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    The document outlines the recruitment and selection policy of an organization. It details the process for recruitment including sources of hiring like databases, referrals, consultants. It describes screening of CVs, administering tests, conducting interviews and reference checks. It also details the candidate referral scheme that encourages employee referrals. It provides the referral incentives for different levels of candidates. Finally, it discusses the probation and training period for new recruits and the process of confirmation on completion of probation.

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    The document outlines the recruitment and selection policy of an organization. It details the process for recruitment including sources of hiring like databases, referrals, consultants. It describes screening of CVs, administering tests, conducting interviews and reference checks. It also details the candidate referral scheme that encourages employee referrals. It provides the referral incentives for different levels of candidates. Finally, it discusses the probation and training period for new recruits and the process of confirmation on completion of probation.

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    31 views7 pages

    Recruitment & Selection Policy

    Uploaded by

    Anonymous CmDMan
    The document outlines the recruitment and selection policy of an organization. It details the process for recruitment including sources of hiring like databases, referrals, consultants. It describes screening of CVs, administering tests, conducting interviews and reference checks. It also details the candidate referral scheme that encourages employee referrals. It provides the referral incentives for different levels of candidates. Finally, it discusses the probation and training period for new recruits and the process of confirmation on completion of probation.

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    of 7

    Recruitment & Selection

    Policy
    Division HR
    Recruitment & Selection

    Policy Release Date : 15/07/04 Version No : 4.1

    Policy Effective From: 15/07/04 No. of Pages : 7

    Previous History:

    Release No Release Date Remarks


    1 01/09/99 Original document
    2 01/06/00 Amendments consequent to the merger of PA and
    MSS.
    3 21/08/00 Amendments to the features of the policy
    4 12/05/02 Amendments to the features of the policy
    5 15/07/04 Amendments to the entire recruitment policy

    Process Owner: HR function

    Distribution List of Policy: All Employees

    Owner For Implementation:

    Measures to evaluate effectiveness: Staffing Measures

    List of Annexure:

    PREPARED BY: AUTHORIZED BY:

    Name: Asma Sultana Name:


    Signature: Signature:
    Designation: Mgr - Recruitment Designation:
    Date: 15/07/04 Date:
    Recruitment & Selection

    Table of Contents
    RECRUITMENT AND SELECTION................................................................................................4

    Recruitment Process: …………………………….…………………………………………………..4

    Methodology:
     Sources ……..………………………………………………………………………………..… 4
     Screening …..………………………………………………………………………………..… 4
     Short-listing …….…………………………………………………………………………..… 4
     Administering Tests ….....………………………………………………………………..… 4
     Conducting Interviews …………………………………………………………………..… 4
     Reference Checks ….…………………………………………………………………...… 4

    1.1 CANDIDATE REFERRAL SCHEME....................................................................................5


    1.1.1 Objectives…………………………………….…………………………………………..5
    1.1.2 Scope ……...…………………………………….……………………………………….5
    1.1.3 Features………………………………………….……………………………………….5
    1.1.4 Procedure ……...……………………………………….………………………………..5

    1.2 PROBATION / TRAINING PERIOD AND CONFIRMATION................................................6


    1.2.1 Objectives …………………………………………………..…………………………...6
    1.2.2 Scope ………………………………………………………………....………………….6
    1.2.3 Features ………………………………………………………………………………….6
    1.2.4 Procedure ……………..…………………………………………………..……………..6
    Recruitment & Selection

    Recruitment and Selection


    Process:

    Request for resource is raised by the Sales/ADG and is given to the Resourcing team. In other
    words, resourcing will handover the request to the recruitment for external hiring only, if there are
    no resources available internally.

    Sources of Hiring:

    Recruitment Sources CV’s from various sources like:

     Data base: Resumes which are live and active will be stored in a central place. And which
    is accessible to everybody.
     Head Hunt: Recruiters do the headhunting based on the requirements. Comprehensive
    data been made and stored which states each companies core competency skills. These
    headhunting calls are tracked too
     Search Engines: Currently we use one of the leading portal to access their unlimited
    database access and unlimited job postings
     Consultants: If there are bulk requirements or niche requirements we tend to use
    consultants.
     Employee Referral: Employee refers his or her friends to the company. And based upon
    the selection, the referred employee is entitled for the referral amount. (Details are below)

    Screening of CV’s:

    Recruitment team screens the CV according to the requirement given and does the prescreening
    and passes over to the technical team for further short listing

    Administering Tests:

    Candidates who have less than 3 years of experience will undergo technical test and aptitude
    test. Technical test is purely based on the skills or core competency of the candidate. Those who
    qualify, will undergo for the interviews. ( All these tests are online which will reviewed every 6
    months )

    Conducting interviews:

     Maximum 2 interviews per candidate up to LMTS. (Technical and HR )


     Multiple interviewers in an interview
     All interviews will complete in one day.
     Suitable experience gap between interviewer and interviewee up to LMTS level

    Reference Checks:

    Reference checks are mandatory for all the level of hiring except for freshers. This is done thru
    email or phone. The outcome is captured and attached to the incumbent’s personal file.

    Offer:

    The Selected candidate is made an offer

    1.1 CANDIDATE REFERRAL SCHEME

    1.1.1 Objectives:
    Recruitment & Selection

    To encourage Employees to refer individuals and build human capital in The company

    1.1.2 Scope:

    1.1.2.1 All Employees are covered under this policy, except:


     Members of the management team.
     Individuals in the HR function.
     Any Individual who is involved in the selection process of the candidate or will
    be the Reporting Manager.
     An individual who forwards the resume of a candidate referred originally by
    an
    associate of The company, e.g. a customer or a Business Partner.

    1.1.3 Features:

    1.1.3.1 It is imperative that the employee who refers a candidate to The company sends a copy
    of the person's resume to the HR function. An individual qualifies as a referral only if
    the employee supports the individual through the entire recruitment process ensuring
    he/she comes on board.

    1.1.3.2 An individual is entitled to the candidate referral incentive only after the person referred
    by him/her has served for one month with the organization.

    1.1.4 Procedure:

    1.1.4.1 All references must bear the name and employee number of the Employee. These
    details must be recorded in the interview assessment form.

    1.1.4.2 Depending on the profile and seniority of candidates selected as regular employees, the
    Candidate Referral Incentive would differ. The amounts applicable are:

    Candidate selected @
    Referral incentive
    Level
    Member Rs 5,000
    Senior Member Rs 8,000
    Lead Member Rs 10,000
    Principal Member Rs 15,000

    If the hiring candidates are considered for contract or as Consultants, depending on the
    profile and seniority of candidates, the Candidate Referral Incentive applicable would
    be:

    Candidate selected @
    Referral incentive
    Level
    Recruitment & Selection

    Member Rs 2,500
    Senior Member Rs 4,000
    Lead Member Rs 5,000
    Principal Member Rs 7,500

    1.1.4.3 Accounts will release the Candidate Referral Incentive based on information provided
    by HR.

    1.2 PROBATION / TRAINING PERIOD AND CONFIRMATION

    1.2.1 Objectives:

    Confirm employees in the services of the company after they show satisfactory
    performance.

    1.2.2 Scope:
    All new entrants to The company

    1.2.3 Features:

    1.2.3.1 All recruits undergo a Training and Probation period of six months.

    1.2.4 Procedure:

    1.2.4.1 On completion of the probation period, HR sends a recommendation for confirmation


    form to the group manager of the employee due for confirmation.

    1.2.4.2 Based upon the recommendation from the group manager, HR issues a letter indicating
    one of the following:

    a. Confirmation
    b. Extension of Probation Period
    c. Termination of service

    Forms : 1) Recommendation for Confirmation

    Letters : 1) Confirmation Letter


    2) Extension of Probation
    3) Termination of Service
    Recruitment & Selection

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