TSP Ship No One

COCHIN SHIPYARD LIMITED
(A Government of India Enterprise)
Request for Proposal (RFP)
SAP - ASSESSMENT & AUDIT
Enquiry No: ISD/134/ERP/AUD/2018
Last date of submission of Proposal: 31 July 2018 15:00 Hrs
PO Bag # 1653, Perumanoor P O
Kochi 682015
Tel: +91 484 2501296, 2501889
Web: www.cochinshipyard.com
Table of Contents
Tender Notice ..................................................................................................................................... 3
1. Introduction .............................................................................................................................. 5
2. Objective ................................................................................................................................... 5
3. SAP – ERP Solution Overview .................................................................................................. 6
4. Scope of Work .......................................................................................................................... 7
5. Project Plan ............................................................................................................................. 10
6. Eligibility/Pre‐qualification Criteria ...................................................................................... 10
7. Technical Bid Evaluation Criteria .......................................................................................... 12
9. Pre‐Bid meeting ...................................................................................................................... 14
10. Execution Plan & methodology ............................................................................................. 14
11. Instructions to the Bidder ...................................................................................................... 15
11. EMD ......................................................................................................................................... 17
12. Security Deposit / Performance Bank Guarantee (PBG) ..................................................... 17
13. General Terms & Conditions ................................................................................................. 18
Annexure ‐ I Business Process Master List (BPML) in SAP ..................................................................20
Annexure‐II Non Disclosure Agreement ........................................................................................ 23
Annexure‐III Bank Guarantee ........................................................................................................ 26
Forms
FORM A1: Expertise & Experience ................................................................................................ 28
FORM A2: Details of the Projects as Mentioned in Form A1 ........................................................ 29
FORM A3: Letter of Confirmation / Declaration ........................................................................... 30
FORM A4: Financial Capability ...................................................................................................... 31
FORM A5: Manpower Details to be deputed for CSL Project ....................................................... 32
FORM A6: Compliance Checklist ................................................................................................... 33
FORM A7: Pre‐Bid Questionnaire .................................................................................................. 36
FORM A8:Format for Price Bid ...................................................................................................... 37
SAP Assessment & Audit Page 2 of 37 Cochin Shipyard Ltd

1. Tenders should be submitted in two separate sealed envelopes super scribing "PART‐I EMD &
TECHNICAL BID FOR SAP ASSESSMENT & AUDIT “(Envelope1) and "PART‐II PRICE BID FOR SAP
ASSESSMENT & AUDIT" (Envelope2). Both sealed envelopes (Technical and Price) should be kept
in a third sealed envelope super scribing "BIDS FOR SAP ASSESSMENT & AUDIT OF COCHIN
SHIPYARD LTD" (Envelope3) addressed to DGM (IT) as indicated in the tender notice.
2. Bidders shall submit the EMD (Envelope 4) in a separate sealed envelope super scribed with EMD ‐
SAP ASSESSMENT & AUDIT OF COCHIN SHIPYARD LTD which shall be kept inside the envelope
containing the Technical bid document (envelope1).
3. The tenders of only those bidders shall be considered who have submitted the EMD as above.
4. All the envelopes shall indicate the Tender Number, Name and Address of the Bidder.
5. Only hard copies of offers are entertained. Price bids of technically qualified offers only shall be
opened. All pages of the documents should be signed and sealed.
6. Technical Bid Should Contain The Following Details
(i) Original tender document duly signed and sealed on all pages ‐ including scope of work,
general Terms & Conditions
(ii) Copy of un‐priced bid format as per Form‐A8 (price bid WITHOUT prices/numerals)
(iii) Pre qualification criteria compliance list
(iv) Documents required as per Pre qualification criteria.
(v) Documents to prove credentials asked to undertake the subject work.
(vi) Self attested copy of PAN card under Income Tax Act
(vii) Self attested copy of GST Registration Number and details
(viii) VALID copy of MSME/NSIC Registration Certificate along with the list of items / services for
which they are registered, as issued by NSIC for EMD exception, if applicable.
(ix) Start‐up Registration certificate as defined under notification of DIPP GSR 501(E) dated 23
May 2017 for availing the specified relaxations if applicable.
(x) Checklist compliance filled up completely duly signed and sealed. The non submission of
duly filled Techno Commercial Checklist will lead to the rejection of the bids.
7. Sealed quotations addressed to The Deputy General Manager (IT) should reach the above address
on or before the due date and time indicated above. Bids submitted by email or ordinary post shall
not be considered and shall be rejected. CSL will not be responsible for Postal delay or non‐
delivery/non receipt of tender documents.
Sd/‐
FOR COCHIN SHIPYARD LIMITED
DEPUTY GENERAL MANAGER (IT)
COCHIN SHIPYARD LTD.

1. Introduction
Cochin Shipyard Limited (CSL) was incorporated in the year 1972 as a fully owned Government of
India company. CSL has recently completed a successful IPO process and is currently a listed
Company with 75% stake held by the Govt. of India. Over the last three decades, the company has
emerged as a forerunner in the Indian Shipbuilding & Ship Repair industry. CSL has secured
shipbuilding orders from internationally renowned companies from Europe & Middle East and is
currently building the country’s first Indigenous Aircraft Carrier. CSL commenced Ship Repair
operations in the year 1982 and has undertaken close to 2000 repair projects of all types of ships
including up‐gradation of ships of oil exploration industry as well as periodical layup repairs and life
extension of ships of Navy, UTL, Coast Guard, Fisheries and Port Trust besides merchant ships of SCI
& ONGC. The yard has, over the years, developed adequate capabilities to handle complex and
sophisticated repair jobs. CSL’s performance has been rated high by the Indian industry over the
past few years.
2. Objective
 Conduct an assessment and audit of the SAP‐ERP solution implemented in Cochin
Shipyard Limited (CSL).
 Provide an insight on the extent the SAP‐ERP solution is helping the organization to
achieve its business objectives.
 Identify the gaps for comprehensiveness and correctness of the transactions.
 Check if the system is designed in the most optimal manner to meet the CSL business
requirements.
 Conduct training on the observations to improve utilization of the SAP solution in CSL.
Result of the review shall include:
 Detailed report on identified gaps.
 Potential improvement areas and recommendations in line with CSL business process.
 Presentation of observations and recommendations to the top management.
 Roadmap for implementation of the agreed recommendations to the Top Management.

The audit shall be carried out onsite in a two‐phased manner to review the SAP performance,
utilization and optimization:
 Phase I –10 Weeks ‐ SAP assessment and audit, observations, recommendations for
improvement, training and roadmap for implementation of the agreed
recommendations.
 Phase II – 2 Weeks ‐ Follow‐up review and re‐audit (After implementation of the agreed
recommendations for an expected period of 12 Weeks).


3. SAP – ERP Solution Overview
CSL has gone live with the SAP‐ERP solution in July 2014. Details of modules / functionalities of the
project which went live on are enclosed as Business Process Master List (BPML) available at
Annexure‐1.
The modules implemented and its functionalities are given below:
Sr
Functionality SAP Module Status
No.
1 Finance and Control FICO Implemented
2 Materials Management MM Implemented
Personnel and Administration,
3 Organization & Management, Payroll, E‐ HCM Implemented
Recruitment
Ship Building & Ship Repair Activities,
4 PS Implemented
Capital Projects
5 Sales and Distribution SD Implemented
6 Utilities & Maintenance PM Implemented
7 Quality Inspection QM Implemented
8 Document Management System. DMS Implemented
9 Business Intelligence BI/BO Implemented (Minimal usage)
Enterprise Portal ‐Employees Self Service,
10 EP‐ ESS/MSS Implemented
Travel Management, E‐learning.
Portal Applications like Visitor
11 Management System, Man hour Booking, EP Implemented
Vehicle Request, Online File Tracking etc.
12 Environmental Health and Safety EHS Implemented
13 Solution Manager SolMan Implemented
Attendance system, Retired employee’s
Medical insurance, Web Application for
14 PI Implemented
attendance display, Retirees details &
Medical claim for Workmen.
15 E‐Tendering for Procurement. SRM Implementation In Progress


4. Scope of Work
Sr No Description
4.1 Effective usage of ERP:
4.1.1. Understand the existing business processes and existing ERP application
a) Mapping of Business process into ERP with suggestions for process re‐
engineering‐if any.
b) Identify the gaps in the existing processes and suggest appropriate process
redesign solution available in the standard application, if any.
c) Identify overlapping, unused, unmapped and redundant processes.
d) Integration and linking of various modules.
e) Review of 10‐12 identified processes completely for correctness from beginning
to final output.
f) Examine the extent to which processes as per BBP mapped into the ERP system
are actually being used.
g) Review of 25‐30 identified critical customized transactions in SAP and
recommendation for improvement, if any.
4.1.2. Checking for Existence of manual process, and control there‐off for such manual
process
a) Review existing manual processes and to minimize user intervention by means of
process redesign or customization.
b) Identify the timelines for implementing the customizations / redesign (if any).
4.1.3. Visit the departments to assess the usage of ERP and adequacy of IT
infrastructure, validations and controls etc.
4.1.4. Better MIS Tools for improving Top Management system usage.
4.1.5. Identify Top Management MIS reporting requirements.
4.1.6. Assessment of the level to which the system meets management information
needs.
4.1.7. Master Data Analysis
a) Review critical master data (material, vendor and customer) across modules to
assess data quality.
b) Master data creation/maintenance procedure validation against standard
practices.
4.2 Adequacy and Efficiency of ERP infrastructure / Utilization
4.2.1. Review of Technical Architecture of ERP system for uptimes and data loss.
4.2.2. Configuration of concurrent jobs: Configuration of concurrent job, run book, key
system parameters.
4.2.3. Resources utilization: Review utilization of resources (with respect to ERP

Hardware, network) and highlight bottleneck (if any).
4.2.4. Configuration of RDBMS: Review the configuration and setups of RDBMS as per
industry standards and CSL requirements.
4.3 ERP software maintenance/ ABAP customization
4.3.1. Review all customizations/all change requests after Go‐Live in CSL.
4.3.2. Review version control in the customized development environment that is
necessary to run business operations at CSL.
4.3.3. Recommend documents that are to be updated with respect to
customization/version.
4.3.4. Review top 10 identified transactions facing performance issue and recommend
solution for the same.
4.3.5. Code review to find out if the optimized code is being used for minimizing
execution time and recommendation to improve performance (for Top 30
identified critical Z developments).
4.3.6. Review the procedure for development testing and Transport Management for
sufficient documentation.
4.4 Disaster recovery process
4.4.1. Review of existing Business Continuity and Disaster Recovery Plan/policy and
effectiveness of data application / replication between the Data Centre and DR
Centre.
4.4.2. Review compliance of all the DR principles and norms of CSL which are essential
for critical operations.
4.4.3. Evaluation of data backup policy / strategy with regard to its effectiveness,
management of backups etc.
4.5 Validations and controls in ERP
4.5.1. Review existing configurations, validations, checks and controls in the ERP system
and to suggest Industry Best Practices where ever applicable.
4.5.2. Review the existing User profiles and Security profiles and map them with
Industry Best Practices.
4.5.3. Segregation of Duties (SoD) review.
4.6 Evaluation of Security Measures
4.6.1. Review of security measures implemented in ERP system and work‐stations.
4.6.2. Standards set for strengthening user log‐in and password and risk of un‐
authorized access to the system
4.6.3. Risk & Control based assessment for the end to end business processes.
4.6.4. Review of existing Audit‐trail implementation and suggestion for improvement.

4.7 Skill development of users –existing & for future
4.7.1. Identify learning and development opportunities for the existing & new users and
recommendations for improvement.
4.8 Future path for ERP and related expansion
4.8.1. Review whether the current version of ERP application is abreast of the latest
releases and trends and fit for future up gradations from OEM and recommend
on the up‐gradation, if required.
4.8.2. Review whether the Application can provide all existing functionalities along with
mitigating current operation challenges and help the organization achieve its
objectives.
4.8.3. Recommend on the additional modules/software to be taken based on CSL
requirements.
4.8.4. License agreements and recommendation to optimally handle future
requirements.
4.9 Interface with Non ERP systems
4.9.1. Review the interface between the Business ERP applications with non ERP
systems.
4.9.2. Review major challenges in implementation of interface.
4.10 Adequacy of SAP support Structure
4.10.1. Review adequacy of IT and functional human resources for managing SAP system
and infrastructure effectively.
4.10.2. Review and evaluate the system in place for the SAP‐ERP support (Incident
management System) and recommendation for improvement.
4.11 Deliverables
4.11.1. Submission of project plan
4.11.2. Execution of project as per scope of work
4.11.3. Control gaps for business process controls and standard settings
4.11.4. Draft Audit Report with gaps and audit recommendation in line with CSL business
process. The draft report should adequately cover all the aspects of scope of
work mentioned in the tender. It should also contain summary of Audit findings.
4.11.5. Presentation of draft audit report to CSL.
4.11.6. Training on the observations to improve utilization of the SAP solution in CSL
4.11.7. Final Audit report after incorporating suggestions/ comments from CSL.
4.11.8. Roadmap for implementation of the agreed recommendations with indication for
short term/ long term implementation.
4.11.9. Presentation of the final audit report to CSL for final acceptance.
4.11.10. Submission of final audit report to CSL.
Technical audit is required to be completed without disrupting the regular SAP related
operations of CSL to the extent possible. If for any reason, the regular operations are required

to be suspended, the same shall be aligned with the maintenance schedule of the Basis team
to keep the system down time to the barest minimum.

5. Project Plan
Estimated overall period of the project is 12 (Twelve) Weeks. Ten Weeks for Phase1 and 2 Weeks
for Phase2. There shall be a gap of Three months between phase 1 and phase 2 for implementing
the agreed recommendations/observations. Project plan can be reviewed and finalized mutually.
Indicative Schedule as given below:
Estimated Duration
Sr No Major Activities Phase
in weeks
5.1 Project Preparation and Resource mobilization Phase ‐ 1 2 Weeks
Conduct Business Process Review, discussion
5.2 with Process Owners and assessment & audit Phase ‐ 1 6 Weeks
of the SAP solution onsite.
Audit recommendations discussion with CSL
team onsite, interactive training to address
knowledge gaps, Report submission with
5.3 Phase ‐ 1 2 Weeks
comments, improvement options and
Roadmap for Implementation of the agreed
recommendations with timeline
Project Management during implementation
of agreed observations by CSL / AMS vendor
Follow up review & audit onsite and Final audit
report submission

6. Eligibility/Pre‐qualification Criteria
(To be duly filled and submitted along with Technical offer‐ Part I)
The prospective bidder should satisfy the following criterion.
Compliance
Sr Deviations
Criteria by the
No. bidder , if any
(Yes/No)
6.1. Bidder should be a consultancy/auditing firm, having at least 5
years of experience in SAP review/audit as on 31.03.2018. (Details
of experience need to be enclosed as per Form A1 & A2. Copy of
Purchase order / Contract, WCC and documentary proof to be
attached).

Bidder should have successfully completed at least three post
implementation SAP review/audit involving minimum FICO, HCM,
MM, PS/PP & SD modules during the last 5 financial year’s period,
6.2. for organisations with SAP ECC user license of minimum 200
numbers during the project. (Details of experience need to be
enclosed as per Form A1 & A2.Copy of Purchase order / Contract,
WCC and documentary proof to be attached).
The bidder should have successfully completed at least one SAP
post implementation review/audit in a Central/State Govt.
Organisation / Public Sector Undertaking / Public Sector
6.3. Enterprise during the last 5 financial year’s period. (Details of
experience need to be enclosed as per Form A1 & A2.Copy of
Purchase order / Contract, WCC and documentary proof to be
attached).
Purchase Order value of at least one of the SAP Review/audit
6.4. should be at least an equivalent of Rs. 20 Lakhs. (Copy of
Purchase order / Contract to be attached).
The bidder’s shall use automated tools covering transactions,
6.5. processes and master data for the project. (Tools details to be
attached).
The bidder should not have been blacklisted by any State/Central
Government organizations /Firms / Institutions/ Central PSU / PSE
6.6. for which the statement stating that the bidder has not been
blacklisted by any institution of the Central/state Government in
past three years may please be submitted. (Refer Form A3).
6.7.
The bidder should not be the consultancy / implementation
partner for the SAP implementation project of CSL.
The bidder should have a valid ISO 9001/ ISO 27001, certification,
6.8. as on the date of submission of bid. Attach documentary proof in
support.
The bidder should have a positive net worth during last three
6.9.
years. (Supported with Audited Balance Sheet and Profit & Loss
Account or Annual Report for the last three financial years Refer
Form A4).
Project Manager shall have proven project management

experience and shall have minimum 10 years domain experience,
6.10 knowledge and skill to communicate to CSL Top Management as
required. Attach CV along with experience details of the Project
Manager to be deputed exclusively to CSL for this project.

The bidder should have in roll personnel to be deputed to CSL for
this project, having following qualifications and experience.
Experience : At least three years experience in SAP review/audit.
Qualification:
 Certified SAP ECC 6.0 professional with SAP
review/audit back ground
 CISA/DISA preferred
The team of auditors (minimum 8 persons) engaged for SAP
6.11 review/audit in CSL should have the relevant qualification and
experience listed above in their respective areas.
Attach documentary proof of list of personnel to be deputed
exclusively for CSL project along with their qualification and
experience (Attach CV). (Refer Form A5).
Any change/addition of consultants with requisite certification
and experience at a later stage would require prior written
approval from CSL. CSL reserves the right to reject /change any
person in the list.
6.12. The bidder must fulfill the above eligibility criteria/ pre‐qualification conditions for
evaluation of their bids. Bids fulfilling the above eligibility/ pre‐ qualification conditions will
only be evaluated by the duly constituted evaluation committee of CSL. Bids not fulfilling
the eligibility/ pre‐qualification conditions given above shall be summarily rejected.
Undertaking for subsequent submission of any of the above documents will not be
entertained under any circumstances. CSL reserves the right to reject the bid without
making any reference to the bidder.

7. Technical Bid Evaluation Criteria
For calculating the Technical Score (TS), the individual scores of each of the parameters mentioned
below will be considered. Any party obtaining minimum 70 marks only qualifies for price bid
opening; unqualified price bids will not be opened.
Max
Criteria Marks
Marks
1. Number of years of experience of the Firm in SAP review/Audit area (Will be
considered only on submission of satisfactory certificate from clients.
20
Experience as on 31.03.2018 ‐ less than 180 days will be ignored and 180
days and more will be treated as 1 year)
a. 5 Years 17
b. 5+ to 7 Years 18
c. More Than 7 years 20

2. Competency of the firm to undertake SAP review/audit for the core 40
modules ‐ Marks per SAP audit module and Maximum marks (Bidder has to
submit satisfactory certificates from the clients in respective area).
Module Marks per Audit Max marks
a. FICO 2 6
b. HCM 2 6
c. MM 1 3
d. PS/PP 3 9
e. SD 1 3
f. QM 0.5 1.5
g. PM 0.5 1.5
h. ESS/MSS/EP 2 5
i. DMS 0.5 1.5
j. BIBO/EHS 0.5 1.5
k. SolMan 0.5 1

l. PI 0.5 1
3. Team Profiles and experience (Project manager & Team members) 40

(i) Project Manager
a. Certified Project Management Professional 04
b. Work experience in SAP review/audit as project manager/ 04
project head (02 marks per assignment , maximum 04
marks)
(ii) Project team – Resources considered for scoring for the 8 core
modules FICO, HCM, MM, PS, SD,QM,ESS/MSS & BASIS respectively
(32Marks – 4 marks for each person)
a. Work experience in SAP review/audit
04
(01 mark per assignment. Maximum 04 marks)
Total Technical Score 100

8. Terms of Payment
8.1. 20% payment at project initiation after resource mobilization to CSL.
8.2. 40% payment on submission of the bill after completing all the deliverables for all
implemented modules in CSL and submitting the detailed audit report as per Project Plan
in Clause 5.2 & 5.3.
8.3. Balance 40% payment after submission of the final audit report after Re‐audit of all the
implemented modules in CSL.

8.4. Payment will be made by RTGS / NEFT to the account of vendor. The name of the bank,
branch, A/C No., IFSC code & other particulars shall be furnished by the vendor in the pro‐
forma of CSL.
9. Pre‐Bid meeting
9.1. Any bidder requiring a clarification of the proposal document must notify CSL by email on
or before 10 July 2018 in the pre‐bid questionnaire format placed at Form‐A7. Any request
for clarification in writing must be addressed to [email protected] and
[email protected].
9.2. The compilation of all clarifications sought / queries raised during the pre‐bid meeting and
its replies shall be made available as corrigendum in CSL website and Central Procurement
Portal (CPP). Any modification of the tender documents which may become necessary as a
result of the pre‐bid meeting shall be made by CSL exclusively through the issuance of
corrigendum.
9.3. The bidder or his official representative is advised to attend the Pre‐bid meeting which will
be convened at CSL. The meeting shall be attended by techno‐commercially competent
senior representative(s) of the bidder duly authorized. Date of the pre‐bid meeting is 13th
July 2018 at 14.00 hrs at CSL.
9.4. All bidders are advised to study the bid document thoroughly and come prepared for the
meeting.
9.5. The purpose of the meeting will be to clarify or address doubts / suggestions, if any on the
bid document and to address queries on any issues that may be raised at that stage.
Minutes of meeting will be prepared.
10. Execution Plan & methodology
Bidders shall describe in detail the proposed approach to the scope of work, methodologies and
strategies to be adopted, management of project risk and methods of communication with CSL.
Proposal should include a description of how the project will be executed through all its stages.
The execution plan and methodology should include the following:
i. Plan of Action
ii. Organization of team
iii. Operation base of project management
iv. Methodology to be adopted
v. Milestones for CSL review and hold points
The successful bidder shall execute the assigned work as per the project Plan in Clause 5 and to
the satisfaction of CSL.

11. Instructions to the Bidder
11.1. Tenders should be submitted in two separate sealed envelopes super scribing "PART‐I EMD
& TECHNICAL BID FOR SAP ASSESSMENT & AUDIT “ (Envelope1) and "PART‐II PRICE BID
FOR SAP ASSESSMENT & AUDIT" (Envelope2). Both sealed envelopes (Technical and Price)
should be kept in a third sealed envelope super scribing "BIDS FOR SAP ASSESSMENT &
AUDIT" (Envelope3) addressed to DGM (IT) as indicated in the tender notice. Tender
number, due date and name & address of the bidder should be mentioned on the
envelopes. Offers not submitted as above shall not be considered.

11.2. Bidders shall submit the EMD (Envelope 4) in a separate sealed envelope super scribed with
EMD ‐ SAP ASSESSMENT & AUDIT OF COCHIN SHIPYARD LTD which shall be kept inside the
envelope containing the Technical bid document (Envelope 1). The tenders of only those
bidders will be considered who have submitted the EMD as above.

11.3. The envelopes shall indicate the Tender Number, Name and address of the Bidder on the
top of all the envelopes.

11.4. Sealed quotations addressed to The Deputy General Manager (IT) should reach the
address indicated in the tender notice on or before the due date and time. Bids submitted
by email or ordinary post shall not be considered and shall be rejected. CSL will not be
responsible for Postal delay or non‐delivery/non receipt of tender documents.

11.5. All bids and supporting documentation shall be submitted in English and should be clear
and unambiguous. Offer should be free from overwriting. Corrections and additions, if any,
must be duly attested. Incomplete/ ambiguous offers will be rejected.

11.6. The bidder is expected and deemed to have read, understood and agreed to all
instructions, forms, terms and specifications etc. in the tender document while bidding.
Failure to furnish all information required or False/ambiguous information or submission of
bid not substantially responsive to the bidding documents in every respect will be at the
Bidder’s risk and may result in rejection of the bid.

11.7. Only hard copies of offers are entertained.

11.8. All pages of the offer (including all supporting documents / attachments) should be serially
numbered and signed by the authorized signatory of the bidder in acceptance of all the
terms and conditions, in the format: “Current page no/total no. of pages”. Unsigned and
Unstamped bids shall be summarily rejected.


11.9. Tender documents, downloaded from the CSL website/Central Procurement Portal, shall be
downloaded in Toto and no change, whatsoever shall be made. If any alteration is made in
the tender document submitted by the Bidder and if found out (be it at any stage of the
tender processing and even after award of the contract), it will be viewed seriously by CSL
and CSL has the right to reject the offer if required.

11.10. Technical Bid Should Contain The Following Details
i. Original tender document duly signed and sealed on all pages (including scope of work,
general Terms & Conditions and Annexure).
ii. Copy of un‐priced bid format as per Form‐A8 (price bid WITHOUT prices/numerals)
iii. Pre qualification criteria compliance list as per Clause ‐6
iv. Documents required as per Pre qualification criteria Forms A1 – A5
v. Documents to prove credentials asked to undertake the subject work.
vi. Self attested copy of PAN card under Income Tax Act
vii. Self attested copy of GST Registration Number and details
viii. VALID copy of MSME/NSIC Registration Certificate along with the list of items / services
for which they are registered, as issued by NSIC for EMD exception, if applicable.
ix. Start‐up Registration certificate as defined under notification of DIPP GSR 501(E) dated
23 May 2017 for availing the specified relaxations if applicable.
x. Checklist compliance as per Form ‐ A6 filled up completely duly signed and sealed. The
non submission of duly filled Techno Commercial Checklist will lead to the rejection of
the bids.

11.11. Price bid to be submitted as per Form‐A8.
11.12. Price bids of technically qualified bidders only shall be opened; unqualified price bids shall
not be opened.

11.13. The lowest Total Cost of Ownership (TCO) among the qualified bidders shall be eligible for
award of contract. If this lowest amount is the same for two Bidders then CSL will consider
the bidder with higher Technical Score for awarding the contract.

11.14. After CSL notifies the successful Bidder that the bid has been accepted, and the selected
Bidder has sent in his Letter of Acceptance, CSL shall facilitate signing of contract and shall
provide the draft Contract agreement. The effective date of contract shall be the date of
signing of contract.

11.15. The offer shall be valid for acceptance for a minimum period of 180 days from the date of
opening of the Part‐ II Price Bid.


11.16. Bidders shall not be allowed to attend the part I technical bid opening.

11.17. Bids once submitted shall not be returned to the bidder under any circumstances.

11.18. CSL reserves the right to modify, expand, restrict, scrap this proposal or reject any RFP
without assigning any reason.

11.19. All corrigenda, addenda, amendments and clarifications to Tender Specifications will be
hosted in the website www.cochinshipyard.com and Central Procurement Portal, and will
not be published in the newspaper or any other media. Bidders shall keep themselves
updated with all such developments till the last date and time of submission of the tender.

12. EMD
Earnest Money Deposit (EMD) of Rs.75,000 /‐ (Rupees Seventy Five Thousand Only) can be
remitted in the form of Demand Draft from Nationalized /Scheduled Banks in favour of "Cochin
Shipyard Limited" payable at Kochi. Cash, Cheque, Bank Guarantee, Postal orders etc., are not
acceptable.

No interest will be payable to EMD. EMD’s of unsuccessful bidders will be returned only after
executing the contract agreement with the successful bidder. The EMD of the successful bidder
will be returned only after execution of the Contract Agreement and after furnishing of the
required Security Deposit / Performance Bank Guarantee.

Bidders with valid registration under National Small Industrial Corporation (NSIC) / Micro Small
and Medium Enterprises (MSME) will be eligible for all relaxation subject to the submission of
valid documents. To qualify for EMD exemption, firms should necessarily submit VALID copy of
the Registration Certificate along with the list of items / services for which they are registered,
as issued by NSIC, in Part‐I Technical Bid.

The EMD may be forfeited:‐If the bidder withdraws his bid during the period of bid validity. In
the case of successful bidder, if the bidder fails to accept the order or submit the security
deposit.
13. Security Deposit / Performance Bank Guarantee (PBG)
The successful bidder should furnish Security Deposit issued by a Nationalized Bank equivalent
to 10% of the total contract value in Indian rupees in the form of Bank guarantee valid till the
successful completion of the project and submission of final reports plus 28 days. In case the
contract is extended further, the validity of the Security Deposit shall stand automatically

extended. Security Deposit must be submitted within 14 days after the effective date of
contract as specified in Contract Agreement and in the form provided in Annexure ‐ III.
Failure of the successful bidder to comply with these requirements shall constitute sufficient
grounds for the annulment of the contract and forfeiture of the EMD.
No interest is payable on Security Deposit. The Security Deposit shall be returned within two
months after the expiry of contract and on fulfillment of all contractual obligations and
liabilities if any, in the matter.
Bidders with valid registration under NSIC / MSME category are also entitled for all privileges,
concessions, relaxations etc stipulated by relevant Govt. orders in this regard.
14. General Terms & Conditions
14.1. Cost of Bidding
The bidder shall bear all costs associated with the preparation and submission of its bid, and
CSL will in no case be responsible or liable for these costs, regardless of the conduct or the
outcome of the bidding process.

14.2. Startup Firms / MSEs or Otherwise
For Start‐ups (MSEs or otherwise), the turnover and prior work experience expressed in
monetary terms, are relaxed to 50% of the prescribed limit in this tender. Start‐up Registration
certificate as defined under notification of DIPP GSR 501(E) dated 23 May 2017 shall be
submitted along with offer for availing the above relaxations.
14.3. Validity of the proposal
The proposal submitted shall indicate that it is a firm and irrevocable offer and shall remain
valid for a period of not less than 180 days from the date of opening of the Price bid.

14.4. Confidentiality
This request for proposal and all materials submitted by CSL for this purpose, must be
considered confidential, and may not be distributed or used for any purpose other than the
preparation of a response for submission to CSL.
The Bid documents shall remain the exclusive property of the CSL without any right to the
Bidder to use them for any purpose other than the preparation of a response for submission
to CSL. Non disclosure agreement (NDA) as per Annexure‐ II shall be signed by the successful
bidder. Disclosure of any part of the information contained therein to parties not directly
involved in providing the services /products requested, could result in disqualification and/or
legal action. When submitting confidential material to CSL, the bidder must clearly mark it as
such.

14.5. Risk Purchase
If the supplier fails to provide the service / project phase ordered within the delivery period as
per Project plan or violate any of the terms and conditions of the contract, CSL shall have the
following rights:
 To terminate the contract with 15 days notice forfeiting the security deposit.
 To award the work to any third party at the risk and cost of the successful bidder.

14.6. Contract /Agreement
The Successful Bidder shall enter into an agreement with CSL for carrying out the SAP
Assessment and Audit as per the scope of work, under the terms and conditions on non judicial
Rs. 500/‐ stamp paper. The above stamp paper will be arranged by the bidder for execution of
agreement. The contract/agreement shall be for a period as per the agreed Project Plan from
the date of commencement, extendable further if mutually agreed by both the parties.

14.7. Liquidated Damage for Delays
If the bidder fails in the due performance of the contract within the time fixed by the contract
or any extension thereof, bidder shall be liable to pay liquidated damages to the extent of a
sum of 1% of the contract value per week, subject to a maximum of 10% of the contract value.
Once the maximum is reached, CSL may consider termination of the contract. In assessing such
delays, CSL Project Manager’s decision is final and binding on the bidder. The penalty for late
delivery will be deducted from the bill amount.

14.8. Jurisdiction
All questions, disputes or difference arising under, out of, or in connection with contracts shall
be subject to the exclusive jurisdiction of the Courts at Ernakulam, Kerala, India.

14.9. Force Majeure
In the event of either party being rendered unable by `Force Majeure' to perform any obligation
required to be performed by them under the contract, the relative obligation of the party
affected by such `Force Majeure' will stand suspended for the period during which such cause
lasts. The word `Force Majeure' as employed herein shall mean acts of God, war, revolt,
agitation, strikes, riot, fire, flood, sabotage, civil commotion, road barricade (but not due to
interference of employment problem of the Consultant), acts of government of the two parties,
which makes performance impossible or impracticable and any other cause, whether of kind
herein enumerated or otherwise which are not within the control of the party to the contract
and which renders performance of the contract by the said party impossible. CSL may allow
additional time as is mutually agreed, to be justified by the circumstances of the case. The
occurrence/ cessation of force majeure situation is to be informed with documentary evidence
within 15 days from the date of occurrence/cessation.


Annexure ‐ I
Business Process Master List (BPML) in SAP
Module Process
Account Payables
Account Receivables
Costing and Profitability
Provident Fund
General Ledger
FICO TDS and TCS
Bank Accounting
Asset Accounting
Internal Order Accounting
Gratuity Trust
Treasury
Fund Management
SB‐P2P ‐Raw Material (Domestic)
SB‐P2P ‐Import
SB‐P2P ‐Spares and Consumables
SB‐P2P ‐Assets and Capital Items
SB‐P2P‐ Services and Sub Contracting
SB‐P2P ‐Package Procurement
SB‐ Inventory Management
SB‐Consumption based planning
MM SB‐LC, BG, Insurance and Warranty
SB ‐ Release Strategy
SR‐P2P ‐Raw material (Domestic)
SR‐P2P ‐Import
SR‐P2P ‐Spares and Consumables
SR‐P2P‐ Services and Sub Contracting
SR‐ Inventory Management
SR‐Consumption based planning
SR‐LC, BG, Insurance and Warranty
SR ‐ Release Strategy
Ship Building
PS
Capital Projects

Ship Repair

SB‐Enquiry from customer through /Mail/Telephone/Fax
SB‐Enquiry register
SB‐Cost Estimation
SB‐Quotation
SB‐Contract Processing
SB‐Regularization of the Contract
SB‐Variation Order/Change Order
SB‐Milestone Confirmation
SD SB‐Invoice/Billing
SR‐Enquiry from customer through /Mail/Telephone/Fax
SR‐Enquiry register
SR‐Cost Estimation
SR‐Quotation
SR‐Firm stemming
SR‐Contract Processing
SR‐Advance procurement
SR‐Invoice/Billing
SR‐Settlement
Organizational Management
Personnel Administration
Personnel Time Management
Payroll
METI
HCM ESS/MSS
Visitors Management
Training and Event Management
E Recruitment
Personnel Development
Travel Management
Vacancy Roster Management
Breakdown Maintenance
Preventive Maintenance
Planned Maintenance
PM
Calibration & Testing of Equipments, Instruments & Tools
Log Entry and Monthly report of Power Consumption
Vehicle Request Registration

AMC Complaint Registration Process for Computers & its Peripherals
Consumables Booking
Gas and water request
Work permit and confined space entry
Quality Inspection in Ship Building
QM Quality Inspection in Ship Repair
Audit Management
Incident Management and Action Tracking
Hazard item and risk assessment
EHS
Waste and regulatory management
Occupational Health planning and monitoring
DMS Document Management


Annexure‐II
Non Disclosure Agreement
M/s Cochin Shipyard Limited, Perumanoor PO, Cochin‐682015, (hereinafter called M/s CSL) has entered into a
contract with M/s(Company Name), with its registered office at (Office address), (hereinafter called M/s
(Company Name in Short) for the " SAP Assessment and Audit " , by placing Purchase Order (PO) (PO number)
dt.(PO date) for an amount of RS.(PO Amount) on M/s(Company Name). As per confidentiality Clause (Clause
no) of the PO, a Non‐disclosure agreement has to be signed between M/s(Company Name) and M/s CSL for
complying the same without any level of dilution.
This Non‐Disclosure Agreement, dated as of (Agreement date) is made and signed between M/s CSL and
M/s(Company Name) in connection with the SAP Assessment and Audit in Cochin Shipyard Limited.
M/s(Company Name) means any person employed by M/s(Company Name) either directly or through their sub‐
contractors or provisional employees or trainees working for the SAP Assessment and Audit Service and M/s CSL
means any person of CSL employed either directly or through their sub‐contractors or provisional employees
working for CSL. In this Agreement, unless the context otherwise requires. M/s CSL and M/s (Company Name)
shall hereinafter be jointly referred to as the "Parties" and individually as the "Party"‐ The Party hereinafter
disclosing information shall be referred to as the "Disclosing Party" and the Party hereinafter receiving
information shall be referred to as the "Recipient" or "Receiving Party".
The Non‐disclosure agreement covers the following;
a) Information relating to the SAP Assessment and Audit at M/s CSL shall not be disclosed by M/s (Company
Name) to any agency or any other persons not officially concerned with such process. The undue use by
M/s(Company Name) of confidential information related to the process may be treated as breach of
confidentiality and dealt with accordingly. Except with the prior written consent of M/s CSL, M/s (Company
Name) shall not at any time communicate either in hard copy form or electronic means or in any other mode to
any other organization, person or entity any confidential information acquired in the course of the contract.
b) Neither Party will disclose to any third party without the prior written permission consent of the other party
any confidential information which is received from the other party for the purpose of providing or receiving
services.
c) Each party will take measures to protect the confidential information of the other party that, in the aggregate
are no less protective than those measures it uses to protect the confidentiality of its own comparable
confidential information, and in any event, not less than a reasonable degree of protection. Both parties agree
that any confidential information received from other party shall only be used for the purpose of providing or
receiving services under the above referenced contract for SAP Assessment and Audit.
In this agreement "Confidential Information" shall mean any information relating to the Disclosing Party's
business, commercial information or any information of a technical nature comprising inter alia products,
processes, methodologies, frameworks, models, ideas, interpretations, Legal, technical and other documents,
manuals, tariffs, standards, software, discs, reports, research, working notes, papers, data or information in
wired or wireless mode, drawings, layout , installation details of any equipment/crane/ machinery, data and
techniques used by/owned by "Cochin Shipyard Limited" in connection with SAP Assessment and Audit in

whatever form, provided all oral disclosure of confidential information is submitted by the Disclosing Party in
writing to the Recipient within 30 (thirty) days, indicating compliance to the terms of this agreement.
In due consideration of the above, Cochin Shipyard Limited granting M/s (Company Name) access to the
Confidential Information and vice‐versa, the Parties undertake that:
1. Subject to Clause 8 below, the Recipient will keep the Confidential Information strictly confidential and will
not disclose it to any third party without the Disclosing Party's prior written consent, at any point of time.
2. Confidential Information will be disclosed only to those personnel and permitted assigns of the Recipient who
need access to the Confidential Information for the proper performance of their duties in relation to the project
and only to the extent necessary for the purpose of SAP Assessment and Audit. The Recipient, will solemnly take
required steps appropriately in all means to ensure that all personnel to whom access to the Information is
given are aware of its confidentiality and that they are bound by restrictions at least as onerous as those placed
on the Parties by the terms of this agreement.
3. The Parties acknowledge that some or all of the Information is or may be price sensitive information and that
the use of such information may be regulated or prohibited by applicable legislations and the Recipient
undertakes not to use any such Information for any unlawful purpose. On acquiring any Confidential
Information, the Recipient shall comply with all applicable laws in India in relation to insider trading and
otherwise the acquisition of securities.
4. The Recipient agree to indemnify and hold harmless the Disclosing Party, its partners and staff and any of the
Disclosing Party's clients to whom the Information relates against all loss, damage and expense (including legal
expenses relating to any actions, proceedings and claims brought or threatened) of whatsoever nature and
howsoever arising out of any breach by the Recipient of the confidentiality obligations under this Agreement.
5. Confidential Information disclosed to the Recipient will be used solely for the purpose of SAP Assessment and
Audit.
6. The Recipient shall establish and maintain all reasonable security measures to provide for the safe custody of
the Information in whatever form it may be and to prevent unauthorized access to it.
7. This Agreement shall remains in effect for 10 years from the Effective Date of this Agreement ("Term"). On
completion of SAP Assessment and Audit, the Recipient shall return all the Confidential Information disclosed to
the Recipient and any copies thereof in whatever form it may be including soft copies, electronic forms to the
Discloser.
8. The obligations contained above shall not apply to any Information which
a. is or subsequently comes into the public domain otherwise than through a breach of this agreement;
b. is already rightfully in the Recipient's possession;
c. is obtained by the Recipient from a third party without any restriction on disclosure;
d. The Recipient required to disclose by law or professional or regulatory obligation with the Disclosing
Party's prior written consent.


9. Each party shall be responsible for any breach of this Agreement by any of their respective Representatives. If
the Recipient becomes aware of any breach of confidence or threatened breach of confidence by any of the
Recipient's direct employees or provisional employees including trainees or agents or sub‐contractors, the
Recipient will promptly notify the Disclosing Party of the same and give the Disclosing Party all reasonable
assistance in connection with any proceedings which the Disclosing Party may institute against such persons. In
case of breach of confidence, the damages will be assessed by the discloser and compensation claimed from the
recipient as per the suitable laws as applicable in India including Indian Penal Code, Information Technology Act
2000, Intellectual Property law, Indian Contract Act, company laws and the jurisdiction for all such proceedings
will be at the courts at Ernakulam.
10. The Recipient shall comply with the obligations set out herein throughout the tenure of contract and
thereafter.
11. The Recipient acknowledges that the Disclosing Party shall retain the copyright and intellectual property
rights in the Confidential Information and that the Receiving Party shall not copy, adapt, transmit through wired
media or wireless media, modify or amend full or any part of the Confidential Information or otherwise deal
with any part of the Confidential Information except with the prior express written consent of Disclosing Party
during period of the above contract.
12. This Agreement shall be fully governed by and construed in accordance with the relevant laws of India.
13. Notices: Any notice, claim or demand in connection with this agreement shall be given in writing to the
relevant party at the address set out herein and sent by letter/fax shall be deemed received when properly sent,
any notice sent by hand shall be deemed received when actually delivered and any notice sent by post shall be
deemed received 72 hours after posting. A copy of all notices/replies sent between M/s CSL and M/s (Company
Name) shall be emailed to (Company mail id) & [email protected] respectively.
For M/s Cochin Shipyard Limited For M/s (Company Name)
DGM (IT) Business Head

Witness: 1 Witness: 1
Witness: 2 Witness: 2


Annexure‐III
Bank Guarantee
To
COCHIN SHIPYARD LTD
(GOVT. OF INDIA ENTERPRISE,)
PO BAG No. 1653, PERUMANOOR PO, COCHIN 682 015.

WHEREAS...................................... (Name & Address of Supplier) (Hereinafter called "the Supplier")
has undertaken, in pursuance of Contract............................................. No....................... Dated:
………..to execute............................................................. (Name of Contract and brief description of
works) (Hereinafter called "the Contract").

AND WHEREAS it has been stipulated by COCHIN SHIPYARD LTD (The Buyer ‐ hereinafter called
"CSL") in the said contract that the Supplier shall furnish CSL with a Bank Guarantee by a recognized
bank for the sum specified therein as security for compliance with the Supplier’s obligations in
accordance with the Contract. AND WHEREAS we have agreed to give the Supplier such a Bank
Guarantee.
NOW THEREFORE we............................................. (Name of the Bank) having its Head Office
at............................. ........................... (Address of Head Office) and acting through its branch office
at....................... (Address of the executing branch) (hereinafter called "the Bank") hereby affirm that
we are the Guarantor and responsible to CSL, on behalf of the Supplier up to a total of
................................ (amount of Guarantee).................................. (in words), such sum being payable
in the types and proportions of currencies in which the Contract Price is payable and we undertake to
pay CSL upon your first written demand and without cavil or argument, any sum or sums within the
limits of......................... (amount* of guarantee) as aforesaid without CSL needing to prove or to
show grounds or reasons for CSL's demand for the sum specified therein.

We, the Bank, hereby waive the necessity of CSL demanding the said debt from the Supplier before
presenting us with the demand.

We, the Bank, further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed there under or of any of the Contract documents which
may be made between CSL and the Supplier shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.

This guarantee shall be valid until …………………………………………………...

Notwithstanding anything contained herein:


1. Our liability under this Bank Guarantee shall not exceed Rs..........................
(Rupees.................................only).
2. This Bank Guarantee shall be valid up to (date) and
3. We are liable to pay the guaranteed amount or any part thereof under this bank guarantee only
and only if CSL serve upon us a written claim or demand on or before.......................... (Date).

Yours truly,

Signature and seal of the guarantor:...........................................................
Name of Bank:...........................................................
Address:...........................................................

Date :...........................

*An amount shall be inserted by the Guarantor, representing the percentage of the Contract Price
specified in the Contract and denominated in Dollars / Indian Rupees.


Forms
Form A1
FORM A1: Expertise & Experience

RFP Ref. No.:‐
Sr. Description Details

No.
Bidders’ SAP Review/audit total experience in years as on
1
31.03.2018.
Total number of post implementation SAP review/audit successfully
completed by the firm during the last five consecutive financial
2 years as on 31.03.2018. (Copy of Purchase order / Contract and
WCC/documentary proof to be attached) Details to be provided in
the table mentioned in Form A2.
3
years as on 31.03.2018, involving all FICO, HCM, MM, PS/PP & SD
modules with minimum 200 SAP ECC user license.
4
years as on 31.03.2018, in Central/State Govt. Organisation / Public
Sector Undertaking / Public Sector Enterprises.
5
years as on 31.03.2018, with purchase order value of an equivalent
of Rs.20 lakhs or more.
Automated Tools used for SAP Review/Audit
6
Methodology adopted for SAP Review/Audit
7
* Attach separate work sheet wherever required.
Date: Authorized Representative Signature:
Place: Name:
Designation:
Company Name:
Seal of Company

Form A2
FORM A2: Details of all the Projects as Mentioned in Form A1
RFP Ref. No.:‐
Type of SAP Contact Modules

Name of the PO covered in
Organization SAP ECC User PO No Period Current Person,
Sr. Organization Review/
(Mention Amount of Audit in status of the SAP
No. (including
Govt/PSU/PSE/o License Count & Date in INR
Audit Months the Project Telephone review
address) start date no&Email d /audit
thers)

(May attach separate sheet if required)
*Copy of Purchase order /Contract and WCC/documentary proof of completion to be attached
Place: Name:
Designation:
Company Name:
Seal of Company

Form A3
FORM A3: Letter of Confirmation / Declaration

LETTER OF CONFIRMATION / DECLARATION

To,
The Deputy General Manager
Information System Department
Administrative Building
Cochin Shipyard Limited
Perumanoor P.O., Kerala, India ‐ 682 015

RFP Ref. No.:‐
Dear Sir,
We confirm that we will abide by the conditions mentioned in the Tender Document (RFP and
annexure) in full and without any deviation.
We shall observe confidentiality of all the information passed on to us in course of the SAP Review
/Audit process and shall not use the information for any other purpose than the current tender.
We confirm that we have not been black listed in last three years, from the date of floating of the
RFP or at the time of submission of Tender, by any State/Central Government organizations
/Firms / Institutions/ Central PSU / PSE.
We also confirm that we are not involved in CSL ERP implementation Project as Program
Managers /consultancy / Implementation partner/ Software solution provider.
Place: Name:
Designation:
Company Name:

Seal of Company

Form A4
FORM A4: Financial Capability

RFP Ref. No.:‐
Net worth as at the end
Annual Revenue /
Sr. No. Financial Year of the
Turn Over
financial year
1

2

3
*Attach separate work sheet if required.

Place: Name:
Designation:
Company Name:

Seal of Company


Form A5
FORM A5: Manpower Details to be deputed for CSL Project

RFP Ref. No.:‐
Sr. For CSL
Description Professional In Rolls #
No. Project #
SAP Certified with SAP

1
review/audit background
Number of Professional Manpower

2 CISA/DISA Certified
available for SAP Review/Audits in
the organization and the number of More than three years
personnel to be deputed for CSL experienced in SAP
SAP review/audit project
3 review/ audit with the
(Mention count for the Permanent qualification as specified
employees only ) Sr No 1 above.

TOTAL
*Attach separate work sheet if required and CV of the Team members.

Place: Name:
Designation:
Company Name:

Seal of Company


Form A6
FORM A6: Compliance Checklist

We, M/s …………………………………………………hereby solemnly confirm and declare that we have gone
through the entire tender document / instructions, Scope of Work, Project Schedule, Prequalification
criteria, General terms and conditions and all other documents attached to the RFP
……………………………………of M/s Cochin Shipyard Ltd, in detail and full. Entire specifications, Scope of
Work, Prequalification criteria, Project Schedule, instructions, terms and conditions are noted and
understood and get clarified with M/s Cochin Shipyard Ltd. and submitting the offer herewith. We
reconfirm
TECHNO‐COMMERCIAL CHECK LIST
COMPLIANCE Page
SL No in
DESCRIPTION Remarks/Deviation
NO. YES NO the
Offer
1 It is confirmed that scope of works in detail as per
Clause ‐4 is noted and accepted.
2 It is confirmed that Project Plan as per Clause ‐5 is
noted and accepted.
It is confirmed that the Eligibility/Pre‐Qualification
3 criteria as per Clause ‐ 6 is noted and submitted
filled and duly signed along with the offer. (Specify
Page Nos.)
It is confirmed that the Forms A1& A2 required as
per the pre‐qualification criteria clause 6.1 to 6.5
4 and copy of documentary proofs in this regard
submitted (filled and duly signed) along with the

offer. (Specify Page Nos.)
5 Letter of confirmation/ declaration as per Form A3
submitted as required. (Specify Page No.)
6 ISO certification documentary proof submitted.
(Specify Page No.)
7 Financial capability as per Form A4 submitted as
required. (Specify Page No.)
8 Project Manager CV and experience details
submitted as required. (Specify Page No.)

Documentary proof of list of personnel to be
9 deputed exclusively for CSL project along with their
qualification and experience as per Form A5
submitted. (Specify Page No).
10 It is confirmed that Technical Bid evaluation criteria
as per Clause ‐7 is noted and understood.
11 CSL terms of payment as per Clause‐8 is noted and
Accepted.
Execution Plan & methodology requested in Clause
12 – 10 is submitted along with the offer (Specify Page
Nos.)
It is confirmed that the instructions, EMD, Security
13 deposit and terms and conditions as per Clause 11
to 14 read and understood.
14 Self attested copy of PAN card under Income Tax
Act submitted. (Specify Page Nos.)
15 Self attested copy of GST Registration Number and
details submitted (Specify Page Nos.)
VALID copy of MSME/NSIC Registration Certificate
16 along with the list of items / services for which they
are registered, as issued by NSIC for EMD
exception, if applicable. (Specify Page Nos.)
Start‐up Registration certificate as defined under
17 notification of DIPP GSR 501(E) dated 23 May 2017
for availing the specified relaxations if applicable.
It is confirmed that Original tender document read
18 and understood completely and submitted a copy
duly signed and sealed on all pages. (Specify Page
Nos.)
EMD as per clause 12 submitted in separate
19 envelope along with the technical bid document as
required in the tender.
Copy of un‐priced bid format as per Form‐A8 (price
20 bid WITHOUT prices/numerals) submitted. .
(Specify Page No.)

We, M/s ………………………………………………..solemnly reconfirm and declare that the above checklist
points elicited are fully known to us and we hereby confirm its compliances in full for the entire
project period including its guarantee period. It is also confirms that we will consider and implement

the detailed specification in the RFP and points in this check list are considered as reaffirmation of
those points in concise form. I the undersigned hereby truly confirm that I am authorized to sign on
this document as per articles of association of M/s …………………………. where I am employed as per the
details given along with my signature below.

Place: Name:
Designation:
Company Name:

Seal of Company


Form A7
FORM A7: Pre‐Bid Questionnaire

Sr. No. Reference Clause Page No Description Bidder’s Query CSL Reply

Place: Name:
Designation:
Company Name:

Seal of Company


Form A8
FORM A8:Format for Price Bid
PART II‐ Price Bid for "Tender for conducting SAP Assessment & Audit”
RFP Ref. No.:
(Please submit in a separate Envelope. The Technical Bid must not contain any price information else the
bidder will be liable to be disqualified.)
Amount (in INR) GST as per the current
Particulars Total Cost (in INR)
Excluding GST rate applicable
(A) (B) (C)=(A)+(B)
Gross Cost of SAP Rs. GST (….%)
Assessment & Audit as GST (…Amount)
per the scope defined
in the RFP (Inclusive of
all fees & expenses)

Less: Discount, if any
Net Cost of SAP

Assessment & Audit as
per the scope defined
in the RFP (Inclusive of
all fees & expenses)

(TOTAL AMOUNT IN WORDS: ‐ INR .........................................................................................................)

Authorized Signatory with Seal
Date:
Place:

Notes:‐
1. The Price Bid should contain the Total Assignment cost, on a fixed cost Basis. CSL will neither provide
nor reimburse any expenditure towards any type of Accommodation, Travel Ticket, Airfares, Train
fares, Halting expenses, Transport, Lodging, Boarding etc.
2. The prices should be quoted in INR only
3. GST should be mentioned in the separate column as provided in the format
4. Providing Price bid other than this format may lead to rejection of the bid.
5. Total cost inclusive of all taxes shall be considered to find out the L1 bidder.


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COCHIN SHIPYARD LIMITED

Request for Proposal (RFP)

SAP - ASSESSMENT & AUDIT

SAP Assessment & Audit Page 2 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 4 of 37 Cochin Shipyard Ltd

2 Materials Management MM Implemented

7 Quality Inspection QM Implemented

8 Document Management System. DMS Implemented

9 Business Intelligence BI/BO Implemented (Minimal usage)

12 Environmental Health and Safety EHS Implemented

13 Solution Manager SolMan Implemented

15 E‐Tendering for Procurement. SRM Implementation In Progress

SAP Assessment & Audit Page 7 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 8 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 9 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 10 of 37 Cochin Shipyard Ltd

Project Manager shall have proven project management

SAP Assessment & Audit Page 11 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 12 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 13 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 14 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 15 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 16 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 17 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 18 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 21 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 22 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 23 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 24 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 25 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 27 of 37 Cochin Shipyard Ltd

Sr. Description Details

SAP Assessment & Audit Page 28 of 37 Cochin Shipyard Ltd

Type of SAP Contact Modules

SAP Assessment & Audit Page 29 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 30 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 31 of 37 Cochin Shipyard Ltd

SAP Certified with SAP

Number of Professional Manpower

submitted (filled and duly signed) along with the

SAP Assessment & Audit Page 33 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 34 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 35 of 37 Cochin Shipyard Ltd

SAP Assessment & Audit Page 36 of 37 Cochin Shipyard Ltd

Net Cost of SAP

SAP Assessment & Audit Page 37 of 37 Cochin Shipyard Ltd

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