Tor Apcrda Amaravathi
Tor Apcrda Amaravathi
Terms of Reference 95
Background:
The Government of Andhra Pradesh State under the Andhra Pradesh Reorganization
Act -2014, act of the Indian Parliament is developing a world class Capital City “the
Amaravati” strategically located between two major urban centers Vijayawada and
Guntur.The key institutions involved in the development & implementation of the New
Capital City, “the Amaravati” are the Andhra Pradesh Capital Region Development Authority
(APCRDA) and the Amaravati Development Corporation (ADC) governed by the Department
of Municipal Administration and Urban Development (MA&UD). The APCRDA is the regulatory
and planning authority for the entire capital region established for the purpose of planning,
co-ordination, execution, supervision, financing, funding and for promoting and securing
planned development. The ADC is the development agency for the Capital City area and will
implement urban infrastructure along proven urban planning principles to promote citizen
well-being including creating active streets with open areas, pedestrian and cycling friendly
pavements and public spaces, which encourage interaction within the Capital City area.
Objective:
Road Road
Assign
Project Project
ment Project Stretch details
Package Length
No.
No. (Km)
Investigation, Detail Design, Construction of
smart trunk infrastructure with Roads, Storm
Water Drains, Water Supply Network, Sewerage
Network, Utility Ducts for Power & ICT, Reuse
waterline, Pedestrian tracks, Cycle tracks,
PACKAGE-
Avenue Plantation & Street Furniture etc., works 23.94 km
VIII
on EPC mode of procurement in Amaravati
Lot -A
Capital City, Andhra Pradesh, India.
E10 Road -7.810 km
E14 Road -7.360 km
N16 Road -8.770 km
N04 Road -7.170 km
PACKAGE-
N09 Road -13.160 km 28.60 km
IX
N14 Road -8.270 km
Section 7. Terms of Reference 96
The ADCL, therefore, wishes to procure Consultancy Services for implementation and
supervision of EPC Civil Works Contracts under Packages VIII through XIV being undertaken
by EPC contractors as detailed below for a construction period of one (1) year and defects
liability period of two (2) years.
The appointed PMC has to consult and coordinate with the other agencies who are
already appointed / to be appointed for project works in “Amaravati” by ADCL/ APCRDA.
Section 7. Terms of Reference 97
Objectives
To review Designs, Drawings & other submittals provided by the EPC Consultants prior
to works commencement with respect to individual designs & combinations and
comprehensive supervision of the project implementation activities carried out by the
EPC contractor to ensure complete compliance with respect to technical
specifications and various stipulations contained in the Contract documents with high
standards of quality assurance in supervision and in the execution of work.
Create comprehensive and actionable Project KPIs with Right Matrix and Proper
management of the EPC Civil Works Contracts in total confirmation to the performance
criteria and its finalization when the completion occurs during the consultancy assignment.
To carry out condition survey of the entire project reach including structures as per
IRC / MoRT&H guidelines and submission of a detailed report. To carry out a Safety Audit
of the Project Reach through a qualified & experienced Road Safety Auditor (CV to be
approved by “Employer” and submission of a report with cost effective measures.
To prepare detailed estimate, designs & drawings of Civil Works Contracts works
maintenance works during Defects Liability Period (DLP) of the reach based on above
studies/ surveys/ audits and to update inventory of Road, Structures & bridges.
Scope of Work
Scope of Work:
1. These Terms of Reference (the “TOR”) for the Authority Engineer (AE) are being
specified pursuant to the EPC Agreement (the “Agreement”) entered / to be entered
between Amaravati Development Corporation Limited (ADCL) Represented by
Chairperson & Managing Director (the “Authority”) and the Respective Package EPC
Contractor (the “Contractor”) for the Project Road works under Package-VIII through
Package XIV (approx. Design Length=220km) on EPC basis in Amaravati, Andhra Pradesh and
the Model EPC Agreement form part of this TOR.
97 | P a g e
Section 7. Terms of Reference 98
2. The TOR shall apply to Construction period and Defects Liability Period of the Project
Road works.
3. The words and expressions beginning with or in capital letters and not defined herein
but defined in the Agreement shall have, unless repugnant to the context, the meaning
respectively assigned to them in the Agreement.
4. References to Articles, Clauses and Schedules in this TOR shall, except where the
context otherwise requires, be deemed to be reference to the Articles, Clauses and
Schedules of the Agreement, and references to Paragraphs shall be deemed to be references
to Paragraphs of this TOR.
5. The rules of interpretation stated in Clauses 1.2, 1.3 and 1.4 of the Model EPC
Agreement shall apply, mutatis mutandis, to this TOR.
General:
6. The Authority’s Engineer shall discharge its duties in a fair, impartial and efficient
manner, consistent with the highest standards of professional integrity and Good Industry
Practice.
7. The Authority’s Engineer shall perform the duties and exercise the authority in
accordance with the provisions of this Agreement, but subject to obtaining prior written
approval of the Authority before determining.
(a) any Time Extension.
(b) Any additional cost to be paid by the Authority to the Contractor;
(c) The Termination Payment; or
(d) Any other matter which is not specified in (a), (b) or (c) above and which creates an
obligation or liability on either Party for a sum exceeding Rs. 5,00,000 (Rs. Five lakh.)
7A. The Authority Engineer shall check, approve / reject, record as the case may be,
inter alia, Quality of material used in the works, Equipment and Methods of Construction,
Construction works being carried out in the project site.
7B. The Authority Engineer shall work closely, assist and coordinate with-
i. Third Party Quality Inspection Institution appointed by ADCL.
ii. Programme & Project Management Consultant (CH2M Hill)appointed by
APCRDA.
iii. Master Plan (SIIMP) Consultant (AARVEE-GIIC) appointed by ADCL&
APCRDA.
7C. The Authority Engineer shall In parallel with ADCL authorized engineer, Physically
Check measure the work completed, Record in Measurement Book (MB), Certify the
Measurements & Contractor’s Bill statements, Recommend Payment and Submit to CMD /CE
of ADCL …all within 7days from the date of Invoice submission by Contractor to PMC.
Section 7. Terms of Reference 99
7D. The Authority Engineer shall assist, coordinate and follow-up with Line Departments
& other Agencies, if so needed, until the issues resolved with respect to project stretches &
ROWs (viz., Land Acquisition, shifting of underground utilities, EIA/ EMP, Public
Consultations etc.,) in AP Government, Central Government, NGOs, all divisions of ADCL and
APCRDA.
7E. The Authority Engineer shall create a comprehensive and actionable Project KPIs with
right matrix, which are measurable indicators that help to track Project’s performance.
8. The Authority’s Engineer shall submit regular periodic reports, once every month, to
the Authority in respect of its duties and functions under this Agreement. Such reports shall
be submitted by the Authority’s Engineer within 10 (ten) days of the beginning of every
month.
9. The Authority’s Engineer shall inform the Contractor of any delegation of its duties
and responsibilities to its suitably qualified and experienced personnel; provided, however,
that it shall not delegate the authority to refer any matter for the Authority’s prior approval
in accordance with the provisions of Clause 18.2 the Model EPC Agreement.
10. The Authority’s Engineer shall aid and advise the Authority on any proposal for
Change of Scope under Article 13.
11. In the event of any disagreement between the Parties regarding the meaning, scope
and nature of Good Industry Practice, as set forth in any provision of the Agreement, the
Authority’s Engineer shall specify such meaning, scope and nature by issuing a reasoned
Written statement relying on good industry practice and authentic literature.
Construction Period:
12. During the Construction Period, the Authority’s Engineer shall review the Drawings
furnished by the Contractor along with supporting data, including the geo-technical and
hydrological investigations, characteristics of materials from borrow areas and quarry sites,
Topographical surveys, and the recommendations of the Safety Consultant in accordance
with the provisions of Clause 10.1.6 of the Model EPC Agreement. The Authority’s Engineer
shall complete such review and send its observations to the Authority and the Contractor
within 7 (seven) days of receipt of such Drawings; provided, however that in case of a Major
Bridge or Structure, the aforesaid period of 7 (seven) days may be extended upto 15(fifteen)
days. In particular, such comments shall specify the conformity or otherwise of such
Drawings with the Scope of the Project and Specifications and Standards.
13. The Authority’s Engineer shall review any revised Drawings sent to it by the
Contractor and furnish its comments within 7 (seven) days of receiving such Drawings. The
review of drawing should be authenticated by Authority’s Engineer.
14. Quality Assurance Manual and Plan forms the basis of quality of the work. It is
therefore essential that the Quality Assurance Manual and Plan prepared by the Contractor
be checked and approved. Thus, the Consultant shall check contents of Quality Assurance
Plan and Manual of Concessionaire as per requirements of Quality Management System (as
per ISO 9001), IRC: SP: 47-1998 and IRC: SP: 57-2000 for road bridges and roads respectively.
The Consultant shall also offer their comments for modifying/ improving the document.
99 | P a g e
Section 7. Terms of Reference 100
After receiving the corrected document, the Consultant shall review and formally approve
the QAM and Quality Plan and send one copy to the Authority. The Authority’s Engineer shall
complete the review of the methodology proposed to be adopted by the Contractor for
executing the Works, and convey its comments to the Contractor within a period of 7 (seven)
days from the date of receipt of the proposed methodology from the Contractor.
15. The Authority’s Engineer shall grant written approval to the Contractor, where
necessary, for interruption and diversion of the flow of traffic in the existing lane(s) of the
Project Roads for purposes of maintenance during the Construction Period in accordance
with the provisions of Clause 10.4 of the Model EPC Agreement.
16. The Authority’s Engineer shall review the monthly progress report furnished by the
Contractor and send its comments thereon to the Authority and the contractor within 7
(seven) days of receipt of such report.
17. On a daily basis, the concerned key personnel of Authority Engineer shall inspect the
Construction Works. Following activities need to be undertaken during the visits.
I. Review of construction including progress, quality and safety of construction
II. Inspection of defects and deficiencies in construction works
III. Witnessing quality inspection tests at labs established by EPC Contractor on a
sample basis
IV. Identifying Land Acquisition (LA) issues in Project Stretches & ROWs and dealt
with Director (Lands) OR concerned AP Govt Departments until the issues
resolved.
17A. Review of quality of work shall be done in reference to Quality Assurance Plan
(QAP)/Manual and ISO 9001:2008, IRC: SP: 47-1998 and IRC: SP: 57-2000 for road bridges and
roads respectively. The consultant also needs to capture following documents and send to
ADCL office via email on a daily basis. Team Leader will be responsible for sending daily
emails to ADCL office
a. Scanned copy of filled RFI (Request for Inspection) form including commentary
on ‘Satisfactory/Unsatisfactory’ nature of work completed by EPC Contractor
b. Daily inspection report Proforma as provided in Annexure I
c. Readings of quality inspection tests witnessed by the Consultant.
d. Minimum 6 high resolution photographs supporting the remarks made by the
Consultant in RFI form.
17B. On a monthly basis, the Authority Engineer shall prepare a Monthly Inspection
Report in accordance with the format prescribed in Annexure V setting forth an overview of
the status, progress, quality and safety of construction, including the work methodology
adopted, the materials used and their sources, and conformity of Construction Works with
the Scope of the Project and the Specifications and Standards. In a separate section of the
Inspection Report, the Authority Engineer shall describe in reasonable detail the lapses,
defects or deficiencies observed by it in the construction of the Project Highway. The
Authority Engineer shall send a copy of its Inspection Report to the Authority and the
Concessionaire latest by 7th of every month. Key sections of the Monthly Progress Report
are as follows.
Section 7. Terms of Reference 101
18. If at any time during the Construction Period, the Authority Engineer determines
that the EPC Contractor has not made adequate arrangements for the safety of workers
and Users in the zone of construction or that any work is being carried out in a manner
that threatens the safety of the workers and the Users, it shall make a recommendation to
the Authority forthwith, identifying the whole or part of the Construction Works that
should be suspended for ensuring safety in respect thereof.
19. The Authority’s Engineer shall conduct the pre-construction review of
manufacturer’s reports and standard samples of manufactured Materials, and such
other Materials as the Authority’s Engineer may require.
20. For determining that the Works conform to Specifications and Standards, the
101 | P a g e
Section 7. Terms of Reference 102
Authority’s Engineer shall require the Contractor to carry out, or cause to be carried out,
tests at such time and frequency and in such manner as specified in the Agreement and in
accordance with Good Industry Practice for quality assurance. For purposes of this
Paragraph 19, the tests specified in the IRC Special Publication-11 (Handbook of Quality
Control for Construction of Roads and Runways) and the Specifications for Road and Bridge
Works issued by MORT&H (the “Quality Control Manuals”) or any modifications/substitution
thereof shall be deemed to be tests conforming to Good Industry Practice for quality
assurance.
21. The Authority’s Engineer shall test check 100(hundred) percent of the quantity
or number of tests prescribed for each category or type of test for quality control by the
Contractor.
22. The timing of tests referred to in Paragraph 19, and the criteria
for acceptance/rejection of their results shall be determined by the Authority’s Engineer
in accordance with the Quality Control Manuals. The tests shall be undertaken on a random
sample basis and shall be in addition to, and independent of, the tests that may be carried
out by the Contractor for its own quality assurance in accordance with Good Industry
Practice.
23. In the event that results of any tests conducted under Clause 11.10 of the Model
Agreement establish any Defects or deficiencies in the Works, the Authority’s Engineer shall
require the Contractor to carry out remedial measures.
24. The Authority’s Engineer may instruct the E P C Contractor to execute any work
which is urgently required for the safety of the Project Road(s), whether because of an
accident, unforeseeable event or otherwise; provided that in case of any work required on
account of a Force Majeure Event, the provisions of Clause 21.6 of the Model EPC
Agreement shall apply.
25. In the event that the E P C Contractor fails to achieve any of the Project
Milestones, the Authority’s Engineer shall undertake a review of the progress of
construction and identify potential delays, if any. If the Authority’s Engineer shall
determine that completion of the Project Road(s) is not feasible within the time specified
in the Agreement, it shall require the EPC Contractor to indicate within 15 (fifteen) days
the steps proposed to be taken to expedite progress, and the period within which the
Project Completion Date shall be achieved. Upon receipt of a report from the EPC
Contractor, the Authority’s Engineer shall review the same and send its comments to the
Authority and the Contractor forthwith.
26. The Authority’s Engineer shall obtain from the EPC Contractor a copy of all the
Contractor’s quality control records and documents before the Completion Certificate is
issued pursuant to Clause 12.4 of the Model EPC Agreement.
27. Authority’s Engineer may recommend to the Authority suspension of the whole or
part of the Works if the work threatens the safety of the Users and pedestrians. After the
Contractor has carried out remedial measure, the Authority’s Engineer shall inspect such
remedial measures forthwith and make a report to the Authority recommending whether or
not the suspension hereunder may be revoked.
28. In the event that the EPC Contractor carries out any remedial measures to secure
the safety of suspended works and users, and requires the Authority’s Engineer to inspect
Section 7. Terms of Reference 103
such works, the Authority’s Engineer shall inspect the suspended works within 3 (three) days
of receiving such notice, and make a report to the Authority forthwith, recommending
whether or not such suspension may be revoked by the Authority.
29. The Authority’s Engineer shall carry out, or cause to be carried out, all the
Tests specified in Schedule-K and issue a Completion Certificate or Provisional Certificate
as the case may be. For carrying out is functions under this Paragraph and all matters
incidental thereto, the Authority’s Engineer shall act under and in accordance with the
provisions of Article 12 and Schedule-K. The Consultant shall use following equipment in
carrying out the tests.
S No Key metrics of Asset Equipment to be used
1 Surface defects of pavement Network Survey Vehicle (NSV)
2 Roughness of pavement Laser Profilometer
3 Strength of pavement Falling Weight Reflectometer (FWD)
4 Bridges Mobile Bridge Inspection Unit (MBIU)
5 Road signs and road markings Retro-reflectometer
30. The Authority’s Engineer shall aid and advise the EPC Contractor in the
preparation of its monthly Maintenance Programme and for this purpose carry out a joint
monthly inspection with Contractor.
31. The Authority’s Engineer shall undertake regular inspections, at least once every
month to evaluate compliance with the Maintenance Requirements and submit a
Maintenance Inspection Report to the Authority and the EPC Contractor.
32. The Authority Engineer shall carry out visual inspection of entire Road
stretch as per the frequency defined in the following table.
Nature of defect or deficiency Frequency of
inspection
ROADS
(a) Carriageway and paved shoulders
(i) Breach or blockade Daily
(ii) Pot holes Daily
(iii) Cracking Weekly
(iv) Rutting Weekly
(v) Bleeding/skidding Weekly
(vi) Raveling/Stripping of bitumen surface Weekly
(vii) Damage to pavement edges Weekly
(viii) Removal of debris Daily
103 | P a g e
Section 7. Terms of Reference 104
105 | P a g e
Section 7. Terms of Reference 106
The first equipment based inspection shall be conducted at the time of completion
testing. The other inspections shall be conducted before and after the rainy seasons
as per the schedule defined in Annexure IV, except for FWD testing which shall be
conducted once a year.
i. The Authority Engineer shall use Network Survey Vehicles mounted with
equipment such as Laser based automatic crack detection , high resolution
digital cameras for RoW and pavement, high accuracy DGPS receiver and in
vehicle data processing software or better technology to accurately measure
following pavement surface properties
Length
Cracking Width
Depth
Area
Potholes
Depth
Section 7. Terms of Reference 107
Indicator
Raveling %
Area
Depth
Rutting
Width
ii. The following criteria shall be met by the process of defects detection
Measurement of 3D road profile using such technologies as laser scanning or
other proven technologies.
Ability to operate (collect data) at different speeds with a minimum speed of
40km/h.
Profile depth accuracy of 0.5mm
Capability for lane tracking to control driver wander’ and ensure high
repeatability of data between surveys.
Measure at least 3.5m width of highway lane.
Transverse Profile including rut depth measurement of pavement surface widths
of both carriageway and shoulders. The rut depth data must be convertible to
different straightedge lengths (1.8m to 3.5m) and meet industry standards
(ASTM E1703 / E1703M).
Pavement images with capability to automatically identify and rate
distresses
Roughness measurement with outputs of both raw longitudinal profiles and
International Roughness Index (IRI) calculation shall be reported at least 100m
referenced to the preceding Location Reference Post (LRP). The roughness must
meet ASTM-E950 (equivalent to Class I road profiler). The IRI shall be determined
in both wheel paths.
Ability to record images at user-defined intervals (e.g. every 5, 10m, etc.)
Minimum images resolution of 1600x1200
Outputs must include Standard JPEG image or similar industry standard
Distance resolution of <1mm,
Capable of achieving distance accuracy of 0.1% (i.e. within 1m over 1km
107 | P a g e
Section 7. Terms of Reference 108
distance)
All data outputs should be in a non-proprietary format (e.g. .CSV, .MDB,
Excel) and not require specialist software in order to view or format data
Data should also be capable of being easily formatted into data
compatible with HDM-4
iii. The following are the set of deliverables, which should be submitted after
completion of survey as part of Monthly Progress Report
Raw data generated from the equipment which are part of Network
Survey covering the parameters mentioned in above table. It should also
include
o Survey ID, Description, Date, Lane
o GPS referenced data for GIS mapping
Video logging
o Pavement imagery (AVI/JPEG)
o 360 degree imagery (JPEG)
Interpretation report covering summary of entire survey and analysis of defects
and deficiencies
37.4. The Authority Engineer shall carry out the condition and structural
assessment survey of the bridges in accordance with IRC-SP; 35 with the use
of Mobile Bridge Inspection unit (MBIU) or better technology.
i. The following criteria shall be met by the process of bridge condition
assessment
Automatic folding and unfolding of platform
iii. The following are the set of deliverables which should be submitted after completion
of survey as part of Monthly Progress Report
System generated coefficient of retroreflected luminance RA
(nighttime retroreflection) of all road signs
Interpretation report covering analysis of road signs falling in different range
of RA and actions to be taken
38. The Authority Engineer shall prepare a Monthly Status Report in Defects Liability
Period (DLP) phase of project in respect of its duties and functions under this Agreement
and in accordance with the format prescribed in Annexure VI. 1st deliverable of the report
which is an executive summary to the main report (Section 1) shall be submitted to the
Authority and updated on the PMIS and project specific website by 4th of every month.
109 | P a g e
Section 7. Terms of Reference 110
Main report (Section 2 onwards) shall be submitted to the Authority and updated on the
PMIS and project specific website by 7th of every month. Key sections of the Monthly
Status Report are as follows:
S.No Sections Sub sections
1.1 Overall road condition
1.2 Key reporting metrics
1.3 Key maintenance activities undertaken
1 Executive Summary
1.4 Pending issues
1.5 Recommended actions by AE
1.6 Strip plan for maintenance
2.1 Key project details
2.2 Location map
2 Project Overview 2.3 Key plan
2.4 Summary of project features
2.5 RoW availability
3.1 Issue and action log
3.2 Summary of deficiencies
3 Critical issues and action taken
3.3 Obligations as per contract
3.4 Inspection schedule
4.1 Summary of NCR issued
4 Monthly Inspection Report
4.2 Equipment based inspection report
5.1 Damages for non completion of
project facilities
5 Status of damages 5.2 Damages for breach of maintenance activities
5.3 Damages for non completion of
major maintenance works
7 Change of Scope proposals 7.1 Change of Scope proposals
8 Status of pending disputes 8.1 Status of pending disputes
39. The Authority’s Engineer shall specify the tests, if any, that the EPC Contractor shall
carry out, or cause to be carried out, for the purpose of determining that the Project Road
Section 7. Terms of Reference 111
is in conformity with the Maintenance Requirements. It shall monitor and review the results
of such tests and remedial measures, if any, taken by the EPC Contractor in this behalf.
40. In respect of any defect or deficiency referred to in Paragraph 3 of Schedule-E, the
Authority’s Engineer shall, in conformity with Good Industry Practice, specify the
permissible limit of deviation or deterioration with reference to the Specifications and
Standards and shall also specify the time limit for repair or rectification of any deviation or
deterioration beyond the permissible limit.
41. The Authority’s Engineer shall examine the request of the EPC Contractor for closure
of any lane (s) of the Project Road for undertakings maintenance/repair thereof, and shall
grant permission with such modifications, as it may deem necessary, within 5 (five) days of
receiving a request from the EPC Contractor. Upon expiry of the permitted period of closure,
the Authority’s Engineer shall monitor the reopening of such lane (s), and in case of delay,
determine the Damages payable by the Contractor to the Authority under Clause 14.5 of
Model EPC Agreement
Determination of costs and time:
42. The Authority’s Engineer shall determine the costs, and/or their
reasonableness, that are required to be determined by it under the Agreement.
43. The Authority’s Engineer shall determine the period of Time Extension that is
required to be determined by it under the Agreement.
44. The Authority’s Engineer shall consult each Party in every case of determination in
accordance with the provisions of Clause 18.5 of Model EPC Agreement.
Payments:
45. The Authority’s Engineer shall withhold payments for the affected works for
which the EPC Contractor fails to revise and resubmit the Drawings to the Authority’s
Engineer in accordance with the provision of Clause 10.2.4 (d) of Model EPC Agreement.
46. Authority’s Engineer shall
a) within 10 (ten) days of receipt of the Stage Payment Statement from the EPC Contractor
pursuant to Clause 19.4, determine the amount due to the EPC Contractor and recommend
the release of 90 (ninety) percent of the amount so determined as part payment, pending
issue of the Interim Payment Certificate; and
b) within 15 (fifteen) days of the receipt of the Stage Payment Statement referred to in
Clause 19.4, deliver to the Authority and the Contractor an Interim Payment Certificate
certifying the amount due and payable to the EPC Contractor, after adjustments in
accordance with the provisions of Clause 19.10 of Model EPC Agreement.
47. The Authority’s Engineer shall, within 15 (fifteen) days of receipt of the Monthly
Maintenance Statement from the EPC Contractor pursuant to Clause 19.6 of Model EPC
Agreement, verify the Contractor’s monthly statement and certify the amount to be paid
to the Contractor in accordance with the provisions of the Agreement.
48. The Authority’s Engineer shall certify final payment with 30 (thirty) days of the
receipt of the final payment statement of Maintenance in accordance with the provisions
of Clause 19.16 of Model EPC Agreement.
111 | P a g e
Section 7. Terms of Reference 112
Miscellaneous:
50. All key personnel and sub professional staff of the Authority Engineer shall use
the fingerprint based (biometric) attendance system for marking their daily attendance.
Attendance shall be marked at least once a day and anytime during the day. 1 Biometric
Attendance System shall be installed by the Authority Engineer at its own cost at the site
office in order to facilitate the attendance marking. More systems can be installed near
the project Road upto a maximum of 1 system per project road in order to encourage
frequent visits of project Road by key personnel and sub professional staff. A copy of
monthly attendance records shall be attached with Monthly Status Report. Proper
justification shall be provided for cases of absence of key personnel/ sub professional staff
which do not have prior approval from Project Director of concerned stretch
51. A copy of all communications, comments, instructions, Drawings or Documents sent
by the Authority’s Engineer to the Contractor pursuant to this TOR, and a copy of all the
test results with comments of the Authority’s Engineer thereon, shall be furnished by the
Authority’s Engineer to the Authority forthwith.
52. The Authority’s Engineer shall retain at least one copy each of all Drawings
and Documents received by it, including ‘as – built’ Drawings and keep them in its safe
custody.
53. Within 90 (ninety) days of the Project Completion Date, the Authority’s Engineer
shall obtain a complete set of as built Drawings in 2 (two) hard copies and in micro film
form or in such other medium as may be acceptable to the Authority, reflecting the Project
Road(s) as actually designed, engineered and constructed, including an as-built survey
illustrating the layout of the Project Road(s) and setback lines, if any, of the buildings
and structures forming part of project Facilities; and shall hand them over to the Authority
against receipt thereof.
54. The Authority’s Engineer, if called upon by the Authority or the EPC Contractor or
both, shall mediate and assist the Parties in arriving at an amicable settlement of any
Dispute between the Parties.
55. The Authority’s Engineer shall inform the Authority and the EPC Contractor of any
event of EPC Contractor’s Default within one week of its occurrence.
PERFORMANCE CLAUSE:
56. Authority’s Engineers shall be expected to fully comply with all the provisions of
the ‘Terms of Reference’, and shall be fully responsible for supervising the Designs,
Construction and maintenance and operation of the facility takes place in accordance with
the provisions of the EPC Agreement and other schedules. Any failure of the Authority
Engineer in notifying to the Authority OR Employer and the EPC Contractor on
non- compliance of the provisions of the EPC Contract Agreement and other
schedules by the EPC Contractor, non-adherence to the provision of ToR and non-
adherence to the time schedule prescribed under ToR shall amount to non- performance.
57. The Authority Engineer shall appoint its authorized representative, who shall issue
on behalf of the Authority Engineer, the Provisional Completion Certification and
Completion Certificate along with the Team Leader and shall carry out any such task as
may be decided by the Authority OR Employer. The Authority Engineer shall take prior
Section 7. Terms of Reference 113
CONSULTANT’S PROPOSAL:
58. List of key personnel to be fielded by the Consultants shall be as below:
6 Material Engineer
59. Broad job-description and minimum qualification for key personnel mentioned above
is enclosed as Enclosure–B. However, higher marks shall be accorded to the Candidate
with higher relevant qualification and experience. All the CV’s of the personals
mentioned in Para 5.3 (iii) of Data Sheet shall be evaluated at the time of evaluation of
technical proposal. The age of the Key Personnel should not be more than 65 years
on the date of submission of proposal. Consultants are advised in their own interest
to frame the technical proposal in an objective manner as far as possible so that
these could be properly assessed in respect of points to be given as part of evaluation
criteria. The bio-data of the key personnel should be signed on every sheet by the
personnel concerned and the last sheet of each bio-data should also be signed by the
authorised signatory for the Consultant. The key personnel shall also certify at the end of
their bio-data proforma that they have not left any of the Employer works without
completing of their assignment and have not accepted any other offer at the time of
signing of the bio-data and as such shall be available to work with the Authority
Engineer, if the Project is awarded. In case the key personnel leaves the
assignment without approval of Employer, E m p l o y e r would be at liberty to take any
appropriate action against that key personnel including debarment. The CV submitted by
selected firm/JV shall be hoisted on official website of Employer.
113 | P a g e
Section 7. Terms of Reference 114
60. In addition to above, consultants are required to propose other key personnel, sub-
professional staff and other field engineers as detailed in Enclosure-A andthe minimum
qualification requirements for the same is enclosed in Enclosure–B.
PERIOD OF SERVICES:
Construction
Period 12 24
(12)+
DLP(24) =
36 months
63. The proposed manpower deployment for this period shall be matching the
activities to be performed during the said period. The time frame for services during
the deployment of key personnel during this period shall be as shown in Enclosure A.
PERFORMANCE SECURITY:
64. The successful consulting firm shall have to submit a Bank Guarantee
(BG) for an amount of 2.50% of the Contract Value within 15 days of issue of LOA. The
BG shall be valid for a period upto 2 (two) months beyond the expiry of the Contract
period. The BG shall be in the format specified in Appendix H of draft contract form
and furnished from a Nationalized Bank / Scheduled Bank approved by RBI having a
networth of not less than 500 crore as per latest Annual Report of the Bank. In the case
of a Foreign Bank (issued by a Branch in India) the networth in respect of Indian
operations shall only be taken into account. In case of Foreign Bank, the BG
issued by Foreign Bank should be counter guaranteed by any Nationalised Bank in
India. In case of JV, the BG shall be furnished on behalf of the JV and not
individually by the members.
Section 7. Terms of Reference 115
The Financial Expert or Legal expert may be required for the project for specific needs.
Their deployment shall be arranged by the consultant on specific requisition from the
Authority and the payment shall be made as per the actual deployment. The Financial Expert
or Legal expert shall be paid at the rates quoted for Senior Pavement Specialist.
1. Team Composition & Qualification Requirements for the Key Experts (and any
other requirements which will be used for evaluating the Key Experts under Data
Sheet 21.1 of the ITC)
Key-Staff Qualifications:
115 | P a g e
Section 7. Terms of Reference 116
117 | P a g e
Section 7. Terms of Reference 118
He shall also have the appropriate level of academic and professional qualifications
and experience to recognize and to deliver good industry practice with respect to
Environment, Social, Health and Safety (ESHS) aspects.
119 | P a g e
Section 7. Terms of Reference 120
20. The Financial Expert or Legal expert may be required for the project for specific
needs. Their deployment shall be arranged by the consultant on specific requisition from the
Authority and the payment shall be made as per the actual deployment. The Financial Expert
or Legal expert shall be paid at the rates quoted for Resident Engineer.
Section 7. Terms of Reference 121
121 | P a g e
Section 7. Terms of Reference 122
20 Office Manager 3 36 24 NA
21 CAD/BIM Operator 2 24 0 NA
22 Office Boy 3 36 24 NA
Fixed Costs (Rental /Leased): Fixed monthly Costs (Rental / Leased) are furnished as below:
123 | P a g e
Section 7. Terms of Reference 124
make, model T-
CHR-6 or
equivalent)
Tables (for all
other staff)
5 Godrej make, 6 12 0 NA
Model T-101 or
equivalent)
Ordinary chairs
Type-II For all
other staff,
6 6 12 0 NA
Godrej make,
model CHR-6 or
equivalent)
Steel Almirah
1270 mm x 765
mm x 440 mm )
7 Godrej make, 1 12 0 NA
model minor
plani or
equivalent)
Visitors chairs /
conference
room chairs
8 (Godrej make, 6 12 0 NA
model DCH
7004 or
equivalent)
Tables for
computers with
3 drawers, key
board / mouse
pull out trays
size 1664 mm x
9 3 12 0 NA
900 mm
(Godrej make
or equivalent
as per
Engineer's
design)
Printer desks
10 Godrej make or 1 12 0 NA
equivalent
Side tables
11 Godrej make or 2 12 0 NA
equivalent
Conference
12 tables (Godrej 1 12 0 NA
make or
Section 7. Terms of Reference 125
equivalent No.
T-12)
Revolving
chairs for
13 2 12 0 NA
computer room
/ drawing room
telephone with
PABX facilities
14 ( 2 external 1 12 0 NA
lines and 10
internal lines)
15 Photocopier 1 12 0 NA
16 Fax 1 12 0 NA
Air
17 conditioners 2 12 0 NA
(1.5 ton)
Computer PC
18 (state of the 3 12 0 NA
art)
Laser Jet
19 1 12 0 NA
printers
15 KVA Diesel
20 Generator with 1 12 0 NA
running cost
Binding
21 1 12 0 NA
Machine
Engineering
22 1 12 0 NA
Plan printer
23 Plotter A0 size 1 12 0 NA
Overhead
24 projector 1 12 0 NA
(powerpoint)
Aircooler (24"
size fan with
suitable pump
and shall be of
25 2 12 0 NA
either GEC,
Khitan or Cool
Home make or
Equiv.)
Water Coolers
26 (Voltas or 1 12 0 NA
Equiv.)
27 Software 1 12 0 NA
125 | P a g e
Section 7. Terms of Reference 126
(a) Services, facilities and property to be made available to the Consultant by the
Client: None
(b) Professional and support counterpart personnel to be assigned by the Client to the
Consultant’s team: To be communicated later.
127 | P a g e
Section 7. Terms of Reference 128