Professional Documents
Culture Documents
TSP Ship No One
TSP Ship No One
(A Government of India Enterprise)
Enquiry No: ISD/134/ERP/AUD/2018
Last date of submission of Proposal: 31 July 2018 15:00 Hrs
PO Bag # 1653, Perumanoor P O
Kochi 682015
Tel: +91 484 2501296, 2501889
Web: www.cochinshipyard.com
Table of Contents
Tender Notice ..................................................................................................................................... 3
1. Introduction .............................................................................................................................. 5
2. Objective ................................................................................................................................... 5
3. SAP – ERP Solution Overview .................................................................................................. 6
4. Scope of Work .......................................................................................................................... 7
5. Project Plan ............................................................................................................................. 10
6. Eligibility/Pre‐qualification Criteria ...................................................................................... 10
7. Technical Bid Evaluation Criteria .......................................................................................... 12
9. Pre‐Bid meeting ...................................................................................................................... 14
10. Execution Plan & methodology ............................................................................................. 14
11. Instructions to the Bidder ...................................................................................................... 15
11. EMD ......................................................................................................................................... 17
12. Security Deposit / Performance Bank Guarantee (PBG) ..................................................... 17
13. General Terms & Conditions ................................................................................................. 18
Annexure ‐ I Business Process Master List (BPML) in SAP ..................................................................20
Annexure‐II Non Disclosure Agreement ........................................................................................ 23
Annexure‐III Bank Guarantee ........................................................................................................ 26
Forms
FORM A1: Expertise & Experience ................................................................................................ 28
FORM A2: Details of the Projects as Mentioned in Form A1 ........................................................ 29
FORM A3: Letter of Confirmation / Declaration ........................................................................... 30
FORM A4: Financial Capability ...................................................................................................... 31
FORM A5: Manpower Details to be deputed for CSL Project ....................................................... 32
FORM A6: Compliance Checklist ................................................................................................... 33
FORM A7: Pre‐Bid Questionnaire .................................................................................................. 36
FORM A8:Format for Price Bid ...................................................................................................... 37
7. Sealed quotations addressed to The Deputy General Manager (IT) should reach the above address
on or before the due date and time indicated above. Bids submitted by email or ordinary post shall
not be considered and shall be rejected. CSL will not be responsible for Postal delay or non‐
delivery/non receipt of tender documents.
Sd/‐
FOR COCHIN SHIPYARD LIMITED
DEPUTY GENERAL MANAGER (IT)
COCHIN SHIPYARD LTD.
2. Objective
Conduct an assessment and audit of the SAP‐ERP solution implemented in Cochin
Shipyard Limited (CSL).
Provide an insight on the extent the SAP‐ERP solution is helping the organization to
achieve its business objectives.
Identify the gaps for comprehensiveness and correctness of the transactions.
Check if the system is designed in the most optimal manner to meet the CSL business
requirements.
Conduct training on the observations to improve utilization of the SAP solution in CSL.
Result of the review shall include:
Detailed report on identified gaps.
Potential improvement areas and recommendations in line with CSL business process.
Presentation of observations and recommendations to the top management.
Roadmap for implementation of the agreed recommendations to the Top Management.
The audit shall be carried out onsite in a two‐phased manner to review the SAP performance,
utilization and optimization:
Phase I –10 Weeks ‐ SAP assessment and audit, observations, recommendations for
improvement, training and roadmap for implementation of the agreed
recommendations.
Phase II – 2 Weeks ‐ Follow‐up review and re‐audit (After implementation of the agreed
recommendations for an expected period of 12 Weeks).
SAP Assessment & Audit Page 5 of 37 Cochin Shipyard Ltd
3. SAP – ERP Solution Overview
CSL has gone live with the SAP‐ERP solution in July 2014. Details of modules / functionalities of the
project which went live on are enclosed as Business Process Master List (BPML) available at
Annexure‐1.
The modules implemented and its functionalities are given below:
Sr
Functionality SAP Module Status
No.
1 Finance and Control FICO Implemented
Personnel and Administration,
3 Organization & Management, Payroll, E‐ HCM Implemented
Recruitment
Ship Building & Ship Repair Activities,
4 PS Implemented
Capital Projects
5 Sales and Distribution SD Implemented
6 Utilities & Maintenance PM Implemented
Enterprise Portal ‐Employees Self Service,
10 EP‐ ESS/MSS Implemented
Travel Management, E‐learning.
Portal Applications like Visitor
11 Management System, Man hour Booking, EP Implemented
Vehicle Request, Online File Tracking etc.
Attendance system, Retired employee’s
Medical insurance, Web Application for
14 PI Implemented
attendance display, Retirees details &
Medical claim for Workmen.
SAP Assessment & Audit Page 6 of 37 Cochin Shipyard Ltd
4. Scope of Work
Sr No Description
4.1 Effective usage of ERP:
4.1.1. Understand the existing business processes and existing ERP application
a) Mapping of Business process into ERP with suggestions for process re‐
engineering‐if any.
b) Identify the gaps in the existing processes and suggest appropriate process
redesign solution available in the standard application, if any.
c) Identify overlapping, unused, unmapped and redundant processes.
d) Integration and linking of various modules.
e) Review of 10‐12 identified processes completely for correctness from beginning
to final output.
f) Examine the extent to which processes as per BBP mapped into the ERP system
are actually being used.
g) Review of 25‐30 identified critical customized transactions in SAP and
recommendation for improvement, if any.
4.1.2. Checking for Existence of manual process, and control there‐off for such manual
process
a) Review existing manual processes and to minimize user intervention by means of
process redesign or customization.
b) Identify the timelines for implementing the customizations / redesign (if any).
4.1.3. Visit the departments to assess the usage of ERP and adequacy of IT
infrastructure, validations and controls etc.
4.1.4. Better MIS Tools for improving Top Management system usage.
4.1.5. Identify Top Management MIS reporting requirements.
4.1.6. Assessment of the level to which the system meets management information
needs.
4.1.7. Master Data Analysis
a) Review critical master data (material, vendor and customer) across modules to
assess data quality.
b) Master data creation/maintenance procedure validation against standard
practices.
4.2 Adequacy and Efficiency of ERP infrastructure / Utilization
4.2.1. Review of Technical Architecture of ERP system for uptimes and data loss.
4.2.2. Configuration of concurrent jobs: Configuration of concurrent job, run book, key
system parameters.
4.2.3. Resources utilization: Review utilization of resources (with respect to ERP
4.4.1. Review of existing Business Continuity and Disaster Recovery Plan/policy and
effectiveness of data application / replication between the Data Centre and DR
Centre.
4.4.2. Review compliance of all the DR principles and norms of CSL which are essential
for critical operations.
4.4.3. Evaluation of data backup policy / strategy with regard to its effectiveness,
management of backups etc.
4.5 Validations and controls in ERP
4.5.1. Review existing configurations, validations, checks and controls in the ERP system
and to suggest Industry Best Practices where ever applicable.
4.5.2. Review the existing User profiles and Security profiles and map them with
Industry Best Practices.
4.5.3. Segregation of Duties (SoD) review.
4.6 Evaluation of Security Measures
4.6.1. Review of security measures implemented in ERP system and work‐stations.
4.6.2. Standards set for strengthening user log‐in and password and risk of un‐
authorized access to the system
4.6.3. Risk & Control based assessment for the end to end business processes.
4.6.4. Review of existing Audit‐trail implementation and suggestion for improvement.
5. Project Plan
Estimated overall period of the project is 12 (Twelve) Weeks. Ten Weeks for Phase1 and 2 Weeks
for Phase2. There shall be a gap of Three months between phase 1 and phase 2 for implementing
the agreed recommendations/observations. Project plan can be reviewed and finalized mutually.
Indicative Schedule as given below:
Estimated Duration
Sr No Major Activities Phase
in weeks
5.1 Project Preparation and Resource mobilization Phase ‐ 1 2 Weeks
Conduct Business Process Review, discussion
5.2 with Process Owners and assessment & audit Phase ‐ 1 6 Weeks
of the SAP solution onsite.
Audit recommendations discussion with CSL
team onsite, interactive training to address
knowledge gaps, Report submission with
5.3 Phase ‐ 1 2 Weeks
comments, improvement options and
Roadmap for Implementation of the agreed
recommendations with timeline
Project Management during implementation
5.4 Phase ‐ 2 12 Weeks
of agreed observations by CSL / AMS vendor
Follow up review & audit onsite and Final audit
5.5 Phase ‐ 2 2 Weeks
report submission
6. Eligibility/Pre‐qualification Criteria
(To be duly filled and submitted along with Technical offer‐ Part I)
The prospective bidder should satisfy the following criterion.
Compliance
Sr Deviations
Criteria by the
No. bidder , if any
(Yes/No)
6.1. Bidder should be a consultancy/auditing firm, having at least 5
years of experience in SAP review/audit as on 31.03.2018. (Details
of experience need to be enclosed as per Form A1 & A2. Copy of
Purchase order / Contract, WCC and documentary proof to be
attached).
3. Team Profiles and experience (Project manager & Team members) 40
(i) Project Manager
a. Certified Project Management Professional 04
b. Work experience in SAP review/audit as project manager/ 04
project head (02 marks per assignment , maximum 04
marks)
(ii) Project team – Resources considered for scoring for the 8 core
modules FICO, HCM, MM, PS, SD,QM,ESS/MSS & BASIS respectively
(32Marks – 4 marks for each person)
a. Work experience in SAP review/audit
04
(01 mark per assignment. Maximum 04 marks)
Total Technical Score 100
8. Terms of Payment
8.1. 20% payment at project initiation after resource mobilization to CSL.
8.2. 40% payment on submission of the bill after completing all the deliverables for all
implemented modules in CSL and submitting the detailed audit report as per Project Plan
in Clause 5.2 & 5.3.
8.3. Balance 40% payment after submission of the final audit report after Re‐audit of all the
implemented modules in CSL.
9. Pre‐Bid meeting
9.1. Any bidder requiring a clarification of the proposal document must notify CSL by email on
or before 10 July 2018 in the pre‐bid questionnaire format placed at Form‐A7. Any request
for clarification in writing must be addressed to [email protected] and
[email protected].
9.2. The compilation of all clarifications sought / queries raised during the pre‐bid meeting and
its replies shall be made available as corrigendum in CSL website and Central Procurement
Portal (CPP). Any modification of the tender documents which may become necessary as a
result of the pre‐bid meeting shall be made by CSL exclusively through the issuance of
corrigendum.
9.3. The bidder or his official representative is advised to attend the Pre‐bid meeting which will
be convened at CSL. The meeting shall be attended by techno‐commercially competent
senior representative(s) of the bidder duly authorized. Date of the pre‐bid meeting is 13th
July 2018 at 14.00 hrs at CSL.
9.4. All bidders are advised to study the bid document thoroughly and come prepared for the
meeting.
9.5. The purpose of the meeting will be to clarify or address doubts / suggestions, if any on the
bid document and to address queries on any issues that may be raised at that stage.
Minutes of meeting will be prepared.
10. Execution Plan & methodology
Bidders shall describe in detail the proposed approach to the scope of work, methodologies and
strategies to be adopted, management of project risk and methods of communication with CSL.
Proposal should include a description of how the project will be executed through all its stages.
The execution plan and methodology should include the following:
i. Plan of Action
ii. Organization of team
iii. Operation base of project management
iv. Methodology to be adopted
v. Milestones for CSL review and hold points
The successful bidder shall execute the assigned work as per the project Plan in Clause 5 and to
the satisfaction of CSL.
12. EMD
Earnest Money Deposit (EMD) of Rs.75,000 /‐ (Rupees Seventy Five Thousand Only) can be
remitted in the form of Demand Draft from Nationalized /Scheduled Banks in favour of "Cochin
Shipyard Limited" payable at Kochi. Cash, Cheque, Bank Guarantee, Postal orders etc., are not
acceptable.
No interest will be payable to EMD. EMD’s of unsuccessful bidders will be returned only after
executing the contract agreement with the successful bidder. The EMD of the successful bidder
will be returned only after execution of the Contract Agreement and after furnishing of the
required Security Deposit / Performance Bank Guarantee.
Bidders with valid registration under National Small Industrial Corporation (NSIC) / Micro Small
and Medium Enterprises (MSME) will be eligible for all relaxation subject to the submission of
valid documents. To qualify for EMD exemption, firms should necessarily submit VALID copy of
the Registration Certificate along with the list of items / services for which they are registered,
as issued by NSIC, in Part‐I Technical Bid.
The EMD may be forfeited:‐If the bidder withdraws his bid during the period of bid validity. In
the case of successful bidder, if the bidder fails to accept the order or submit the security
deposit.
13. Security Deposit / Performance Bank Guarantee (PBG)
The successful bidder should furnish Security Deposit issued by a Nationalized Bank equivalent
to 10% of the total contract value in Indian rupees in the form of Bank guarantee valid till the
successful completion of the project and submission of final reports plus 28 days. In case the
contract is extended further, the validity of the Security Deposit shall stand automatically
Failure of the successful bidder to comply with these requirements shall constitute sufficient
grounds for the annulment of the contract and forfeiture of the EMD.
No interest is payable on Security Deposit. The Security Deposit shall be returned within two
months after the expiry of contract and on fulfillment of all contractual obligations and
liabilities if any, in the matter.
Bidders with valid registration under NSIC / MSME category are also entitled for all privileges,
concessions, relaxations etc stipulated by relevant Govt. orders in this regard.
14. General Terms & Conditions
14.1. Cost of Bidding
The bidder shall bear all costs associated with the preparation and submission of its bid, and
CSL will in no case be responsible or liable for these costs, regardless of the conduct or the
outcome of the bidding process.
14.2. Startup Firms / MSEs or Otherwise
For Start‐ups (MSEs or otherwise), the turnover and prior work experience expressed in
monetary terms, are relaxed to 50% of the prescribed limit in this tender. Start‐up Registration
certificate as defined under notification of DIPP GSR 501(E) dated 23 May 2017 shall be
submitted along with offer for availing the above relaxations.
14.3. Validity of the proposal
The proposal submitted shall indicate that it is a firm and irrevocable offer and shall remain
valid for a period of not less than 180 days from the date of opening of the Price bid.
14.4. Confidentiality
This request for proposal and all materials submitted by CSL for this purpose, must be
considered confidential, and may not be distributed or used for any purpose other than the
preparation of a response for submission to CSL.
The Bid documents shall remain the exclusive property of the CSL without any right to the
Bidder to use them for any purpose other than the preparation of a response for submission
to CSL. Non disclosure agreement (NDA) as per Annexure‐ II shall be signed by the successful
bidder. Disclosure of any part of the information contained therein to parties not directly
involved in providing the services /products requested, could result in disqualification and/or
legal action. When submitting confidential material to CSL, the bidder must clearly mark it as
such.
Non Disclosure Agreement
M/s Cochin Shipyard Limited, Perumanoor PO, Cochin‐682015, (hereinafter called M/s CSL) has entered into a
contract with M/s(Company Name), with its registered office at (Office address), (hereinafter called M/s
(Company Name in Short) for the " SAP Assessment and Audit " , by placing Purchase Order (PO) (PO number)
dt.(PO date) for an amount of RS.(PO Amount) on M/s(Company Name). As per confidentiality Clause (Clause
no) of the PO, a Non‐disclosure agreement has to be signed between M/s(Company Name) and M/s CSL for
complying the same without any level of dilution.
This Non‐Disclosure Agreement, dated as of (Agreement date) is made and signed between M/s CSL and
M/s(Company Name) in connection with the SAP Assessment and Audit in Cochin Shipyard Limited.
M/s(Company Name) means any person employed by M/s(Company Name) either directly or through their sub‐
contractors or provisional employees or trainees working for the SAP Assessment and Audit Service and M/s CSL
means any person of CSL employed either directly or through their sub‐contractors or provisional employees
working for CSL. In this Agreement, unless the context otherwise requires. M/s CSL and M/s (Company Name)
shall hereinafter be jointly referred to as the "Parties" and individually as the "Party"‐ The Party hereinafter
disclosing information shall be referred to as the "Disclosing Party" and the Party hereinafter receiving
information shall be referred to as the "Recipient" or "Receiving Party".
The Non‐disclosure agreement covers the following;
a) Information relating to the SAP Assessment and Audit at M/s CSL shall not be disclosed by M/s (Company
Name) to any agency or any other persons not officially concerned with such process. The undue use by
M/s(Company Name) of confidential information related to the process may be treated as breach of
confidentiality and dealt with accordingly. Except with the prior written consent of M/s CSL, M/s (Company
Name) shall not at any time communicate either in hard copy form or electronic means or in any other mode to
any other organization, person or entity any confidential information acquired in the course of the contract.
b) Neither Party will disclose to any third party without the prior written permission consent of the other party
any confidential information which is received from the other party for the purpose of providing or receiving
services.
c) Each party will take measures to protect the confidential information of the other party that, in the aggregate
are no less protective than those measures it uses to protect the confidentiality of its own comparable
confidential information, and in any event, not less than a reasonable degree of protection. Both parties agree
that any confidential information received from other party shall only be used for the purpose of providing or
receiving services under the above referenced contract for SAP Assessment and Audit.
In this agreement "Confidential Information" shall mean any information relating to the Disclosing Party's
business, commercial information or any information of a technical nature comprising inter alia products,
processes, methodologies, frameworks, models, ideas, interpretations, Legal, technical and other documents,
manuals, tariffs, standards, software, discs, reports, research, working notes, papers, data or information in
wired or wireless mode, drawings, layout , installation details of any equipment/crane/ machinery, data and
techniques used by/owned by "Cochin Shipyard Limited" in connection with SAP Assessment and Audit in
In due consideration of the above, Cochin Shipyard Limited granting M/s (Company Name) access to the
Confidential Information and vice‐versa, the Parties undertake that:
1. Subject to Clause 8 below, the Recipient will keep the Confidential Information strictly confidential and will
not disclose it to any third party without the Disclosing Party's prior written consent, at any point of time.
2. Confidential Information will be disclosed only to those personnel and permitted assigns of the Recipient who
need access to the Confidential Information for the proper performance of their duties in relation to the project
and only to the extent necessary for the purpose of SAP Assessment and Audit. The Recipient, will solemnly take
required steps appropriately in all means to ensure that all personnel to whom access to the Information is
given are aware of its confidentiality and that they are bound by restrictions at least as onerous as those placed
on the Parties by the terms of this agreement.
3. The Parties acknowledge that some or all of the Information is or may be price sensitive information and that
the use of such information may be regulated or prohibited by applicable legislations and the Recipient
undertakes not to use any such Information for any unlawful purpose. On acquiring any Confidential
Information, the Recipient shall comply with all applicable laws in India in relation to insider trading and
otherwise the acquisition of securities.
4. The Recipient agree to indemnify and hold harmless the Disclosing Party, its partners and staff and any of the
Disclosing Party's clients to whom the Information relates against all loss, damage and expense (including legal
expenses relating to any actions, proceedings and claims brought or threatened) of whatsoever nature and
howsoever arising out of any breach by the Recipient of the confidentiality obligations under this Agreement.
5. Confidential Information disclosed to the Recipient will be used solely for the purpose of SAP Assessment and
Audit.
6. The Recipient shall establish and maintain all reasonable security measures to provide for the safe custody of
the Information in whatever form it may be and to prevent unauthorized access to it.
7. This Agreement shall remains in effect for 10 years from the Effective Date of this Agreement ("Term"). On
completion of SAP Assessment and Audit, the Recipient shall return all the Confidential Information disclosed to
the Recipient and any copies thereof in whatever form it may be including soft copies, electronic forms to the
Discloser.
8. The obligations contained above shall not apply to any Information which
a. is or subsequently comes into the public domain otherwise than through a breach of this agreement;
b. is already rightfully in the Recipient's possession;
c. is obtained by the Recipient from a third party without any restriction on disclosure;
d. The Recipient required to disclose by law or professional or regulatory obligation with the Disclosing
Party's prior written consent.
10. The Recipient shall comply with the obligations set out herein throughout the tenure of contract and
thereafter.
11. The Recipient acknowledges that the Disclosing Party shall retain the copyright and intellectual property
rights in the Confidential Information and that the Receiving Party shall not copy, adapt, transmit through wired
media or wireless media, modify or amend full or any part of the Confidential Information or otherwise deal
with any part of the Confidential Information except with the prior express written consent of Disclosing Party
during period of the above contract.
12. This Agreement shall be fully governed by and construed in accordance with the relevant laws of India.
13. Notices: Any notice, claim or demand in connection with this agreement shall be given in writing to the
relevant party at the address set out herein and sent by letter/fax shall be deemed received when properly sent,
any notice sent by hand shall be deemed received when actually delivered and any notice sent by post shall be
deemed received 72 hours after posting. A copy of all notices/replies sent between M/s CSL and M/s (Company
Name) shall be emailed to (Company mail id) & [email protected] respectively.
For M/s Cochin Shipyard Limited For M/s (Company Name)
DGM (IT) Business Head
Witness: 1 Witness: 1
Witness: 2 Witness: 2
WHEREAS...................................... (Name & Address of Supplier) (Hereinafter called "the Supplier")
has undertaken, in pursuance of Contract............................................. No....................... Dated:
………..to execute............................................................. (Name of Contract and brief description of
works) (Hereinafter called "the Contract").
AND WHEREAS it has been stipulated by COCHIN SHIPYARD LTD (The Buyer ‐ hereinafter called
"CSL") in the said contract that the Supplier shall furnish CSL with a Bank Guarantee by a recognized
bank for the sum specified therein as security for compliance with the Supplier’s obligations in
accordance with the Contract. AND WHEREAS we have agreed to give the Supplier such a Bank
Guarantee.
NOW THEREFORE we............................................. (Name of the Bank) having its Head Office
at............................. ........................... (Address of Head Office) and acting through its branch office
at....................... (Address of the executing branch) (hereinafter called "the Bank") hereby affirm that
we are the Guarantor and responsible to CSL, on behalf of the Supplier up to a total of
................................ (amount of Guarantee).................................. (in words), such sum being payable
in the types and proportions of currencies in which the Contract Price is payable and we undertake to
pay CSL upon your first written demand and without cavil or argument, any sum or sums within the
limits of......................... (amount* of guarantee) as aforesaid without CSL needing to prove or to
show grounds or reasons for CSL's demand for the sum specified therein.
We, the Bank, hereby waive the necessity of CSL demanding the said debt from the Supplier before
presenting us with the demand.
We, the Bank, further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed there under or of any of the Contract documents which
may be made between CSL and the Supplier shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until …………………………………………………...
Notwithstanding anything contained herein:
SAP Assessment & Audit Page 26 of 37 Cochin Shipyard Ltd
1. Our liability under this Bank Guarantee shall not exceed Rs..........................
(Rupees.................................only).
2. This Bank Guarantee shall be valid up to (date) and
3. We are liable to pay the guaranteed amount or any part thereof under this bank guarantee only
and only if CSL serve upon us a written claim or demand on or before.......................... (Date).
Yours truly,
Signature and seal of the guarantor:...........................................................
Name of Bank:...........................................................
Address:...........................................................
Date :...........................
*An amount shall be inserted by the Guarantor, representing the percentage of the Contract Price
specified in the Contract and denominated in Dollars / Indian Rupees.
Methodology adopted for SAP Review/Audit
7
* Attach separate work sheet wherever required.
Date: Authorized Representative Signature:
Place: Name:
Designation:
Company Name:
Seal of Company
FORM A2: Details of all the Projects as Mentioned in Form A1
RFP Ref. No.:‐
Date: Authorized Representative Signature:
Place: Name:
Designation:
Company Name:
Seal of Company
Form A3
FORM A3: Letter of Confirmation / Declaration
LETTER OF CONFIRMATION / DECLARATION
To,
The Deputy General Manager
Information System Department
Administrative Building
Cochin Shipyard Limited
Perumanoor P.O., Kerala, India ‐ 682 015
RFP Ref. No.:‐
Dear Sir,
We confirm that we will abide by the conditions mentioned in the Tender Document (RFP and
annexure) in full and without any deviation.
We shall observe confidentiality of all the information passed on to us in course of the SAP Review
/Audit process and shall not use the information for any other purpose than the current tender.
We confirm that we have not been black listed in last three years, from the date of floating of the
RFP or at the time of submission of Tender, by any State/Central Government organizations
/Firms / Institutions/ Central PSU / PSE.
We also confirm that we are not involved in CSL ERP implementation Project as Program
Managers /consultancy / Implementation partner/ Software solution provider.
Date: Authorized Representative Signature:
Place: Name:
Designation:
Company Name:
Seal of Company
Form A4
FORM A4: Financial Capability
RFP Ref. No.:‐
Net worth as at the end
Annual Revenue /
Sr. No. Financial Year of the
Turn Over
financial year
1
2
3
*Attach separate work sheet if required.
Date: Authorized Representative Signature:
Place: Name:
Designation:
Company Name:
Seal of Company
FORM A5: Manpower Details to be deputed for CSL Project
RFP Ref. No.:‐
Sr. For CSL
Description Professional In Rolls #
No. Project #
TOTAL
*Attach separate work sheet if required and CV of the Team members.
Date: Authorized Representative Signature:
Place: Name:
Designation:
Company Name:
Seal of Company
SAP Assessment & Audit Page 32 of 37 Cochin Shipyard Ltd
Form A6
FORM A6: Compliance Checklist
We, M/s …………………………………………………hereby solemnly confirm and declare that we have gone
through the entire tender document / instructions, Scope of Work, Project Schedule, Prequalification
criteria, General terms and conditions and all other documents attached to the RFP
……………………………………of M/s Cochin Shipyard Ltd, in detail and full. Entire specifications, Scope of
Work, Prequalification criteria, Project Schedule, instructions, terms and conditions are noted and
understood and get clarified with M/s Cochin Shipyard Ltd. and submitting the offer herewith. We
reconfirm
TECHNO‐COMMERCIAL CHECK LIST
COMPLIANCE Page
SL No in
DESCRIPTION Remarks/Deviation
NO. YES NO the
Offer
1 It is confirmed that scope of works in detail as per
Clause ‐4 is noted and accepted.
2 It is confirmed that Project Plan as per Clause ‐5 is
noted and accepted.
It is confirmed that the Eligibility/Pre‐Qualification
3 criteria as per Clause ‐ 6 is noted and submitted
filled and duly signed along with the offer. (Specify
Page Nos.)
It is confirmed that the Forms A1& A2 required as
per the pre‐qualification criteria clause 6.1 to 6.5
4 and copy of documentary proofs in this regard
Nos.)
It is confirmed that the instructions, EMD, Security
13 deposit and terms and conditions as per Clause 11
to 14 read and understood.
14 Self attested copy of PAN card under Income Tax
Act submitted. (Specify Page Nos.)
15 Self attested copy of GST Registration Number and
details submitted (Specify Page Nos.)
VALID copy of MSME/NSIC Registration Certificate
16 along with the list of items / services for which they
are registered, as issued by NSIC for EMD
exception, if applicable. (Specify Page Nos.)
Start‐up Registration certificate as defined under
17 notification of DIPP GSR 501(E) dated 23 May 2017
for availing the specified relaxations if applicable.
It is confirmed that Original tender document read
18 and understood completely and submitted a copy
duly signed and sealed on all pages. (Specify Page
Nos.)
EMD as per clause 12 submitted in separate
19 envelope along with the technical bid document as
required in the tender.
Copy of un‐priced bid format as per Form‐A8 (price
20 bid WITHOUT prices/numerals) submitted. .
(Specify Page No.)
We, M/s ………………………………………………..solemnly reconfirm and declare that the above checklist
points elicited are fully known to us and we hereby confirm its compliances in full for the entire
project period including its guarantee period. It is also confirms that we will consider and implement
Form A7
FORM A7: Pre‐Bid Questionnaire
Sr. No. Reference Clause Page No Description Bidder’s Query CSL Reply
Date: Authorized Representative Signature:
Place: Name:
Designation:
Company Name:
Seal of Company
FORM A8:Format for Price Bid
PART II‐ Price Bid for "Tender for conducting SAP Assessment & Audit”
RFP Ref. No.:
(Please submit in a separate Envelope. The Technical Bid must not contain any price information else the
bidder will be liable to be disqualified.)
Amount (in INR) GST as per the current
Particulars Total Cost (in INR)
Excluding GST rate applicable
(A) (B) (C)=(A)+(B)
Gross Cost of SAP Rs. GST (….%)
Assessment & Audit as GST (…Amount)
per the scope defined
in the RFP (Inclusive of
all fees & expenses)
Less: Discount, if any