Professional Documents
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Commission On Higher Education - Regional Office - Student Services Monitoring Instrument
Commission On Higher Education - Regional Office - Student Services Monitoring Instrument
Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
1 Student Affairs and Services
There should be an Office of Student 1. Office is accessible to students 1. Location posted in school bulletin
Affairs to manage the student 2. Well-maintained 2. Organizational chart with photos
services and programs. of personnel
3. Room clean and orderly
3. Personnel are qualified 4. Personnel have gained at least
to handle student affairs 3 years experience in the field
and services of Student Affairs and Services
5. Adequate training in different
student affairs and services as
evidenced by records and certificates
issued by accredited training
institutions/professional associations
4. Well defined mission, 6. Well defined and relevant mission,
vision and development plan vision, goals and development plan
7. Work and financial plan
duly-approved by HEI Head
8. Financial report readily available
2 Student Welfare Programs and Services
Information and Orientation Service 1. Comprehensive report available 1. Compilation of orientation program
a. The institution shall have information to clients for new and continuing students
materials on institutional mission, vision
and goals, academic rules and regulations,
student conduct and discipline, student
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Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
programs, services and facilities and such
other information necessary for student
development should be made
available to all students.
b. There shall be a regular
comprehensive orientation program
held for new and continuing students
responsive to students needs.
c. There shall be an organized, updated Legislations affecting students Information materials which include
and readily available educational, updated legislations affecting students such as:
career, and personal/social a) students rights and responsibilities;
materials. b) guidelines on drug abuse prevention
and control;
c) sexual harassment;
d) HIV AIDS;
e) self-care and health lifestyles
d. There must be a regular 2. Photos and report available 2. Report on orientation programs
comprehensive orientation to clients held with records of attendance
program held for new and 3. Report on orietation program
continuing students responsive to conducted and published in school
student's needs. organ
4. Linkage with different
agencies as resource speakers as
evidenced by MOA
e. There is an organized, updated and Organized educational career 1. List available for student's
readily available educational career, and personal/social materials perusal
and personal/social materials. updated
Accessible to students and available 2. Issuances for the last five
in digital form years
3. Properly labelled education
materials
Scholarships and Financial Assistance Brochures and/or leaflets are
Section 6 - Scholarship and Financial available to interested students
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Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
assistance in various forms are
available to students
Included in Orientation of
Students
The Higher Education Institution shall Primary health care services Licensed medical, dental and allied
provide primary health care services administered by licensed professionals are available on call
administered by licensed medical medical, dental and allied
dental and allied professionals are professionals are made
made available to all students. available to all students
Adequate facilities for health care
and updated health records are kept Facilities for health care Proof of compliance with the
and maintained as required by the are adequate Department of Health
Department of Health.
Updated health records are Proof of compliance with the
kept and maintained as required Department of Health
by the Department of Health
Well maintained and clean Monitoring reports on cleaning of
comfort rooms comfort rooms posted inside the
comfort rooms
4 Guidance and Counselling Services
Appraisal
a. Guidance Office shall maintain Cumulative records of students Properly labeled and kept in cabinets
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Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
students cumulative records which are well-maintained
contain relevant information about
student e.g., family background, test
data , etc.
b. Records shall be appropriate, usable Linkage with the different agencies as
and regularly updated. evidenced by MOA
c. There is provision for a well-planned Assessment program is well- Prior approval of the Head
assessment program. planned of HEI was sought before conduct
of assessment program
d. Appropriate standardized Appropriate standardized Manual of procedures contain
psychological tests are administered, psychological test administration of tests
scored and interpreted by qualified administered, scored and
personnel. interpreted by qualified personnel
e. The test result s are interpreted to Individual test result Form of test results received by
students, teachers, and concerned communicated to concerned concerned students
individuals e.g. parents. individuals
Counselling
f. Gender sensitive individuals and Licensed counselor Proof of license certificate
group counselling is provided by a
licensed counselor.
g. The maximum ratio of counselor to Maximum ratio of counselor to List of students and the corresponding
student is 1:1,000 student is 1:1,000 counselor
h. A counseling room is provided to Available counseling room per Well-maintained counseling room
ensure the privacy and confidentialitycounselor
of counseling sessions.
i. The records and/or counseling notes The records and/or counseling Records and/or counseling notes
are maintained and kept confidential. notes are properly maintained orderly kept
and kept confidential
5 Food Services
a. The school sets the criteria for safety Criteria made available to Criteria posted in school bulletin
and sanitary conditions of food students and interested clients
outlet within the compound of the List of food outlets available to students
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Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
institution.
b. The school coordinates with local Proper coordination with local Communication regarding
government for the safety of food government for the safety of food coordination with local government
service outside school premises. services outside school premises re implementation of sanitation code
c. The Higher Education shall periodically Certificate to operate displayed
inspect food outlets for sanitation in prominent area of food outlet
and hygiene.
Career and Placement Services
d. Valid appraisal data of students are Valid appraisal data of students Reports available and properly kept
used in both curricular and used in both curricular placement
co-curricular placement.
e. Follow-up and monitoring of student Follow-up and monitoring of Reports available and properly kept
placement are conducted regularly. students placement conducted
regularly
f. Networking with school, community, Updated list of addresses of
and other relevant agencies is relevant agencies that has
maintained. linkages with school made
available to students
g. Informative materials on career and
job opportunities shall be provided
and skills development programs
shall be made available.
6 Safety and Security Services
There is a safe and secure
environment.
a. Gender sensitive rules and regulation Gender sensitive rules and regulations Updated list of cases resolved available
are formulated in consultation with formulated in consultation with to school head and interested clients
students and faculty and published students and faculty
in Student Manual disseminated to
students, faculty and parents. Published in Student Manual and Included in Student Manual, posted in
disseminated to students, faculty, bulletin board or published in school
and parents organ
b. The rules and regulations define Rules and regulations properly Minutes of Orientation with
appropriate student conduct and understood by students and students readily available
prescribe sanctions for misconduct. faculty
c. The discipline committee must be Composition of Discipline Composition of Discipline Committee
established in all HEIs to ensure due Committee made available to made available upon request
process in dealing with student concerned students and clients
misconduct.
8 Student Housing
The school must provide a list of List of student dormitories and List made available to students upon
acceptable student dormitories and housing facilities that are safe, request
housing facilities that are safe, clean clean and affordable provided
affordable, and conducive to by the HEI
learning. Regular monitoring of student Report submitted to Head of HEI
dormitories and housing
facilities conducted by the Published report in school organ
Office of Student Affairs and
Services
9 Services for Students with
Special Needs
a. Academic accommodation is made Student Manual contains academic
available to persons with disabilities accommodation available to persons with
and learners with special needs. disabilities and learners with special needs
b. There are provisions/programs for Programs for life skills training
life skills training e.g. conflict provided
management
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Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
c. Counselling or testing referrals are
done whenever necessary.
10 International Student Services
a. An integrated service program that Availabilty of integrated Brochures and leaflets readily available
caters to the socio-psyco-cultural, service program that caters to
academic and non-academic needs socio-psyco- cultural, academic
should be available to all and non-academic needs of
international students. all international students
b. School should provide a liaison Liaison Officer made known
officer to assist international studentsto international students upon
with the government agencies like admission to school
CHED, DFA and Bureau of
Immigration.
11 Admission
a. Requirements and procedures for
admission are in place.
12 Research, Monitoring and
Evaluation of Student Affairs
and Services
a. The Higher education Institution
shall be encouraged to conduct
research on Student Assistance
Services programs.
b. Student Assistance Services Proper monitoring and Form for monitoring and evaluation
programs are monitored, and evaluation of student affairs readily available
evaluated regularly. and services
Monitoring and evaluation reports
available upon request
c. Evaluation results and research Evaluation results and research Research outputs and evaluation
outputs are disseminated and outputs disseminated and results published in school organ
utilized. utilized
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Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
Student Development Programs and Services
Page 8
Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
students with drug-related problems. bulletin board
There shall be a mechanism to Report on the usage of the Report properly filed copy furnished
ensure transparency and available upon request the Office of Student Affairs and Services
accountabilty in the usage of the
fund shall be enforced
22 Intervention 1. Academic Grades Failures:20 Intervention: 20
2. Physical/Emotional/Health Factors of failures:
3. Socio-economic-cultural Teacher
4. Spiritual Instructor
School Admin
School
Students
Page 10
Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
*Mental
*Health
( ) Yes
Received by : _________________________________
(Name and Position)
( ) No
Page 11
Requirement Not
Criteria Complied Remarks
Quality Evidence Complied
1. ________________________ __________________________ __________________
Page 12
COMMISSION ON HIGHER EDUCATION - REGIONAL OFFICE ____
REPORT OF COMPLIANCE TO
R.A. 9512 "ENVIRONMENTAL AWARENESS AND EDUCATION ACT OF 2008"
AND CMO NO. 33, SERIES OF 2009
Area/s of Concern Nature of Activity/ies Total number of Status
HEIs per nature of activity
1. Integration of environmental education
a) Environmental concepts and principles
b) Environmental Laws
c) State of International and Local Environment
d) Local environment and best practices
e) Threats of environmental degradation
f) Impact on human well-being
g) Responsibility of the citizenry to the environment
h) Value of conservation, protection and rehabilition
of natural resources and the environment in the
context of sustainable development
i) Theoretical and practicum modules
* Tree planting
* Waste minimization
a) Segregation
b) Recycling
* Freshwater and marine conservation
* Relevant livelihood opportunities
and economic benefits
2. Programs and undertaking to implement
the different environmental protection laws
3. Integration in the National Service Training Program
4. Awareness program for the Environmental Awareness
Month every November of every year
Prepared by: Certified correct:
Name and Signature of CHEDRO Staff Director IV
Date:
HEI REPORT ON THE
MONITORING OF TUITION AND OTHER FEES INCREASE
ACADEMIC YEAR 2013-2014
Region ____
Name of HEI: _____________________________
Address: ___________________________________________
Kindly determine if the HEI has complied with the provisions of CMO 3 s. 2012 by putting a check mark on the yes or no column and filling up the remarks column for the brief descripti
1. Reasons stated
Note: For purpose of tallying, kindly tick the general reasons as
1.1 Tuition increase appropriate:
a Regional Inflation Rate
b Response and compliance with DOLE wage orders
c Impact of force majeure or calamities;
Increase in the salary and benefits of teaching and non-
d
teaching personnel and other staff
Funding for faculty development programs /staff
e
development
Support for trainings/seminards/conferences and other
f
professional associations
HEI Report 17
Aspects Actual Situation Yes No
HEI Report 18
Aspects Actual Situation Yes No
1
The Presidents/Heads of public HEIs shall certify that the
required consultation has been conducted,
Certification of consultation submitted to CHEDRO within
2 15 days from the date of the termination of the
consultation proceedings.
3.
Certificates shall be posted on the HEI's bulletin boards
and/or displayed at appropriate locations in the campus.
2.1.b For Private HEI
HEI Report 19
Aspects Actual Situation Yes No
HEI Report 20
Aspects Actual Situation Yes No
2.1.4 Comparative schedule of tuition Comparative schedule of tuition and other school fees for the
and other school fees for the current current Academic year (AY) and the proposed increases for
Academic year (AY) and the proposed the ensuing AY with the difference (s) expressed in both peso
increases for the ensuing AY and percentage terms.
HEI Report 21
Aspects Actual Situation Yes No
2.2 Requirements
HEI Report 22
Aspects Actual Situation Yes No
HEI Report 23
Aspects Actual Situation Yes No
HEI Report 24
HEI FORM
Remarks
HEI Report 25
Remarks
HEI Report 26
Remarks
HEI Report 27
Remarks
HEI Report 28
Remarks
HEI Report 29
Remarks
HEI Report 30
Remarks
HEI Report 31
Remarks
HEI Report 32
OSS - FS Form1February 2011
Republic of the Philippines
Office of the President
COMMISSION OF HIGHER EDUCATION
_________________________________
stering
CHEDRO XI
BSIT
AMA Computer College HANDICAPS 1
BSCS
BS BA- FIN MAN
BS COM ENG
BS EE
BS ELE
BS HRM
BS TOURISM
NSTP - Status Report on the Implementation of the National Service Training Program (NSTP) - ENROLMENT DATA Page 1 of 1
OSS-NSTP Form1AFebruary 2011
NSTP - Status Report on the Implementation of the National Service Training Program (NSTP) - ENROLMENT DATA Page 1 of 1
Republic of the Philippines SASD-NSTP Form 2-B
Office of the President September 2010
COMMISSION ON HIGHER EDUCATION
Office of Student Services
Name of HEI: Region :
Address: NSTP Component:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Male : Submitted by:
Sub Total:
Female :
Male : ____________________________
Grand Total:
NSTP - LIST OF NSTP GRADUATES Page 42 of 1
Grand Total:
Female : HEI NSTP Coordinator
1
2
3
4
5
6
7
8
9
10
11
12
13
Male :
Sub Total:
Female :
Male :
Grand Total:
Female :
Prepared by: Certified Correct:
Region______
ENROLLMENT
GRADUATES
Name of HEI Ist Sem 2nd Sem Summer
Private/Public ROTC CWTS LTS ROTC CWTS LTS ROTC CWTS LTS ROTC CWTS LTS
M F M F M F M F M F M F M F M F M F M F M F M F
TOTAL
Prepared by: Certified Correct:
Recommendations:
CHEDRO ___________
Name of HEI :___________________________________________
Address: ______________________________________
____________________________ ___________________________________
HEI Coordinator President / Authorized Representative of HEI
SUMMARY
Report on the Implementation of RA 9165
(Comprehensive Dangerous Drugs Act)
STATUS Remarks
State Nature of
Complied Not Complied Activity
Remarks
Name of Name of Leaders/
Classification * Specialization **
Organization Officers Recognized by HEI Not Recognized by HEI
Note:
* Fraternities ** Drug Education
Sororities Academic
Student Organization Community Services
Student Council Environmental Awareness
Student Government Peer Counseling
Tutorial Services
Others
___________________________________ ______________________________________
President / Authorized Representative of HEI
SOGC - Fraternity of Sorority/Student Organizations/Governments/Councils Page 1 of 1
OSS-SOGC Form2February 2011
Republic of the Philippines
Office of the President
COMMISSION ON HIGHER EDUCATION
Recognized
Faculty Year Founded/ Yrs. Number of by HEI SEC
Name of Organization Classification * President Specialization **
Adviser of Existence Members Registered
YES NO
Others
______________________________________ ___________________
President / Authorized Representative of HEI
REGION ________
Remarks
Problems encountered by the officers of the Student Council/Organization with the administration, faculty and students:
_________________________________
Student President President / Authorized Representative of HEI
SOGC - Report on the Institutionalization of Student Organization, Governments and Council Page 1 of 1
Republic of the Philippines
Office of the President
COMMISSION OF HIGHER EDUCATION
Victoria University,
Australia Australia ___ Faculty/Staff Exchange
Cisco Systems
Networking Academy ___ Student Exchange
Kryterion Host
Location Inc., ___ Joint/Collaborative Research
Microsoft Philippines ___ Joint Programs/Twinnings
Microsoft
Dreamspark/Office
365 ___ International Network Membership
Oracle Academy ___ Cultural Exchange
SAP University Alliance ___ Others (please specify) Bachelor of Science
Fluke Network in Information
Certified Training Technology ,
Program Bachelor of Science
in Computer
HP Software Testing
Program Science, Bachelor
of Science in
Amadeus Marketing Computer
Philippines, Inc. Engineering,
iOS Developer Bachelor of
University Program Sciencein
(iDUP) Electrical
Adobe Engineering ,
First Data Corp. Bachelor of Science
in Electronics
Microdata
Engineering
Festo
Engineering ,
Bachelor of Science
in Electronics
Engineering
Here Maps
GEMS Lawrence Hall
of Science
NAME OF
Type : (Private/Government___________________________________________
Address :
Goals and
Timeframe/
Area/Locat: ______________________________________________________________
Beneficiaries/Clientele: _______________________________________________________
Remarks
Prepared b Noted :