Memorandum and Articles of Association of XXX Private Limited
Memorandum and Articles of Association of XXX Private Limited
Memorandum
and
Articles of Association
of
MEMORANDUM OF ASSOCIATION OF
II. The Registered Office of the company will be situated in the state of TAMILNADU
(Vide special resolution passes at the EGM held on 14.07.1991 and as per
Company Law Board, Southern Region Bench Order dated 20.10.1992).
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discounting, project appraisals, loan syndication, non fund based financial
services including risk management, international financial advisory service,
investment banking and other ancillary financial services including financial
consultancy.
8. To issue subscribe for, take , acquire and hold, sell and deal in shares, stocks,
bonds or securities of any government, Local authority or company.
10. To carry on the business and execute any kind of agency business and also
trust of all kinds.
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[B] MATTERS WHICH ARE NECESSARY FOR FURTHERANCE OF
THE OBJECTS SPECIFIED IN CLAUSE III [A] ARE:
1. To enter into partnership or into any agreement for sharing profits, union of
interest, Co operation, joint venture, reciprocal concessions or otherwise
either in part or whole with any person or company (ies), foreign or
otherwise, carrying on or engaged in or about to carry on or engage in any
business or transaction capable of being conducted so as indirectly to benefit
this company.
7. Subject to the provisions of the Companies Act, 2013 including the rules and
regulations made therein and the directions issued by Reserve Bank of India to
borrow, raise or secure the payment of money or to receive money as loan,
at interest for any of the objects of the company and at such time or times as
may be expedient, by promissory notes, bills of exchange, hundies, bills of
lading, warrants or such other negotiable instruments of all types or by taking
credit in or opening current accounts or over-draft accounts with any person,
firm, bank or company and whether with or without any security or by such
other means, as may deem expedient and in particular by the issue of
debentures or debenture stock, perpetual or otherwise and in security for any
such money so borrowed, raised or received and of any such debentures or
debenture stock so issued, to mortgage, pledge or charge the whole or any
part of the property and assets of the Company both present and future,
including its uncalled capital, by special assignment or otherwise or to transfer
or convey the same absolutely or in trust and to give the lenders power of
sale and other powers as may seem expedient and to purchase, redeem or
pay off such securities provided that the Company shall not carry on the
business of banking within the meaning of the Banking Regulation Act, 1949.
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9. To make such arrangements as the company may deem fit for the holding of
any property of the company in the name of Trustee or trustees for the
company.
10. To deal, improve, develop, exchange and enfranchise, lease out, mortgage,
dispose off, turn to account, or otherwise deal with the whole or any part of
the undertaking business or property or sites of the company either together
or in such portion and for such consideration as the company may think for.
11. To establish such competitors as may be lawful for any of the purposes of
the company and to offer and grant prizes, awards, and premiums of such
character and on such terms as may seem expedient.
12. To advertise and publicise or promote, the sale of any goods, articles or
things traded or dealt in by the company in any manner as may be deemed
expedient including advertising in the press, posting of bills, the issue or
publication of circulars, pamphlets, price lists, leaflets, catalogues, brouchures
or by the circulation of mementoes, gifts and other articles.
14. Subject to the provisions of Section 180 of the Companies act, 2013, to
subscribe or contribute or otherwise to assist or guarantee money for any
charitable, benevolent, religious institutions or any other institutions or
objects or any exhibition or for any public, general or useful object.
15. Subject to the provisions of the Companies Act, 2013 to amalgamate with any
other Company having objects altogether or in part similar to those of this
Company.
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17. To establish and maintain laboratories for purposes of research and
development and to acquire all necessary scientific and other equipment for
the purpose.
18. To advance money not immediately required by the Company or give credit
to such persons, firms or companies and on such terms with or without
security as may seem expedient and in particular to customers of and such
others having dealings with the Company and to give guarantees or securities
of any such persons, firms, companies as may appear proper or reasonable
provided that the Company shall not carry on the business of banking, within
the meaning of Banking Regulation Act, 1949.
19. To amalgamate, with any other company having objects altogether or in part
similar to those of this company.
20. To create any depreciation fund, reserve fund, sinking fund or any other such
special fund, whether for depreciations, repairing, improving, extending or
maintaining any of the properties and assets of the Company or for
redemption of debentures or redeemable preference shares, worker’s welfare
or for any other such purpose conducive to the interest of the Company.
21. To pay all costs, charges and expenses, preliminary and incidental to and for
the promotion, formation, establishment and registration of the company and
of the transfer to the company of any property acquired by the company.
22. Subject to the provisions of the Companies act, 2013 to distribute any of the
property of the company among the members in specie or kind in the event of
its being wound up.
23. To acquire and undertake the whole or any part of the business, property and
liabilities of any person or company carrying on any business which this
company is authorized to carry on or possessed of property suitable for the
purposes of this company.
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25. To agree to refer to arbitration disputes present or future of the company
and any other company, firm or individual and to submit the same to
arbitration to an arbitrator in India or abroad and either in accordance with
Indian or any other Foreign system of law.
26. To provide for the catering in industrial classes, workman and other staff with
lodgings, and dwellings free or at price with or without profit as may be
determined from time to time and also public call offices, post offices in
connection with the main objects of the company.
27. To undertake the payment of all rent and the performance of all covenants,
conditions and agreement contained in and reserved by any lease that may be
granted or assigned to or to be otherwise acquired by the company and to
purchase the reversion or otherwise acquired the freehold or any part of the
leasehold lands and buildings for the time being the property or in the
possession of the company.
29. To undertake and execute any contracts for works involving the supply or use
of the company’s products, and to carry out any ancillary or other works
comprised in such contracts.
30. To enter into contracts, agreements and arrangements with any other
company for the carrying out by such other company on behalf of the
company any of the objects for which the company is formed.
31. To employ experts to investigate and examine into the conditions, prospects,
value and circumstances of any business concern and undertaking and
generally of any assets, property or rights.
32. To import and export all kinds of plant, machinery, apparatus, tools, utensils,
materials and things necessary or convenient for carrying on any of the main
objects of the company.
33. Generally to do all such other things as may appear to be incidental and may
be conductive to the attainment of the above or any of them.
37. To operate motor transport of all kinds and to deal , hire, undertake repair of
cars, trucks, tractors, two wheelers, scooters.
38. To explore, acquire, take on lease or on royalty basis mines, quarries, and to
deal in such materials.
39. To carry on the business of leasing and hire purchase company and to acquire,
to provide on lease or to provide on hire purchase basis all types of industrial
and office plant, equipment, machinery, vehicles, buildings and real estates,
consumer durables required for manufacturing, processing, transportation,
trading business, other commercial and service business and domestic use.
IV. The liability of the member(s) is limited and this liability is limited to the amount
unpaid, if any, on the shares held by them.
B) The share Capital of the company (whether original, increased or reduced) may
be sub-divided, consolidated or dividend into such classes or shares as may be
allowed under the law for the time being in force relating to companies with
such privilages or rights as may be attached and to be held upon such terms as
may be prescribed by the regulations of the company.
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VI. We, the several persons, whose name and address are subscribed, are desirous
of being formed into a company in pursuance of this memorandum of association,
and we respectively agree to take the number of share in the capital of the
Company set against our respective names:-
No. of
Equity Names, Addresses,
Names, Addresses,
Shares Descriptions ,
Descriptions , Occupations &
taken by Occupations & Signature
Signature of Subscribers
each of Subscribers
subscriber
Sd/-
10000
Sd/-
Sd/-
5000
Dated
Place: MADRAS
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THE COMPANIES ACT, 2013
(COMPANY LIMITED BY SHARES)
ARTICLES OF ASSOCIATION
OF
[These Articles of Association were adopted in substitution for and to the entire
exclusion of the earlier Articles of Association at the Annual General Meeting of the
Company held on September 30th, 2015]
INTERPRETATION CLAUSE
Interpretation 2. The marginal notes hereto are inserted for convenience and shall
not affect the construction thereof. In these presents
the following words and expressions shall have the following
meaning unless excluded by the subject or context. But for these
words or expressions contained in these regulations shall bear the
same meaning as in the Act or any statutory modification thereof
in force at the date at which these regulations become binding on
the company.
"The Act" (a) "The Act" means "The Companies Act, 2013" as amended
or replaced from time to time and for the time being in
force and includes where the context so admits any re-
enactment or statutory modification thereof.
"The Board" (c) "The Board" means a Meeting of the Board of Directors,
or "The Board including a Committee of the Board Of Directors, duly
of Directors" called and constituted, as the case may be, Directors
assembled at a Meeting of the Board or a Committee or
the requisite number of Directors entitled to pass a
Circular Resolution in accordance with these Articles.
"In Writing" or (g) "In writing" and "Written" include printing, lithography,
"Written" typewriting or any other usual substitutes for writing.
"Members" (h) "Members" means the Members for the time being of the
Company holding a share or shares of any class.
"Month" and (i) "Month" and “Year means a Calendar month and a Financial
“Year” Year respectively.
"The Office" (m) "The Office" means the Registered Office for the time
being of the Company.
"The Register" (n) "The Register" means the Register of the Members, being
kept pursuant to the Act.
"Seal" (o) "Seal" means the Common Seal for the time being of the
Company.
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COMPANY
Private 3 The Company is a Private Limited Company within the meaning of
Company Sub-section 68 of Section 2 of the Act and accordingly
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Issue and / or 5. Subject to the provisions of the Act and whatever stated in Article
Conversion 4 herein above, the Board may, at their discretion, through a duly
into Shares convened Board Meeting, issue and / or convert the un-issued
with Equity Shares or Preference Shares into equity shares with
differential differential rights or preference shares or redeemable preference
rights shares and vice versa and such shares may be issued upon such
terms and conditions, rights and privileges and with such differential,
preferential or qualified right as to voting rights or dividends and as
to participation in the distribution of assets of the Company as the
Board may, subject to the provisions of the Act, determine from
time to time.
Shares under 6. Subject to the provisions of the Act and the Articles, the shares in
the control of the capital of the Company, for the time being, (including any shares
Directors forming part of any increased capital of the Company) shall be
under the control of the Directors who may allot or otherwise
dispose of the same, through a duly convened Board Meeting, to
any one or more of them or to any other person in such
proportion and on such terms and conditions, either at a premium
or at par or at a discount (subject to compliance with the provisions
of the Act), at such time as they may, from time to time, think fit
and proper.
Power of 7 In addition to and without derogating the powers, for that purpose,
General Body conferred on the Directors under Articles 5 and 6 above, the
to offer Company in General Meeting, wherein Shareholders holding more
shares to such than 75% ( Seventy Five Percent ) of the then Subscribed Capital are
person as it present in person, may by Special Resolution determine that any
may resolve share (whether forming part of the original capital or of any
increased capital of the Company) shall be offered to such person
whether Members, Employees or Holders of debentures of the
Company or otherwise.
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Further issue 8. The Board may, at any time, through a duly convened Board
of Capital Meeting, increase the Subscribed Capital of the Company by the
issue of new shares out of the un-issued part of the Share Capital in
the original or subsequently created capital, subject to any
directions to the contrary that may be given by the Company in
General Meeting, wherein Shareholders holding more than 75% (
Seventy Five Percent ) of the then Subscribed Capital are present in
person, through a Special Resolution and such shares may be issued
to any person or persons as the Board of Directors may determine
from time to time.
Rights of 9. Subject to the right of the holders of any other shares who are
Holders of entitled, by the terms of the issue of such shares, to any differential
Equity Shares or preferential repayment over the equity shares in the event of a
winding up, the holders of the equity shares shall be entitled to be
repaid with the amount of capital paid-up on such shares and all
surplus assets thereafter shall belong to them in proportion to the
amount paid-up on the equity shares held by them as at the
commencement of the winding-up.
Variation of 10. The right attached to any class of shares (unless otherwise provided
rights for by the terms of issue of shares of that class) may, subject to the
provisions of the Act, be varied with the consent, in writing, of the
holders of not less than three-forth of the issued shares of that class
or with the sanction of a Special Resolution passed at a separate
meeting of the holders of the shares of that class. To every such
separate meeting the provisions of these Articles relating to
General Meeting shall mutatis mutandis apply, but so that the
necessary quorum shall be two persons, present in person or by
proxy, holding at least one-tenth of the issued shares of that class.
Further shares 11. The rights conferred upon the holders of the shares of any class,
ranking pari with preferred or other right, shall not, unless otherwise expressly
passu not to provided by the terms of the issue of the shares of that class, be
affect the deemed to be varied by the creation of further shares ranking pari
rights of passu therewith.
shares already
issued
Liability of 12. The joint holders of shares shall be severally as well as jointly liable
joint holders for the payment of all installments and calls due in respect of such
of shares shares.
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Trusts not 13. Save as otherwise provided by these Articles, the company shall be
recognised entitled to treat the registered holder of any shares as the absolute
owner thereof and accordingly the company shall not, except as
ordered by a court of competent jurisdiction or by any statute, be
required to or be bound by or recognize any equitable, contingent,
future or partial interest in any share, or any interest in any
fractional part of a share, or (except only as by these regulations or
by law otherwise provided) any other rights in respect of any
share except an absolute right to the entirety thereof in the
registered holder.
Issues 14. Subject to Article 8 herein, the Board of Directors may, through a
otherwise duly convened Board Meeting, issue and allot Shares in the Capital
than for cash of the Company for considerations otherwise than in cash in full or
part satisfaction of any property sold, goods transferred, machinery
or appliances supplied, acquiring or purchasing Trade Mark,
Merchandise Mark, Patents, Patent right, licenses, privileges,
processes and secrets and stock-in-trade, services rendered or to
be rendered to the Company in or about the formation or
promotion of the Company or the acquisition and / or conduct of
its business and any shares which may be so issued or allotted, may
be allotted as fully paid-up shares, and on such allotment such
shares shall be deemed to have been fully paid-up.
Right to 16. Every person whose name is entered as a Member in the Register of
Certificates Members shall be entitled to receive -
(a) (i) one certificate for all the shares free of any Charge; or
(ii) Several certificates, each for one or more number of
shares in such lots as the holder of such shares may
request, free of any charge.
(b) Every certificate shall bear the Seal of the Company and shall
specify the shares to which it relates and the amount paid-up
thereon.
One 17. In respect of any shares held jointly by several persons, the
certificate for Company shall not be bound to issue more than one certificate for
joint holders the same shares and the delivery of the share certificate to one of
the several joint holders shall be sufficient delivery to all such
holders.
Replacement 18. (a) If a certificate be old, decrepit, worn out, defaced or there
and renewal being no further space on the back thereof for endorsement
of Certificates or transfer, it shall, if required, be replaced by a new
certificate, free of charge, provided however that such new
certificate shall not be issued except upon delivery of the
worn out, defaced or used up certificate, for the purpose of
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cancellation
LIEN
Company's 19. The Company shall have a first and paramount lien upon all shares,
lien on shares other than fully paid-up shares, registered in the name of any
member, either singly or jointly with any other person and upon the
proceeds of sale thereof on all moneys called or payable at a fixed
time in respect of such shares and such lien shall extend to all
dividends, from time to time, declared in respect of such shares.
Enforcing lien 20. For the purposes of enforcing such lien, the Board of Directors
by sale may, through a duly convened Board meeting, sell, dispose of or
auction the shares subject to such terms and conditions and in such
manner as they may think fit and proper.
Provided that no such sale, etc., shall be made until the expiration of
14 days after a notice in writing, stating and demanding payment of
such amount in respect of which the lien exists, has been given to
the Registered Holder of the shares for the time being or to the
person entitled to the shares by reason of death or insolvency of
the Registered holder.
Authority to 21. To give effect to such sale, the Board of Directors may authorise
transfer any person to transfer the shares so sold to the purchaser thereof
and the purchaser shall be registered as the holder of the shares
comprised in such transfer. The purchaser shall not be bound to see
to the application of the purchase consideration nor shall his title to
the shares be affected by any irregularity or invalidity in the
proceedings in reference to the sale.
Application of 22. The net proceeds of any such sale shall be applied in or towards
proceeds of satisfaction of the said moneys and the balance (if any) shall be paid
sale to the defaulting Member or the person (if any) entitled by
transmission to the shares at the date of the sale.
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TRANSFER AND TRANSMISSION OF SHARES
Transfer 24. (a) The instrument of transfer of any shares in the Company shall
be executed both by the transferor and the transferee and
the transferor shall be deemed to remain the holder of the
shares until the name of the transferee is entered in the
Register of members in respect thereof.
Notice to the (d) If a member who is desirous of selling his share holdings, in
Company part or in full, is not able to find another member or his
relatives to purchase his share holdings, he shall give notice
to the Company of his intention to sell his share and shall
also state the number and distinctive number of shares he
intends to sell. No transfer notice shall be withdrawn except
with the sanction of the Board of Directors.
Fixation of fair (e) Within thirty days after receipt of such notice the Board,
value of through a duly convened Board meeting, the member who
shares desires to sell his share(s) shall fix the fair value of the shares.
If the Board and the selling member are unable to agree upon
a fair value, the Company’s Auditors shall fix the fair market
value. The fair value fixed by the Auditors shall be final and
conclusive.
Circular to (f) Within one week after the fixation of the fair market value of
Members the shares the Company shall give notice to all the members
by a circular containing all the particulars and inviting the
members to communicate to the Company within fourteen
days, about their willingness to buy any share(s).
If more than (g) If more than one member is willing to purchase the shares,
one member the shares shall be divided among the proposing purchasers in
wishes to such proportion in which they already hold shares provided
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purchase - that no proposing purchaser or purchasers shall be liable to
Procedure take shares more than what he had offered to purchase and
provided further that where shares can not be so divided as
aforesaid without creating fractions, shall be apportioned by
lot among the proposing purchasers.
Execution of (h) The selling member shall transfer the shares to the proposing
transfer, etc. purchaser(s) on receiving a communication in that regard
from the Company. If the selling Member does not transfer
the shares within fourteen days from the date of receipt of
communication from the Company, the Company on
receiving the purchase money shall affect the transfer and
direct the purchaser(s)’s name to be entered in the Register
of Members as the holder(s) of the shares. The Company
shall hold the purchase money in trust for the transferor until
it is paid to the transferor. The receipt by the Company of
the purchase money shall be a good discharge to the
purchaser(s). After his or their name(s) had been entered in
the register in exercise of the aforesaid power, the transferor
shall not question the validity of the entire proceedings.
When no (i) If the shares or any of the shares are not purchased by any
member is other member or relatives, then the member intending to sell
willing to may, after the receipt of communication from the Company
purchase that no member or relative is willing to purchase the shares,
sell them to any other persons approved by the Board,
through a duly convened Board meeting.
(j) Nothing in this Article shall prejudice any power of the Board
of Directors, to register as a shareholder any person to
whom the right to any share has been transmitted by
operation of law.
(k) Nothing in this Article shall prejudice any power of the Board
of Directors to refuse to register the transfer of shares to a
transferee, whether a member or not.
Board's right 25. (a) Subject to the provisions of the Act, the Board, at their
to refuse absolute and uncontrolled discretion without assigning any
reason, may, through a duly convened Board and within one
month from the date at which the instrument of transfer or
transmission was delivered to the Company refuse to register
any transfer of or transmission by operation of law of the
right to a share.
Further right 26. The Board of Directors may also decline to recognise any
of Board of instrument of transfer unless:
Directors
to
Refuse to (a) The instrument of transfer is accompanied by the certificate
register of share to which it relates and such other evidence as the
Board of Directors may reasonably require to show the right
of the transferor to make the transfer; and
Right to 27. (a) In the event of death of any one or more of several joint
Transmission Shareholders the remaining survivor or survivors alone shall
of shares on be entitled to be recognised as having title to the shares.
death of
a
Member (b) In the event of death of any sole Shareholder or of the last
surviving Shareholder, the executors or administrators of
such Shareholder or other persons legally entitled to the
shares shall be entitled to be recognised by the Company as
having any title to the shares of the deceased.
Provided further that in any case it shall be lawful for the Board, in
their absolute discretion, to dispense with the production of
probate or letters of administration or other legal representation
upon such evidence and upon such terms as to indemnity or
otherwise as the Board may deem just and necessary.
Rights and 28. (a) Any person becoming entitled to a share in consequence of
liabilities of a the death or insolvency of a Member may, upon such
Legal evidence being produced as may from time to time be
Representativ properly required by the Board and subject as hereinafter
e provided, elect, either –
(b) The Board, shall, in either case, have the same rights to
decline or suspend registration, as it would have had, if the
deceased or insolvent member had transferred the share
before his death or insolvency.
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Notice by 29. (a) If the person becoming entitled to the share shall elect to be
such person registered as holder of the share himself, he shall deliver or
on his send to the Company a notice in writing stating that he so
election elects.
(b) If the person aforesaid shall elect to transfer the shares, he
shall, testify his election by executing a transfer deed for
transfer of the share.
ALTERATION OF CAPITAL
Alteration and 30. (a) The Company may, from time to time, by a Special
consolidation Resolution passed at a duly convened General Body meeting
of Capital wherein such number of members alter the provisions of the
memorandum of Association as follows:-
Reduction/Ca 31. The Company may, by Special Resolution, passed at a duly convened
ncellation of General Body Meeting reduce in any manner including cancellation
Capital, etc., of shares, which has been issued and/or subscribed and/or paid up
by Company as on the date of the resolution and/or subject to any consent
required by law:
CAPITALISATION OF PROFITS
(b) The sum aforesaid shall not be paid in cash but shall be
applied subject to the provisions contained in clause (c)
below, either in or towards –
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(d) The Board shall give effect to resolutions passed by the
Company in general meeting in pursuance of this Article.
Powers of 33. (a) Whenever such a resolution as aforesaid shall have been
Directors for passed, the Board shall:
declaration of
Bonus (i) make all appropriations and applications of the
undivided profits resolved to be capitalised thereby
and all allotments and issue of fully paid shares if any,
and
GENERAL MEETINGS
Annual 35. The Company shall hold in addition to any other meetings, a
General General meeting which shall be styled as its Annual General Meeting
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Meeting at intervals and in accordance with the provisions specified herein
below:
(c) Notice calling such meeting shall specify such meeting as the
Annual General Meeting.
(d) All general meetings other than annual general meetings shall
be referred to as Extraordinary General Meetings.
Extraordinary 36. (a) The Board of Directors, the Chairman of the Company or
General the Managing Director may whenever considered fit, convene
Meetings an Extraordinary General Meeting.
Notice for 37. A General Meeting of the Company may be called by giving not less
General than 21 days notice in writing, provided that a General Meeting may
Meetings be called after giving shorter notice, if consent thereto is accorded,
in the case of the Annual General Meeting by all the members
entitled to vote there at and in the case of any other meeting by the
members of the Company holding not less than 95% of that part of
the paid-up share capital which gives the right to them to vote on
the matters to be considered at the meeting.
Accidental 38. Any accidental omission to give notice of any Meeting to or the
omission to non-receipt of any such notice by any of the Members shall not
give notice invalidate the proceedings of or any resolution passed at such
not to Meetings.
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invalidate the
Meetings
(a) All businesses shall be deemed special that are transacted at
Special an Extraordinary General Meeting and also that are
Business and 39. transacted at an Annual General Meeting with the exception
statement to of declaration of dividend, the consideration of Profit and
be annexed Loss Accounts, Balance Sheets and the reports of the
Directors and Auditors, the election of the Directors in place
of those retiring by rotation and the appointment of and
fixing of remuneration of Auditors.
Quorum 40. The quorum in case of private Company shall be two members
personally present at the meeting. Proxies shall be excluded for
determining the Quorum.
If quorum not 41. If within half an hour from the time appointed for a General Meeting
present when the necessary quorum is not present, the meeting, if called upon the
meeting to be requisition of members, shall stand dissolved and in any other case
dissolved and it shall stand adjourned to the same day in the next week at the
when not to same time and place or to such other day and at such other time
be dissolved and place as the Board may determine and if at the adjourned
Meeting the necessary quorum is not present, within half an hour
from the time appointed for the meeting, the Members present shall
be a quorum.
Chairman of 42. The Chairman, if any, of the Board of Directors, shall preside as
General chairman at every general meeting of the Company.
Meetings
When 43. If there is no such Chairman, or if he is not present within fifteen
Chairman minutes after the time appointed for holding the meeting, or is
absent choice unwilling to act as Chairman of the meeting, the members present
of another shall choose another Director as Chairman and if no Director be
Chairman present or if no Director is willing to act as Chairman, then the
members present shall choose one of their number to be the
Chairman of the meeting.
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Questions at 44. At any General meeting any resolution put to vote at the meeting
General shall be decided on a show of hands, unless a poll is (before or on
Meetings how the declaration of the result of voting by show of hands) demanded
decided in accordance with the provisions of the Act. Unless a poll is
demanded, a declaration by the Chairman that a resolution has, on a
show of hands, been carried unanimously or by a particular
majority, or lost and an entry to that effect in the books of the
proceedings of meetings of the company shall be conclusive
evidence of the fact without proof of the number or proportion of
the votes recorded in favour of or against that resolution.
Casting votes 45. In the case of an equality of votes, whether on a show of hands or
on a poll, the Chairman of the Meeting shall, both on a show of
hands and on a poll, be entitled to a second or casting vote in
addition to the vote or votes to which he may be entitled as a
Member.
Taking of poll 47. If a poll is duly demanded in accordance with the provisions of the
Act, it shall be taken in such manner as the Chairman directs and in
accordance with provisions of the Act and the result of the poll
shall be deemed to be the decision of the meeting on the resolution
on which the poll was taken. The Chairman shall appoint two
scrutinizers in the manner required by the Act. The Chairman shall
have power, at any time before the results of the poll is declared, to
remove a scrutinizer from office and to fill vacancies in the office of
scrutinizer arising from such removal or from any other cause.
ADJOURNEMENT OF MEETINGS
Adjournment 49. (a) The Chairman may adjourn any meeting at which a quorum is
of Meetings present from time to time.
BOARD OF DIRECTORS
Number of 50. Subject to the provisions of the Act, until otherwise determined, the
Directors number of Directors shall be not less than 2 and not more than 7.
Right of 51. The Board, at a duly convened meeting, shall, subject to the
certain provisions of the Act, be entitled to agree with any person that he
persons to shall have the right to appoint his nominee(s) on the Board of
appoint Directors of the Company and such nominees, unless otherwise
Directors agreed to, shall not be liable to retire by rotation.
Directors' 53.
remuneration
(a) Subject to the provisions of the Act, the Directors may, with
the sanction of a Special Resolution passed in a General
Meeting, wherein such number of members, for the time
being of the Company, holding more than three fourth of
the total issued capital of the Company are present in
person and vote in favour of the resolution, and such
sanction or approval, if any, of the Government of India, as
may be required under the Act, sanction and pay to any or
all the Directors such remuneration for their services as
Directors or otherwise and for such period and on such
terms as they may deem fit and proper.
17
as Directors at any time during the year of account in
respect of which such remuneration is paid or during any
portion of such year irrespective of the length of the period
for which they had held office respectively as such Directors.
Power of 54. The Board, at a duly convened meeting, shall have power, at any
Board to add time and from time to time, to appoint any person as a Director as
to its an addition to the Board but so that the total number of Directors
Members and Additional Directors shall not at any time exceed the maximum
strength fixed for the Board by these Articles. Any Director so
appointed shall hold office only until the next Annual General
Meeting of the Company and shall be eligible for appointment by the
Company as a Director at that Meeting subject to the provisions of
the Act.
Chairman of 55. The Board of Directors may elect a Chairman from among
the Board of themselves to chair its Meetings and determine the period for
Directors which he is to hold office. In the event of any vacancy arising in the
office of the Chairman, the Directors may elect from among
themselves any person as Chairman of the Board of Directors and
such person shall hold office as Chairman for such period as may be
determined by the Board, provided that such person continues to
hold office as a Director. If such person retires from his office as a
Director at any Annual General Meeting and is re-elected at the
same Meeting he shall continue to be Chairman for the said period
and a fresh appointment as Chairman shall not be necessary.
Power to 56. The Company may remove any Director before the expiration of
remove his period of office in accordance with the provisions of the Act and
Director by may subject to the provisions of the Act, appoint another person in
Ordinary his stead.
Resolution on
Special Notice
Board may fill 57. If any Director appointed by the Company in General Meeting
up casual vacates office as a Director before his term of office expires in the
vacancies normal course, the resulting casual vacancy may be filled by the
Board but any person so appointed shall retain his office so long
only as the vacating Director would have retained the same if no
vacancy had occurred, provided that the Board may not fill such
vacancy by appointing thereto any person who has been removed
from the office of Director as herein provided.
Provided that the power given hereinabove to the Board shall be
exercised by the Board only at a meeting of the Board.
18
Alternate 58. (a) The Board of Directors of the Company may appoint an
Director alternate Director to act for a Director (hereinafter called in
this Article "the original Director") during his absence for a
period of not less than three months from the state in which
the Meetings of the Board are ordinarily held.
Directors may 59. (a) Subject to the provisions of the Act, no Director shall be
have contract disqualified by his office from holding any office or place of
with the profit under the Company, or under any other company in
Company which the Company may be a member or otherwise
interested, or from contracting with the other company
either as vender, purchaser or otherwise; nor shall any such
contract, or any contract or arrangement entered into by or
on behalf of the Company in which any Director may be in
any way interested, be avoided; nor shall any Director be
liable to account to the Company for any profit arising from
any such office or place of profit or released by any such
contract or arrangement by reason only of such Director
holding that office or of the fiduciary relations thereby
established. But it is declared that the nature of his interest
must be disclosed by him at the meeting of the Directors at
which the contract or arrangement is determined, if his
interest then existed or in any other case, at the first
Meeting of the Directors after the acquisition of his interest.
Rotation and 60. Subject to Article 82 and further subject to the prescriptions of the
retirement of General Body at a duly convened meeting, the Directors of the
Directors Company need not retire by rotation.
19
Retiring 61. A retiring Director shall be eligible for re-election and the Company
Director at the General Meeting at which a Director retires in the manner
eligible for aforesaid may fill up the vacated office by electing a person thereto.
reelection
Which 62. The Directors retiring by rotation as may be prescribed by the
Directors to general body at the time of his appointment shall be eligible to
retire retire in every year shall be those who have been longest in office
since their last election, but as between persons who become
Directors on the same day, those to retire shall, unless they
otherwise agree among themselves, be determined by lot.
Power of 63. Subject to the provisions of the Act, the Company in general
General meeting may by passing a Special resolution increase or decrease
Meeting to the number of its Directors within the limits fixed by Article 77
increase or above. Provided that the vacancy arising out of resignation, death,
reduce the or otherwise, or the expiry of term of office of Director shall not
number of be construed as a reduction in the number of Directors.
Directors
Meeting of the 64. (a) The Board of Directors may meet for the dispatch of
Board business, adjourn and otherwise regulate its meetings, as it
thinks fit, provided that a meeting of the Board of Directors
shall be held at least once in every three months and at least
four such meetings shall be held in every year besides the
time gap between two such meetings shall not be more than
120 days.
Questions 65. (a) Save as otherwise expressly provided in the Act and in these
how decided Articles, a meeting of the Directors at which a quorum is
present shall be competent to exercise all or any of the
authorities, powers and discretion vested in or exercisable
by the Directors generally, by or under the Regulations of
the Company for the time being in force, and all questions
arising at any Meeting of the Board shall be decided by a
majority of the Directors present.
Right of 66. The continuing Directors may act notwithstanding any vacancy in
continuing the Board but if and so long as their number is reduced to below
20
Directors two, the continuing Director or Directors may act for the purpose
when there is of increasing the number of Directors to the minimum requirement
no quorum of two or of summoning a general meeting of the Company and for
no other purpose whatsoever.
Quorum 67. The quorum for a Meeting of the Board of Directors shall be one-
third of its total strength (any fraction contained in that one third
being rounded off as one) or two Directors whichever is higher,
one of whom shall always be the Chairman of the Company as
stated at Article 83 hereinabove.
The total strength of the Board shall mean the number of Directors
actually holding office as Directors on the date of the resolution or
Meeting, that is to say, the total strength of the Board after
deducting therefrom the number of Directors, if any, whose places
are vacant at that time.
Chairman of 68. If there is any vacancy in the office of the Chairman or if at any
Meeting meeting the Chairman is not present within fifteen minutes after the
time appointed for holding the meeting, the Directors present may
choose one of their numbers to be the Chairman of the meeting.
Delegation of 69. (a) The Board may, subject to the provisions of the Act,
Powers delegate any of its powers to any Committee consisting of
such number of members of its body, as it thinks fit.
Election of 70. In the absence of any prescriptions in this regard by the Board of
Chairman of Directors, a Committee may elect a Chairman of its meetings. If no
Committee such Chairman is elected or if at any meeting the Chairman, so
prescribed or elected, is not present within fifteen minutes after the
time appointed for holding the meeting, the members of the
Committee present may choose one of their number to be
Chairman of the meeting.
Quorum for a 71. The quorum for a Committee may be fixed by the Board of
Committee Directors and until so fixed the quorum shall be one if the
Committee consists of a single member and two if the Committee
consists of more than one member.
Meeting of the 72. (a) A Committee may meet and adjourn, as it thinks proper.
Committee
And questions (b) Questions arising at any meeting of a Committee shall be
how determined by the sole member of the committee or by a
determined majority of votes of the members present as the case may
be and in case of an equality of votes, the Chairman shall
21
have a casting vote in addition to his vote as a member of
the Committee.
Act done by 73. All acts done by any meeting of the Board or Committee thereof,
Board or or by any person acting as a Director shall, notwithstanding that it
Committee may be afterwards discovered that there was some defect in the
valid not appointment of any one or more of such Directors or of any person
withstanding acting as aforesaid, or that they or any of them were disqualified, be
defective as valid as if every such Director and such person had been duly
appointment, appointed and was qualified to be a Director.
etc.
Resolution by 74. Save as otherwise expressly provided in the Act and / or these
circulation Articles, a resolution in writing circulated in draft together with
necessary papers, if any, to all the Directors or to all the members
of the Committee then in India (not being less in number than the
quorum fixed for the meeting of the Board or of the Committee as
the case may be) and to all other Directors or Committee
members at their usual addresses in India and approved by such of
the Directors as are then in India or by a majority of such of them
as are entitled to vote on the resolution besides the express
approval of the Chairman appointed vide Article 83 hereto shall be
valid and effectual as if it had been a resolution duly passed at a
Meeting of the Board or of the Committee duly convened and held.
General 75. Subject to the provisions of the Act, the management and control of
powers of the the Company shall be vested in the Board who shall be entitled to
Company exercise all such powers and to do all such acts and things as the
vested in the Company is authorised to exercise and do provided that the Board
Directors shall not exercise any power or do any act or thing which is
directed to required, whether by the Act or by any other statute or
by the Memorandum of Association of the Company or by these
Articles or otherwise, to be exercised or done by the Company in
general meeting. Provided further that in exercising any such power
or doing any such act or thing, the Board shall be subject to the
provisions in that behalf contained in the Act or any other statute
or in the Memorandum of Association of the Company or in these
articles, or in any regulations not inconsistent therewith and duly
made thereunder including regulations made by the Company in
general meeting, but no regulation made by the Company in general
meeting shall invalidate any prior Act of the Board which would
have been valid if that regulation had not been made.
(c) To open one or more accounts of any kind with any bank or
banks and to draw, accept, endorse, discount, negotiate and
discharge on behalf of the Company all bills of exchange,
promissory notes, cheques, hundies, drafts, railway receipts,
dock warrants, delivery orders, Government promissory
notes, other Government instruments, shares, bonds,
debentures or debenture stocks of Corporation, Local
Bodies, Port Trusts, Improvement Trusts or other
Corporate Bodies and to execute transfer deed for
transferring stocks, shares or stock certificate of the
Government and the local or corporate bodies in
connection with any business or any subject of the
Company.
23
(i) To make and give receipts, releases and other discharges for
money payable to the Company and for the claims and
demands of the Company.
(l) To invest and deal with any moneys of the Company not
immediately required for the purposes mentioned in the
Memorandum of Association of the Company upon such
securities, as they think fit and also dispose off such
securities.
(o) From time to time to make, vary and repeal byelaws for the
regulation of the businesses of the Company, it's officers and
servants.
Delegation of 77 The Board may, at any time and from time to time delegate to any
powers persons such powers, authorities and discretions not exceeding
those vested in or exercisable by the Board under these Articles
and for such periods and subject to such conditions as the Board
may from time to time think fit. The Board may authorise any such
delegate to subdelegate all or any of the powers, authorities and
discretions for the time being vested in him.
MANAGING DIRECTOR
Appointment 78. The Board, at a duly convened meeting, may from time to time
and period of appoint and re-appoint one or more of their body as one or more
appointment Managing Directors and in the event of any vacancy arising in the
of Managing office of the Managing Director, the vacancy may be filled by the
Director Board accordingly. The Managing Director, so appointed, shall hold
office for such period as the Board may deem fit and be paid such
remuneration as the Company in General Meeting may determine
subject to such sanction of the Central Government as may be
required.
Powers of 79. The Managing Director shall have, subject to the supervision,
Managing control and direction of the Board, the management of the whole of
Director the business of the Company and of all its affairs and shall exercise
all powers and perform all duties, in relation to the management of
the affairs and transactions of the Company, except such powers
and such duties as are required by law or by these presents to be
exercised or done by the Company in General Meeting or by the
Board of Directors and also subject to such conditions or
restrictions imposed by the Act or by these presents.
Managing 80. The Managing Director shall not be liable to retire by rotation. If
Director shall the Managing Director ceases to hold office as Director he shall
first be a ipso facto immediately cease to be the Managing Director.
Director
Whole-Time 81. Subject to the provisions of the Act, the Board of Director, at a
Director duly convened meeting, may appoint one or more of their body as
one or more Whole-Time Directors. The Directors so appointed
25
shall perform such duties and exercise such powers as the Board
may from time to time determine, and subject to the conditions and
restrictions, if any, that the Board may impose. The remuneration
payable to such Whole-Time Director shall be determined by the
Board subject to approval of the Company in General Meeting
and/or the approval of the Central Government as may be required.
BORROWING POWERS
Indemnity 83. If the Directors or any of them, or any other persons shall become
against personally liable for the payment of the sums primarily due from the
charges in Company, the Directors may execute or cause to be executed any
favour of mortgage, charge or security over or affecting the whole or any part
Directors of the assets of the Company by way of indemnity to secure the
Directors or persons so becoming liable as aforesaid from any loss
in respect of such liability.
Powers to be 84. The Board of Directors shall exercise the following powers on
exercised by behalf of the Company and such power shall be exercised only by a
the Board resolution passed at a meeting of the Board, wherein all the
only at a Directors for the time being of the Company are present and vote
in favour :-
Meeting (a) Power to make calls on shareholders or in respect of
moneys unpaid on their shares
COMMON SEAL
Common Seal 85. The Board shall provide a Common Seal of the Company and shall
have power, from time to time, to destroy the same and substitute
a new seal in lieu thereof. The Board shall provide for the safe
custody of the common seal.
Affixture of 86. The seal shall not be affixed to any instrument except by the
common seal authority of a resolution of the Board or of a Committee of the
Board authorised by it in that behalf and unless the Board otherwise
determine every deed or other instrument to which the seal is
required to be affixed shall unless the same is executed by a duly
constituted attorney for the Company, be signed by atleast one
Director in whose presence the seal shall have been affixed and / or
counter-signed by the Secretary or such other persons as may from
time to time be authorised by the Board: provided nevertheless that
any instrument bearing the seal of the Company and issued for
valuable consideration shall be binding on the Company
notwithstanding any irregularity touching the authority to issue the
same.
87. The Directors shall have the power to open bank accounts
to sign cheques on behalf of the Company and to operate all
banking accounts of the Company and to receive payments,
make endorsements, draw and accept negotiable instruments,
haudies and bills or may authorise any other person or persons to
exercise such powers.
Declaration of 88. The Company in General meeting may declare dividends but no
dividends dividend shall exceed the amount recommended by the Board.
Interim 89. The Board may from time to time pay to the Members such interim
Dividends dividends as appears to them to be justified by the profits of the
Company.
27
Method of 90. (a) Subject to the rights of persons if any, entitled to shares with
payment of special rights as to dividends, all dividends shall be declared
dividends and paid according to the amounts paid up or credited as
paid up on the shares in respect whereof the dividend is
paid.
(b) No amount paid or credited as paid on a share in advance of
calls shall be treated for the purpose of these regulations as
paid on the share.
Deductions 91. The Board may deduct from any dividend payable to any Member all
from sums of moneys, if any presently payable by him to the Company on
dividends account of calls or otherwise in relation to the shares of the
Company.
Payment by 92. (a) Any dividend, interest or other moneys payable in respect of
cheque or shares may be paid by cheque or warrant sent through post,
warrant to the registered address of the Shareholder or in the case
of joint-holders to the registered address of that dine of the
joint-holders who is first named on the Register of Members
or to such person and to such address as the Shareholders
may in writing direct.
Transfer of 93. Any transfer of shares shall not pass the right to any dividend
shares vis-à- declared thereon before the registration of the transfer.
vis dividends
Notice of 94. Notice of any dividend that may have been declared shall be given
Dividends to the persons entitled to the share in the manner mentioned in the
Act.
Unclaimed 95. No unclaimed dividends shall be forfeited by the Board and the
Dividends Company shall comply with the provisions of the Act in respect of
such dividends.
ACCOUNTS
Books of 96. The Board shall, from time to time, determine whether and to what
28
Accounts extent and at what times and places and under what conditions or
regulations the accounts and books of the Company or any of them
shall be open to inspection of members not being Directors.
Inspection by 97. No member not being a Director shall have any right of inspection
Members of any accounts, books or documents of the Company, except as
conferred by the statute or authorised by the Board or by a
resolution of the Company in General Meeting.
AUDIT
Accounts to 98. Every Balance Sheet and Profit and Loss Account shall be audited by
be audited one or more Auditors to be appointed as hereinafter mentioned.
Appointment 99. (a) The Statutory Auditor or Auditors of the Company shall be
of Auditors appointed or reappointed and shall hold office in accordance
with the provisions of Section 139, 141 and all the other
applicable provisions of the Act unless –
(b) The Board of Directors may fill any causal vacancy in the
office of Auditor but while any such vacancy continues, the
remaining Auditor or Auditors (if any) may act; where such a
vacancy is caused by the resignation of an Auditor, the
vacancy shall only be filled by the Company in General
Meeting.
Remuneration 100. The remuneration of the Auditors shall be fixed by the Company in
of Auditor General Meeting except that of the remuneration of the First
Auditors and of any Auditors appointed to fill any causal vacancy
which may be fixed by the Board of Directors.
Accounts 101. The accounts of the Company when audited and approved by a
when audited General meeting shall be conclusive except as regards any error
and approved discovered therein within three months next after the approval
to be thereof; whenever any such error is discovered within next period
29
conclusive the accounts shall forthwith be corrected, and thenceforth be
conclusive.
Members to 104. Each registered holder of shares shall, from time to time, notify in
notify address writing to the Company some place in India to be registered as his
in India address and such registered address shall for all purposes be
deemed to be his place of residence.
Persons 106. Subject to the provisions of the Act and these Articles notice of
entitled to General Meeting shall be given -
notice of
General (a) To the members of the company as in any manner
Meeting authorised by these Articles or as authorised by the Act.
Advertisement 107. Subject to the provisions of the Act, any document required to be
served or sent by the Company on or to the Members or any of
them or otherwise and not expressly provided for by these
presents shall be deemed to be duly served or sent if advertised in a
newspaper circulating in the district where the Registered office of
the Company is situated.
Members 108. Every person, who by the operation of law, transfer or other means
bound by whatsoever become entitled to any share shall be bound by every
documents document in respect of such share, which previously to his name
given to and address being entered on the Register of Members, shall have
previous been duly served on or sent to the person from whom he derives
holder his title to such share.
How notice 109. Any notice to be given by the Company shall be signed by the
to be signed Chairman or by the Managing Director or by the Secretary or by
such Director or officer as the Board may appoint. The signature to
any notice to be given by the Company may be hand written,
printed or lithographed.
AUTHENTICATION OF DOCUMENTS
Authenticatio 110. Save as otherwise expressly provided in the Act or these presents,
n of a document or proceeding requiring authentication by the signature
documents of a Director, the Chairman, the Managing Director, the Secretary
and or an authorised officer of the Company need not be under its seal.
proceedings
WINDING UP
Winding up 112. If the Company shall be wound up and the assets available for
distribution amongst the members as such shall be insufficient to
repay the whole of the paid-up equity capital or equity capital
deemed to be paid-up, such assets shall be distributed in such a
manner that the losses shall be borne in such proportion of capital
paid-up or deemed to be paid-up at the commencement of the
winding up, on the shares held by them respectively; and if such
distribution amongst the Members shall be more than sufficient to
repay the whole of the equity capital paid-up at the commencement
of the winding up, the excess shall be distributed amongst the
Members in such proportion to the equity capital paid up or
deemed to be paid up at the commencement of the winding up, on
the shares held by them respectively. Where capital is paid-up on
any shares in advance of calls, upon the footing that the same shall
carry interest, such capital shall be excluded and shall be repayable
in full before any distribution is made on the paid-up capital or
capital deemed to be paid-up together with interest at the rate
agreed upon. The provisions of the Article shall be subject to any
special rights or liabilities attached to any special class of shares
forming part of the capital of the Company.
Right of 113. Subject to the provisions of the Act, the Chairman, Managing
Directors and Director, Technical Director, whole time Directors and every other
others to Directors, Manager, Secretary and other officers and Employees of
indemnity the Company shall be indemnified by the Company against, and it
shall be duty of the Directors to pay out of the funds of the
Company all costs, losses, and expenses (including travelling
expenses) which any such Chairman, Managing Director, Technical
Director, whole time Directors and every other Directors,
Manager, Secretary and other officers and Employees of the
Company may incur or become liable to by reason of any contract
entered into or act or deed done by him or in any other way in the
discharge of his duties as such Chairman, Managing Director,
Technical Director, whole time Directors and every other
Directors, Manager, Secretary and other officers and Employees of
the Company.
32
Not 114. Subject to the provisions of the Act no Director or other officers of
responsible the Company shall be liable for the acts, receipts, neglects, or
for acts of defaults of any other Directors or officers or for jointing in any
others receipt or other act for conformity or for any loss or expense
happening to the Company through insufficient or deficient title to
any property acquired by order of the Directors for or on behalf of
the Company, or for the insufficiency or deficiency of any security in
or upon which any money of the Company shall be invested, or for
any loss or damage arising from the bankruptcy, insolvency or
tortuous act of any person, company or corporation, with whom
any moneys, securities or effects shall be entrusted or deposited or
for any other loss occasioned by any error of judgment or oversight
on his part, or for any other loss or damage or misfortune whatever
which shall happen in the execution of the duties of his office or in
relation thereto, unless the same happens through his own willful
act or default.
SECRECY
115. No Member shall be entitled to visit or inspect the Company's
offices and works without the permission of the Directors or
Managing Director, or to require discovery or any information
respecting any details of the Company's trading or any matter which
is or may be in the nature of a trade secret, mystery of trade, or
secret process, or which may relate to the conduct of the business
of the Company and which in the opinion of the Board will be
inexpedient in the interests of the Company to be communicated to
the public.
Names, Addresses,
Names, Addresses, Descriptions , Descriptions ,
Occupations & Signature of Occupations & Signature
Subscribers of Subscribers
Sd/-
Sd/-
Sd/-
PLACE: MADRAS
DATE:
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