Oracle Fusion Human Capital Management

Setting Up Payroll Costing Reports in Oracle

Business Intelligence Publisher
OR AC LE WHI TE P AP E R | M AY 2015
Table of Contents

Introduction 1

Create Folders, Reports, and Data Models 2

Connect Each Report to Its Data Model 4

Run the Reports 6

Conclusion 8

SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

Introduction
Oracle Fusion Global Payroll Release 11.1.10.0.0 introduces a Payroll Costing Report that generates
detailed and summarized costing results for the following submitted processes:

PROCESSES THAT GENERATE COSTING RESULTS

Process Task Name

Balance adjustment Costing of Balance Adjustment

costing

Cost adjustment Adjust Cost for a Person

Costing of payment Calculate Costing of Payments

Estimate costing Calculate Partial Period Accruals

Payroll calculation Calculate Payroll

QuickPay Calculate QuickPay

Retroactive costing Calculate Retroactive Costing

Reversal Reverse Payroll Calculation

The steps in this white paper describe how to use Oracle Business Intelligence (BI) Publisher to create
costing reports to generate detailed and summarized costing results for these processes in earlier
releases. A package supplied for upload, Accounting Distribution.xdrz, includes:

» Data models: Costing Detail Data Model, Costing Summary Data Model

» Reports: Costing Detail Report, Costing Summary Report

The following table contrasts the results shown in the reports.

Report Description When to Use

Costing Detail Report Shows a breakdown of the costing at the Submit this report to review individual
element entry, employee, and other levels costing entries, such as results posted to
where costing is calculated. an account that requires further
investigation, or to view a breakdown of
distributed and allocated costing.

Costing Summary Shows the account numbers and the net Submit this report to generate the
Report credit and debit amounts for transferring summarized costing results, which you can
and posting to general ledger. review before transferring them to Oracle
Fusion General Ledger. If you are using
Oracle General Ledger for E-Business
Suite, use the resulting report file to
populate the GL_INTERFACE.

The procedure for setting up costing reports involves the following steps:

1 | ENTER TITLE OF DOCUMENT HERE

 1. Create folders, reports, and data models.
2. Connect each report to its data model.
3. Run the reports.

Create Folders, Reports, and Data Models

The following steps describe how to:

» Upload the Accounting Distribution.xdrz package attached to this white paper to Bi Publisher.
» Create the Costing Detail and Costing Summary data models and reports in BI Publisher.
1. Download the Accounting Distribution.xdrz package attached to this white paper.
2. Login to BI Publisher Enterprise with a user login that has BI ADMINISTRATOR access.
Note: To ensure you access the correct work area, login to BI Publisher Enterprise directly. Don't access it
using the Reports and Analytics task from the Navigator.
3. Click the Catalog link in the menu bar.
4. In the Folders pane in the regional area, expand the Shared Folders and the Custom folder. Drill down to
the Human Capital Management folder. Select the Payroll folder.
Note: If you don’t find a Payroll folder, select the Human Capital Management folder. Click the Create icon
on the tool bar. Select Folder. Enter a folder name and click Create.
5. Click the Upload icon in the Tasks pane.

2 | SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

Upload icon selected

6. In the Upload dialog box, click the Browse button to locate and select the Accounting Distribution.xdrz file
that you downloaded from this white paper. Click Upload.
7. Refresh the page to display the new Accounting Distribution folder. Expand the folder to display the
Costing Detail and Costing Summary data models.

3 | SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

Data models created in the Accounting Distribution folder

Connect Each Report to Its Data Model

To specify the data model each report should use, complete the following steps.

1. In the Folders pane, expand the Accounting Distribution Folder.

2. Click the Edit link for the Costing Detail Report.

Edit link displays a window where you can specify a data model

3. On the Costing Detail Report page, click the Select Data Model icon.

4 | SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

Select Data Model icon

4. In the Select Data Model dialog box, select the Costing Detail Data Model.

Data model used for the Costing Detail Report

5. Click Open.

5 | SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

 6. Click the View Report icon to display the resulting report parameters. A Microsoft Excel spreadsheet
opens and displays report layout.

View Report icon

7. Click the Catalog link in the menu bar to return to the Catalog page.
8. Repeat the steps in this section to connect the Costing Summary Report to the Costing Summary Data
Model, and to view the resulting Costing Summary Report parameters and layout.

Run the Reports

Follow these steps to run the Costing Summary or Costing Detail Report from the payroll application. In this
procedure, you run the Costing Summary Report.

1. Sign in as a user with a payroll manager duty role that can access BI Publisher.
2. From the Welcome page, click the Reports and Analytics link in the Navigator.
3. In the Contents pane in the regional area, expand the Shared Folders and the Custom folder. Drill down to
the Human Capital Management folder and expand the Payroll folder.
4. Expand the Accounting Distribution folder, and click the Costing Summary Report.
5. Click the View link.

6 | SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

The View link displays the selected report

6. A dialog box displays asking you whether to save the files as a Microsoft Excel spreadsheet. Click Ok and
minimize the spreadsheet window.
7. The Accounting Distribution page displays where you specify parameters for the report.
8. Select the Legislative Data Group parameter.
Note: The Legislative Data Group parameter is the only required parameter.
9. Optionally, select other parameters to restrict the results.
10. Click Apply.

7 | SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

The Apply button submits the report parameters

11. Save the resulting report file.

Conclusion
Obtain detailed or summarized costing results for your costing processes, which you can review before transferring
the results to subledger or general ledger accounting applications. The Accounting Distribution package attached to
this white paper includes data models and reports.

Minimal setup steps involve:

» Uploading the package
» Specifying the settings to use for the data model parameters
» Associating the reports to the data models
You must set up the reports using a BI Publisher login that has BI Administrator access, but you can run the report
using a payroll manager login that has BI Publisher access. You can save the results as Microsoft Excel files for
review, and map those file to interfaces used by your third-party accounting providers.

8 | SETTING UP PAYROLL COSTING REPORTS IN BI PUBLISHER

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Setting Up Payroll Costing Reports in Oracle Business Intelligence Publisher

May 2015]