Professional Documents
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Capstone Study
Capstone Study
July 6, 2019
ii
Approval Sheet
This Capstone titled Sales and Inventory system instructional mock – up
prepared and submitted by Gil Andrian M. Tabios, Kevin Steve M.
Rivero, John Louie N. Lastimosa and Reyziel P. Salarda who has been
examined and is recommended for oral and examination.
Panels of examiners
Approved by the committees on oral examination with the grade of
Chairman
Members Members
DEDICATION
We would like to dedicate this capstone paper to our parents who did their best to
give us the knowledge we posses without them we are nothing, to our friends who
is with us in our journey to success, to all the people whom give us the guidance in
writing this paper, and lastly to God Almighty whom give us strength and courage
to finish our capstone paper.
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ACKNOWLEDGMENT
We would like to take this opportunity to express our immense gratitude to those
entire people who have given their invaluable support and assistance.
We would like to express our utmost gratitude to our researcher adviser Mr. Jeffrey
A. Ubarco to his sincere and selfless support, prompt and useful advice during our
research. He gives us a lifetime unforgettable of his benevolence, patience,
intelligence, diligence, and erudition
We would also like to express our deepest gratitude to our parents who give us
endless support for this study that enable us to accomplish this research.
Lastly to our fellow students who have been there by our side to support each other
during the ups and down.
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ABSTRACT
The Sales and Inventory System for SP ENTERPRISES was developed in order to
establish a system which aims to solve the problem that currently exists within the
SP ENTERPRISES located Opol, Misamis Oriental. No existing system signifies
difficulty in making sales and inventory transaction resulting to a delay in making
reports. In this sense, keeping track of the in and out of products is another
problem to be considered as well. In order to solve the existing problems, the
researchers proposed the Sales and Inventory System for SP ENTERPRISES.
The user requirements are analyzed to identify the information needs of the end of
the users, the organization environment and the existing system. The user desires
computerization of customer order, internal order, item details and purchase order
which are done manually at the present. The requirements have been analyzed and
dived into small modules for easy access.
Proposing this system using the System Development Life Cycle was applied as
an organized way to solve the concerns of the business. Aside from the information
gathered during the interviews with the personnel of SP ENTERPRISES, the group
search of companies that use Inventory System both in foreign and local areas.
Table of Contents
Page No.
COVER PAGE i
APPROVAL SHEET ii
DEDICATION iii
AKNOWLEDGEMENT iv
ABSBTRACT v
TABLE OF CONTENTS vi
Chapter
1 THE PROBLEM
Introduction 1
Theoretical Framework 2
Conceptual Framework 2
Definition of Terms 7
3 METHODOLOGY
_______________________________________________ 10
_______________________________________________ 11
_______________________________________________ 12
_______________________________________________ 13
References 15
1
CHAPTER 1
Introduction
Sales and Inventory system is software created as a solution for business
needs to keep a real time records for sales and inventory activities. Big or
small business can benefit this kind of system. Where a single transaction
records necessary information on the costumer, product purchased, price
update and monitoring inventory status.
Sales and inventory system offer much greater accuracy in inventory stack
and product management it also offer smooth interaction between employee
and costumer as transaction are processed faster and items move from
business to customer easy. Sales and inventory system provides a better
weight of the products that are popular to the customers. It also overview of
important sales activities.
Sales and inventory system allows the business to save time on transactions
by speeding it up accurately. This give a confidence on the part of
accounting and accountability of the employee for it is will be easy to verify
the income money of the business and transaction details. In using this sales
and inventory system you can establish the benefits you and your business
handling may have. First is time savings, the amount of time that can be
saved by a business is perhaps the biggest benefit of using inventory system.
In case where a shop maintains all data manually, its manager or owner must
reconcile each sales receipt with every piece of physical inventory. It
depends on the size of the establishment and how many different products
are sold, this can be a time consuming task. The only thing a manager would
have to do each day is to print out the report highlighting the inventory to be
restocked. Second is accuracy, an additional benefit using a sales and
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inventory system is the accuracy it ensures the item and the system is very
accurate. And the last and precious one is that to make the customer feels
safe and also the owner of the store or grocery.
Theoretical Framework
We came up this study to prevent other small business from being bankrupt,
because others study show that business without this kind of system will encounter
many problems such as inventory process and computing their sales.
Conceptual Framework
Admin Transaction
SP
Enterprises
REPORT INVENTORY
Systems Objectives
The proponent endorses the proposal that can help to implement a good and
accurate system to the business. The proponent offers time and effort to give a
solution to the needs of the business by creating a sales and inventory system that
will help the business. Develop and implement sales and inventory system for SP
Enterprise to enhance the business operation.
3
Specific Objectives
This system will check occurrences of out of stock and under stock and over
stock scenario by applying the use of recorder point for most advantageous stock
level. To design, develop and implement a module to handle file maintenance of
the system for files, and other important data of the business. Making a system that
will lessen the time being used in looking for existing item in the stockroom. This
system will fastens the generation of inventory report and updating records. All the
data needed in producing those report will be supplied by the system. To design,
develop and implement a module to handle the sales transaction of the business.
And lastly, it will secured the important records of the store.
To design, develop and implement a file maintenance module that will handle the
files, records and important data of the business by keeping all files, records and
data’s in a safe folder that only the administrator can access. This data’s consist of
employee files, sales transaction records, and inventory records.
To design, develop and implement a sales module handle that will handle the sales
transaction of the business. This system provides sales transaction for the
company. It holds information data regarding their sales operations and provides as
auto generated receipt for their customers.
4
This module will monitor the quantity level of the products. It highlights the
products that needed restocking for it already reaches the lowest level of quantity.
The researcher will make a system to the business that receives cash or allows
payment on account in exchange for goods. This will provide the generation of
reports which are necessary in proper evaluation of the company’s sales and
inventory records. This module will provide all data of the business operation for
daily evaluation of the business
Maintenance
Product Maintenance
Employee Maintenance
Supplier Maintenance
Server
Credit
Card
Processing
Unit
5
Transactions
Product Transaction
Accept Deliveries
Purchase Order ( Directly on the supplier)
Back Order ( Customer)
Bad Order (Customer)
Acquisition
ADMIN
Stock
Management
Adding new product
STAFF
Customer Service
Purchase
Service Records Purchase Request
Generate
Receipt
6
Reports
Inventory Report
Product List
Supplier List
Supplier Product List
Product Supplier List
Transaction Reports(Receipt)
Returned Product List
ADMIN STAFF
Inventory
Report
Supplier
Product
List
Admin – manages the stocks, updating of the inventory, and determining the users
of the system.
Customer – have the benefit of barcode punching of the items and printed receipts
of purchased items.
Future Researcher – student, teacher, and programmer can benefit this system
through a detailed document.
Other Business – would have an idea of upgrading their sales and inventory
system.
Definition of Terms
Grocery Store - is a retail shop that primarily sells food. A grocery is a bulk seller
of food.
Transaction - the act of process of doing business with another person or company
POS -the time and place where retail transaction is completed and a point at which
a customer makes a payment to the merchant in exchange for goods or after
provision of a service
Employee - a person who works for another person or for a company for salary
CHAPTER 2
REVIEWS OF THE RELATED LITERATURE, STUDY AND SYSTEM
CHAPTER 3
METHODOLOGY
Second, previous studies in relation with the topic were gathered from internet and
past capstone studies and fully comply with the current inventory needs of the said
entity.
Third, an inventory system via VB.NET was then created. Using this, inventory
sold and purchased can easily be monitored and recorded, inventory shortage may
be prevented, and high cost due to labor, inventory handling and ordering may be
eliminated.
Through this, the researchers may be able to make a corresponding program that
would answer the problem identified in the former part of this research.
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Chapter 4
PRESENTATION, ANALYSIS, INTERPRETATION OF DATA
This chapter presents the analysis, design and interpretation of data of
the desired conducted by the study.
A. Analysis
In this diagram, it discussed about Admin, Transaction, and System. The Admin
transact information and it processes on the System. Moreover, it is like a cycle
where after it reach at the system it responses back to the Admin.
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2.0
RESPONSE RESPONSE
ADMIN Process Payment SYSTEM
PROCESS PAYMENT PROCESS PAYMENT
In This diagram, it discussed about the Admin, Payment, and System. The Admin
process payment and it proceeds to the System afterwards. It reaches at the System
it response back to the admin.
3.0
ADMIN Process SYSTEM
Inventory
In this diagram, it discussed about Admin, Inventory, and System. The Admin
process inventory and it proceeds to the System afterwards. When it reaches at the
System it responses back to the Admin. The Admin can now view the Inventory
Sales.
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CHAPTER 5
strong enough to withstand regressive daily operations under conditions where the
database is maintained and cleared over a certain time of span. The implementation
of the system in the organization will considerably reduce data entry, time and also
provide readily calculated reports.
Below are the researchers recommendation based on the findings and
conclusion of the study.
1. In order to improve their manual process of sales presently used by the
company there is a need to develop a Point of Sale System to cater the needs of
their customers.
2. As to have a good performance and effective inventory and sales system
the proposed system should be replaced to the present manual system used by the
store, the proposed system is highly recommended for the basis of improvement.
“Point of Sale System” is better than to retain the Manual Inventory System.
In the Point of Sale System it easily inputs the product and price faster using the
bar code scanner and automatically prints receipt using receipt printer for the
customers’ receipt. With the use of Point of Sale System the computing process is
faster and easier and secured as well. It will ensure consistency in terms of
maintaining accurate inventory controls at each location. This system lessens the
time for accessing data. The Point of Sale System
For future research study, the researchers highly recommended the
following:
REFERENCES
https://www.academia.edu/31928734/ABSTRACT_Computerized_Sa
les_and_Inventory_System_for_KServico
https://www.academia.edu/16863814/Sales_and_Inventory_System_T
hesis_Documentation
https://www.scribd.com/doc/48018752/INVENTORY-
MANAGEMENT-Abstract
CURRICULUM VITAE
PERSONAL DATA
EDUCATION
PERSONAL DATA
EDUCATION
PERSONAL DATA
EDUCATION
Reyziel P. Salarda
Zone 1, Bonbon
Opol, Misamis Oriental
Contact no. 09756628944
[email protected]
PERSONAL DATA
EDUCATION