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    Business Letter Overview

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    Iwan Firmansyah
    The document provides an overview of business letters, including their purpose, tone, and structure. It explains that a business letter is a correspondence between two parties that can be delivered electronically or physically. The tone depends on the audience and purpose. Then, it details the standard structure of a business letter with labeled sections for sender/recipient information, date, subject, introduction, body, conclusion, and signature. Finally, it provides a full sample business letter as an example of these concepts in practice.

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    Business Letter Overview

    Uploaded by

    Iwan Firmansyah
    96 views4 pages
    The document provides an overview of business letters, including their purpose, tone, and structure. It explains that a business letter is a correspondence between two parties that can be delivered electronically or physically. The tone depends on the audience and purpose. Then, it details the standard structure of a business letter with labeled sections for sender/recipient information, date, subject, introduction, body, conclusion, and signature. Finally, it provides a full sample business letter as an example of these concepts in practice.

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    The document provides an overview of business letters, including their purpose, tone, and structure. It explains that a business letter is a correspondence between two parties that can be delivered electronically or physically. The tone depends on the audience and purpose. Then, it details the standard structure of a business letter with labeled sections for sender/recipient information, date, subject, introduction, body, conclusion, and signature. Finally, it provides a full sample business letter as an example of these concepts in practice.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    96 views4 pages

    Business Letter Overview

    Uploaded by

    Iwan Firmansyah
    The document provides an overview of business letters, including their purpose, tone, and structure. It explains that a business letter is a correspondence between two parties that can be delivered electronically or physically. The tone depends on the audience and purpose. Then, it details the standard structure of a business letter with labeled sections for sender/recipient information, date, subject, introduction, body, conclusion, and signature. Finally, it provides a full sample business letter as an example of these concepts in practice.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as docx, pdf, or txt
    of 4

    Business Letter Overview

    In business, a letter is simply any type of correspondence sent between two


    parties. It may be about any topic and sent via many delivery methods such
    as email, regular mail, and hand delivery.

    The tone you take in the letter will depend on who the audience is and what
    the purpose of the communication is. Sometimes you will need to be more
    formal, and other times a more casual voice is appropriate.

    The example provided below is a neutral voice and moderate level of


    formality.

    Business Letter Structure

    Below is an example of how a business letter is laid out and structured. Feel
    free to copy and paste the text into your own email, Word, or Google
    document and be sure to customize and it proofread it thoroughly.

    [Sender’s Name]

    [Sender’s Company Name]

    [Sender’s Street Address]

    [Sender’s City, State/Province, & Zip/Postal Code]

    [Sender’s phone number and or email address]

    [Date]
    [Recipient’s Name]

    [Recipient’s Company Name]

    [Recipient’s Street Address]

    [Recipient’s City, State/Province, & Zip/Postal Code]

    [Recipient’s phone number and or email address]

    [Subject]

    [Dear Name],

    [Introduction – this is where you explain the purpose of the letter, why you are
    writing it, what you hope to achieve from, and any other important
    information you want to get out up front.]

    [Middle Section – this is where you elaborate and provide more detail about
    what you outlined in the first paragraph. There may be several more
    paragraphs like this depending on how long the letter needs to be]

    [Conclusion – this is the place where you wrap up and summarize things.
    There may be a call to action or next steps included in this paragraph.]

    [Sincerely],
    [Signature]

    [Name of Sender]

    Full Business Letter Example

    Now that you’re familiar with the business letter format, let’s look at an
    example with real information built in.

    John Bravo

    ABC Education Inc.

    1234 – 123 Street

    New York, NY 01218

    May 21, 2018

    Sarah Geenie

    XYZ Company Inc.

    6789 – 789 Street

    New York, NY 04851

    Re: Updated Billing Frequency


    Dear Ms. Geenie,

    I am writing to inform you of our new pricing model effective February 1,


    2019. On the first of February, we will be switching from an annual billing cycle
    to a quarterly billing cycle and this letter contains important information that
    may impact your organization.

    After conducting extensive research and receiving feedback from our


    customers, we have determined that most customers strongly prefer a
    quarterly billing cycle rather than an annual one. In order to best suit your
    needs, we have decided to offer this benefit, which will take effect on February
    1, 2019.

    This letter is simply to notify you of the upcoming changes, and no immediate
    action is required from you at this time. We thank you for your continued
    business.

    Sincerely,

    John Bravo

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