Professional Documents
Culture Documents
Display or Change Position Descriptions (IT1002) : OM BPP
Display or Change Position Descriptions (IT1002) : OM BPP
Transaction
PO13
OM BPP
Trigger:
The positions migrated from PMIS include these descriptions, and any new positions requested include
the information to be saved on these description types. The types include:
See the OM Tips and Tricks Job Aid for an expanded listing of Best Practices and Tips & Tricks. The
job aid is located on the Training Help website http://www.osc.nc.gov/training/osctd/help/ in the
following folder: Organizational Management > Job Aids.
The following instructions only take the Initiator through changing a Position action prior to submitting
it to Workflow. See the individual instructions per approver level for more details.
Display is used to access information for display purposes only. No changes can be made to
the relationship records. Contact BEST Shared Services for changes.
Copy is used most of the time. This will delimit the existing record and create a new record
with the start date given. Copying keeps a history of what the record used to be.
Change is only used if you make a spelling or other simple error, and want to change the
record. There is no history tracked on what the record used to be if you use the change
functionality.
Access Transaction:
Via Menu Path: SAP menu > Human Resources > Organizational Management >
Expert Mode > PO13 - Position
Procedure
You may want to enter this transaction code in your Favorites folder.
From the menu at the top of the screen, choose Favorites >
Information
Insert Transaction.
Type in PO13.
Click Enter.
To see the transaction code displayed in front of the link in your
favorites, from the menu at the top of the screen:
Choose Extras > Settings.
Place a check next to Display Technical Names.
Click Enter.
If you need to look up the position number, click your cursor in the field and click on the matchcode
search button to the right of the field for search options
Verify that the position on which you wish to view the descriptions is displayed. Highlight the
Object infotype by clicking on the gray square to the left of the line item, and click Display. If a
record exists there will be a green check mark to the right of the infotype line.
NOTE: Copy keeps an historical record of all changes which have been made. Change only changes
the existing record and does not keep an historical record. Display will present each type of
description at a time, or Overview will present the list of description types available on one screen.
The Description of Work subtype is displayed. Review the information as appropriate, then click
on Next Record to move to the next subtype, or if there are no additional subtypes, click Back to
return to the position main screen.
If you would like to download the description content, click Save as local file, and you will be asked
to choose a location to save the data. It will be saved as a text file. You may also highlight the data
and copy it, then paste in another location.
The Competencies and KSA's subtype is displayed. Review the information as appropriate, then
click on Next Record to move to the next subtype, or if there are no additional subtypes, click Back
to return to the position main screen.
If you would like to download this content, click Save as local file, and you will be asked to choose a
location to save the data. It will be saved as a text file. You may also highlight the data and copy
it, then paste in another location.
The Training, Experience Req. subtype is displayed. Review the information as appropriate, then
click on Next Record to move to the next subtype, or if there are no additional subtypes, click Back
to return to the position main screen.
If you would like to download this content, click Save as local file, and you will be asked to choose a
location to save the data. It will be saved as a text file. You may also highlight the data and copy
it, then paste in another location.
To display all of the available description subtypes at once, click on the Overview button.
The list of the description subtypes available is displayed. To view the details of any line, highlight
the line item by clicking on the gray square to the left of the line item and click Details, or click
Back to return to the position main screen.
To change the text in any of the description subtypes, highlight the description infotype line and
click Copy (double-sheets of paper). Don't use the Change function unless you are making a minor
change, such as a spelling correction. The change function does not track the history of changes,
whereas the copy function does.
Enter the beginning date for this new record to be valid from, enter the text as appropriate, and
click Save.
Example: text as
appropriate
The system will verify that you want to delimit the previous record. This means the history of the
previous record will be kept, with an end date of the date prior to the start date of the new record.
To view the resulting record changes you just made, you will need to go to the Overview screen.
Change Record