UNIT: BSBPMG512 Manage Project Time Task 2

Vannesa Fradique student N 7354

Ricardo Orejuela student N 8185

UNIT: BSBPMG512 Manage project time.

Assessment Task 2 – Manage Project Time

PART A: Work Breakdown Structure

1. For this you need to begin by developing a Work breakdown structure (WBS) for your project.
Be sure to identify all of the major deliverable and organisational units (people) responsible. Try
to identify all of the major components and provide at least three levels of detail.

General Manager

Production Commercial
Manager Manager

Technical Quality Administrative Sellers Website Transport

Support Controller Assistant Support

Check in the machine Test Eco-Green WM Define the final price Customer service Report visits Deliveries
Check it Qualified the washing Machine Financial operations Organise deliveries on websites & Pick up
Diagnose Authorise its sell Invoice procedures Assist customer after Follow sells results activities
Order spare parts Communication purchases (satisfactions Report sells vs
Repair it and reporting processes compromise) replied
Basic Maintain
Clean it
Fill the form

PART B: Determine project schedule

1. Provide a schedule for your project. You may choose to do this using a simple table or Gantt
chart software such as MS Project. You need to include:

• Unique identifier for each row (task/phase/milestone)

• Phases
• Descriptive task names
• Milestones
• Duration and effort
• Start and end dates

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• Resources

Attachment you can see the scheduled for Eco-Green WM_version 1

Phases:

Phase I: Pre-opening

Phase II: Staff conformation

Phase III: Operations

Descriptive task names

For phase I should be completed the following tasks or activities:

Make an Operations Manual

Define the procedures to: buy or receive donation, pick up, receptions, inspection,
reparations, clean, classification, advertise, sell and delivery each Eco-Green WM

Define forms of: pick up, receptions, inspection, reparations, classification, sell and
delivery.

Website design: choose host, discuss scope of the website, payment methods trough website and
advertise the washing machines.

Define the licenses or permission necessary to work.

Define a plan to choice a local for operations, based on dimensions, services, location and budget.

Define which method will be used to advertise the company and get the washing machines.

Define a list of furniture, equipment, tools necessary to starting to work, based on the budget.

For phase II should be completed the following tasks or activities:

Request license to operate

Rent a local to operate

Contract the services as electricity, water and internet, phone and mobile phones to the personal.

Buy the furniture, equipment and tools.

Contract a personal to organise equipment, tools and furniture (as assembly modules, install
computers.

Select the personal who will work at the company and define each role to be executed by each
one person.

Advertise the company to collect Eco-Green Washing machines.

Training the staff

For phase III name Operation should be completed the following tasks or activities:

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UNIT: BSBPMG512 Manage Project Time Task 2

Follow the procedures to buy or receive donation, pick up, receptions, inspection, reparations or
replace parts, clean, classification, advertise, sell and delivery each Eco-Green WM

Fill all the forms in each procedure.

2. Provide a critical path analysis for your project. Describe how it helped you make decisions on
your schedule.

The critical path in our project is the operation manual task, because this is the longer activity in
the project and many activities depend of this task will be finalized to start another one. Also the
phase II cannot start until phase I (Operation Manual) has not been finalized.

The critical path indicated in our project permits to be carefully during its execution and pay
special attention during it is making. From our point of view this task is our project’s base and it
will be founded well, controlling its execution should be benefits for the project to follow strictly
the schedule programmed.

A critical path could be complete each phase, and specifically the activities which are listed below:

 Complete the Operation Manual on time in phase I

 Design the website on time in phase II
 Rent a local to operate the company

3. Discuss how you will communicate the project schedule to your stakeholders.

The main form of communicate with the stakeholders will be trough meetings planned at least
three time a week. Follow the schedule in each meeting.

According to the schedule project each activity should be completed on time or if is required the
project could be replanned to achieve the goal. Increasing the human resource in the firsts two
phases to complete the activities on time considering the budget. Will be necessary compare the
milestone with the real time will permit take correct actions to follow nearly the schedule
programed.

PART C: Implement project schedule

What processes have you put in place to: Measure, Record, Report progress of activities in
relation to the schedule?

Create the current status of each task with a daily meeting (Kanban). These meetings take place in
each department with all the people involved and the tasks behind time schedule will get priority
treatment in order not to affect the project time.

Also there has to be a full project schedule printed out in order to visualize the status of each task,
as in done or currently being done, or need to start.

Each meeting has the data recorded, the people responsible and the tasks acquired to be done by
each member.

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Provide a tracking schedule with actuals showing variance with original plans – show a variation
between planned and actuals. You may choose to do this using a simple table or Gantt chart
software such as MS Project.

TASK SCHEDULED DUE CURRETN ACTION

DATE STATUS

Have another
Delayed 3 days mechanical
Phase 1
14/09/17 (new due date engineer to
Operations manual
17/09/17) develop manuals
for other brands

Delayed for Work extra hours

unforeseen new for completion
Rev B 8/09/17
brand of washing within scheduled
machine. date.

Excellent
outcome because
Done in 5 days
the project is to
(This task is done 3
Testing the website 26/09/17 be finished 3
days shorter than
days earlier
expected 23/09/17)
(critical path
activity)

Kaisen
improvement
thinking allow us
Training staff Ongoing until
16/10/17 to have online
member company runs.
curses to teach
our mechanics at
all times

3. Let us assume that you project was beginning to fall behind schedule and you had to make an
adjustment. Outline a way to bring the project back on schedule. What method/option did
you choose and why?

The first step is to arrange a meeting with stakeholder to communicate the issue. Our
problem was that we didn’t take into account a different brand of washing machine so a new
operations and repair manual had to be implemented.

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We had to add resources to make another task be completed faster, in our case the resource
was hiring a mechanical engineer who had knowledge of the mechanism and had that brand
covered. Fastraking parallel activities were done because this activity could be done at the
same time as the other operation manual build up.

PART D: Assess project time outcomes

1. Review your project performance in terms of time management. Would your time
management activities be considered effective? Why/why not?
The time management activities were effective because then ensure that the activities were done
in a daily basis by having them in a check list. Also in the way they were visible in status: The
activities that were completed, being done and the ones that needed to be achieved.
The meetings were also effective because it helped to ensure that the daily tasks were being
accomplished. In addition the milestones were helpful to have partial and complete goals
throughout the project.
Finally, the technique implemented to overcome a delay was effective because the issue was
addressed correctly and met all the stakeholders’ goals.
2. List all time management issues you may have experienced on the project (in the table below)
including a recommendation for future projects.

Date Description of Recommended Lesson Learnt Raised

problem/opportunity Action for next By
time/project
The parts that have
the highest rotation
Delay in the arrival of Have stock for these
30 OCTOBER should have at least
spare parts. parts
10 units stock/
Maintenance
People always can
Have an extra worker get sick so the plan b
Delay in activities by provided by should be stablished
29 AUGUST
sick worker. temporary working to replace them
agency when needed. temporarily/ Human
resources
Budget should cover
Have a budget for unexpected costs
Delay for unexpected workers extra hours such as working
31 AUGUST
activities. in order to get the overtime /
repairs in time. Operations

Long time wasted in Have only direct When the people

17 AUGUST – 30 meetings. Daily task responsibility attends long
OCTOBER and weekly task members attend the meeting they
meetings. meetings and became

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maximum time limit unproductive /All

of 1 hour. areas
Have extra care with Any delay in a
this activities by critical path activity
Delay in activity of the
26 AUGUST arranging daily will result in a delay
critical path
meetings for critical of the project itself/
path Manager

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