TB1000 03 Sales Ex2

Purchasing – Exercises
Unit: Sales – A/R

Topic: Sales Process
At the conclusion of this exercise, you will be able to:

 Perform the steps of the sales process
 Discuss sales documents’ effects on inventory and accounting
 Run the open items list
In this exercise, you create a sales order for one of the customer
master records you just created. Then you change the sales order
to accommodate customer requests. You deliver the items to the
customer then create an A/R invoice for the delivery. When the
customer pays your company, you create the incoming payment
document.
Later, you perform each step of the sales process again while
viewing the effects of each document on inventory and
accounting.
2-1 Follow the steps of the sales process.
2-1-1 Create a sales order for your new domestic customer, Laurel School.
Laurel School has just called to place an order for a motherboard and five
network cards.
Field Name or Data Type Values

Customer C2001
Delivery Date <2 days from today>
Item No. C00001
Quantity 1
Item No. C00006
Quantity 5
Do not save the sales order yet.
2-1-2 The purchaser from the school asked if the school receives a 2% discount
for paying within 10 days. Check if the payment terms are correct.
Review the payment terms and adjust if necessary.
Sales order number: ___________________________
Save the sales order.
2-2 Change a sales order.
2-2-1 The customer calls you to make some changes to the sales order that you just
entered. Open the sales order you just created.
Increase the first quantity to 10.
The customer tells you that he had been promised a 1% discount on the whole
sales order. Enter a 1% discount for the order total.

Discount 1
2-3 Create a delivery for your sales order.
2-3-1 Open the sales order you just created to create a delivery with the Copy to
function.
2-3-2 Copy all the items from the sales order to a delivery.
Save the delivery.
2-4 Create an A/R invoice for your delivery.
2-4-1 From the delivery, copy the items to an A/R invoice.
Save the invoice.

A/R invoice number: ___________________________
2-5 Laurel Schools sent a payment for the delivery using a bank transfer. Create an
incoming payment for the A/R invoice.
2-5-1 Open the incoming payments window.

Code C2001
Select the A/R invoice.
Choose the Payment Means icon.
Enter the following information in the appropriate tab.
G/L Account number < Use 161022 for the UK,
if using another
localization then the
instructor will provide>
Transfer Date < today’s date>
Reference 79773528
Total Press CTRL + B to copy
the total
Save the document.
2-6 Track the effect of each step in the sales process beginning with the sales order.
2-6-1 Create a sales order for a customer and view the effect on inventory.

Customer C23900
Delivery Date < today>
Item No. A00002
Quantity 10
Save the order.
Sales order number: ___________________________
2-6-2 Open the sales order you just created.

View the details for the row.
Which warehouse is assigned to the first row?
_______________________________________________________
Return to the sales order. Open the item master record.
How many printers are in stock? ____________________
How many printers are committed? ______________________
Choose Cancel to return to the sales order._________________
2-7 View the open items list.

2-7-1 Run the Open Items List for sales orders. Look for your sales order and
item.
2-8 Create a delivery and view the effect of the delivery.

2-8-1 Open the sales order you just created and copy the items to a delivery
document.
Add the delivery.
Delivery number: ___________________________
2-8-2 Retrieve the delivery you just created to view the effect of the delivery on
inventory.
Open the item master record to find the following information.
How many printers are in stock? ____________________
How many printers are committed? ______________________
Return to the delivery.
2-8-3 View the effect of the delivery on accounting.
Open the journal entry. What are the two postings made by the delivery
document?
_______________________________________________
_______________________________________________
2-9 Create the A/R invoice and view the accounting effects.
2-9-1 From the delivery document, create an A/R invoice.
Add the invoice.
A/R Invoice number: ___________________________
View the journal entry. What type of postings is made to indicate the
customer owes us money: debit or credit?
_______________________________________________
What type of posting is made to record sales revenues: debit or credit?
_______________________________________________
2-9-2 As you saw in the journal entry, no changes to inventory were recorded
when you created the A/R invoice. When would an A/R invoice record
changes to inventory?
_______________________________________________
_______________________________________________
_______________________________________________

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Purchasing – Exercises

Unit: Sales – A/R

At the conclusion of this exercise, you will be able to:

2-1 Follow the steps of the sales process.

Field Name or Data Type Values

2-2 Change a sales order.

Field Name or Data Type Values

2-3 Create a delivery for your sales order.

2-4 Create an A/R invoice for your delivery.

2-4-1 From the delivery, copy the items to an A/R invoice.

Save the invoice.

2-5-1 Open the incoming payments window.

Field Name or Data Type Values

Save the document.

Field Name or Data Type Values

2-6-2 Open the sales order you just created.

2-7 View the open items list.

2-8 Create a delivery and view the effect of the delivery.

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