides this information to the Floor
Warden.
C Liaises with the Floor Warden and updates staff on the status of the
emergency.
C Know the specific area you are responsible for and the people assigned to
your area.
C Be aware of the security concerns in your particular area and who is looking
after them.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Emergency Preparedness
DEPARTMENT OF TRANSPORTATION Section: 9.0
Page: 7
AND WORKS
October 12, 2004
C Know your Primary and Secondary exists and the complete role of your
assembly area.
C Know the boundaries of your assembly area. Report to the Chief Emergency
Response Officer any concerns such as the size of your assembly area, and
any safety, security or other concerns.
C Ensure that all people in your area, know their Primary and Secondary exits
and where they are to assemble in the event of an evacuation.
C Introduce yourself to new staff assigned to your area and inform them of your
Emergency Plan and what to do if an alarm sounds.
C Keep a list of the staff in your area trained in First Aid and/or CPR in case
you may need them as monitors.
C Discuss with two (2) or three (3) people in your area the role of being a
Monitor and what may be expected of them if you may have to call upon
them to assist in an emergency. Monitors should be made familiar with exit
routes and assembly areas, and would be available to provide assistance if
required.
S Fire:
S Police:
S Ambulance:
S Poison Center:
S Environmental Emergency:
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Emergency Preparedness
DEPARTMENT OF TRANSPORTATION Section: 9.0
Page: 8
AND WORKS
October 12, 2004
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Emergency Preparedness
DEPARTMENT OF TRANSPORTATION Section: 9.0
Page: 9
AND WORKS
October 12, 2004
• be in plain language,
• be as concise as possible,
There should be a plan to deal with each emergency identified in step 1. (Note:
Being organized to deal with a few types of emergencies will greatly help in being
able to cope with any emergency, even if it is not previously identified or has a
written plan.)
The training of workplace employees, particularly those with dedicated roles and
responsibilities within the scope of the plan, is the most important part of emergency
preparedness. Each of the department’s workplaces with two or more employees
have either an Occupational Health and Safety committee or a Workplace Health
and Safety representative who will be responsible for developing the emergency
response plan. Workplaces which have only one departmental employee must
acquaint themselves with the emergency response plan of the facility where they
work. Workplace Health and Safety representative must consult with their
supervisor regarding plan development. The plan must identify an “Emergency
Response Team”, which will consist of those individuals in the workplace who are
best capable of dealing with the emergency. Usually, one of the senior managers
of the workplace is designated as having the authority to activate the plan. The
names of these individuals should be posted on the list of emergency phone
numbers.
APPENDIX 9A
1. First Aid
2. Trips and Falls
3. Safety Procedure Error
4. Medical Emergencies
5. Pandemic
6. Vandalism/Graffiti
7. Fire (Structural)
8. Fire (Vehicle)
9. Floor (Pipe Break)
10. Structural Collapse
11. Disabled Elevator
12. Property Hazards
13. Haz-Mat Spills
14. Ethical Misconduct
15. Civil Action
16. Loss of Proprietary Information
17. Workplace Harassment
18. Undesirable Phone Call/E-Mail
19. Trespasser/Theft/Robbery/Burglary:
20. Hostage Taking
21. Undesirable Guest
22. Work Rage
Category 2 - Hazards
1. Loss of Water
2. Wind Storm (Gale Warnings)
3. Hurricane
4. Tornado
5. Ice Storm (Sleet, Freezing Rain)
6. Extended Blackout
7. Winter Storm (Heavy Snow, Light Winds)
8. Blizzard (Heavy Snow, Strong Winds)
9. Fire (Structural)
10. Wild Fire
11. Flooding (External/Flood Plain)
12. Environmental (Haz-Mat spill; T.D.G.)
13. Multiple Vehicle Accident (Fire/Explosion)
14. Civil Action
15. Hostage/Barricade
16. Explosion
17. Terrorism
18. Pandemic
19. Avalanche/Landslide
20. Earthquake
21. Structural Collapse (Bridge/Building)
22. Tsunami (Tidal Wave)
23. Aircraft Crash
24. Port (Shipping)
25. Road/Rail Transport
APPENDIX 9B
Date(s)
Address Department/Area
Inspected by
Fire Department
Am bulance
Police
Hospital(s)
Hydro
Neighbouring Industries
Municipal Authorities
Dept. of Labour - Accident Report Line
Dept. of Labour - Regional Office
Govt. Service Centre - Regional Office
Coast Guard - Emergency Spill Operations
Chem ical Spills Contractor
Chem ical Suppliers
Electricians, Plumbers , Carpenters
Evacuation Plan
Emergency Lighting
Exits
Alarm(s)
First Aid
Ch em ical S pills
Stress Management
Workplace Location
Revised Date:
Appendix 9C Sample Emergency Response Plan
Table of Contents
Page
1.0 Policy
3.0 E merg en cy R es po ns e T ea m
1. POLICY
Use the Policy in Section 9 of the Occupational Health and Safety Manual.
Fire:
Police:
Ambulance:
Poison Centre:
Environmental Emergency:
In St. John’s area, for all Emergencies 911
Appendix 9C Sample Emergency Response Plan
Name Phone
3.1 Emergency Response C omm ittee
W orke r Co-Chair
Floor W ardens
Monitor
7. DEBRIEFING SESSIONS
A debriefing session shall occur within 24 hours of return to the building. This
debriefing shall be chaired by the Emergency Planning Coordinator and shall be
attended by all members of the Emergency Response Committee, all Wardens and
Deputy Wardens from the affected building(s)/areas, as well as representatives of
the applicable Emergency Response Organizations, ie. Fire Dept, police,
ambulance, etc.
All participants shall come to this debriefing session prepared to discuss the
following:
3. Positive comments
4. Questions/concerns
C Instruct another employee to call the Fire Department and to come back and
confirm that this has been done.
NOTE: For any kind of fire, the Fire Department must be notified immediately.
This applies regardless of the size of the fire and even if the fire is
extinguished by the employees.
Appendix 9C Sample Emergency Response Plan
C The Floor Warden shall immediately contact the Chief Emergency Response
Officer, or the Assistant Chief Emergency Response Officer, of the incident,
who shall in turn contact the technician (where applicable) to shut down the
ventilation system, and shall also contact the other floor wardens in the
building to put them on notice of a possible evacuation.
C Fight the fire, using extinguishers, ONLY if it is small, and not between you
and an EXIT.
C If the fire gets out of control, discontinue the fire fighting efforts and pull the
fire alarm.
C Once the alarm is pulled, the building evacuation plan shall take place.
C Once the alarm is pulled, the building evacuation plan shall take place.
C Phone the local ambulance service, (or in the St. John’s area, call 911 and
ask for Ambulance Dispatcher).
C Once you are on the line with the Ambulance Dispatcher give the following
information:
! Your name
! Phone number you are calling from
! Details of the incident
! Location of the victim
! Is the person conscious?
! Is the person breathing?
In the event that an incident of this nature should occur the following
procedure shall take place:
2. Pick up the receiver on the emergency phone, located inside the elevator.
4. The operator will send a technician from the elevator company to the scene
to free you.
5. Remain calm and wait for help to arrive. Be patient, as it may take a while.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Other Related Services
DEPARTMENT OF TRANSPORTATION Section: 10.0
AND WORKS Page: 1
October 12, 2004
When an employee has not fully recovered from an injury/illness but is able to return
to work in some limited capacity, the department will make every reasonable effort
to find suitable employment for that employee. The department recognizes the
mutual benefits for both the employee and the employer in sponsoring early and
safe return-to-work programs.
Individual return-to-work plans will be developed through consultation with all the
relevant partners. Each plan will positively focus on the individual’s capabilities and
be sufficiently flexible to accommodate the employee’s changing condition toward
optimal recovery. The shared goal of the early and safe return-to-work programs
is to have employees re-gain their pre-injury vocational status and economic
benefits as quickly as possible.
Modified Work
The department may change a job or some of the tasks within a job on a
temporary basis to suit a worker’s capabilities if he or she is not able to
perform all the duties of the job. Modified work allows an injured worker to
continue working while undergoing medical treatment. It is often combined
with a reduction in hours of work.
Easeback to Work
Easeback is a temporary program in which fewer hours of work per shift are
arranged so that a worker can gradually regain sufficient tolerance and
strength to perform the original job duties for the full shift. For example, a
worker recovering from an injury may be able to work initially four hours per
shift, and after a few weeks, manage six hours per shift, and eventually the
full shift.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Other Related Services
DEPARTMENT OF TRANSPORTATION Section: 10.0
AND WORKS Page: 2
October 12, 2004
Trial Work
A trial work period is an opportunity for the worker, the department, and the
health care provider to see if an injured worker can safely perform all the
duties of his/her job or some other job.
This service can be accessed by calling the Case Manager, who works with the
Department Of Transportation & Works at 729-2245. This number is private and
direct to the office of the case manager.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Other Related Services
DEPARTMENT OF TRANSPORTATION Section: 10.0
AND WORKS Page: 3
October 12, 2004
Recognizing that a problem exists, an employee may seek assistance on their own
initiative by contacting one of the Co-ordinators of the Employee Assistance
Program. If work performance has deteriorated, the supervisor may make the
referral on behalf of the employee, if the employee agrees to participate. The Co-
ordinator will discuss with the employee, the nature of the problem, and provide
immediate counselling if necessary, and/or refer the person to an outside helping
agency. Confidentiality is protected. This program provides the following services:
This service can be accessed by calling the Employee Assistance Program Co-
ordinators at 729-5831or 729-4240. Each of these numbers is private and direct to
the office of the Employee Assistance Program Co-ordinators.
GOVERNMENT OF NEWFOUNDLAND AND Occupational Health and Safety Manual
LABRADOR Subject: Other Related Services
DEPARTMENT OF TRANSPORTATION Section: 10.0
AND WORKS Page: 4
October 12, 2004
< Mediation
This service is conducted by a trained and impartial mediator who
assists two or more parties to reach a resolution to their differences
in a respectful manner. This requires initial separate meetings
between the mediator and each of the parties involved, prior to the
scheduling of the mediation.
< Facilitations
Work groups can access impartial facilitation services for meetings
and other problem solving sessions which might benefit from such a
support. The focus of such sessions is on building interpersonal
relationships rather than resolving labour relations disputes.
< Training
Work groups can receive a range of training services which can
include short presentations, awareness sessions, team building
workshops and skills training.