Barangay Management Information System Chapter1
Barangay Management Information System Chapter1
Barangay Management Information System Chapter1
and Technology
In Partial Fulfillment
KISSER C. MARTINEZ
RADGESLYN C. ABOGADO
CHAPTER 1
framework, objectives of the study, scope and limitation of the study, and also the
INTRODUCTION
progress of all classes of industry. However, some sectors today seem to be left
behind in adapting the use of different methods to allow progress on their part.
the computer. Unfortunately, this potential has not been fully recognized or even
adequately realized in some business. It is because users may not fully understand
Without us noticing it, our world has been innovated by technology in all
possible ways this millennium. People have been replaced by robots, tasks have
been made easier by different software, and newly developed technologies have
been updated even before it has been introduced to most of the world, and much
more, faster than our imagination could catch. These innovations aim to better
utilize the existing resources and maximize their uses to be able to bring out new
The computerized world is a highly efficient one, which processing the big
quantities of data and keeping. The extensive records will not be a problem to a
post industrialized society, likewise the unreliable and slow processing and
We have come to rely on computers for more and more aspects of our lives, and
since the employees are more productive because they don't have to spend time
industrial workplace. It reduces human errors and processing time; thus, it can
boost productivity and result in a high quality of production. This can result in a
system well integrated process that can perform much faster and more accurate
for Barangay Calahan, Cardona, Rizal. Talking about the advantages help for the
residents for the direct reports. Moreover, departmental organizational staffs which
have a business need for this information for their business unit can also benefit.
This is responsible for an effective and efficient approach for barangay employees
and residents. It will help them accomplish tasks faster and would also eliminate
the need of a large staff. It will provide profile-based information for residents.
Barangay Calahan, Cardona Rizal that will give safer storage, fast retrieval of files,
maintains reliability and accuracy, and faster tracking of the files. Proposing
software for the records is very useful to the staff, from hand written records and
issuance.
RELATED LITERATURE
Local Literature
grass root level. They are considered the epitome of what the government can
offer and are the court of first help of the general populace.
Henczel (n.d.) calls this as information audit, focusing on the information
organization like barangay. This study is the solution to the problems stated and
toenhance the quality of service a barangay office offers to its clients. Furthermore,
this serves as an awakening factor for all government offices, from highest to
and Certificate Issuance System it stated that this study focuses on the records
the one who performs permits, certificates transactions community tax, business
taxes, and other fees. They are also in charge of keeping tracks of the records,
capture and maintain up-to-date records of all issuance transactions and daily,
monthly, yearly reports. They manually handled transactions daily; specially get
of the task the constituents who request must undergo a long process. Same
through with storing of files, updating, accessing of data and recording the
expenses, they used folders and log of papers for its storage. The staff
very important for decision-making in professional and personal life. For the
throat competition and it is imperative to take effective decisions for that manager
needs accurate information to beat the competition. MIS facilitates the better flow
applications. MIS is needed for the functioning role, for performance role, and for
support.
(MIS) plays exactly the same role in the organization. The system ensures that an
appropriate data is collected from the various sources, processed and send further
to all the needy destinations. The system is expected to fulfill the information needs
records handling. They can provide up-to-date information with relatively little effort
on the part of the user and put a huge amount of information within easy,
convenient and comfortable reach. Not mentioning the security and integrity of the
This study aims to present possible solution to the problems stated and to
enhance the quality of service a barangay office offers to its clients. Furthermore,
this serves as an awakening factor for all government offices, from highest to
system is appropriate for use of barangay employees, who have access to profile
staffs which have a business need for this information for their business unit can
also benefit. This is responsible for an effective and efficient approach for barangay
employees and residents. It well helps them accomplish task faster and would also
eliminate the need of a large staff. It will provide profile-based information for
residents
Problems and prospects are explored with the optic of the barangay, a social unit
that evolved from the pre-Spanish `boat community to its present dominant geo-
encroachment into the Filipino lifeworld, some of its libertarian potentials are
gaining ground in emerging cyber-barangays which require new `focal things and
organizations have to manage many data and pieces of information and have to
meet the needs of the market in an increasingly precise and fast way. To do all this
organize and manage the data and information the organization must have a good
information system. The data and information must be accessible timely, and every
time the users need it. In this way, the users or employees in the organization can
have access to the information needed in real time and can make a decision in a
fast way11.
manual process in the usual barangay hall such as hand written documents,
keeping records inside the drawer that tends to lose some records. It is automated
in such way that all records and transactions that the barangay is needed will be
Foreign Literature
information system used by organizations can be grouped into different types such
information society, the information society may be a virtual society, the concepts
of the electronic classroom the electronic office and electronic library have been
explored, information system poses a number of issues on society in general
been developing year by year and the application of the tool has become more
and more diverse. In management it is now a very power means to manage and
your company's information system, you have to exploit all its capacities.
Information systems gain their importance by processing the data from company
increase the information system's effectiveness, you can either add more data to
make the information more accurate or use the information in new ways.
providing information about frontline services such as those for securing civil
registry documents, licenses and permits, or better yet, by giving the public a way
by which they can apply for these services with just a click of their mouse. At the
very least, local governments could post the procedures detailing the fees and
requirements, the city hall department assigned, and the turnaround time. Posting
forms that clients could download would eliminate the tediousness of physically
going to the city hall to secure them. For the city hall staff, these could help
accelerate their response to client request in contrast with Schware (2000)17 noted
that making government procedures more transparent reduces the ability of
only serve the purpose of expanding the options available to citizens and assisting
Electronic government (e-government) was often heralded as the new way forward
for the public sector in both developed and developing countries. There are several
and allows for greater democracy, and how it was successfully implemented in
developing countries.
within the public sector and shows the use of Internet to deliver information and
government was defined as: “information technologies that have the ability to
transform relations with citizens, businesses, and other arms of government can
of the relationship between the administration and the citizen, in setting the
boundaries between the state and the market, and in ensuring of greater
accountability and transparency. He said that this is often the reason for
and hence affects the levels of aid that they receive from wealthy nations.
fail if the government did not take an active role in educating citizens about the
country, one can envisage how this situation was aggravated in developing
countries where more often than not, literacy rates are low and educational
government would probably fail if the users did not have the ability to use the
technology to enable access to useful information and services. This lead to a little
user base, as the system would not be equally accessible to all citizens.
CONCEPTUAL FRAMEWORK
- Accuracy - Survey
- Modifiability
- Evaluation of the
- Workability System
- User Friendliness
- Portability - Analysis of
- Completeness interpretation of data
- Security
FEEDBACK
Figure 1
Conceptual Paradigm Model Showing the Interpretation of Management
Information System of Barangay Calahan, Cardona Rizal
The input-process-output diagram includes all of the information required
for the process of system, details of the process and handled this stage. The
specific relationship between the researchers and client are also to be discussed
of all model.
The input presents the information gathered from reference books, thesis,
internet and related studies in computer are considered to be the input phase since
those are the ones involved and the main concept of the study.
The second frame which is the process involves the gathering of data for
the system for the hard coding to present the system and to test it as well
The third frame includes the result of the application and the analyzation
The feedbacks that connect the output to the input reveal that whatever the
As the Figure 1 shows, the input method and process requirements are
needed in order to create this system, after the researchers gathered all the
THEORETICAL FRAMEWORK
based from Coombs. This approach is appropriate for product development and
innovations where input, process and output were evaluated and re-evaluated to
refine each procedure or steps in the conduct of the study. The feedback refines
This system approach is the framework model used as the guiding principle
in the study. The IPO (input, process and output) model was applied. The model
consists of 3 frames and as lines and arrows detailed the specific steps from
assessing the materials, following the basic steps and protocol needed in the
possible errors in searching the particular citizen information and it can generate
This study also aims to help the employee inside the Barangay Hall of
Calahan Cardona, Rizal to be more efficient on their work to lessen human error
and balance the time and to be able to sustain the certifications that the whole
since this is the place that the researchers aim for the research to took in place as
well the information can be collected and accessible on the Barangay Hall.
information by using surveys and interview can help and influence the
All the information needed will be collected from the residents or citizens of
barangay as well as the Barangay Officials for future purpose in building the
system. The System Software that will be made is only be made exclusive for the
Thus, this will help the community that have difficulties in issuing and
The significance of the study is very timely for wherein technology is getting
bigger and in demand. The proposed system will have a significant effect on both
the residents of the barangay and barangay employees who manage the system
as well as the barangay itself. The implementation of the system will change the
methods and process that the barangay is accustomed to for keeping their files.
This will also ensure that all the records will be intact and updated. The barangay
will also be assured that the file will be protected and safe for it will require
Barangay Officials
The one who manages the files and information of the barangay for it will
Residents
It will be easy for them to access their records if there are some changes to
Future Researchers
research.
Researchers
This chapter presents the research method, setting of the study, subject of
the study, sources of data, procedure of the study and statistical treatment of the
study.
RESEARCH METHOD
method of study.
drawing on existing knowledge gain from research and practical experience that is
directed toward producing new materials, products or devices and also installing
produced or installed.2
This study made use of this method to determine the level of acceptability
concerning the nature and status of anything. It involves the collection of data to
test hypothesis or to answer questions concerning the current status of the subject
of study.
This study will be conducted in the Barangay Calahan, Cardona Rizal. The
Figure 2
Photographic Presentation of Brgy. Calahan, Cardona Rizal
SUBJECT OF THE STUDY
The primary subject of this study is the resident and employee of Barangay
experts
SOURCES OF DATA
In this study, the researchers will gather information from the experts. These
experts will help the students to determine or evaluate the system that made by
the researchers. Also, the researchers will use the researcher’s questionnaire
Cardona, Rizal
Figure 3
Score Card Scale
other hand 4 has verbal interpretation VMA means Very Much Acceptable likewise
3 has verbal interpretation of A means Acceptable and 2 has verbal interpretation
Not Acceptable.
Permission to conduct the study will be secured by the researcher from the
After which, the researcher will go to every District or Purok in Barangay Calahan
User Interface
● Login Page
● Enter correct passcodes to enter to the main interface
● Home Page
● Contains the Mission and Vision of the Barangay
Figure 4
Photographic Presentation of Graphic User Interface (A)
● Contains all saved Residents Information, you can also view, edit and delete
data in this section
● The section where you can add data, it will be saved directly to the citizens
database and will be ready to use for Requesting Documents
Figure 4
Photographic Presentation of Graphic User Interface (B)
● Page where you can request a document, you can select from the records so
the data will be automatically applied on the selected documents.
● Contains the info of Barangay Organization Employee, we can edit data here in
case the official members were changed.
Figure 4
Photographic Presentation of Graphic User Interface (C)
● Contains the activity on the system whether documents request, adding
resident’s information and login records
Figure 4
Photographic Presentation of Graphic User Interface (D)
Program Flowchart
Figure 5
Data Flowchart of Management Information System of Barangay Calahan,
Cardona Rizal
Program Algorithm
1. Start
2. Display Log in form
2.1 Input username & password
2.1.1 If Username & password is equal to true
3. Display home
3.1 If Residents Info was click
3.1.1 Display records
3.1.1.1 If edit is clicked
3.1.1.1.A Edit record form
3.1.1.2. If delete is clicked
3.1.1.2.A delete in record form
3.2 If add people
3.2.1 Display add people form
3.2.1.1 Fill up info needed
3.2.2 Click add
3.2.2.1 Save in database
3.3 Display document requirement
3.3.1 Fill up info needed
3.3.2 Click choose document
3.3.2.1 If no document was chosen display “Please Choose
Documents First”
3.3.2.2 Click form
3.3.2.2.A Save in database
3.4 If logs were click
3.4.1 Display logs form
3.5 If log out was click
3.5.1 END
Hardware Requirements
effect on its performance and operation. The hardware components with the
Pentium 4 or higher (file server and work station) at least 1GB RAM or higher is
There is at least higher than 11GB of hard disk capacity for the storage of all
Desktop Monitor
Desktop Keyboard
An input device used to enter characters and functions into the computer
keys for individual letters, numbers and special characters, as well as keys for
The most common configuration has a case that houses the power supply,
processing unit (CPU), memory, bus, and other electronic components), disk
storage (usually one or more hard disk drives, optical disc drives, and in early
models a floppy disk drive). The case may be oriented horizontally and placed atop
Desktop Mouse
A computer mouse is an input device that is most often used with a personal
computer. Furthermore, moving a mouse along a flat surface can move the on-
screen cursor to different items on the screen. In addition, items can be moved or
the lower part of the "clamshell" and a thin LCD or LED computer screen on
The system will be needing atleast Pentium 4 processor since it can sustain
For the system to be made it must follow the needed requirements for the
Since the Random Access Memory is used in temporary storing of data, the
system will be needed atleast 1GB RAM for it to smoothly load all the data on the
system.
Software Requirements
In developing the proposed system, the users will need the recommended
system in which the software runs. Visual Basic 2012 as the programming
language used to design source code of the system by the developers. MS Access
universities and offices, it has the features that is enough to give satisfaction to its
users
We recommended Word 2010 because it has a new feature that makes it easier
STATISTICAL TREATMENT
To come up the result of the study, the following statistical treatment will be
used:
will be used
Computer - An electronic machine that can store and work with large amounts of
information
Data - Raw facts representing the events occurring in organizations or the physical
computer.
operating system (OS), application programs and data in current use are
Operating System – the software that supports a computer’s basic functions, such
Processors – a small chip that resides in computers and other electronic devices.