Jt DG (D&V)

Tele : 011-23019232 Coord & Pers Dte(D&V)

Engineer-in-Chiefs Branch
Fax : 011-23012942 Integrated HQ of MoD (Army)
011-23017843 Kashmir House, Rajaji Marg
New Delhi-110011

30898/Policy/E1D a4.. Jul 2016

HQ Chief Engineer Southern Command
HQ Chief Engineer Eastern Command
HQ Chief Engineer Western Command
HQ Chief Engineer Central Command
HQ Chief Engineer Northern Command
HQ Chief Engineer South Western Comand
ADG(OF&DRDO),Mudfort, Secunderabad
ADG (D&C),Pune

INSTRUCTIONS : SUBMISSION OF THE DOCUMENTS TO PRESCRIBED

AUTHORITY PERTAINING TO TRANSACTIONS IN INMOVABLE/MOVABLE
PROPERTY, INTITIAL PROPERTY STATEMENT (IPS) AND
ANNUAL IMMOVABLE PROPERTY RETURN AIPR)

1. It is noticed that documents pertaining to Initial Property Statement (IPS), Annual

Immovable Property Return (AIPR) and for transactions related to movable/immovable
property are generally received with several deficiencies and incomplete information.

2. In view of above a set of instructions have been complied for the benefit of
environment in order to avoid the protracted correspondence. These instructions are
enclosed as Appendix 'A".

3. All the Group 'A' and Group 'B' officers are requested to go through these
instructions before sending any such documents to this HQ (in case of Gp 'A' Offrs) and
CRO (0) New Delhi (in case of Gp 'B' Officers).

(PK Goel)
Dir (D&V)
Encls : Appendix 'A' (04 sheets) For E-in-C

NOO

Copy to (internal)

E Coord-1 - For circulation to all the section in E-in-C's Branch.

omation Cell - It is requested to upload this letter on official website.

 Appendix 'A'
30898/Policy/E1D dt 26 Jul 2016

INSTRUCTIONS: SUBMISSION OF THE DOCUMENTS TO PRESCRIBED

AUTHORITY PERTAINING TO TRANSACTIONS IN MOVABLE/ IMMOVABLE
PROPERTY, INITIAL PROPERTY STATEMENT (IPS) AND ANNUAL
IMMOVABLE PROPERTY RETURN (AIPR)

GENERAL INSTRUCTIONS

1 Intimation of all transactions related to immovable and movable property shall be

done on relevant forms i.e. Appx `G' & 'H'. Appx `G' for immovable transaction is
different than for movable transaction, while Appx 'H' is same. Appx 'H' to be
countersigned by controlling officer.

2 All the documents should be neatly filled and self explanatory.

3 Before sending the documents related to any new transaction please ensure that
all previous transactions submitted by you are noted by the E-in-C's Branch. No new
transaction is noted unless the observations related to previous transaction are settled.

4 All such documents as above to be forwarded through the respective offices to E-

in-C's Branch. In case of HOOs such as AGE(I), GE,CWE and CE such documents to
be forwarded though the offices of their controlling officers.

5 All the supporting documents enclosed should be self-attested.

ACQUISITION OF IMMOVABLE PROPERTY

6 Prior intimation for sale and purchase of immovable property shall always be
intimated on Appx `G' and 'H'. Offr Name, MES No, and address of the unit to be filled
clearly. Mention the official telephone Nos for faster communication (alongwith Fax
Nos).

7 All forms to be filled in neat hand writing or typed and should be legible.

8 Details regarding the proposed finance of the property should be filled properly.

(a) If savings are used than one year bank statement to be enclosed.
(b) Loan sanction letter to be enclosed if loan is being taken.
(c) If loan assistance is being taken from some relative than terms and
conditions of the loan may be mentioned. A letter from the person giving
loan alongwith his/her source of income and the PAN No must be
enclosed.
(d) Copy of PPF or GPF may be enclosed if financing from the same.
(e) Copy of the LIC/FD/MF may be enclosed if financing from the same.
(f) Value of the property should be mentioned inclusive of tentative
registration amount.

..2/-
 -2-

9. In case of joint applicants for the property, share of each applicant should be
mentioned.

10 At the time of prior intimation if documents related to loan, assistance from

relative etc are not available than only the amount may be mentioned in the relevant
column of Appx `G' and 'H'. However same are required at the time of final noting.

11 Copy of sale deed (English or Hindi version) to be enclosed at the time of final
noting. If sale deed in some regional language then English version to be enclosed.

12 In case of sale of property please ensure while forwarding the documents that
property in question has already been noted by this HQ with regards to its acquisition
either by direct purchase or through inheritance.

13 It is often seen that intimation regarding the inherited properties when sold, are
sent to this office while the intimation at the time of inheritance was not given. Such
documents are returned and officer is asked to forward the documents regarding the
acquisition first.

14 Bank statement of last one year upto the last entry (towards payment) should
invariably be enclosed alongwith all the transactions. It is preferred that all soft loans
from the relatives are first deposited in the bank account and then payment towards the
property are made. All such entries to be clearly highlighted. If there are too much of
entries then same may be reflected in a tabular format and enclosed with the
documents.

ACQUISITION OF MOVABLE PROPERTY

15 All intimations to be made with in one month of acquisition.

16 Prior intimation is not required

17 All intimation to be done on Appx 'C' (Movable property) and Appx 'H'

18 In case of car, cost to be shown inclusive of registration and insurance amount

and copy of registration and insurance certificate be enclosed.

19 In case of personal saving, bank statement of one year upto the last payment
must be enclosed.

20 Loan letter of bank be enclosed in case of loan.

21 In case of assistance from wife than source of income of wife and the copy of
one year bank statement may also be enclosed.

22 In case of soft loan from relatives, terms and conditions of loan to be mentioned.
Relation with relatives, his source of income and PAN No to be mentioned.
..3/-
 -3-

23 Acceptance of gift and loan by Govt servant from near relatives:-

(a) It is noticed that there is rising tendency in the officers to accept gift/loans
from their relatives/friends while going for acquisition of movable/immovable
properties. Such practice should not be adopted by Govt servant as a routine and
should be used rarely and judiciously.

(b) In some instances the contribution of officer has been only 10% to 20%
towards the procurement price and 80% to 90% of the acquisition is proposed to
be financed by loan from relatives. Such transctions for acquisition of immovable
properties should be avoided at all the cost.

(c) Officers should make themselves familiar with the provision of Rule 13 of
CCS (Conduct)Rules related to GIFTS and Rule 16 related to
INVESTMENTS,LENDING AND BORROWING.

(d) Govt servant should make a report to the Government or seek the prior
permission, as the case may be, if the value of gift exceeds the limits specified in
Rule 13 of CCS (Conduct) Rules.

(e) Purely temporary loan of small amounts, free of interest can be taken by a
Govt servant from personal friends and relatives. If the amount of such loan is
large previous sanction will be necessary. Refer Rule 16 of CCS (Conduct)
Rules.

INITIAL PROPERTY STATEMENT (IPS)

24 All intimation to be done on form I to V (Total 05 forms)

25 All forms to be filled as on the date of joining.

26 MES No, Name, Rank, DOB, date of joining the service and date of
retirement (future) to be clearly mentioned.

27 All the details related to movable and immovable assets to be filled which
offr is in physical possession at the time of joining the department. Property to be
inherited at the later date should not be shown. In case of any immovable
property relevant supporting document to be enclosed. Copy of bank statement,
vehicle registration, LIC, mutual funds etc may be enclosed as shown in the
relevant forms. All jewelry to be mention in grams , present value as well as
description to be mentioned. Date of inheritance/marriage/religious function/gift to
be mentioned at received on such occasion. Documentary evidence may be
enclosed if any in support of such acquisition.

..4/-
 -4-

ANNUAL IMMOVABLE PROPERTY STATEMENT (AIPR)

28 To be filled each year as on 31 Dec of that year. It should reach E-in-C's

Branch office latest by 31 Jan of following year. That is AIPR as on 31 Dec 16
should reach E-in-C's Branch latest by 31 Jan 2017.

29 All the columns to be filled properly. Name, MES No, Designation and unit
name etc should be filled properly.

30 No need of countersignature. Address of the property should be

mentioned clearly. Approximate present value shall be mentioned if exact value
is not known.

31. Letter through which the property was noted by the E-in-C's Branch may
be mentioned in the remarks column.

32 Date of submitting the AIPR should be clearly mentioned on the form

below the signature. Form should be neatly filled on the proper format.

33 Offr who are submitting AIPR after the due date have been given the show
cause notices for late submission. It is possible that disciplinary action may be
initiated against such individuals in future.

COL Digitally signed by COL

RAJAT BAIJAL
DN: cn=COL RAJAT

RAJAT
BAIJAL, o=IHQ of MoD
(ARMY), ou=E-IN-C'S
Branch, email=autocell-
[email protected], c=IN

BAIJAL Date: 2016.08.05

10:00:00 +05'30'