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Oracle Global Human Resources Cloud
Using Time and Labor
Contents
Preface i
1 Overview 1
Using Time and Labor: Overview .............................................................................................................................. 1
2 Time Reporting 3
Reporting Time: Points to Consider .......................................................................................................................... 3
5 Date Effectivity 15
Date-Effective Objects in Time and Labor: Explained .............................................................................................. 15
Date Effectivity: Explained ....................................................................................................................................... 15
Correcting Date-Effective Objects: Examples .......................................................................................................... 16
Updating Date-Effective Objects: Examples ............................................................................................................ 18
FAQs ....................................................................................................................................................................... 19
6 Layout Sets 20
Overview ................................................................................................................................................................. 20
Configuring the Various Time Entry Layouts: Worked Example ................................................................................ 21
Configuring a Calendar Entry Layout: Worked Example .......................................................................................... 26
FAQ ........................................................................................................................................................................ 28
Oracle Global Human Resources Cloud
Using Time and Labor
7 Time Rules 29
Rule Set Components: How They Work Together .................................................................................................. 29
Input Parameters and Rule Outputs: Explained ....................................................................................................... 31
Time Calculation Rule Set Processing Order: Explained .......................................................................................... 32
Creating a Time Entry Rule: Worked Example ......................................................................................................... 33
Creating a Time Entry Rule Set: Worked Example .................................................................................................. 34
Creating a Time Calculation Rule: Worked Example ................................................................................................ 36
Creating a Time Calculation Rule Set: Worked Example ......................................................................................... 37
Analyzing Rule Processing Details: Explained .......................................................................................................... 38
FAQ ........................................................................................................................................................................ 39
8 Groups 40
Overview ................................................................................................................................................................. 40
Group Membership: How It Is Evaluated ................................................................................................................ 41
Defining Groups: Worked Example ......................................................................................................................... 43
FAQ ........................................................................................................................................................................ 46
9 Setup Profiles 47
Overview ................................................................................................................................................................. 47
Configuring Time Card Access Settings: Procedure ................................................................................................ 48
Worker Profile: How It Is Derived ............................................................................................................................ 48
Troubleshooting Time Card Profile Assignment: Explained ...................................................................................... 50
Oracle Global Human Resources Cloud Preface
Using Time and Labor
Preface
This Preface introduces the guides, online help, and other information sources available to help you more effectively use
Oracle Applications.
Note
If you don't see any help icons on your page, then click the Show Help icon button in the global area. However,
not all pages have help icons.
You can add custom help files to replace or supplement the provided content. Each release update includes new help
content to ensure you have access to the latest information.
You can also access Oracle Applications Help at https://fusionhelp.oracle.com/.
• User Guides address the tasks in one or more business processes. They are intended for users who perform these
tasks, and managers looking for an overview of the business processes.
• Implementation Guides address the tasks required to set up an offering, or selected features of an offering. They
are intended for implementors.
• Concept Guides explain the key concepts and decisions for a specific area of functionality. They are intended for
decision makers, such as chief financial officers, financial analysts, and implementation consultants.
• Security Reference Guides describe the predefined data that is included in the security reference implementation
for an offering. They are intended for implementors, security administrators, and auditors.
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Oracle Global Human Resources Cloud Preface
Using Time and Labor
Common areas are addressed in the guides listed in the following table.
• Technical information about integrating with other applications, including services, operations, composites, events,
and integration tables. The classification scheme shows the scenarios in which you use the assets, and includes
diagrams, schematics, and links to other technical documentation.
• Other technical information such as reusable components, policies, architecture diagrams, and topology diagrams.
Documentation Accessibility
For information about Oracle's commitment to accessibility, visit the Oracle Accessibility Program website at http://
www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.
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Oracle Global Human Resources Cloud Preface
Using Time and Labor
iii
Oracle Global Human Resources Cloud Chapter 1
Using Time and Labor Overview
1 Overview
Report Time
Workers report time in a calendar or by creating or editing time cards. HR specialists, Time and Labor managers, and any
administrator or manager with the Time and Labor Manager role can also report or adjust workers' time.
Transfer Time
Time and Labor administrators troubleshoot time transfers initiated by time consumers. They can review incomplete transfer
processes and resolve time cards with transfer failures.
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Using Time and Labor Overview
Analyze Time
Time and Labor administrators view the processing details of time entry and time calculation formulas, rules, and rule sets,
and make necessary adjustments.
Work Areas
To manage Time and Labor, start from the pages listed in the following table.
HR Specialists and Time and Labor Time Management Workforce Management menu in
Administrators the Navigator
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Using Time and Labor Time Reporting
2 Time Reporting
Task Description
Manage Time Cards Using tasks in the task pane and toolbars, you can
search, edit, create, and delete time cards.
Create Time Card Create a time card for any time card period as allowed
by the worker time entry profile. The application selects
the time card period that intersects with that date.
Search Time Cards View time cards in the descending order, from most
recent time card period to the oldest time card period.
Report Time in Calendar • Enter time with payroll time and absence types
• View rejected time cards
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• Absence entry
• Absence approvals
• Absence transfer
• Ensure that a work schedule exist for the primary assignment of the worker.
• Configure the units of measure of the absence type to either hours or calendar days.
• Enroll the worker in any absence accrual plans that are associated with the absence type. Ensure that the plan
balances are up to date
• Generate Data Dictionary Attributes: Creates data dictionary time attributes for a selected time consumer that
categorizes time or defines time card fields.
• Generate Time Card Fields: Creates multiple-attribute time card fields using data dictionary time attributes, for the
specified legislative data group. Select the option to include absences.
Use the Manage Time Card Fields task to display absence data in various ways for time entry:
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Absence Type Create a time card field with a Manage Time Card Field task.
single time attribute, which displays Create a single attribute.
only the absence type.
Payroll and Absence Time Type Create a multiple attribute time card Run the Generate Time Card Field
field, which combines absence process. Or use the Manage Time
types and payroll time types. These Card Field task to create a multiple
time types can have different attribute time card field with two
display names for time entry than time attribute segments. Then
they have in payroll or absence manually populate the values and
management. the time attribute.
Reason Code or Comment Configure the Reason Code as Manage Time Card Field task.
a dependent time card field that Create a single or multiple attribute
is displayed in the Additional time card field with a dependent
Attributes and Daily Details dialogs time card field for absence reason.
of the time card.
Use the Manage Layout Sets task to specify the time entry format to support absence types and payroll time type entries.
Absence entries resolve according to the worker's schedule.
Absence Entry
Workers can enter absences by time card entry in the Time work area.
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Using Time and Labor Time and Labor Integrations
Absence Approvals
Absence approvals are automatic.
A worker :
• Submits an approval flow by entering an absence using the self-service absence management application, if
approvals are configured for that absence type.
• Initiates the Time Card Approval task by entering the absence directly in the time card.
Absence Transfer
Time and Labor doesn't transfer the absence time entries to any time consumer.
Absence Management:
• Generates the absence entries into Absence Plan Detail results for payment.
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• Generate Data Dictionary Time Attributes: Creates data dictionary time attributes for a selected time consumer that
categorizes time or defines time card fields.
• Generate Time Card Fields: Creates time card fields using data dictionary time attributes, for the specified legislative
data group.
These tasks are available in the Define Time and Labor task list, in the Setup and Maintenance work area.
• Use the Manage Time Card Fields task to create a new time card field, enabling layout set overrides.
• Use the predefined payroll layout set if you don't need to make changes to the delivered time card fields or labels.
• Use the Manage Time Layout Sets task to create a new payroll layout based on predefined payroll layout. Customize
the time card fields displayed on all time entry, review, and approval pages.
These tasks are available in the Setup and Maintenance work area.
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Using Time and Labor Time and Labor Integrations
Consider the following when using Time and Labor with Project Costing:
1. Search for the Manage Project Organization Classifications task in the Setup and Maintenance work area. Edit each
department by selecting the Classify as project expenditure organization check box.
2. Search for the Submit Process to Denormalize Organization Hierarchy task and run the process.
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Project tables in Oracle Fusion Project Foundations must be populated so that values are available for these time card fields.
When Project Foundation tables contain values, those values can be displayed in the time card choice lists. The choice lists
use value sets, which show the value and description.
• Predefined project time card fields, such as project, task, and expenditure type.
• Optional time card field values, such as billable indicator and work type.
Use the following tasks in the Setup and Maintenance work area to configure project time entries:
Task Description
Manage Time Card Field Configure time card fields by using different column
labels and value sets.
Manage Layout Set Duplicate and create a new project layout set based on
the predefined project layout set.
Projects that are correct for the person Business unit defined in Human Resources for the
person
Tasks that are correct for the person Entry of the project name or number in the time card
Correct expenditure types Entry of the project, which derives the project unit. The
project unit derives the correct list of expenditure types
Validation Configuration
Clicking Next, to review and submit the time card, always validates project time entries.
This table describes the default processing associated with time card Next, Save, and Submit buttons:
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Using Time and Labor Time and Labor Integrations
• View the time entries that failed during the transfer process in the Resolve Time Cards with Transfer Failures section
of the Overview page.
• Monitor time transfer processes that failed or were terminated abruptly in the Incomplete Time Transfer Processes
section of the Overview page.
◦ When the Project Costing administrator notifies of a failed process, reset the status to Unprocessed for the
time entries that were not transferred successfully.
◦ The transfer process retrieves these unprocessed time entries the next time it runs.
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Using Time and Labor Time Card Approval and Transfer
• Approval periods
• Approval groups
• Approval tasks and rules
• Approval flow
Approval Periods
Use the Manage Repeating Time Periods task to define approval periods, for each time consumer. The approval period is the
same as the time card period. When the approval period is met, the time card is ready to be routed for approval.
Approval Groups
Approval groups are defined lists of approvers used to define the approval routing within the approval rules of the approval
task. Configure approval groups using the BPM worklist.
Delivered Approval Task and Task and Rule Description Additional Routing
Rule
Time Card Approval Routes payroll time entries that Time entries less than 40 hours are
contain payroll time types to the approved automatically
line manager if the total hours for a
time card exceed 40 hours.
Project Time Card Approval Routes time entries that contain If the project manager can't be
a reported project, task, and found or derived, then routes the
expenditure type to the appropriate time entries to the worker's line
project manager. manager.
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Using Time and Labor Time Card Approval and Transfer
Approval Flow
These points summarize the normal approval flow:
• A time card is approved when all approvers approve the time card.
• A time card is rejected when any of the approvers reject the time card.
• The worker receives notification when the time card has been approved or rejected.
You can define approval rules to override this normal approval flow.
Use the Manage Worker Time Entry Profiles task to control when the worker can update the time card during the approval
process. This task is available in the Setup and Maintenance work area.
1. View the time entries that failed during the transfer process.
2. Correct the erroneous time entries by clicking the time card period.
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1. The time consumer administrator provides the time and labor administrator with the job number of the failed
process.
2. The time and labor administrator resets the failed job, which sets the status to Unprocessed for the time entries that
weren't transferred successfully.
3. The transfer process retrieves these unprocessed time entries the next time it runs.
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Using Time and Labor Date Effectivity
5 Date Effectivity
Physical Record Effective Start Date Effective End Date Department Manager
Note
The physical record number doesn't appear in the record.
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Using Time and Labor Date Effectivity
Future-Dated Changes
For date-effective objects, you can enter future changes. For example, you enter the following worker promotion on 25
October, 2011 to take effect on 18 January, 2012.
Physical record 2 becomes current on 18 January, 2012. From 14 October, 2010 until 17 January, 2012 physical record 1
is current and available to transactions. Users who can access the object history can see physical record 2 before it takes
effect.
When future-dated changes exist, other actions may be limited. For example, to end this worker's assignment before the
promotion takes effect, you must first delete the promotion.
Date-Enabled Objects
Some objects, such as work relationships, are date-enabled rather than date-effective. They have start and end dates that
define when they're available, but they have no history of changes. New attribute values overwrite existing attribute values.
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Physical Record Effective Start Date Effective End Date Location Phone
Physical Record Effective Start Date Effective End Date Location Phone
You learn that the worker's job was actually Project Leader from 10 May to 19 October, 2010. As this period spans physical
records 2 and 3, you must correct both.
To retrieve physical record 2, you set the effective as-of date in the person search to any date between 10 May and 17
August, 2010. You select the assignment from the search results and make the correction.
You then retrieve physical record 3 and make the same correction.
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Physical Record Effective Start Date Effective End Date Ceiling Step
2 1 January, 2012 4
From 1 January, 2012 physical record 2 is in effect. Until then, physical record 1 is in effect.
You promote Jennifer to grade A2 from 1 July, 2010. You update her assignment with an effective start date of 1 July, 2010
and enter grade A2. This update:
• Sets the effective end dates of physical record 1 to 30 June, 2010 and of the inserted record to 17 September, 2010
You also correct existing physical record 2 to change the grade from A1 to A2.
Jennifer's assignment history is now as follows:
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FAQs
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Oracle Global Human Resources Cloud Chapter 6
Using Time and Labor Layout Sets
6 Layout Sets
Overview
Use the Manage Time Layout Sets task to create a collection of layouts that determine the appearance of the time entry,
review, and approval pages of the time card.
Additional configuration includes:
• Associate time card fields with layout sets.
• Configure the arrangement of various time entry options.
• Assign a layout set to multiple worker time entry profiles.
Configure these options and aspects of layout sets:
• Layouts
• Layout types
• Time Card matrix
• Row level details
• Comments
• Entry level details
Layouts
Layout sets apply to a selected time consumer or combination of time consumers. Creating and saving a layout set creates a
set of predefined layouts for the specified consumers.
• You can customize all predefined layouts in the newly created layout set by overriding those default time card field
properties that permit override.
• You can't delete layouts from a layout set.
The predefined layout sets available for use in a worker time entry profile are:
• Projects and Payroll Layout Set
• Projects Team Membership and Payroll Layout Set
• Projects Layout Set Filtered by Project Team Members
• Payroll Layout Set
• Projects Layout Set
Layout Types
The following table lists the layouts in the layout set with corresponding Time entry pages:
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Calendar Time View Layout View Time Card: The page for viewing the time card in
the calendar.
Comments
You can display the comments column on the time card.
The following table summarizes the key decisions common to all layouts:
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Decisions to Consider Time Entry, Time Review, Time View, and Time
Approval Notification Layouts
Do you want to change any default time card field labels Yes
on the time matrix section of the Create Time Card,
Review Time, View Time Card, and Approve Time Card For Hours Type Time Card Field: Type of Hours
pages?
Do you want to display the time card field name on the Yes
Additional Attributes dialog box of the Create Time Card,
Review Time, View Time Card, and Approve Time Card For Absence Reason time card field: Reason of Absence
pages?
Display row level comments on the time card or on the Daily Details page
Daily Details page?
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The following table summarizes the key decisions that are different:
What is the format Display start and Display start and Display start and NA
for reporting and end time end time end time
displaying time?
What is the format Display hours and Display hours and Display hours and Display hours and
for displaying times times times times
calculated time?
Enter or display 2 NA NA NA
hours to how
many decimal
places?
What is the format Month Date, Day Month Date, Day Month Date, Day NA
for displaying date
on the time matrix
section of the
Create Time Card,
Review Time, and
View Time Card
pages?
What is the format Month Date, Day Month Date, Day Month Date, Day NA
for displaying date
in the Entry Level
Details section of
the Create Time
Card, Review
Time, and View
Time Card pages?
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Prerequisite
2. Configure the time entry layout to customize the Create Time Card page.
3. Configure the time review layout to customize the Review Time page.
4. Configure the time view layout to customize the View Time page.
5. Configure the approval notification layout to customize the Approve Time page.
2. Click Create.
3. On the Generate Layout Set page, select Payroll as the Time Consumer.
Field Value
6. Click Save.
2. Click Edit Layout to edit the display of time entry fields on the time card.
3. In the Time Card Matrix dialog box, delete the time card fields: Assignment Number and Payroll Time Type.
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4. Click Add two times to add the time card fields: Job and Hours Type.
5. Change the display label of the Hours Type time card field to Work Hours Type.
6. In the Time Entry Properties section, complete the values, as shown in this table. Use default values for fields unless
the steps specify other values.
Field Value
7. Click Next.
8. In the Row Level Details dialog box, click Add two times to add two time card fields.
9. Complete the fields for the two time card fields, as shown in this table.
Field Value for the first Time Card Value for the second Time
Field Card Field
10. In the Display Properties section, enter Additional Payroll Attributes in the Label on the Time Card field.
12. In the Comments dialog box, select In the entry level detail page in the Comments Column Display field.
13. In the Display Properties section, enter Daily Comments in the Label on the Time Card field.
15. In the Entry Level Details dialog box, click Add to add a time card field. Select Rate Multiplier in the Time Card Field
section.
16. In the Display Properties section, complete the values, as shown in this table:
Field Value
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Field Value
7. Repeat steps 7 through 17 of the task: Configuring the Time Entry Layout.
Do you want to replace the time card field name in the Yes
Report Time page?
Projects Number, Task Number
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What is the format for reporting time? Display start and end time
2. Configure the calendar entry layout to customize the report time page.
2. Click Create.
3. On the Generate Layout Sets page, select Projects as the Time Consumer.
Field Value
6. Click Save.
1. On the Edit Layout Set page, select Calendar Entry Layout and click Configure Layout.
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2. Click the Edit Layout button to edit the display of time card fields on the Report Time page.
3. In the Time Card Field dialog box, edit the display labels of Project and Task time card fields, as shown in this
table:
Field Value for the first Time Card Value for the second Time
Field Card Field
4. Select Display start and end time in the Time Entry Format field.
5. Click Next.
6. On the Drag and Drop Values page, click Add three times to add three time card fields - Expenditure Type, Project
Unit, and Expenditure Type Class.
7. Enter Type of Expenditure as the Display Label for the Expenditure Type time card field.
8. Click Save.
FAQ
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Using Time and Labor Time Rules
7 Time Rules
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Formula
The delivered formulas associated with rule templates are created using Oracle Fusion Fast Formula.
Use the Manage Fast Formulas task to create your own formulas, which you can attach to rule templates.
Example: A rounding formula attached to a template enables you to define a variety of rounding rules with specific values,
such as the nearest quarter hour.
You can attach a formula to more than one rule template.
Rule Templates
A rule template contains predefined combinations of input parameters and output values for the underlying formula.
Use rule templates to create time entry and time calculation rules that contain the actual values for formula parameters
available in the template. Use the same template to create more than one rule.
Create two types of rule templates:
Time Entry Rule Template Contains configurations to define time entry rules that
check the entered time and issue a business message,
error, or warning.
Example: Define a time entry rule template to display
an error message whenever the reported time entries
exceed a maximum hours value.
Time Calculation Rule Template Contains configurations to define time calculation rules
that convert the calculated time entries into processed
time.
Example: Create a time calculation rule template that
takes the time entries reported for a week as input and,
based on a threshold parameter, classifies the entries
into calculated results. This template converts the hours
above the threshold value into a separate pay time type,
such as Overtime. Hours under the threshold value
remain the same pay time type, such as Regular.
Rules
Create two types of rules:
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Time Entry Rule Time entry rules validate the entered time and display a
business message, error, or warning.
Example: Write rules to ensure that the worker hasn't
entered more than a specified number of hours per
week.
Time Calculation Rule Time calculation rules convert entered time into
processed and calculated time.
Example: Create different rules to calculate overtime
according to variations in legislated requirements in
different jurisdictions.
Rule Sets
Create a collection of rules or rule sets of the same type. Assign rule sets to groups of workers with similar vacation and time
processing requirements.
• Rule template, specify a user-friendly display name and the order in which these parameters are displayed on the
rules definition page.
• Rule, provide actual values for these input and output parameters.
Input Parameters
Rule input configuration options on the Rule Parameters page include:
• Define the display order of the input parameters on the rule page. Lower number denotes a higher priority.
• Specify an alternate name for the rule parameter name to display on the rule definition page.
• Select the parameter type that determines the values that the administrator using the template can enter for a
specific parameter.
• The Exclude parameter type doesn't allow the template user to enter or see any parameter values.
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Rule Outputs
Rule output configuration option on the Rule Outputs page includes:
• Specify an alternate name for the output name to display on the rule definition page.
When creating time calculation rule templates, you can add time attributes and associate them with predefined rule outputs.
For example, the Weekly Time Calculation Rule template based on the formula -
WFM_THRESHOLD_TIME_CALCULATION_RULE has the following two outputs:
• OUT_MEASURE_UNDER
• OUT_MEASURE_OVER
On the Outputs page, add two time attributes as output: OUT_PAY_UNDER and OUT_PAY_OVER. Use the Grouping
Structure option to associate these two attributes with the outputs OUT_MEASURE_UNDER and OUT_MEASURE_OVER
respectively.
1 Rule 1
2 Rule 2
1 Rule 3
2 Rule 4
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1 Rule 5
2 Rule set B
3 Rule 6
4 Rule set A
1. Rule 5
2. Rule 3
3. Rule 4
4. Rule 6
5. Rule 1
6. Rule 2
What is the rule template name? Minimum Hours Per Day Template
Prerequisites
1. Create a time entry rule template named Minimum Hours Per Day Template.
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3. On the Create Rule page, complete the fields, as shown in this table.
Field Value
4. Click Continue.
5. On the Create Rule: Minimum Hours Per Day Rule page, enter a description, such as: Requires workers to enter at
least eight hours per day.
6. In the Time Card Events that Trigger Rule section, verify that the default values from the template match the
requirements for this rule scenario. .
7. In the Rule Parameters section, enter the parameter values, as shown in this table.
Message displayed when the minimum hours HWM_ FF_ TER_ PERIOD_ LS_MIN_ERR
parameter isn't met
Time category that defines the hour entries All Payroll Entries
that amount to work time
8. In the Outputs section, for the OUT_MSG output parameter, select Error in the Message Severity option.
9. Click Save and Close.
What are the rule members of the rule set? Two rules:
• Maximum 40 Hours Per Week
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What time category determines whether the rules apply? All Payroll Entries
Prerequisite
1. Create the following rules: Maximum 40 Hours Per Week and Minimum 8 Hours Per Day
7. In the Rule Set Members section, click Add twice to add two rule members.
8. Complete the fields for the two rule members, as shown in this table.
Field Value for the First Rule Value for the Second Rule
Processing Order 1 2
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What are the actual values for the rule parameters • Daily overtime threshold value: 8
configured in the template?
• Time category that defines the hour entries that
amount to the calculated time: Worked Hour Entry
What are the actual values for the output parameters? • Pay Time Type value that are below the threshold
value: Regular Hours
Prerequisites
1. Create a time category named Worker Hour Entry.
2. Create a time calculation rule template named Daily Threshold Hours Template.
2. Click Create.
3. On the Create Rule page, complete the fields, as shown in this table.
Field Value
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Field Value
4. On the Basic Definition page, enter the following description for the Rule: Rule that takes time entries reported for a
day and based on a threshold parameter, splits the entries into calculated results.
5. In the Rule Parameters section, complete the fields, as shown in the table.
Time category that defines the hour entries Worked Hour Entry
that amount to the threshold value
What are the contents of the rule set? Two time calculation rules:
• Weekly threshold rule
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Prerequisites
1. Create two time calculation rules: Weekly threshold rule and Daily threshold rule.
2. Click Create.
6. Click Continue.
8. In the Rule Set Members section, click Add twice to add two rule members.
9. Complete the fields for the two rule members, as shown in this table.
Field Value for the First Rule Value for the Second Rule
Processing Order 1 2
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Information Description
Rule Details Click the Rule Definition icon to view details of the time
entry or time calculation rule that includes the input and
output parameters.
Rule and Rule Set Processing Logs Click the Rule Processing Log and Rule Set Processing
Log icons to view the processing logs that help to
diagnose processing issues.
Formula Details Click the Formula Details icon to view details of the
formula associated to the rule templates.
FAQ
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Oracle Global Human Resources Cloud Chapter 8
Using Time and Labor Groups
8 Groups
Overview
Use the Manage HCM Groups task in the Setup and Maintenance work area to define groups of people with similar
characteristics. A group might have a fixed number of people or the members might be updated on a defined basis. A worker
can belong to more than one group.
This topic describes:
• Defining membership conditions
• Including or excluding individuals or other groups
• Setting embedded group priority
• Evaluating and refreshing membership
• Viewing group membership
• Locking membership
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Example: To create a larger group that includes the hourly workers in the Marketing department, add the Hourly Marketing
group with membership status equal to Include.
1 Promotions Exclude
2 Advertising Include
Joe Smith would be excluded from the Marketing group because the Promotions group, his top priority embedded group, is
excluded.
Locking Membership
Select Yes in the Locked option to prevent refreshing of the group definition as of a specific date.
Example: You can lock all members of a group, senior managers, as of 12-June-2013 so that the same set of workers would
always be processed.
Locking the group membership is a permanent action and can't be reversed.
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How is the group For a date range As of run date For a date range
definition evaluated?
What is the condition Department Name Equal Not applicable Not applicable
that is used to build the to Accounting
selection criteria for the
group?
What is the group that Not applicable Not applicable Accounting Workers and
you want to include in Borrowed Workers
this group definition?
What are the members Not applicable Members to Include: Not applicable
that you want to include Tate Scott, Veronica
or exclude from this Adriano, Fen Lee,
group definition? Marsha Able, and Priya
Krishnan
1. Create two groups, one by adding selection condition and the other by including members explicitly.
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1. In the Setup and Maintenance work area, search for Manage HCM Groups and click Go to Task.
2. Click Create.
3. On the Create Group page, complete the fields, as shown in this table.
Field Value
Field Criteria
Operator Equal to
Value Accounting
1. On the Create Group page, complete the fields, as shown in this table.
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Field Value
4. Select the members Tate Scott, Veronica Adriano, Fen Lee, Marsha Able, and Priya Krishnan. Click OK. The
members are added with the include status.
7. On the Refresh Group Membership page, select Borrowed Workers in the Group name choice list.
9. Select Submit.
10. In the Search Results region, select the Borrowed Workers group and select edit from the Actions menu.
Field Value
Locked No
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Priority 1 2
6. On the Refresh Group Membership, select Year End Processing in the Group name choice list.
9. Select Submit.
FAQ
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Oracle Global Human Resources Cloud Chapter 9
Using Time and Labor Setup Profiles
9 Setup Profiles
Overview
Setup profiles associate workers with a set of configurable time card layouts and rules for time entry and time processing.
Assign profiles either to an individual worker or a group of workers
Use the Define Time and Labor Setup Profiles task list to configure and assign time entry profiles and time processing profiles.
This topic discusses the following aspects of setup profiles:
The following table shows how two profile type assignments help you vary the time reporting experience for diverse groups:
Group Assignment
Use start and end dates to manage the assignment of a profile to groups.
You can assign a single profile to more than one group of workers at a time. Example: Assign the USA_Workers time entry
profile to:
• Full_Time_USAWorkers group
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• Part_Time_USAWorkers group
However, you can't associate a single group with more than one profile of the same type at any given time. Example: The
Full_Time_USAWorkers group can't have both the USA_Workers time entry profile and UK_Workers time entry profile
assigned to it.
Priority
Assign each setup profile a unique priority number with reference to other profiles of the same profile type. The priority
number determines the profile used to create the time card if a worker is eligible for more than one profile.
Number one is the highest priority. Example: A single worker is a member of two groups:
• Group A: Time entry profile priority = 5
• Group B: Time entry profile priority = 3
The time entry profile with priority 3 is used for that worker.
Default Profile
By default, all workers in an organization are members of a delivered group that has a profile assigned to it. A worker who
isn't eligible for any setup profile through either individual or group assignment is assigned the default profile.
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Default Group Assignment Catches workers who don't have any individual or group
profile assignments. Ensures that all workers have a
profile and can report time.
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Comparing Profiles
Compare a worker's setup profile values from both individual and group assignments. Use the comparison to decide if the
worker must be assigned a new profile that overrides any profile associations based on group memberships.
To compare profiles, click the Troubleshoot button:
1. Select a worker.
3. Click Evaluate to list the setup profiles that are assigned to the worker effective on that date.
4. Select up to three of the worker's setup profiles and view the various time entry values for those profiles.
• If there are multiple setup profiles that have been individually assigned to a person, then the individual profile with the
lowest priority number takes priority.
Example: You assign the worker to profiles A and B and profile A has a higher priority than B. Based on a worker's
change in job responsibility, profile A is no longer accurate for the worker. To disassociate profile A, click the Delete
Override option. The application automatically assigns profile B to the worker.
• If there are no other individual setup profile assignments, then the group profile with lowest priority number takes
priority.
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Glossary
assignment
A set of information, including job, position, pay, compensation, managers, working hours, and work location, that defines a
worker's or nonworker's role in a legal employer.
ceiling step
Highest step within a grade that a worker may progress to.
date-effective object
An object with a change history. Professional users can retrieve the object as of a current, past, or future date.
grade
A component of the employment model that defines the level of compensation for a worker.
grade rate
Used to define pay values for grades in a legislative data group.
job
A generic role that is independent of any single department or location. For example, the jobs Manager and Consultant can
occur in many departments.
logical record
One or more physical records that constitute a date-effective object.
physical record
A single record, with effective start and end dates, in the history of a date-effective object. Each physical record is a row in a
database table.
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position
A specific occurrence of one job that is fixed within one department. It is also often restricted to one location. For example,
the position Finance Manager is an instance of the job Manager in the Finance Department.
work relationship
An association between a person and a legal employer, where the worker type determines whether the relationship is a
nonworker, contingent worker, or employee work relationship.
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