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EU Variation Guidance New
EU Variation Guidance New
Volume 56
II Information
European Commission
2013/C 223/01 Guidelines on the details of the various categories of variations, on the operation of the procedures laid
down in Chapters II, IIa, III and IV of Commission Regulation (EC) No 1234/2008 of 24 November
2008 concerning the examination of variations to the terms of marketing authorisations for medicinal
products for human use and veterinary medicinal products and on the documentation to be submitted
pursuant to those procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
EN Price:
EUR 4
2.8.2013 EN Official Journal of the European Union C 223/1
II
(Information)
EUROPEAN COMMISSION
Guidelines on the details of the various categories of variations, on the operation of the procedures
laid down in Chapters II, IIa, III and IV of Commission Regulation (EC) No 1234/2008 of
24 November 2008 concerning the examination of variations to the terms of marketing
authorisations for medicinal products for human use and veterinary medicinal products and on
the documentation to be submitted pursuant to those procedures
(2013/C 223/01)
Table of Contents
Page
1. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Page
2.4. Extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
2.5.1. Submission of variations for annual update of human influenza vaccines applications . . . . . . 13
3.2. Worksharing assessment not involving medicinal products authorised under the centralised
procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
3.3. Outcome of the worksharing assessment not involving medicinal products authorised under the
centralised procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
3.4. Worksharing assessment involving medicinal products authorised under the centralised
procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
3.5. Outcome of the worksharing assessment involving medicinal products authorised under the
centralised procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
4. ANNEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
2.8.2013 EN Official Journal of the European Union C 223/3
In addition, the Annex to these guidelines provides details of 2. PROCEDURAL GUIDANCE ON THE HANDLING OF VARI
the classification of variations into the following categories as ATIONS
defined in Article 2 of the Variations Regulation: minor vari
ations of Type IA, minor variations of Type IB and major A marketing authorisation lays down the terms under which the
variations of Type II and provides further details, where appro marketing of a medicinal product is authorised in the EU. A
priate, on the scientific data to be submitted for specific vari marketing authorisation is composed of:
ations and how this data should be documented. The Annex to
these guidelines will be regularly updated, taking into account
the recommendations provided in accordance with Article 5 of
the Variations Regulation as well as scientific and technical (i) a decision granting the marketing authorisation issued by
progress. the relevant authority; and
These guidelines cover the following categories of variations, The Variations Regulation and the Annex to these guidelines set
defined in Article 2 of the Variations Regulation: out a list of changes to be considered as minor variations of
Type IA. Such minor variations do not require any prior
approval, but must be notified by the holder within 12
— Minor variations of Type IA months following implementation (‘Do and Tell’ procedure).
However, certain minor variations of Type IA require
— Minor variations of Type IB immediate notification after implementation, in order to
ensure the continuous supervision of the medicinal product.
— Major variations of Type II
IA to the terms of one marketing authorisation, and another with Article 7 or 13d of the Variations Regulation, a common
referring to group of the minor variations of Type IA to the cover letter and application form should be submitted together
terms of several marketing authorisations. with separate supportive documentation and revised product
information (if applicable) for each medicinal product
The notification must contain the elements listed in Annex IV concerned. This will allow the relevant authorities to update
to the Variations Regulation, presented as follows in accordance the dossier of each marketing authorisation included in the
with the appropriate headings and numbering of ‘The rules group with the relevant amended or new information.
governing medicinal products in the European Union’,
Volume 2B, Notice to applicants (‘EU-CTD’) format or the
Notice to applicants Volume 6B format (veterinary medicinal 2.1.2. Type IA variations review for mutual recognition procedure
products when EU-CTD format is not available):
The reference Member State will review the Type IA notification
within 30 days following receipt.
— Cover letter.
— The completed EU variation application form (published in By Day 30, the reference Member State will inform the holder
the Notice to applicants), including the details of the and concerned Member States of the outcome of its review. In
marketing authorisation(s) concerned, as well as a case the marketing authorisation requires any amendment to
description of all variations submitted together with their the decision granting the marketing authorisation, all Member
date of implementation as applicable. Where a variation is States concerned will update the decision granting the
the consequence of, or related to, another variation, a marketing authorisation within 6 months following the
description of the relation between these variations should receipt of the outcome of the review sent by the reference
be provided in the appropriate section of the application Member State, provided that the documents necessary for the
form. amendment of the marketing authorisation have been submitted
to the Member States concerned.
— Reference to the variation code as laid down in the Annex
to these guidelines, indicating that all conditions and docu
mentation requirements are met or, where applicable, Where one or several minor variations of Type IA are submitted
reference to a classification recommendation published in as part of one notification, the reference Member State will
accordance with Article 5 of the Variation Regulation used inform the holder which variation(s) have been accepted or
for the relevant application. rejected following its review. The marketing authorisation
holder must not implement the rejected variation(s).
— All documentation specified in the Annex to these guide
lines.
While in the case of minor variations of Type IA, failure to
— In case that the variations affect the summary of product provide all necessary documentation in the application will not
characteristics, labelling or package leaflet: the revised necessarily lead to the immediate rejection of the variation if the
product information presented in the appropriate format, holder provides any missing documentation immediately upon
as well as the relevant translations. Where the overall the request of the relevant authority, it should be highlighted
design and readability of the outer and immediate that a minor variation of Type IA may in specific circumstances
packaging or package leaflet is affected by the minor be rejected with the consequence that the holder must
variation of Type IA, mock-ups or specimens should be immediately cease to apply already implemented variations
provided to the reference Member State, the national concerned.
competent authority or the Agency.
For variations in the mutual recognition procedure, the 2.1.3. Type IA variations review for purely national procedure
reference Member State should additionally receive the list of
dispatch dates indicating the Type IA Variation procedure The national competent authority will review the Type IA
number, the dates on which the applications have been sent notification within 30 days following receipt.
to each Member State concerned and confirmation that the
relevant fees have been paid as required by the competent auth
orities concerned. By Day 30, the national competent authority will inform the
holder of the outcome of its review. In case the marketing
authorisation requires any amendment to the decision
For variations in the purely national procedure confirmation
granting the marketing authorisation, the national competent
that the relevant fee has been paid as required by the national
authority will update the decision granting the marketing auth
competent authority.
orisation within 6 months following the date of information to
the holder of the outcome of the review, provided that the
For variations in the centralised procedure, the relevant fee for documents necessary for the amendment of the marketing auth
the minor variation(s) of Type IA, as provided for in Council orisation have been submitted to the national competent auth
Regulation (EC) No 297/95 (1), should be paid in accordance ority.
with the Agency’s financial procedures.
For grouped minor variations of Type IA concerning several Where one or several minor variations of Type IA are submitted
marketing authorisations from the same holder in accordance as part of one notification, the national competent authority
will inform the holder which variation(s) have been accepted
(1) OJ L 35, 15.2.1995, p. 1. or rejected following its review.
C 223/6 EN Official Journal of the European Union 2.8.2013
While in the case of minor variations of Type IA, failure to Holders may group under a single notification the submission
provide all necessary documentation in the application will not of several minor variations of Type IB regarding the same
necessarily lead to the immediate rejection of the variation if the marketing authorisation, or group the submission of one or
holder provides any missing documentation immediately on more minor variation(s) of Type IB with other minor variations
request of the relevant authority, it should be highlighted that regarding the same marketing authorisation, provided that this
a minor variation of Type IA may in specific circumstances be corresponds to one of the cases listed in Annex III of the
rejected with the consequence that the holder must immediately Variations Regulation, or when this has been agreed previously
cease to apply already implemented variations concerned. with the reference Member State, the national competent,
authority or the Agency (as appropriate).
2.1.4. Type IA variations review for centralised procedure
The Agency will review the Type IA notification within 30 days In addition, for medicinal products authorised under purely
following receipt, without involvement of the rapporteur for the national procedures, the holder may also group several minor
product concerned appointed by the Committee for Medicinal variations of Type IB affecting several marketing authorisations
Products for Human Use or by the Committee for Veterinary in a single Member State, or one or more minor variation(s) of
Medicinal Products. However, a copy of the Type IA notification Type IB with other minor variations affecting several marketing
will be submitted by the Agency to the rapporteur for authorisations in a single Member State provided that (i) the
information. variations are the same for all the marketing authorisations
concerned, (ii) the variations are submitted at the same time
to the national competent authority, and (iii) the national
By Day 30, the Agency will inform the holder of the outcome competent authority has previously agreed to the grouping.
of its review. Where the outcome of the assessment is
favourable and the Commission decision granting the
marketing authorisation requires any amendment, the Agency
will inform the Commission and transmit the revised documen Furthermore, where the same minor variation of Type IB or the
tation. In such case, the Commission will update the decision same group of minor variations (as explained above) affect
granting the marketing authorisation at the latest within 12 several marketing authorisations owned by the same holder,
months. the holder may submit these variations as one application for
‘worksharing’ (see section 3 on ‘worksharing’).
— For variations requested by the competent authority If the concerned Member States disagree with the reference
resulting from new data submitted, e.g. pursuant to post Member State, the reference Member State must take the final
authorisation conditions or in the framework of pharmaco decision on the classification of the proposed variation having
vigilance obligations, a copy of the request should be taken into account the comments received.
annexed to the cover letter.
recommendation pursuant to Article 5 of the Variations Regu or has not been classified as a minor variation of Type IB in a
lation, and the national competent authority is of the opinion recommendation pursuant to Article 5 of the Variations Regu
that it may have a significant impact on the quality, safety or lation, and the Agency is of the opinion that it may have a
efficacy of the medicinal product, the holder will be requested significant impact on the quality, safety or efficacy of the
to revise its application and to complete it in accordance with medicinal product, the holder will be requested to revise its
the requirements for a major variation of Type II application. application and to complete it in accordance with the
Following receipt of the valid revised variation application, a requirements for a major variation of Type II application.
Type II assessment procedure will be initiated (see section Following receipt of the valid revised variation application, a
2.3.4). Type II assessment procedure will be initiated (see section
2.3.6).
When the national competent authority is of the opinion that
the proposed variation can be considered a minor variation of When the Agency is of the opinion that the proposed variation
Type IB, the holder will be informed of the outcome of the can be considered a minor variation of Type IB, the holder will
validation and of the start date of the procedure. be informed of the outcome of the validation and of the start
date of the procedure.
Within 30 days following the acknowledgement of receipt of a
valid notification, the national competent authority will notify
the holder of the outcome of the procedure. If the national The rapporteur will be involved in the review of the Type IB
competent authority has not sent the holder its opinion on notification.
the notification within 30 days following the acknowledgement
of receipt of a valid notification, the notification will be deemed
acceptable. Within 30 days following the acknowledgement of receipt of a
valid notification, the Agency will notify the holder of the
outcome of the procedure. If the Agency has not sent the
In case of an unfavourable outcome, the holder may amend the holder its opinion on the notification within 30 days
notification within 30 days to take due account of the grounds following the acknowledgement of receipt of a valid notifi
for the non-acceptance of the variation. If the holder does not cation, the notification will be deemed acceptable.
amend the notification within 30 days as requested, the
variation will be deemed rejected by the national competent
authority. In case of an unfavourable outcome, the holder may amend the
notification within 30 days to take due account of the grounds
for the non-acceptance of the variation. If the holder does not
Within 30 days of receipt of the amended notification, the amend the notification within 30 days as requested, the notifi
national competent authority will inform the holder of its cation will be rejected.
final acceptance or rejection of the variation(s) (including the
grounds for the unfavourable outcome).
Within 30 days of receipt of the amended notification, the
Where a group of minor variations were submitted as part of Agency will inform the holder of its final acceptance or
one notification, the national competent authority will inform rejection of the variation(s) (including the grounds for the unfa
the holder which variation(s) have been accepted or rejected vourable outcome).
following its review.
The Variations Regulation and the Annex to these guidelines set reference to a classification recommendation published in
out a list of changes to be considered as major variations of accordance with Article 5 of the Variation Regulation used
Type II. Such major variations require approval of the relevant for the relevant application.
competent authority before implementation.
Notifications for major variations of Type II must be submitted — Update or Addendum to quality summaries, non-clinical
by the holder simultaneously to all Member States concerned, to overviews and clinical overviews (or expert reports for
the national competent authority or to the Agency (as appro veterinary medicinal products) as relevant. When non-
priate). clinical or clinical study reports are submitted, even if
only one, their relevant summary(ies) should be included
in Module 2.
Holders may group under a single notification the submission
of several major variations of Type II regarding the same
marketing authorisation, or group the submission of one or — For variations requested by the competent authority
more major variation(s) of Type II with other minor variations resulting from new data submitted, e.g. pursuant to post
regarding the same marketing authorisation, provided that this authorisation conditions or in the framework of pharmaco
corresponds to one of the cases listed in Annex III of the vigilance obligations, a copy of the request should be
Variations Regulation, or when this has been agreed previously annexed to the cover letter.
with the reference Member State, the national competent,
authority or the Agency (as appropriate).
— In case that the variations affect the summary of product
characteristics, labelling or package leaflet, the revised
In addition, for medicinal products authorised under purely product information presented in the appropriate format,
national procedures, the holder may also group several major as well as the relevant translations. Where the overall
variations of Type II affecting several marketing authorisations design and readability of the outer and immediate
in a single Member State, or one or more major variation(s) of packaging or package leaflet is affected by the major
Type II with other minor variations affecting several marketing variation of Type II, mock-ups or specimens should be
authorisations in a single Member State, provided that (i) the provided to the reference Member State, the national
variations are the same for all the marketing authorisations competent authority or the Agency.
concerned, (ii) the variations are submitted at the same time
to the national competent authority, and (iii) the national
competent authority has previously agreed to the grouping. For variations in the mutual recognition procedure, the
reference Member State should additionally receive the list of
dispatch dates indicating the Type II Variation procedure
Furthermore, where the same major variation of Type II or the number, the dates on which the applications have been sent
same group of variations (as explained above) affect several to each Member State concerned and confirmation that the
marketing authorisations owned by the same holder, the relevant fee has been paid as required by the competent auth
holder may submit these variations as one application for orities concerned.
‘worksharing’ (see section 3 on ‘worksharing’).
For variations in the purely national procedure confirmation
that the relevant fee has been paid as required by the national
The application must contain the elements listed in Annex IV to
competent authority.
the Variations Regulation, presented as follows in accordance
with the appropriate headings and numbering of the EU-CTD
format or the Notice to applicants Volume 6B format (vet For variations in the centralised procedure, the relevant fee for
erinary medicinal products when the EU-CTD format is not the Type II variation(s), as provided for in Council Regulation
available): (EC) No 297/95, should be paid in accordance with the
Agency’s financial procedures.
— Cover letter.
2.3.2. Type II variations assessment for mutual recognition procedure
— The completed EU variation application form (published in Upon receipt of a Type II application, the reference Member
the Notice to Applicants), including the details of the State will handle the application as follows:
marketing authorisation(s) concerned. Where a variation is
the consequence of or related to another variation, a
description of the relation between these variations should If the application has been submitted simultaneously to all the
be provided in the appropriate section of the application Member States concerned and contains the elements listed in
form. point 2.3.1, the reference Member State will acknowledge
receipt of a valid application of a major variation of Type II.
The procedure starts from the date of acknowledgement of the
— Reference to the variation code as laid down in the Annex receipt of a valid application by the reference Member State.
to these guidelines, indicating that all conditions and docu The holder and the concerned Member States will be informed
mentation requirements are met or, where applicable, of the timetable at the start of the procedure.
C 223/10 EN Official Journal of the European Union 2.8.2013
As a general rule, for major variations of Type II, a 60-day Article 29(3), (4) and (5) of Directive 2001/83/EC to the
evaluation period will apply. This period may be reduced by matter of disagreement and will inform the holder and the
the reference Member State having regard to the urgency of the concerned Member States accordingly. The holder is not
matter, particularly for safety issues, or may be extended by the entitled to trigger a referral.
reference Member State to 90 days for variations listed in Part I
of Annex V or for grouping of variations in accordance with
Article 7(2)(c) of the Variations Regulation. For variations for Where an application concerning a grouping of variations that
veterinary medicinal products listed in Part 2 of Annex V of the includes at least a variation Type II is referred to the coor
Variations Regulation a 90-day period will apply. dination group, the decision on the variations not subject to
the referral will be suspended until the referral procedure has
concluded (including, where relevant, the referral to the
The reference Member State will prepare a draft assessment Committee for Medicinal Products for Human Use under
report and a decision on the application according to the Articles 32 to 34 of Directive 2001/83/EC, or the Committee
communicated timetable and will circulate them to the for Veterinary Medicinal Products pursuant to Articles 36 to 38
concerned Member States for comments as well as to the of Directive 2001/82/EC). However, only the variation(s) in
holder for information. The concerned Member States will respect of which a potential serious risk to human or animal
send to the reference Member State their comments within health or to the environment has been identified will be
the deadlines set out in the timetable. discussed by the coordination group and eventually by the
Committee for Medicinal Products for Human use or the
Within the evaluation period, the reference Member State may Committee for Veterinary Medicinal Products, not the whole
request the marketing authorisation holder to provide supple group.
mentary information. The request for supplementary
information will be sent to the holder together with a
The reference Member State will inform the concerned Member
timetable stating the date by when the holder should submit
States and the holder about the approval or rejection of the
the requested data and where appropriate the extended
variation(s) (including the grounds for the unfavourable
evaluation period. In general, a suspension of 1 month will
outcome). Where several Type II variations, or a group of
typically apply. For longer suspension the holder should send
Type II variation(s) with other minor variations have been
a justified request to the reference Member State for agreement.
submitted as one application, the reference Member State will
inform the holder and the concerned Member States which
The procedure will be suspended until the receipt of the supple variation(s) have been accepted or rejected. The holder may
mentary information. The evaluation of responses may take up withdraw single variations from the grouped application
to 30 or 60 days depending on the complexity and amount of during the procedure (prior to the finalisation of the assessment
data requested to the holder. of the reference Member State).
After receipt of the holder’s response, the reference Member After a positive decision is communicated regarding variations
State will finalise the draft assessment report and the decision with changes to the summary of product characteristics,
on the application and will circulate them to the concerned labelling or package leaflet, the holder should submit, within
Member States for comments as well as to the holder for 7 days, translations of the product information texts to all
information. Member States concerned.
2.3.3. Outcome of Type II variations assessment for mutual recog After approval of the variation(s), the competent authorities of
nition procedure the Member States concerned will, where necessary, amend the
marketing authorisation to reflect the variation(s) within 2
By the end of the evaluation period, the reference Member State
months, provided that the documents necessary for the
will finalise and submit the assessment report and its decision
amendment of the marketing authorisation have been
on the application to the concerned Member States.
submitted to the Member States concerned.
The reference Member State will then refer the application to Variations related to safety issues must be implemented within a
the corresponding coordination group for application of time-frame agreed between the reference Member State and the
Article 33(3), (4) and (5) of Directive 2001/82/EC or holder.
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2.3.4. Type II variations assessment for purely national procedure The accepted major variation(s) of Type II can be implemented
after the holder has been informed about the acceptance of the
Upon receipt of a Type II application, the national competent variation(s) by the national competent authority, provided that
authority will handle the application as follows: the necessary documents to amend the marketing authori
sation(s) have been submitted.
If the application contains the elements listed in point 2.3.1, the
national competent authority will acknowledge receipt of a valid
Variations related to safety issues must be implemented within a
application of a major variation of Type II. The procedure starts
time-frame agreed between the national competent authority
from the date of acknowledgement of the receipt of a valid
and the holder.
application. The holder will be informed of the timetable at
the start of the procedure.
2.3.6. Type II variations assessment for centralised procedure
As a general rule, for major variations of Type II, a 60-day
evaluation timetable will apply. This period may be reduced Upon receipt of a Type II application, the Agency will handle
by the national competent authority having regard to the the application as follows:
urgency of the matter, particularly for safety issues, or may
be extended to 90 days for variations listed in Part I of
Annex V or for grouping of variations in accordance with If the application submitted to the Agency contains the
Article 13d(2)(c) of the Variations Regulation. For variations elements listed in point 2.3.1, the Agency will acknowledge
for veterinary medicinal products listed in Part 2 of Annex V receipt of a valid application of a major variation of Type II.
of the Variations Regulation a 90-day timetable will apply. By the date of acknowledgement of the receipt of a valid appli
cation, the Agency will start the procedure. The marketing auth
orisation holder will be informed of the adopted timetable at
Within the evaluation period, the national competent authority the start of the procedure.
may request the holder to provide supplementary information.
The request for supplementary information will be sent to the
holder together with a timetable stating the date by when the As a general rule, for major variations of Type II, a 60-day
holder should submit the requested data and where appropriate evaluation timetable will apply. This period may be reduced
the extended evaluation period. by the Agency having regard to the urgency of the matter,
particularly for safety issues, or may be extended by the
Agency to 90 days for variations listed in Part I of Annex V
The procedure will be suspended until the receipt of the supple or for grouping of variations in accordance with Articles 7(2)(c)
mentary information. As a general rule, a suspension of 1 of the Variations Regulation. For variations for veterinary
month will apply. For longer suspension the holder should medicinal products listed in Part 2 of Annex V of the Variations
send a justified request to the national competent authority Regulation a 90-day timetable will apply.
for agreement.
The evaluation of responses may take up to 30 or 60 days Within the evaluation period, the Committee for Medicinal
depending on the complexity and amount of data requested Products for Human Use or the Committee for Veterinary
to the holder. Medicinal Products may request supplementary information.
The request for supplementary information or follow-on
request will be sent to the holder together with the timetable
2.3.5. Outcome of Type II variations assessment for purely national stating the date by when the holder should submit the requested
procedure data and where appropriate the extended evaluation period.
By the end of the evaluation period, the national competent
authority will finalise the evaluation including its decision on The procedure will be suspended until the receipt of the supple
the application and inform the holder about the approval or mentary information. In general, a suspension of up to 1 month
rejection of the variation(s) (including the grounds for the unfa will typically apply. For suspension longer than 1 month the
vourable outcome). holder should send a justified request to the Agency for
agreement by the corresponding Committee. For any follow-
Where several Type II variations, or a group of Type II vari on request for supplementary information, an additional
ation(s) with other minor variations have been submitted as one procedural suspension of up to 1 month will be applied in
application, the national competent authority will inform the general; a maximum of 2 months may be applied when
holder which variation(s) have been accepted or rejected. The justified.
holder may withdraw single variations from the grouped appli
cation during the procedure (prior to the finalisation of the
assessment by the national competent authority). The Committee assessment of responses may take up to 30 or
60 days depending on the complexity and amount of data to be
requested to the marketing authorisation holder.
After approval of the variation(s), the national competent auth
orities will, where necessary, amend the marketing authori
sation(s) to reflect the variation(s) within 2 months provided An oral explanation to the Committee for Medicinal Products
that the documents necessary for the amendment of the for Human Use or the Committee for Veterinary Medicinal
marketing authorisation have been submitted to the national Products may be held at the request of the Committee or the
competent authority. holder, where appropriate.
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2.3.7. Outcome of Type II variations assessment in centralised The approved major variation(s) of Type II requiring
procedure amendment of the Commission decision granting the
marketing authorisation within 2 months may only be imple
Upon adoption of an opinion of the Committee for Medicinal mented once the holder has been informed by the Commission
Products for Human Use or the Committee for Veterinary accordingly. Where amendment of the decision granting the
Medicinal Products, the Agency will inform the marketing auth marketing authorisation is not required within 2 months, or
orisation holder within 15 days as to whether the opinion is where the approved variation(s) does not affect the terms of
favourable or unfavourable (including the grounds for the unfa the Commission decision granting the marketing authorisation,
vourable outcome). the variation(s) may be implemented once the holder has been
informed by the Agency that its opinion is favourable.
Where several Type II variations, or a group of Type II vari
ation(s) with other minor variations have been submitted as one
application, the Agency will issue an opinion reflecting the final Variations related to safety issues must be implemented within a
outcome of the procedure. Such opinion will also list any vari time-frame agreed between the Commission and the holder.
ations which are not considered approvable. The holder may
withdraw single variations from the grouped application during
2.4. Extensions
the procedure (prior to the finalisation of the opinion of the
Agency). Annex I of the Variations Regulation sets out a list of changes
to be considered as extensions. As established in Article 19 of
The re-examination procedure set-out in Articles 9(2) and 34(2) the Variations Regulation, such applications will be evaluated in
of Regulation (EC) No 726/2004 also applies to the opinions accordance with the same procedure as for the granting of the
adopted for major variations of Type II applications. initial marketing authorisation to which it relates. The extension
can either be granted as a new marketing authorisation or will
Where the final opinion of the Agency is favourable and the be included in the initial marketing authorisation to which it
variation(s) affects the terms of the Commission decision relates.
granting the marketing authorisation, the Agency will transmit
to the Commission its opinion and the grounds for its opinion
as well as the necessary documents to amend the marketing 2.4.1. Submission of Extensions applications
authorisation.
Extension applications must be submitted to all Member States
concerned, to the national competent authority, or to the
Upon receipt of the final opinion and the relevant information,
Agency (as appropriate).
the Commission will, where necessary, amend the marketing
authorisation within 2 months in the following cases:
Holders may group under a single notification the submission
(i) variations related to the addition of a new therapeutic of several extensions, or one or more extensions with one or
indication or to the modification of an existing one; more other variations, regarding the same marketing authori
sation provided that this corresponds to one of the cases listed
(ii) variations related to the addition of a new contraindi in Annex III of the Variations Regulation, or when this has been
cation; agreed previously with the reference Member State, the national
competent, authority or the Agency (as appropriate). However,
(iii) variations related to a change in posology; no worksharing of extensions applications is foreseen in the
Variations Regulation.
(iv) variations related to the addition of a non-food producing
target species or the modification of an existing one for
veterinary medicinal products; The application must be presented as follows, in accordance
with the appropriate headings and numbering of the EU-CTD
(v) variations concerning the replacement or addition of a format or the Notice to applicants Volume 6B format (vet
serotype, strain, antigen or combination of serotypes, erinary medicinal products when the EU-CTD format is not
strains or antigens for a veterinary vaccine; available):
— Update or Addendum to quality summaries, non-clinical The ‘fast track’ procedure consists of two steps. The first step
overviews and clinical overviews (or expert reports for concerns the assessment of the administrative and quality data
veterinary medicinal products) as relevant. When non- elements (summary of product characteristics, labelling and
clinical or clinical study reports are submitted, even if package leaflet, and the chemical, pharmaceutical and biological
only one, their relevant summary(ies) should be included documentation). The second step concerns the assessment of
in Module 2. additional data where necessary.
— In case that the extension affects the summary of product Marketing authorisation holders are advised to discuss the
characteristics, labelling or package leaflet: the revised annual update submissions in advance with the reference
product information, presented in the appropriate format. Member State, the national competent authority or the Agency.
For extension applications in the mutual recognition procedure, 2.5.1. Submission of variations for annual update of human
the reference Member State should additionally receive the list influenza vaccines applications
of dispatch dates indicating the procedure number, the dates on
which the applications have been sent to each Member State Variations concerning changes to the active substance for the
concerned and confirmation that the relevant fees have been annual update of human influenza vaccines applications must
paid as required by the competent authorities concerned. be submitted to the reference Member State and to all
concerned Member States, to the national competent authority
or to the Agency (as appropriate).
For extension applications in the purely national procedure
confirmation that the relevant fee has been paid as required
by the national competent authority. The application must be presented in accordance with the
appropriate headings and numbering of the EU-CTD format:
For extension applications in the centralise procedure, the
relevant fee for the extension(s), as provided for in Council — Cover letter.
Regulation (EC) No 297/95, should be paid in accordance
with the Agency’s financial procedures.
— The completed EU application form (published in the Notice
to applicants)
2.4.2. Extension assessment for national procedure
Upon receipt of an extension application under the mutual — Update or Addendum to quality summaries, non-clinical
recognition or the purely national procedure, it will be overviews and clinical overviews as relevant. When non-
handled as an initial marketing authorisation application in clinical or clinical study reports are submitted, even if
accordance with Directive 2001/82/EC or Directive only one, their relevant summary(ies) should be included
2001/83/EC. in Module 2.
2.4.3. Extension assessment for centralised procedure — Supporting data relating to the proposed variation(s).
Upon receipt of an extension application, the Agency will
handle the application as for an initial marketing authorisation
— The revised product information, presented in the appro
application in accordance with Regulation (EC) No 726/2004.
priate format.
2.5.2. Variations assessment for mutual recognition procedure The Agency will acknowledge receipt of a valid application of
an annual variation human influenza vaccine within 7 days and
Upon receipt of an application for the annual update, the inform the holder of the start of the procedure.
reference Member State will handle the application as follows:
The reference Member State will acknowledge receipt of a valid The Committee for Medicinal Products for Human Use has a
application within 7 days and inform the holder and the maximum of 55 days from the start of the procedure to assess
Member States concerned of the start of the procedure. the application. The Committee may request the holder to
submit additional information (notably clinical or stability
data); in such a case, the 55 days deadline is stopped until
The reference Member State will prepare an assessment report the requested information has been submitted by the holder.
and a decision on the application. To this end, the reference
Member State will consider first the administrative and quality
data. As the reference Member State must sent the assessment Where necessary and based on the final opinion from the
and the draft Decision within the maximum deadline of 45 days Committee, the Commission will amend the decision granting
foreseen in the Regulation, it is expected that, in order to allow the marketing authorisation and update the Community
for sufficient time for the assessment of additional data (notably Register of Medicinal Products.
clinical and stability data) where necessary, the reference
Member State will typically conclude its assessment of the
administrative and quality data within 30 days of the
reception of a valid application. 2.6. Urgent Safety Restrictions
2.5.3. Variations assessment for purely national procedure The holder must immediately notify all Member States
concerned, the national competent authority or the Agency
Upon receipt of an annual variation human influenza vaccines (as appropriate) of the restrictions to be introduced.
application, the national competent authority will handle the
application as follows:
If no objections have been raised by the relevant authority or
the Agency (for centrally authorised medicinal products) within
The national competent authority will acknowledge receipt of a
24 hours following receipt of that information, the urgent
valid application of an annual variation human influenza
safety restrictions are deemed accepted. They must be imple
vaccine and inform the holder accordingly.
mented within a time frame agreed between the reference
Member State, the national competent authority or the
Within the evaluation period, the national competent authority Agency (as appropriate) and the holder.
may send the holder a request for supplementary information
(notably clinical or stability data); in such a case, the 45 days
deadline is stopped until the requested information has been Urgent safety restrictions may also be imposed by the
submitted by the holder. Commission (for centrally authorised medicinal products) or
by the national competent authorities (for nationally authorised
medicinal products) in the event of a risk to public health in the
Within 45 days from the receipt of a valid application, the case of medicinal products for human use or in the event of a
national competent authority will finalise the evaluation risk to human or animal health in the case of veterinary
including its decision on the application and inform the medicinal products.
holder about the approval or rejection of the variation(s)
(including the grounds for the unfavourable outcome).
The corresponding variation application reflecting the urgent
2.5.4. Variations assessment in centralised procedure safety restrictions (whether requested by the holder or
imposed by the Commission or the national competent auth
Upon receipt of an annual variation human influenza vaccines orities) must be submitted by the holder as soon as possible
application, the Agency will handle the application as follows: within 15 days.
2.8.2013 EN Official Journal of the European Union C 223/15
2.7. Statement of compliance under the Paediatric Regu 3. PROCEDURAL GUIDANCE ON WORKSHARING
lation
Article 20 of the Variations Regulation allows a holder to
Regulation (EC) No 1901/2006 of the European Parliament and submit in one application the same Type IB, the same Type II
of the Council of 12 December 2006 on medicinal products for variation, or the same group of variations corresponding to one
paediatric use and amending Regulation (EEC) No 1768/92, of the cases listed in Annex III of the Regulation or agreed with
Directive 2001/20/EC, Directive 2001/83/EC and Regulation the reference Member State, the national competent authority or
(EC) No 726/2004 (1) (‘Paediatric Regulation’) provides for the Agency (as appropriate) which does not contain any
rewards: extension affecting
— Under Article 37 of Regulation (EC) No 1901/2006, the (iv) one or several purely national marketing authorisation(s)
holder of a marketing authorisation for an orphan and one or several centralised marketing authorisation(s) of
medicinal product is entitled to an extension of the 10- the same holder; or
year period referred to in Article 8(1) of Regulation (EC)
No 141/2000 to 12 years under certain conditions,
including the addition of the compliance statement to the
(v) one or several purely national marketing authorisation(s)
marketing authorisation.
and one or several mutual recognition marketing authori
sation(s) of the same holder; or
In order to benefit from a worksharing procedure, it is The reference authority will prepare an opinion according to the
necessary that the same change(s) will apply to the different communicated timetable and will circulate it to the concerned
medicinal products concerned with no need (or limited need) Member States for comments as well as to the holder for
for assessment of a potential product-specific impact. Therefore, information. Concerned Member States will send their
where the ‘same’ change(s) to different marketing authorisations comments within the deadlines set out in the timetable.
require the submission of individual supportive data for specific
medicinal products concerned or separate product-specific
assessment, such changes cannot benefit from worksharing. Within the evaluation period, the reference Member State may
request the marketing authorisation holder to provide supple
mentary information. The request for supplementary
3.1. Submission of variation(s) application under work information will be sent to the holder together with a
sharing timetable stating the date by when the holder should submit
the requested data and, where appropriate, the extended
A variation or group of variations presented for worksharing evaluation period. In general, a suspension of 1 month will
must be submitted as explained in sections 2.2-2.3 above and typically apply. For longer suspension the holder should send
must be transmitted as one integrated submission package a justified request to the reference Member State for agreement.
covering all variations for all medicinal products. This must
include a common cover letter and application form, together
with separate supportive documentation for each medicinal The procedure will be suspended until the receipt of the supple
product concerned and revised product information (if appli mentary information. The assessment of responses may take up
cable) for each medicinal product concerned. This will allow the to 30 or 60 days depending on the complexity and amount of
Agency and the national competent authorities to update the data requested to the holder.
dossier of each marketing authorisation included in the work
sharing procedure with the relevant amended or new
information. After receipt of the holder’s response, the reference Member
State will finalise the draft opinion and will circulate it to the
concerned Member States for comments as well as to the holder
The worksharing application must be submitted to all relevant for information.
authorities, i.e. all Member States where the products concerned
are authorised and the Agency (for the centralised procedure).
3.3. Outcome of the worksharing assessment not involving
medicinal products authorised under the centralised
3.2. Worksharing assessment not involving medicinal procedure
products authorised under the centralised procedure By the end of the evaluation period, the reference authority will
When the holder informs the coordination group of an issue its opinion on the application and inform the concerned
upcoming worksharing procedure that does not affect any Member States and the holder.
centralised marketing authorisation, the coordination group
will at the next meeting decide on the reference authority,
In case of a favourable opinion, the list of variations that are
taking into account the proposal of the holder and, if applicable
not considered approvable should be attached in the Opinion (if
pursuant to the third subparagraph of Article 20(3) of the
applicable). Variations may be considered approvable for some
Variations Regulation, another relevant authority to assist the
of the concerned products only. In case of an unfavourable
reference authority. The holder will be informed by the coor
outcome, the grounds for the unfavourable outcome should
dination group of the decision of which national competent
be explained.
authority will act as reference authority.
Where a referral to the coordination group is made, the ations listed in Part 2 of Annex V of the Variations Regulation.
procedure concerning the decision on the worksharing appli This period may however be reduced by the reference authority
cation will be suspended until a decision has been adopted on having regard to the urgency of the matter, particularly for
the referral procedure (including, where relevant, the referral to safety issues, or may be extended to 90 days for variations
the Committee for Medicinal Products for Human Use under listed in Part 1 of Annex V or for grouping of variations in
Articles 32 to 34 of Directive 2001/83/EC, or the Committee accordance with Article 7(2)(c) or 13d(2)(c).
for Veterinary Medicinal Products pursuant to Articles 36 to 38
of Directive 2001/82/EC).
Within the evaluation period, the Committee for Medicinal
Products for Human Use or the Committee for Veterinary
After a positive opinion is communicated regarding variations Medicinal Products may request supplementary information.
with changes to the summary of product characteristics, The request for supplementary information or follow-on
labelling or package leaflet, the holder should submit, within request will be sent to the holder together with the timetable
7 days, translations of the product information texts to all stating the date by when the holder should submit the requested
Member States concerned. data and where appropriate the extended evaluation period.
Within 30 days following the approval of the opinion or, where The procedure will be suspended until the receipt of the supple
a referral has been triggered, the notification of the agreement mentary information. In general, a suspension of up to 1 month
of the coordination group or the Commission decision (as will typically apply. For suspension longer than 1 month the
applicable), the Member States concerned will amend the holder should send a justified request to the Agency for
marketing authorisation(s) accordingly, provided that the agreement by the Committee for Medicinal Products for
documents necessary for the amendment of the marketing auth Human or the Committee for Veterinary Medicinal Products.
orisation have been submitted to the Member States concerned.
Minor variation(s) of Type IB approved via a worksharing For any follow-on request for supplementary information, an
procedure, may be implemented upon receipt of the favourable additional clock-stop of up to 1 month will be applied in
opinion of the reference authority. general; a maximum of 2 months may be applied when
justified.
Variations related to safety issues must be implemented within a 3.5. Outcome of the worksharing assessment involving
time-frame agreed between the marketing authorisation holder medicinal products authorised under the centralised
and the reference authority. procedure
Upon receipt of a favourable opinion by the Member States Minor variation(s) of Type IB (with the exception of those
concerned or the Commission, the following steps apply: grouped with major variation(s) of Type II) may be imple
mented upon receipt of the favourable opinion of the Agency.
— For medicinal products authorised under the mutual recog
nition procedure or purely national procedures, the Member
Major variation(s) of Type II (and those minor variation(s) of
States concerned must approve the opinion, inform the
Type IB grouped with the Type II variation), with the exception
Agency accordingly and, where necessary, amend the
of variations that require the adoption of a Commission
national marketing authorisations within 60 days provided
decision within 2 months, may be implemented 30 days after
that the necessary documents to amend the marketing auth
receipt of the favourable opinion from the Agency, provided
orisation(s) have been submitted.
that the necessary documents to amend the marketing auth
orisation(s) have been submitted.
Minor variation(s) of Type IB (with the exception of those
grouped with major variation(s) of Type II) may be imple
mented upon receipt of the favourable opinion of the Agency. 4. ANNEX
When one or more of the conditions established in this Annex There is no need to notify the competent authorities of an
for a minor variation of Type IA are not met, the concerned updated monograph of the European pharmacopoeia or a
change may be submitted as a Type IB variation (‘Type IB by national pharmacopoeia of a Member State in the case that
default’) unless the change is specifically classified as a major reference is made to the ‘current edition’ in the dossier of an
variation of Type II in this Annex or in a recommendation authorised medicinal product. Applicants are reminded that
pursuant to Article 5 of the Variations Regulation, or unless compliance with the updated monograph should be imple
the applicant considers that the changes may have a significant mented within 6 months.
impact on the quality, safety or efficacy of the medicinal
product. Any change to the content of the dossier that supports a
European Pharmacopoeia Certificate of Suitability, should be
If the competent authority considers that a variation submitted submitted to the European Directorate for the Quality of
as a Type IB by default may have a significant impact on the Medicines (EDQM). However, if the certificate is revised
quality, safety or efficacy of the medicinal product, it may following EDQM evaluation of this change, any marketing auth
request that the application be upgraded and processed as a orisation concerned must be updated accordingly.
Type II variation.
With reference to Part III point 1 of Annex I of Directive
For the purpose of this Annex ‘test procedure’ has the same 2001/83/EC, changes to Plasma Master Files (hereinafter PMFs)
meaning as ‘analytical procedure’; ‘limits’ has the same meaning and Vaccine Antigen Master Files (VAMFs) follow the evaluation
as ‘acceptance criteria’. ‘Specification parameter’ means the procedures for variations set-out in the Variations Regulation.
quality attribute for which a test procedure and limits are set, Therefore, Chapter D in this guideline provides a list of vari
e.g. assay, identity, water content. The addition or deletion of a ations which are specific to such PMFs or VAMFs. Following
specification parameter therefore includes its corresponding test review of these variations, any marketing authorisation
method and limits. concerned must be updated in accordance with Chapter B.V
of this guideline. In case the documentation of the human
When several minor changes are taking place (e.g. to the same plasma used as starting material for a plasma derived
method or process or material) at the same time or in cases of a medicinal product is not submitted as a PMF, variations to
major update of the quality information for the active substance this starting material as described in the marketing authorisation
or the finished product, the applicant should take into account dossier should also be handled in accordance with this Annex.
the overall impact of these changes on the quality, safety or
efficacy of the medicinal product when considering the appro References in this Annex to changes to the marketing auth
priate classification and submit them accordingly. orisation dossier mean addition, replacement or deletion,
unless specifically indicated. If amendments to the dossier
Specific supporting data for Type IB and Type II variations will only concern editorial changes, such changes should generally
depend on the specific nature of the change. not be submitted as a separate variation, but they can be
included in a variation concerning that part of the dossier. In
Furthermore, if a variation leads to a revision of the summary of such cases the changes should be clearly identified in the appli
product characteristics, labelling or package leaflet (jointly cation form as editorial changes and a declaration that the
referred to as ‘the product information’), this change is content of the concerned part of the dossier has not been
considered part of that variation. In such cases updated changed by the editorial changes beyond the scope of the
product information has to be submitted as part of the appli variation submitted should be provided. It should be noted
cation with the relevant translations. Mock-ups or specimens that editorial changes include the removal of obsolete or
should be provided to the reference Member State, the redundant text but not the removal of specification parameters
national competent authority or the Agency. or manufacturing descriptions.
C 223/20 EN Official Journal of the European Union 2.8.2013
ANNEX
d) Stability ................................................................................................................................................. 1 33
e) Design Space and post approval change management protocol .......................................... 1-5 34
f) Stability ................................................................................................................................................. 1 57
g) Design Space and post approval change management protocol .......................................... 1-5 59
b) Referral .................................................................................................................................................. 1 67
A. ADMINISTRATIVE CHANGES
A.1 Change in the name and/or address of the marketing Conditions to Documentation Procedure type
authorisation holder be fulfilled to be supplied
1 1, 2 IAIN
Conditions
1. The marketing authorisation holder must remain the same legal entity.
Documentation
1. A formal document from a relevant official body (e.g. Chamber of Commerce) in which the new name or new
address is mentioned.
A.2 Change in the (invented) name of the medicinal Conditions to Documentation Procedure type
product be fulfilled to be supplied
Conditions
1. The check by the EMA on the acceptability of the new name has been finalised and was positive.
Documentation
A.3 Change in name of the active substance or of an Conditions to Documentation Procedure type
excipient be fulfilled to be supplied
1, 2 1, 2 IAIN
Conditions
2. For veterinary medicinal products for food-producing species, the new name has been published in Regulation
(EC) No 470/2009 of the European Parliament and of the Council of 6 May 2009 laying down Community
procedures for the establishment of residue limits of pharmacologically active substances in foodstuffs of animal
origin, repealing Council Regulation (EEC) No 2377/90 and amending Directive 2001/82/EC of the European
Parliament and of the Council and Regulation (EC) No 726/2004 of the European Parliament and of the Council
before implementation of this change.
Documentation
1. Proof of acceptance by WHO or copy of the INN list. If applicable, proof that the change is in line with the Ph.
Eur. For herbal medicinal product, declaration that the name is in accordance with the Note for Guidance on
Quality of Herbal Medicinal Products, and with the guideline on declaration of herbal substances and herbal
preparations in (traditional) herbal medicinal products.
A.4 Change in the name and/or address of: a manu Conditions to Documentation Procedure type
facturer (including where relevant quality control be fulfilled to be supplied
testing sites); or an ASMF holder; or a supplier of the
active substance, starting material, reagent or inter
mediate used in the manufacture of the active
substance (where specified in the technical dossier)
where no Ph. Eur. Certificate of Suitability is part of
the approved dossier; or a manufacturer of a novel
excipient (where specified in the technical dossier)
1 1, 2, 3 IA
C 223/22 EN Official Journal of the European Union 2.8.2013
Conditions
1. The manufacturing site and all manufacturing operations must remain the same.
Documentation
1. A formal document from a relevant official body (e.g. Chamber of Commerce) in which the new name and/or
address is mentioned.
2. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. In case of change in the name of the holder of the Active Substance Master File holder, updated ‘letter of access’.
A.5 Change in the name and/or address of a manufac Conditions to Documentation Procedure type
turer/importer of the finished product (including batch be fulfilled to be supplied
release or quality control testing sites)
Conditions
1. The manufacturing site undergoing the name and/or address change and all manufacturing operations must
remain the same.
Documentation
1. Copy of the modified manufacturing authorisation, if available; or a formal document from a relevant official body
(e.g. Chamber of Commerce, or if not available, from a Regulatory Agency) in which the new name and/or address
is mentioned.
2. If applicable, amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA
volume 6B format for veterinary products, as appropriate), including revised product information as appropriate.
A.6 Change in ATC Code/ATC Vet Code Conditions to Documentation Procedure type
be fulfilled to be supplied
1 1, 2 IA
Conditions
Documentation
1. Proof of acceptance (by WHO) or copy of the ATC (Vet) Code list.
A.7 Deletion of manufacturing sites for an active Conditions to Documentation Procedure type
substance, intermediate or finished product, packaging be fulfilled to be supplied
site, manufacturer responsible for batch release, site
where batch control takes place, or supplier of a
starting material, reagent or excipient (when mentioned
in the dossier) (*)
1, 2 1, 2 IA
2.8.2013 EN Official Journal of the European Union C 223/23
Conditions
1. There should at least remain one site/manufacturer, as previously authorised, performing the same function as the
one(s) concerned by the deletion. Where applicable at least one manufacturer responsible for batch release that is
able to certify the product testing for the purpose of batch release within the EU/EEA remains in the EU/EEA.
Documentation
1. The variation application form should clearly outline the ‘present’ and ‘proposed’ manufacturers as listed in section
2.5 of the application form for marketing authorisations.
2. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including revised product information as appropriate.
(*) Note: where notice has been given by the authorities of the intention to perform an inspection, the deletion of the relevant site shall
be notified immediately.
A.8 Changes to date of the audit to verify GMP Conditions to Documentation Procedure type
compliance of the manufacturer of the active be fulfilled to be supplied
substance (*)
IA
Documentation
1. Written confirmation from the manufacturer of the finish product stating verification of compliance of the
manufacturer of the active substance with principles and guidelines of good manufacturing practices.
(*) Note: this variation does not apply when the information has been otherwise transmitted to the authorities (e.g. through the so-called
‘QP declaration’).
B. QUALITY CHANGES
B.I.a) Manufacture
B.I.a.1 Change in the manufacturer of a starting material/ Conditions to Documentation Procedure type
reagent/intermediate used in the manufacturing process be fulfilled to be supplied
of the active substance or change in the manufacturer
(including where relevant quality control testing sites)
of the active substance, where no Ph. Eur. Certificate
of Suitability is part of the approved dossier
Conditions
1. For starting materials and reagents the specifications (including in process controls, methods of analysis of all
materials), are identical to those already approved. For intermediates and active substances the specifications
(including in process controls, methods of analysis of all materials), method of preparation (including batch
size) and detailed route of synthesis are identical to those already approved.
3. Where materials of human or animal origin are used in the process, the manufacturer does not use any new
supplier for which assessment is required of viral safety or of compliance with the current Note for Guidance on
Minimising the Risk of Transmitting Animal Spongiform Encephalopathy Agents via Human and Veterinary Medicinal
Products.
4. Method transfer from the old to the new site has been successfully completed.
5. The particle size specification of the active substance and the corresponding analytical method remain the same.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), if applicable.
2. A declaration from the marketing authorisation holder or the ASMF holder, where applicable, that the synthetic
route (or in case of herbal medicinal products, where appropriate the method of preparation, geographical source,
production of herbal drug and manufacturing route) quality control procedures and specifications of the active
substance and of the starting material/reagent/intermediate in the manufacturing process of the active substance (if
applicable) are the same as those already approved.
3. Either a TSE Ph. Eur. Certificate of Suitability for any new source of material or, where applicable, documentary
evidence that the specific source of the TSE risk material has previously been assessed by the competent authority
and shown to comply with the current Note for Guidance on Minimising the Risk of Transmitting Animal Spongiform
Encephalopathy Agents via Human and Veterinary Medicinal Products. The information should include the following:
Name of manufacturer, species and tissues from which the material is a derivative, country of origin of the source
animals, its use and previous acceptance. For the Centralised Procedure, this information should be included in an
updated TSE table A (and B, if relevant).
2.8.2013 EN Official Journal of the European Union C 223/25
4. Batch analysis data (in a comparative tabular format) for at least two batches (minimum pilot scale) of the active
substance from the current and proposed manufacturers/sites.
5. The variation application form should clearly outline the ‘present’ and ‘proposed’ manufacturers as listed in section
2.5 of the application form for marketing authorisation.
6. A declaration by the Qualified Person (QP) of each of the manufacturing authorisation holders listed in the
application where the active substance is used as a starting material and a declaration by the Qualified Person
(QP) of each of the manufacturing authorisation holders listed in the application as responsible for batch release.
These declarations should state that the active substance manufacturer(s) referred to in the application operate in
compliance with the detailed guidelines on good manufacturing practice for starting materials. A single declaration
may be acceptable under certain circumstances — see the note under variation No B.II.b.1.
7. Where relevant, a commitment of the manufacturer of the active substance to inform the MA holder of any
changes to the manufacturing process, specifications and test procedures of the active substance.
8. Proof that the proposed site is appropriately authorised for the pharmaceutical form or product or manufacturing
operation concerned, i.e.:
For a manufacturing site within the EU/EEA: a copy of the current manufacturing authorisation. A reference to the
EudraGMP database will suffice.
For a manufacturing site outside the EU/EEA where an operational GMP mutual recognition agreement (MRA)
exists between the country concerned and the EU: a GMP certificate issued within the last 3 years by the relevant
competent authority.
For a manufacturing site outside the EU/EEA where no such mutual recognition agreement exists: a GMP
certificate issued within the last 3 years by an inspection service of one of the Member States of the EU/EEA.
A reference to the EudraGMP database will suffice.
B.I.a.2 Changes in the manufacturing process of the Conditions to Documentation Procedure type
active substance be fulfilled to be supplied
Conditions
2. The synthetic route remains the same, i.e. intermediates remain the same and there are no new reagents, catalysts
or solvents used in the process. In the case of herbal medicinal products, the geographical source, production of
the herbal substance and the manufacturing route remain the same.
C 223/26 EN Official Journal of the European Union 2.8.2013
4. The change is fully described in the open (‘applicant’s’) part of an Active Substance Master File, if applicable.
6. The change does not refer to the geographical source, manufacturing route or production of a herbal medicinal
product.
7. The change does not refer to the restricted part of an Active Substance Master File.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), and of the approved Active Substance Master File (where applicable),
including a direct comparison of the present process and the new process.
2. Batch analysis data (in comparative tabular format) of at least two batches (minimum pilot scale) manufactured
according to the currently approved and proposed process.
4. A declaration from the marketing authorisation holder or the ASMF Holder, where applicable, that there is no
change in qualitative and quantitative impurity profile or in physico-chemical properties, that the synthetic route
remains the same and that the specifications of the active substance or intermediates are unchanged.
Note: for B.I.a.2.b), for chemical active substances, this refers to substantial changes to the synthetic route or manufacturing
conditions which may have a potential to change important quality characteristics of the active substance, such as qualitative
and/or quantitative impurity profile requiring qualification, or physico-chemical properties impacting on bioavailability.
B.I.a.3 Change in batch size (including batch size ranges) Conditions to Documentation Procedure type
of active substance or intermediate used in the manufac be fulfilled to be supplied
turing process of the active substance
Conditions
1. Any changes to the manufacturing methods are only those necessitated by scale-up or downscaling, e.g. use of
different-sized equipment.
2. Test results of at least two batches according to the specifications should be available for the proposed batch size.
4. The change does not adversely affect the reproducibility of the process.
5. The change should not be the result of unexpected events arising during manufacture or because of stability
concerns.
2.8.2013 EN Official Journal of the European Union C 223/27
8. The batch size is within the 10-fold range of the batch size foreseen when the marketing authorisation was
granted or following a subsequent change not agreed as a Type IA variation.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
2. The batch numbers of the tested batches having the proposed batch size.
3. Batch analysis data (in a comparative tabulated format) on a minimum of one production batch of the active
substance or intermediate as appropriate, manufactured to both the currently approved and the proposed sizes.
Batch data on the next two full production batches should be made available upon request and reported by the
marketing authorisation holder if outside specification (with proposed action).
4. Copy of approved specifications of the active substance (and of the intermediate, if applicable).
5 A declaration from the marketing authorisation holder or the ASMF holder as appropriate that the changes to the
manufacturing methods are only those necessitated by scale-up or downscaling, e.g. use of different-sized
equipment, that the change does not adversely affect the reproducibility of the process, that it is not the result
of unexpected events arising during manufacture or because of stability concerns and that the specifications of the
active substance/intermediates remain the same.
B.I.a.4 Change to in-process tests or limits applied during Conditions to Documentation Procedure type
the manufacture of the active substance be fulfilled to be supplied
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure).
2. The change does not result from unexpected events arising during manufacture, e.g. new unqualified impurity;
change in total impurity limits.
4. The test procedure remains the same, or changes in the test procedure are minor.
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
C 223/28 EN Official Journal of the European Union 2.8.2013
6. The new test method is not a biological/immunological/immunochemical method or a method using a biological
reagent for a biological active substance (does not include standard pharmacopoeial microbiological methods).
7. The specification parameter does not concern a critical parameter for example any of the following: assay,
impurities (unless a particular solvent is definitely not used in the manufacture of the active substance), any
critical physical characteristics, e.g. particle size, bulk or tapped density, identity test, water, any request for
changing the frequency of testing.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Details of any new non-pharmacopoeial analytical method and validation data, where relevant.
4. Batch analysis data on two production batches (3 production batches for biologicals, unless otherwise justified) of
the active substance for all specification parameters.
5. Justification/risk assessment from the marketing authorisation holder or the ASMF Holder, as appropriate, that the
in-process tests are non-significant, or that the in-process tests are obsolete.
6. Justification from the MAH or ASMF Holder as appropriate for the new in-process test and limits.
B.I.a.5 Changes to the active substance of a seasonal, pre- Conditions to Documentation Procedure type
pandemic or pandemic vaccine against human influenza be fulfilled to be supplied
B.I.b.1 Change in the specification parameters and/or Conditions to Documentation Procedure type
limits of an active substance, starting material/intermedi be fulfilled to be supplied
ate/reagent used in the manufacturing process of the
active substance
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure).
2. The change does not result from unexpected events arising during manufacture, e.g. new unqualified impurity;
change in total impurity limits.
4. The test procedure remains the same, or changes in the test procedure are minor.
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
7. For any material, the change does not concern a genotoxic impurity. If it involves the final active substance, other
than for residual solvents which must be in line with ICH/VICH limits, any new impurity control should be in line
with the Ph. Eur. or National Pharmacopoeia of a Member State.
8. The specification parameter does not concern a critical parameter, for example any of the following: assay,
impurities (unless a particular solvent is definitely not used in the manufacture of the active substance), any
critical physical characteristics, e.g. particle size, bulk or tapped density, identity test, water, any request for skip
testing.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Details of any new analytical method and validation data, where relevant.
4. Batch analysis data on two production batches (3 production batches for biologicals, unless otherwise justified) of
the relevant substance for all specification parameters.
5. Where appropriate, comparative dissolution profile data for the finished product on at least one pilot batch
containing the active substance complying with the current and proposed specification. For herbal medicinal
products, comparative disintegration data may be acceptable.
6. Justification/risk assessment from the marketing authorisation holder or the ASMF Holder, as appropriate, that the
in-process parameter is non-significant, or that the in-process parameter is obsolete.
7. Justification from the MAH or ASMF Holder as appropriate of the new specification parameter and the limits.
C 223/30 EN Official Journal of the European Union 2.8.2013
B.I.b.2 Change in test procedure for active substance or Conditions to Documentation Procedure type
starting material/reagent/intermediate used in the manu be fulfilled to be supplied
facturing process of the active substance
Conditions
1. Appropriate validation studies have been performed in accordance with the relevant guidelines and show that the
updated test procedure is at least equivalent to the former test procedure.
2. There have been no changes of the total impurity limits; no new unqualified impurities are detected.
3. The method of analysis should remain the same (e.g. a change in column length or temperature, but not a
different type of column or method).
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
7 An alternative test procedure is already authorised for the specification parameter and this procedure has not been
added through IA/IA(IN) notification.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a description of the analytical methodology, a summary of
validation data, revised specifications for impurities (if applicable).
2. Comparative validation results, or if justified comparative analysis results showing that the current test and the
proposed one are equivalent. This requirement is not applicable in case of an addition of a new test procedure.
B.I.c.1 Change in immediate packaging of the active Conditions to Documentation Procedure type
substance be fulfilled to be supplied
Conditions
1. The proposed packaging material must be at least equivalent to the approved material in respect of its relevant
properties.
2 Relevant stability studies have been started under ICH/VICH conditions and relevant stability parameters have been
assessed in at least two pilot scale or industrial scale batches and at least 3 months satisfactory stability data are at
the disposal of the applicant at time of implementation. However, if the proposed packaging is more resistant
than the existing packaging, the 3 months’ stability data do not yet have to be available. These studies must be
finalised and the data will be provided immediately to the competent authorities if outside specifications or
potentially outside specifications at the end of the shelf-life/retest period (with proposed action).
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
2. Appropriate data on the new packaging (e.g. comparative data on permeability, e.g. for O2, CO2 moisture),
including a confirmation that the material complies with relevant pharmacopoeial requirements or legislation
of the Union on plastic materials and objects in contact with foodstuffs.
3. Where appropriate, proof must be provided that no interaction between the content and the packaging material
occurs (e.g. no migration of components of the proposed material into the content and no loss of components of
the product into the pack), including confirmation that the material complies with relevant pharmacopoeia
requirements or legislation of the Union on plastic material and objects in contact with foodstuffs.
4. A declaration from the marketing authorisation holder or the ASMF holder as appropriate that the required
stability studies have been started under ICH/VICH conditions (with indication of the batch numbers concerned)
and that, as relevant, the required minimum satisfactory stability data were at the disposal of the applicant at time
of implementation and that the available data did not indicate a problem. Assurance should also be given that the
studies will be finalised and that data will be provided immediately to the competent authorities if outside
specifications or potentially outside specifications at the end of the approved shelf life (with proposed action).
5. The results of stability studies that have been carried out under ICH/VICH conditions, on the relevant stability
parameters, on at least two pilot or industrial scale batches, covering a minimum period of 3 months, and an
assurance is given that these studies will be finalised, and that data will be provided immediately to the competent
authorities if outside specifications or potentially outside specifications at the end of the approved retest period
(with proposed action).
B.I.c.2 Change in the specification parameters and/or Conditions to Documentation Procedure type
limits of the immediate packaging of the active substance be fulfilled to be supplied
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure)
unless it has been previously assessed and agreed as part of a follow-up measure.
2. The change does not result from unexpected events arising during manufacture of the packaging material or
during storage of the active substance.
4. The test procedure remains the same, or changes in the test procedure are minor.
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Details of any new analytical method and validation data, where relevant.
4. Batch analysis data on two batches of the immediate packaging for all specification parameters.
5 Justification/risk assessment from the marketing authorisation holder or the ASMF Holder, as appropriate, that the
in-process parameter is non-significant, or that the in-process parameter is obsolete.
6. Justification from the marketing authorisation holder or the ASMF Holder, as appropriate, of the new specification
parameter and the limits.
B.I.c.3 Change in test procedure for the immediate Conditions to Documentation Procedure type
packaging of the active substance be fulfilled to be supplied
Conditions
1. Appropriate validation studies have been performed in accordance with the relevant guidelines and show that the
updated test procedure is at least equivalent to the former test procedure.
2. The method of analysis should remain the same (e.g. a change in column length or temperature, but not a
different type of column or method).
3. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
5. There is still a test procedure registered for the specification parameter and this procedure has not been added
through a IA/IA(IN) notification.
2.8.2013 EN Official Journal of the European Union C 223/33
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a description of the analytical methodology, a summary of
validation data.
2. Comparative validation results or if justified comparative analysis results showing that the current test and the
proposed one are equivalent. This requirement is not applicable in case of an addition of a new test procedure.
B.I.d) Stability
B.I.d.1 Change in the retest period/storage period or Conditions to Documentation Procedure type
storage conditions of the active substance where no be fulfilled to be supplied
Ph. Eur. Certificate of Suitability covering the retest
period is part of the approved dossier
1. Reduction 1 1, 2, 3 IA
b) Storage conditions
Conditions
1. The change should not be the result of unexpected events arising during manufacture or because of stability
concerns.
2. The changes do not concern a widening of the acceptance criteria in the parameters tested, a removal of stability
indicating parameters or a reduction in the frequency of testing.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate). This must contain results of appropriate real time stability studies,
C 223/34 EN Official Journal of the European Union 2.8.2013
conducted in accordance with the relevant stability guidelines on at least two (three for biological medicinal
products) pilot or production scale batches of the active substance in the authorised packaging material and
covering the duration of the requested retest period or requested storage conditions.
2. Confirmation that stability studies have been done to the currently approved protocol. The studies must show that
the agreed relevant specifications are still met.
(*) Note: Retest period not applicable for biological/immunological active substance.
B.I.e.1 Introduction of a new design space or extension Conditions to Documentation Procedure type
of an approved design space for the active substance, be fulfilled to be supplied
concerning:
Documentation
1. The design space has been developed in accordance with the relevant European and international scientific
guidelines. Results from product, process and analytical development studies (e.g. interaction of the different
parameters forming the design space have to be studied, including risk assessment and multivariate studies, as
appropriate) demonstrating where relevant that a systematic mechanistic understanding of material attributes and
process parameters to the critical quality attributes of the active substance has been achieved.
2. Description of the Design space in tabular format, including the variables (material attributes and process
parameters, as appropriate) and their proposed ranges.
3. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
1, 2, 3 II
Documentation
1. Detailed description for the proposed change.
2. Change management protocol related to the active substance.
3. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
1 1, 2 IAIN
Conditions
1. The deletion of the approved change management protocol related to the active substance is not a result of
unexpected events or out of specification results during the implementation of the change(s) described in the
protocol and does not have any effect on the already approved information in the dossier.
2.8.2013 EN Official Journal of the European Union C 223/35
Documentation
1. Justification for the proposed deletion.
2. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
Documentation
1. Declaration that any change should be within the range of currently approved limits. In addition, declaration that
an assessment of comparability is not required for biological/immunological medicinal products.
Conditions
1. The proposed change has been performed fully in line with the approved change management protocol.
Documentation
1. Reference to the approved change management protocol.
2. Declaration that the change is in accordance with the approved change management and that the study results
meet the acceptance criteria specified in the protocol. In addition, declaration that an assessment of comparability
is not required for biological/immunological medicinal products.
3. Results of the studies performed in accordance with the approved change management protocol.
4. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
5. Copy of approved specifications of the active substance.
B.II.a.1 Change or addition of imprints, bossing or other Conditions to Documentation Procedure type
markings including replacement, or addition of inks used be fulfilled to be supplied
for product marking.
Conditions
1. Finished product release and end of shelf life specifications have not been changed (except for appearance).
3. The scoring/break lines are not intended to divide into equal doses.
4. Any product markings used to differentiate strengths should not be completely deleted.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a detailed drawing or written description of the current and new
appearance, and including revised product information as appropriate.
2. Samples of the finished product where applicable (see NTA, Requirements for samples in the Member States).
3 Results of the appropriate Ph. Eur tests demonstrating equivalence in characteristics/correct dosing.
B.II.a.2 Change in the shape or dimensions of the phar Conditions to Documentation Procedure type
maceutical form be fulfilled to be supplied
Conditions
1. If appropriate, the dissolution profile of the reformulated product is comparable to the old one. For herbal
medicinal products, where dissolution testing may not be feasible, the disintegration time of the new product
compared to the old one.
2. Release and end of shelf-life specifications of the product have not been changed (except for dimensions).
4. The change does not relate to a scored tablet that is intended to be divided into equal doses.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a detailed drawing of the current and proposed situation, and
including revised product information as appropriate.
2. Comparative dissolution data on at least one pilot batch of the current and proposed dimensions (no significant
differences regarding comparability see the relevant (Human or Veterinary) guidance on Bioavailability). For herbal
medicinal product comparative disintegration data may be acceptable.
3. Justification for not submitting a new bioequivalence study according to the relevant (Human or Veterinary)
guidance on Bioavailability.
2.8.2013 EN Official Journal of the European Union C 223/37
4. Samples of the finished product where applicable (see NTA, Requirements for samples in the Member States).
5. Results of the appropriate Ph. Eur tests demonstrating equivalence in characteristics/correct dosing.
Note: for B.II.a.2.c), applicants are reminded that any change to the ‘strength’ of the medicinal product requires the submission of an
Extension application.
B.II.a.3 Changes in the composition (excipients) of the Conditions to Documentation Procedure type
finished product be fulfilled to be supplied
2. Increase or reduction 1, 2, 3, 4, 11 1, 2, 4 IA
b) Other excipients
Conditions
1. No change in functional characteristics of the pharmaceutical form, e.g. disintegration time, dissolution profile.
2. Any minor adjustment to the formulation to maintain the total weight should be made by an excipient which
currently makes up a major part of the finished product formulation.
3. The finished product specification has only been updated in respect of appearance/odour/taste and if relevant,
deletion of an identification test.
4. Stability studies have been started under ICH/VICH conditions (with indication of batch numbers) and relevant
stability parameters have been assessed in at least two pilot scale or industrial scale batches and at least 3
months satisfactory stability data are at the disposal of the applicant (at time of implementation for Type IAs
C 223/38 EN Official Journal of the European Union 2.8.2013
and at time of notification for Type IBs) and that the stability profile is similar to the currently registered
situation. Assurance is given that these studies will be finalised and that data will be provided immediately to the
competent authorities if outside specifications or potentially outside specification at the end of the approved
shelf life (with proposed action). In addition, where relevant, photo-stability testing should be performed.
5. Any new proposed components must comply with the relevant Directives (e.g. Directive 94/36/EC of the
European Parliament and of the Council (1) and Commission Directive 2008/128/EC (2) for colours for use in
foodstuffs and Council Directive 88/388/EEC (3) for flavours).
6. Any new component does not include the use of materials of human or animal origin for which assessment is
required of viral safety data or compliance with the current Note For Guidance on Minimising the Risk of Trans
mitting Animal Spongiform Encephalopathy Agents via Human and Veterinary Medicinal Products.
7. Where applicable, the change does not affect the differentiation between strengths and does not have a negative
impact on taste acceptability for paediatric formulations.
8. The dissolution profile of the new product determined on a minimum of two pilot scale batches is comparable
to the old one (no significant differences regarding comparability, see the relevant (Human or Veterinary)
guidance on Bioavailability). For herbal medicinal products where dissolution testing may not be feasible, the
disintegration time of the new product is comparable to the old one.
9. The change is not the result of stability issues and/or should not result in potential safety concerns, i.e.
differentiation between strengths.
11. For veterinary medicinal products for oral use, the change does not affect the uptake by target animal species.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including identification method for any new colorant, where relevant,
and including revised product information as appropriate.
2. A declaration that the required stability studies have been started under ICH/VICH conditions (with indication of
the batch numbers concerned) and that, as relevant, the required minimum satisfactory stability data were at the
disposal of the applicant at time of implementation and that the available data did not indicate a problem.
Assurance should also be given that the studies will be finalised and that data will be provided immediately to
the competent authorities if outside specifications or potentially outside specifications at the end of the approved
shelf life (with proposed action).
3. The results of stability studies that have been carried out under ICH/VICH conditions, on the relevant stability
parameters, on at least two pilot or industrial scale batches, covering a minimum period of 3 months, and an
assurance is given that these studies will be finalised, and that data will be provided immediately to the
competent authorities if outside specifications or potentially outside specifications at the end of the approved
shelf life (with proposed action).
4. Sample of the new product, where applicable (see Notice to Applicants Requirements for samples in the Member
States).
5. Either a Ph. Eur. Certificate of Suitability for any new component of animal susceptible to TSE risk or where
applicable, documentary evidence that the specific source of the TSE risk material has been previously assessed
by the competent authority and shown to comply with the scope of the current Note for Guidance on Minimising
the Risk of Transmitting Animal Spongiform Encephalopathies via Human and Veterinary Medicinal Products. The
following information should be included for each such material: Name of manufacturer, species and tissues
from which the material is a derivative, country of origin of the source animals and its use.
For the Centralised Procedure, this information should be included in an updated TSE table A (and B, if relevant).
6. Data to demonstrate that the new excipient does not interfere with the finished product specification test
methods, if appropriate.
7 Justification for the change/choice of excipients etc. must be given by appropriate development pharmaceutics
(including stability aspects and antimicrobial preservation where appropriate).
2.8.2013 EN Official Journal of the European Union C 223/39
8. For solid dosage forms, comparative dissolution profile data of at least two pilot scale batches of the finished
product in the new and old composition. For herbal medicinal products, comparative disintegration data may be
acceptable.
9. Justification for not submitting a new bioequivalence study according to the current Note for Guidance on The
Investigation of Bioavailability and Bioequivalence.
10. For veterinary medicines intended for use in food producing animal species, proof that the excipient is classified
according to Article 14(2)(c) of Regulation (EC) No 470/2009 or, if not, justification that the excipient does not
have pharmacological activity at the dose at which it is administered to the target animal.
B.II.a.4 Change in coating weight of oral dosage forms or Conditions to Documentation Procedure type
change in weight of capsule shells be fulfilled to be supplied
Conditions
1. The dissolution profile of the new product determined on a minimum of two pilot scale batches is comparable to
the old one. For herbal medicinal products where dissolution testing may not be feasible, the disintegration time
of the new product is comparable to the old one.
3. The finished product specification has only been updated in respect of weight and dimensions, if applicable.
4. Stability studies in accordance with the relevant guidelines have been started with at least two pilot scale or
industrial scale batches and at least 3 months satisfactory stability data are at the disposal of the applicant at the
time of implementation and assurance that these studies will be finalised. Data will be provided immediately to
the competent authorities if outside specifications or potentially outside specifications at the end of the approved
shelf life (with proposed action).
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
2. A declaration that the required stability studies have been started under ICH/VICH conditions (with indication of
the batch numbers concerned) and that, as relevant, the required minimum satisfactory stability data were at the
disposal of the applicant at time of implementation and that the available data did not indicate a problem.
Assurance should also be given that the studies will be finalised and that data will be provided immediately to the
competent authorities if outside specifications or potentially outside specifications at the end of the approved shelf
life (with proposed action). In addition, where relevant, photo-stability testing should be performed.
B.II.a.5 Change in concentration of a single-dose, total use Conditions to Documentation Procedure type
parenteral product, where the amount of active be fulfilled to be supplied
substance per unit dose (i.e. the strength) remains the
same
II
C 223/40 EN Official Journal of the European Union 2.8.2013
B.II.a.6 Deletion of the solvent/diluent container from the Conditions to Documentation Procedure type
pack be fulfilled to be supplied
1, 2 IB
Documentation
1. Justification for the deletion, including a statement regarding alternative means to obtain the solvent/diluent as
required for the safe and effective use of the medicinal product.
B.II.b) Manufacture
Conditions
1. Satisfactory inspection in the last 3 years by an inspection service of one of the Member States of the EU/EEA or
of a country where an operational Good Manufacturing Practice (GMP) mutual recognition agreement (MRA)
exists between the country concerned and the EU.
2. Site appropriately authorised (to manufacture the pharmaceutical form or product concerned).
4. Where relevant, for instance for suspensions and emulsions, validation scheme is available or validation of the
manufacture at the new site has been successfully carried out according to the current protocol with at least three
production scale batches.
Documentation
1. Proof that the proposed site is appropriately authorised for the pharmaceutical form or product concerned, i.e.:
For a manufacturing site within the EU/EEA: a copy of the current manufacturing authorisation. A reference to the
EudraGMP database will suffice;
2.8.2013 EN Official Journal of the European Union C 223/41
For a manufacturing site outside the EU/EEA where an operational GMP mutual recognition agreement (MRA)
exists between the country concerned and the EU: a GMP certificate issued within the last 3 years by the relevant
competent authority;
For a manufacturing site outside the EU/EEA where no such mutual recognition agreement exists: a GMP
certificate issued within the last 3 years by an inspection service of one of the Member States of the EU/EEA.
A reference to the EudraGMP database will suffice.
2. Where relevant, the batch numbers, corresponding batch size and the manufacturing date of batches (≥ 3) used in
the validation study should be indicated and the validation data presented, or validation protocol (scheme) to be
submitted.
3. The variation application form should clearly outline the ‘present’ and ‘proposed’ finished product manufacturers
as listed in section 2.5 of the application form.
5. Batch analysis data on one production batch and two pilot-scale batches simulating the production process (or
two production batches) and comparative data on the last three batches from the previous site; batch data on the
next two production batches should be available on request or reported if outside specifications (with proposed
action).
6. For semisolid and liquid formulations in which the active substance is present in non-dissolved form, appropriate
validation data including microscopic imaging of particle size distribution and morphology or any other appro
priate imaging technique.
7. i) If the new manufacturing site uses the active substance as a starting material — A declaration by the Qualified
Person (QP) at the site responsible for batch release that the active substance is manufactured in accordance
with the detailed guidelines on good manufacturing practice for starting materials as adopted by the Union.
ii) In addition, if the new manufacturing site is located within the EU/EEA and uses the active substance as a
starting material — A declaration by the Qualified Person (QP) of the new manufacturing site that the active
substance used is manufactured in accordance with the detailed guidelines on good manufacturing practice for
starting materials as adopted by the Union.
8. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
9. If the manufacturing site and the primary packaging site are different, conditions of transport and bulk storage
should be specified and validated.
Notes:
In case of a change in or a new manufacturing site in a country outside the EU/EEA without an operational GMP mutual
recognition agreement with the EU, marketing authorisation holders are advised to consult the relevant competent authorities first
before making the submission of the notification and to provide information about any previous EU/EEA inspection in the last 2-
3 years and/or any planned EU/EEA inspection(s) including inspection dates, product category inspected, Supervisory Authority
and other relevant information. This will facilitate the arrangement for a GMP inspection by an inspection service of one of the
Member States if needed.
Manufacturing authorisation holders are obliged to only use as starting materials active substances that have been
manufactured in accordance with GMP so a declaration is expected from each of the manufacturing authorisation
holders that use the active substance as a starting material. In addition, as the QP responsible for batch certifi
cation takes overall responsibility for each batch, a further declaration from the QP responsible for batch
certification is expected when the batch release site is a different site from the above.
In many cases only one manufacturing authorisation holder is involved and therefore only one declaration will be
required. However, when more than one manufacturing authorisation holder is involved rather than provide
multiple declarations it may be acceptable to provide a single declaration signed by one QP. This will be accepted
provided that:
The declaration makes it clear that it is signed on behalf of all the involved QPs.
The arrangements are underpinned by a technical agreement as described in Chapter 7 of the GMP Guide and the
QP providing the declaration is the one identified in the agreement as taking specific responsibility for the GMP
compliance of the active substance manufacturer(s). Note: these arrangements are subject to inspection by the
competent authorities.
C 223/42 EN Official Journal of the European Union 2.8.2013
Applicants are reminded that a Qualified Person is at the disposal of a manufacturing authorisation holder
according to Article 41 of Directive 2001/83/EC and Article 45 of Directive 2001/82/EC and located in the
EU/EEA. Therefore declarations from personnel employed by manufacturers in third countries, including those
located within MRA partner countries are not acceptable.
According to Article 46a(1) of Directive 2001/83/EC and Article 50a(1) of Directive 2001/82/EC, manufacture
includes complete or partial manufacture, import, dividing up, packaging or presentation prior to its incor
poration into a medicinal product, including repackaging or relabeling as carried out by a distributor.
A declaration is not required for blood or blood components they are subject to the requirements of Directive
2002/98/EC of the European Parliament and of the Council (1).
B.II.b.2 Change to importer, batch release arrangements Conditions to Documentation Procedure type
and quality control testing of the finished product be fulfilled to be supplied
Conditions
1. The manufacturer responsible for batch release must be located within the EU/EEA. At least one batch release site
remains within the EU/EEA that is able to certify the product testing for the purpose of batch release within the
EU/EEA.
4. Method transfer from the old to the new site or new test laboratory has been successfully completed.
5. At least one batch control/testing site remains within the EU/EEA or in a country where an operational and
suitably scoped GMP mutual recognition agreement (MRA) exists between the country concerned and the EU, that
is able to carry out product testing for the purpose of batch release within the EU/EEA.
Documentation
1. For a site within the EU/EEA: Attach copy of manufacturing authorisation(s) or where no manufacturing auth
orisation exists a certificate of GMP compliance issued within the last 3 years by the relevant competent authority.
2.8.2013 EN Official Journal of the European Union C 223/43
For a manufacturing site outside the EEA where an operational GMP mutual recognition agreement (MRA) exists
between the country concerned and the EU: a GMP certificate, issued within the last 3 years by the relevant
competent authority. Where no such agreement exists a GMP certificate issued within the last 3 years by a
EU/EEA competent authority.
2. The variation application form should clearly outline the ‘present’ and ‘proposed’ finished product manufacturers,
importer, batch control/testing and batch release sites as listed in section 2.5 of the application form for
marketing authorisation.
3. For centralised procedure only: contact details of new contact person in the EU/EEA for product defects and
recalls, if applicable.
4. A declaration by the Qualified Person (QP) responsible for batch certification stating that the active substance
manufacturer(s) referred to in the marketing authorisation operate in compliance with the detailed guidelines on
good manufacturing practice for starting materials. A single declaration may be acceptable under certain circum
stances — see the note under variation No B.II.b.1.
5 Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including revised product information as appropriate.
B.II.b.3 Change in the manufacturing process of the Conditions to Documentation Procedure type
finished product, including an intermediate used in the be fulfilled to be supplied
manufacture of the finished product
Conditions
2. Either the change relates to an immediate release solid oral dosage form/oral solution and the medicinal product
concerned is not a biological/immunological or herbal medicinal product;
or the change relates to process parameter(s) that, in the context of a previous assessment, have been considered
to have no impact on the quality of the finished product (regardless of the type of product and/or dosage form).
3. The manufacturing principle including the single manufacturing steps remain the same, e.g. processing inter
mediates and there are no changes to any manufacturing solvent used in the process.
4 The currently registered process has to be controlled by relevant in-process controls and no changes (widening or
deletion of limits) are required to these controls.
C 223/44 EN Official Journal of the European Union 2.8.2013
6. The new process must lead to an identical product regarding all aspects of quality, safety and efficacy.
7. Relevant stability studies in accordance with the relevant guidelines have been started with at least one pilot scale
or industrial scale batch and at least 3 months stability data are at the disposal of the applicant. Assurance is given
that these studies will be finalised and that the data will be provided immediately to the competent authorities if
outside specifications or potentially outside specifications at the end of the approved shelf life (with proposed
action).
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a direct comparison of the present process and the new process.
2. For semi-solid and liquid products in which the active substance is present in non-dissolved form: appropriate
validation of the change including microscopic imaging of particles to check for visible changes in morphology;
comparative size distribution data by an appropriate method.
3. For solid dosage forms: dissolution profile data of one representative production batch and comparative data of
the last three batches from the previous process; data on the next two full production batches should be available
on request or reported if outside specification (with proposed action). For herbal medicinal products, comparative
disintegration data may be acceptable.
4. Justification for not submitting a new bioequivalence study according to the relevant (Human or Veterinary)
guidance on Bioavailability.
5. For changes to process parameter(s) that have been considered to have no impact on the quality of the finished
product, declaration to this effect reached in the context of the previously approved risk assessment.
7. Batch analysis data (in a comparative tabulated format) on a minimum of one batch manufactured to both the
currently approved and the proposed process. Batch data on the next two full production batches should be made
available upon request and reported by the marketing authorisation holder if outside specification (with proposed
action).
8. Declaration that relevant stability studies have been started under ICH/VICH conditions, as appropriate, (with
indication of the batch numbers concerned) and relevant stability parameters have been assessed in at least one
pilot scale or industrial scale batch and at least 3 months satisfactory stability data are at the disposal of the
applicant at time of notification and that the stability profile is similar to the currently registered situation.
Assurance is given that these studies will be finalised and that the data will be provided immediately to the
competent authorities if outside specifications or potentially outside specifications at the end of the approved shelf
life (with proposed action).
B.II.b.4 Change in the batch size (including batch size Conditions to Documentation Procedure type
ranges) of the finished product be fulfilled to be supplied
Conditions
1. The change does not affect reproducibility and/or consistency of the product.
2. The change relates to conventional immediate release oral pharmaceutical forms or to non-sterile liquid based
pharmaceutical forms.
3. Any changes to the manufacturing method and/or to the in-process controls are only those necessitated by the
change in batch-size, e.g. use of different sized equipment.
4. Validation scheme is available or validation of the manufacture has been successfully carried out according to the
current protocol with at least three batches at the proposed new batch size in accordance with the relevant
guidelines.
6. The change should not be the result of unexpected events arising during manufacture or because of stability
concerns.
7. The batch size is within the 10-fold range of the batch size foreseen when the marketing authorisation was
granted or following a subsequent change not agreed as a Type IA variation.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
2. Batch analysis data (in a comparative tabulated format) on a minimum of one production batch manufactured to
both the currently approved and the proposed sizes. Batch data on the next two full production batches should be
made available upon request and reported by the MAH if outside specifications (with proposed action).
4. Where relevant the batch numbers, corresponding batch size and the manufacturing date of batches (≥ 3) used in
the validation study should be indicated or validation protocol (scheme) be submitted.
6. The results of stability studies that have been carried out under ICH/VICH conditions, on the relevant stability
parameters, on at least one pilot or industrial scale batch, covering a minimum period of 3 months, and an
assurance is given that these studies will be finalised, and that data will be provided immediately to the competent
authorities if outside specifications or potentially outside specifications at the end of the approved shelf life (with
proposed action). For biologicals/immunologicals: a declaration that an assessment of comparability is not
required.
B.II.b.5 Change to in-process tests or limits applied Conditions to Documentation Procedure type
during the manufacture of the finished product be fulfilled to be supplied
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure).
2. The change does not result from unexpected events arising during manufacture, e.g. new unqualified impurity;
change in total impurity limits.
4. The test procedure remains the same, or changes in the test procedure are minor.
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
6. The new test method is not a biological/immunological/immunochemical method or a method using a biological
reagent for a biological active substance (does not include standard pharmacopoeial microbiological methods).
7. The in-process test does not concern the control of a critical parameter, e.g.:
assay,
any critical physical characteristics (particle size, bulk, tapped density, etc.)
microbiological control (unless not required for the particular dosage form)
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Details of any new analytical method and validation data, where relevant.
4. Batch analysis data on two production batches (3 production batches for biologicals, unless otherwise justified) of
the finished product for all specification parameters.
5. Where appropriate, comparative dissolution profile data for the finished product on at least one pilot batch
manufactured using the current and new in-process tests. For herbal medicinal products, comparative disinte
gration data may be acceptable.
6 Justification/risk assessment showing that the in-process test is non-significant or that it is obsolete.
B.II.c.1 Change in the specification parameters and/or Conditions to Documentation Procedure type
limits of an excipient be fulfilled to be supplied
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure).
2. The change does not result from unexpected events arising during manufacture, e.g. new unqualified impurity;
change in total impurity limits.
4. The test procedure remains the same, or changes in the test procedure are minor.
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
8. The specification parameter does not concern the control of a critical parameter, e.g.:
impurities (unless a particular solvent is definitely not used in the manufacture of the excipient)
any critical physical characteristics (particle size, bulk, tapped density, etc.)
microbiological control (unless not required for the particular dosage form)
C 223/48 EN Official Journal of the European Union 2.8.2013
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Details of any new analytical method and validation data, where relevant.
4. Batch analysis data on two production batches (3 production batches for biological excipients) of the excipient for
all specification parameters.
5. Where appropriate, comparative dissolution profile data for the finished product on at least one pilot batch
containing the excipient complying with the current and proposed specification. For herbal medicinal products
comparative disintegration data may be acceptable.
6. Justification for not submitting a new bioequivalence study according to the relevant (Human, Veterinary)
Guideline on Bioavailability, if appropriate.
B.II.c.2 Change in test procedure for an excipient Conditions to Documentation Procedure type
be fulfilled to be supplied
Conditions
1. Appropriate validation studies have been performed in accordance with the relevant guidelines and show that the
updated test procedure is at least equivalent to the former test procedure.
2. There have been no changes of the total impurity limits; no new unqualified impurities are detected.
3. The method of analysis should remain the same (e.g. a change in column length or temperature, but not a
different type of column or method).
5. An alternative test procedure is already authorised for the specification parameter and this procedure has not been
added through IA/IA(IN) notification.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a description of the analytical methodology, a summary of
validation data, revised specifications for impurities (if applicable).
2. Comparative validation results or if justified comparative analysis results showing that the current test and the
proposed one are equivalent. This requirement is not applicable in case of an addition of a new test procedure.
2.8.2013 EN Official Journal of the European Union C 223/49
B.II.c.3 Change in source of an excipient or reagent with Conditions to Documentation Procedure type
TSE risk be fulfilled to be supplied
Conditions
1. Excipient and finished product release and end of shelf life specifications remain the same.
Documentation
1. Declaration from the manufacturer or the marketing authorisation holder of the material that it is purely of
vegetable or synthetic origin.
2. Study of equivalence of the materials and the impact on production of the final material and impact on behaviour
(e.g. dissolution characteristics) of the finished product.
Conditions
1. The synthetic route and specifications are identical and there is no change in qualitative and quantitative impurity
profile (excluding residual solvents, provided they are controlled in accordance with ICH/VICH limits), or in
physico-chemical properties.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
2. Batch analysis data (in a comparative tabulated format) of at least two batches (minimum pilot scale) of the
excipient manufactured according to the old and the new process.
C 223/50 EN Official Journal of the European Union 2.8.2013
3. Where appropriate, comparative dissolution profile data for the finished product of at least two batches
(minimum pilot scale). For herbal medicinal products, comparative disintegration data may be acceptable.
B.II.d.1 Change in the specification parameters and/or Conditions to Documentation Procedure type
limits of the finished product be fulfilled to be supplied
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure),
unless the supporting documentation has been already assessed and approved within another procedure.
2. The change does not result from unexpected events arising during manufacture, e.g. new unqualified impurity;
change in total impurity limits.
4. The test procedure remains the same, or changes in the test procedure are minor.
2.8.2013 EN Official Journal of the European Union C 223/51
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
7. The change does not concern any impurities (including genotoxic) or dissolution.
8. The change concerns the updating of the microbial control limits to be in line with the current Pharmacopoeia,
and the currently registered microbial control limits (present situation) are in line with the pre January 2008
(non-harmonised) situation and does not include any additional specified controls over the Pharmacopoeia
requirements for the particular dosage form and the proposed controls are in line with the harmonised mono
graph.
9. The specification parameter or proposal for the specific dosage form does not concern a critical parameter for
example:
assay,
impurities (unless a particular solvent is definitely not used in the manufacture of the finished product)
any critical physical characteristics (hardness or friability for uncoated tablets, dimensions, etc.)
a test that is required for the particular dosage form in accordance with the general notices of the Ph. Eur.;
10. The proposed control is fully in line with the Table 2.9.40.-1 of Ph. Eur. 2.9.40 monograph, and does not
include the alternative proposal for testing uniformity of dosage units by Mass Variation instead of Content
Uniformity when the latter is specified in Table 2.9.40.-1.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Details of any new analytical method and validation data, where relevant.
4. Batch analysis data on two production batches (3 production batches for biologicals, unless otherwise justified)
of the finished product for all specification parameters
5. Where appropriate, comparative dissolution profile data for the finished product on at least one pilot batch
complying with the current and proposed specification. For herbal medicinal products, comparative disinte
gration data may be acceptable.
(*) Note: there is no need to notify the competent authorities of an updated monograph of the European pharmacopoeia or a national
pharmacopoeia of a Member State in the case that reference is made to the ‘current edition’ in the dossier of an authorised
medicinal product. This variation therefore applies to cases where no reference to the updated monograph of the phar
macopoeia was contained in the technical dossier and the variation is made to make reference to the updated version.
B.II.d.2 Change in test procedure for the finished product Conditions to Documentation Procedure type
be fulfilled to be supplied
Conditions
1. Appropriate validation studies have been performed in accordance with the relevant guidelines and show that the
updated test procedure is at least equivalent to the former test procedure.
2. There have been no changes of the total impurity limits; no new unqualified impurities are detected
3. The method of analysis should remain the same (e.g. a change in column length or temperature, but not a
different type of column or method);
5. The registered test procedure already refers to the general monograph of the Ph. Eur. and any changes are minor
in nature and require update of the technical dossier.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a description of the analytical methodology, a summary of
validation data, revised specifications for impurities (if applicable).
2. Comparative validation results or if justified comparative analysis results showing that the current test and the
proposed one are equivalent.; This requirement is not applicable in case of an addition of a new test procedure.
(*) Note: there is no need to notify the competent authorities of an updated monograph of the European pharmacopoeia in the case that
reference is made to the ‘current edition’ in the dossier of an authorised medicinal product.
B.II.d.3 Variations related to the introduction of real-time Conditions to Documentation Procedure type
release or parametric release in the manufacture of the be fulfilled to be supplied
finished product
II
B.II.e.1 Change in immediate packaging of the finished Conditions to Documentation Procedure type
product be fulfilled to be supplied
Conditions
1. The change only concerns the same packaging/container type (e.g. blister to blister).
2. The proposed packaging material must be at least equivalent to the approved material in respect of its relevant
properties.
3. Relevant stability studies have been started under ICH/VICH conditions and relevant stability parameters have been
assessed in at least two pilot scale or industrial scale batches and at least 3 months satisfactory stability data are at
the disposal of the applicant at time of implementation. However, if the proposed packaging is more resistant
than the existing packaging, e.g. thicker blister packaging, the 3 months’ stability data do not yet have to be
available. These studies must be finalised and the data will be provided immediately to the competent authorities if
outside specifications or potentially outside specifications at the end of the approved shelf life (with proposed
action).
4. The remaining product presentation(s) must be adequate for the dosing instructions and treatment duration as
mentioned in the summary of product characteristics.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including revised product information as appropriate.
2. Appropriate data on the new packaging (comparative data on permeability, e.g. for O2, CO2 moisture).
3. Where appropriate, proof must be provided that no interaction between the content and the packaging material
occurs (e.g. no migration of components of the proposed material into the content and no loss of components of
the product into the pack), including confirmation that the material complies with relevant pharmacopoeial
requirements or legislation of the Union on plastic material and objects in contact with foodstuffs.
4. A declaration that the required stability studies have been started under ICH/VICH conditions (with indication of
the batch numbers concerned) and that, as relevant, the required minimum satisfactory stability data were at the
disposal of the applicant at time of implementation and that the available data did not indicate a problem.
Assurance should also be given that the studies will be finalised and that data will be provided immediately to the
competent authorities if outside specifications or potentially outside specifications at the end of the approved shelf
life (with proposed action).
5. The results of stability studies that have been carried out under ICH/VICH conditions, on the relevant stability
parameters, on at least two pilot or industrial scale batches, covering a minimum period of 3 months, and an
assurance is given that these studies will be finalised, and that data will be provided immediately to the competent
authorities if outside specifications or potentially outside specifications at the end of the approved shelf life (with
proposed action).
C 223/54 EN Official Journal of the European Union 2.8.2013
6. Comparative table of the current and proposed immediate packaging specifications, if applicable.
7. Samples of the new container/closure where applicable (see NTA, Requirements for samples in the Member
States/EMA).
8. Declaration that the remaining pack-size(s) is/are consistent with the dosage regimen and duration of treatment
and adequate for the dosing instructions as approved in the summary of product characteristics.
Note: for B.II.e.1.b), applicants are reminded that any change which results in a ‘new pharmaceutical form’ requires the submission of
an Extension application.
B.II.e.2 Change in the specification parameters and/or Conditions to Documentation Procedure type
limits of the immediate packaging of the finished product be fulfilled to be supplied
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure).
2. The change does not result from unexpected events arising during manufacture
4. The test procedure remains the same, or changes in the test procedure are minor.
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Details of any new analytical method and validation data, where relevant.
4. Batch analysis data on two batches of the immediate packaging for all specification parameters.
B.II.e.3 Change in test procedure for the immediate Conditions to Documentation Procedure type
packaging of the finished product be fulfilled to be supplied
Conditions
1. Appropriate validation studies have been performed in accordance with the relevant guidelines and validation
studies show that the updated test procedure is at least equivalent to the former test procedure.
2. The method of analysis should remain the same (e.g. a change in column length or temperature, but not a
different type of column or method).
3. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
5. An alternative test procedure is already authorised for the specification parameter and this procedure has not been
added through IA/IA(IN) notification.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a description of the analytical methodology, a summary of
validation data.
2. Comparative validation results or if justified comparative analysis results showing that the current test and the
proposed one are equivalent. This requirement is not applicable in case of an addition of a new test procedure.
B.II.e.4 Change in shape or dimensions of the container Conditions to Documentation Procedure type
or closure (immediate packaging) be fulfilled to be supplied
Conditions
2. The change does not concern a fundamental part of the packaging material, which affects the delivery, use, safety
or stability of the finished product.
3. In case of a change in the headspace or a change in the surface/volume ratio, stability studies in accordance with
the relevant guidelines have been started and relevant stability parameters have been assessed in at least two pilot
scale (three for biological/immunological medicinal products) or industrial scale batches and at least 3 months (6
months for biological/immunological medicinal products) stability data are at the disposal of the applicant.
Assurance is given that these studies will be finalised and that data will be provided immediately to the
competent authorities if outside specifications or potentially outside specifications at the end of the approved
shelf life (with proposed action).
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including description, detailed drawing and composition of the container
or closure material, and including revised product information as appropriate.
C 223/56 EN Official Journal of the European Union 2.8.2013
2. Samples of the new container/closure where applicable (see NTA, Requirements for samples in the Member
States).
3. Revalidation studies have been performed in case of sterile products terminally sterilised. The batch numbers of
the batches used in the revalidation studies should be indicated, where applicable.
4. In case of a change in the headspace or a change in the surface/volume ratio, a declaration that the required
stability studies have been started under ICH/VICH conditions (with indication of the batch numbers concerned)
and that, as relevant, the required minimum satisfactory stability data were at the disposal of the applicant at time
of implementation for a Type IA notification and time of submission of a Type IB notification, and that the
available data did not indicate a problem. Assurance should also be given that the studies will be finalised and that
data will be provided immediately to the competent authorities if outside specifications or potentially outside
specifications at the end of the approved shelf life (with proposed action).
B.II.e.5 Change in pack size of the finished product Conditions to Documentation Procedure type
be fulfilled to be supplied
Conditions
1. New pack size should be consistent with the posology and treatment duration as approved in the Summary of
Product Characteristics.
3. The remaining product presentation(s) must be adequate for the dosing instructions and treatment duration as
mentioned in the Summary of Product Characteristics.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate) including revised product information as appropriate.
2. Justification for the new/remaining pack-size, showing that the new/remaining size is/are consistent with the
dosage regimen and duration of treatment as approved in the summary of product characteristics
3. Declaration that stability studies will be conducted in accordance with the relevant guidelines for products where
stability parameters could be affected. Data to be reported only if outside specifications (with proposed action).
Note: for B.II.e.5.c) and d), applicants are reminded that any changes to the ‘strength’ of the medicinal product require the submission
of an Extension application.
2.8.2013 EN Official Journal of the European Union C 223/57
B.II.e.6 Change in any part of the (primary) packaging Conditions to Documentation Procedure type
material not in contact with the finished product formu be fulfilled to be supplied
lation (such as colour of flip-off caps, colour code rings
on ampoules, change of needle shield (different plastic
used))
Conditions
1. The change does not concern a part of the packaging material, which affects the delivery, use, safety or stability of
the finished product.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including revised product information as appropriate.
a) Deletion of a supplier 1 1 IA
Conditions
2. The qualitative and quantitative composition of the packaging components/device and design specifications
remain the same.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
2. For devices for medicinal products for human use, proof of CE marking.
B.II.f) Stability
B.II.f.1 Change in the shelf-life or storage conditions of Conditions to Documentation Procedure type
the finished product be fulfilled to be supplied
Conditions
1. The change should not be the result of unexpected events arising during manufacture or because of stability
concerns.
2. The change does not concern a widening of the acceptance criteria in the parameters tested, a removal of stability
indicating parameters or a reduction in the frequency of testing.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate). This must contain results of appropriate real time stability studies
(covering the entire shelf life) conducted in accordance with the relevant stability guidelines on at least two
pilot scale batches (1) of the finished product in the authorised packaging material and/or after first opening or
reconstitution, as appropriate; where applicable, results of appropriate microbiological testing should be included.
3. Copy of approved end of shelf life finished product specification and where applicable, specifications after
dilution/reconstitution or first opening.
B.II.g.1 Introduction of a new design space or extension Conditions to Documentation Procedure type
of an approved design space for the finished product, be fulfilled to be supplied
concerning:
Documentation
1. Results from product and process development studies (including risk assessment and multivariate studies, as
appropriate) demonstrating that a systematic mechanistic understanding of material attributes and process
parameters to the critical quality attributes of the finished product has been achieved.
2. Description of the design space in tabular format, including the variables (material attributes and process
parameters, as appropriate) and their proposed ranges.
3. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
1, 2, 3 II
Documentation
3. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
1 1, 2 IAIN
Conditions
1. The deletion of the approved change management protocol related to the finish product is not a result of
unexpected events or out of specification results during the implementation of the change(s) described in the
protocol and does not have any effect on the already approved information in the dossier.
Documentation
2. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
Documentation
1. Declaration that any change should be within the range of currently approved limits. In addition, declaration that
an assessment of comparability is not required for biological/immunological medicinal products.
Conditions
1. The proposed change has been performed fully in line with the approved change management protocol, which
requires its immediate notification following implementation.
Documentation
2. Declaration that the change is in accordance with the approved change management and that the study results
meet the acceptance criteria specified in the protocol. In addition, declaration that an assessment of comparability
is not required for biological/immunological medicinal products.
3. Results of the studies performed in accordance with the approved change management protocol.
4. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
B.II.h.1 Update to the ‘Adventitious Agents Safety Evalu Conditions to Documentation Procedure type
ation’ information (section 3.2.A.2) be fulfilled to be supplied
Documentation
1. Amendment of the relevant section(s) of the dossiers including the introduction of the new studies to investigate
the capability of manufacturing steps to inactivate/reduce adventitious agents.
2.8.2013 EN Official Journal of the European Union C 223/61
B.III CEP/TSE/MONOGRAPHS
B.III.1 Submission of a new or updated Ph. Eur. Conditions to Documentation Procedure type
certificate of suitability or deletion of Ph. Eur. certificate be fulfilled to be supplied
of suitability:
For an excipient
Conditions
1. The finished product release and end of shelf life specifications remain the same.
2. Unchanged (excluding tightening) additional (to Ph. Eur.) specifications for impurities (excluding residual
solvents, provided they are in compliance with ICH/VICH) and product specific requirements (e.g. particle size
profiles, polymorphic form), if applicable.
3. The manufacturing process of the active substance, starting material/reagent/intermediate does not include the
use of materials of human or animal origin for which an assessment of viral safety data is required.
4. For active substance only, it will be tested immediately prior to use if no retest period is included in the Ph. Eur.
Certificate of Suitability or if data to support a retest period is not already provided in the dossier.
6. The substance is not included in a veterinary medicinal product for use in animal species susceptible to TSE
7. For veterinary medicinal products: there has been no change in the source of material.
8. For herbal active substances: the manufacturing route, physical form, extraction solvent and drug extract ratio
(DER) should remain the same.
9. If Gelatine manufactured from bones is to be used in a medicinal product for parenteral use, it should only be
manufactured in compliance with the relevant country requirements.
10. At least one manufacturer for the same substance remains in the dossier.
11. If the active substance is a not a sterile substance but is to be used in a sterile medicinal product then according
to the CEP it must not use water during the last steps of the synthesis or if it does the active substance must also
be claimed to be free from bacterial endotoxins.
Documentation
2. In case of an addition of a manufacturing site, the variation application form should clearly outline the ‘present’
and ‘proposed’ manufacturers as listed in section 2.5 of the application form.
3. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format).
4. Where applicable, a document providing information of any materials falling within the scope of the Note for
Guidance on Minimising the Risk of Transmitting Animal Spongiform Encephalopathy Agents via Human and Veterinary
Medicinal Products including those which are used in the manufacture of the active substance/excipient. The
following information should be included for each such material: Name of manufacturer, species and tissues
from which the material is a derivative, country of origin of the source animals and its use.
For the Centralised Procedure, this information should be included in an updated TSE table A (and B, if relevant).
5. Where applicable, for active substance, a declaration by the Qualified Person (QP) of each of the manufacturing
authorisation holders listed in the application where the active substance is used as a starting material and a
declaration by the QP of each of the manufacturing authorisation holders listed in the application as responsible
for batch release. These declarations should state that the active substance manufacturer(s) referred to in the
application operate in compliance with the detailed guidelines on good manufacturing practice for starting
materials. A single declaration may be acceptable under certain circumstances — see the note under variation
No B.II.b.1. The manufacture of intermediates also require a QP declaration, while as far as any updates to
certificates for active substances and intermediates are concerned, a QP declaration is only required if,
compared to the previously registered version of the certificate, there is a change to the actual listed manu
facturing sites.
6. Suitable evidence to confirm compliance of the water used in the final steps of the synthesis of the active
substance with the corresponding requirements on quality of water for pharmaceutical use.
2.8.2013 EN Official Journal of the European Union C 223/63
B.III.2 Change to comply with Ph. Eur. or with a national Conditions to Documentation Procedure type
pharmacopoeia of a Member State be fulfilled to be supplied
Conditions
1. The change is made exclusively to fully comply with the pharmacopoeia. All the tests in the specification need to
correspond to the pharmacopoeial standard after the change, except any additional supplementary tests.
2. Additional specifications to the pharmacopoeia for product specific properties are unchanged (e.g. particle size
profiles, polymorphic form or, e.g. bioassays, aggregates).
3. No significant changes in qualitative and quantitative impurities profile unless the specifications are tightened
5. For herbal active substances: the manufacturing route, physical form, extraction solvent and drug extract ratio
(DER) should remain the same.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
3. Batch analysis data (in a comparative tabulated format) on two production batches of the relevant substance for
all tests in the new specification and additionally, where appropriate, comparative dissolution profile data for the
finished product on at least one pilot batch. For herbal medicinal products, comparative disintegration data may
be acceptable.
4. Data to demonstrate the suitability of the monograph to control the substance, e.g. a comparison of the potential
impurities with the transparency note of the monograph.
Note: there is no need to notify the competent authorities of an updated monograph of the European pharmacopoeia or a national
pharmacopoeia of a Member State in the case that reference is made to the ‘current edition’ in the dossier of an authorised
medicinal product.
C 223/64 EN Official Journal of the European Union 2.8.2013
Conditions
1. The proposed measuring or administration device must accurately deliver the required dose for the product
concerned in line with the approved posology and results of such studies should be available.
3. The change should not lead to substantial amendments of the product information.
5. For veterinary medicinal products, the device is not crucial for the safety of the person administering the product.
7. If a measuring function is intended the CE marking should cover the measuring function.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including description, detailed drawing and composition of the device
material and supplier where appropriate, and including revised product information as appropriate.
2. Proof of CE marking and if a measuring function is intended the proof of CE marking should also include the 4
digit notified body number.
4. Samples of the new device where applicable (see NTA, Requirements for samples in the Member States).
Note: for B.IV.1.c), applicants are reminded that any change which results in a ‘new pharmaceutical form’ requires the submission of
an Extension application.
2.8.2013 EN Official Journal of the European Union C 223/65
B.IV.2 Change in specification parameters and/or limits of Conditions to Documentation Procedure type
a measuring or administration device for veterinary be fulfilled to be supplied
medicinal products
Conditions
1. The change is not a consequence of any commitment from previous assessments to review specification limits
(e.g. made during the procedure for the marketing authorisation application or a type II variation procedure)
unless the supporting documentation has been already assessed and approved within another procedure.
2. The change should not be the result of unexpected events arising during manufacture.
5. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate).
4. Batch analysis data on two production batches for all tests in the new specification.
5. Justification/risk assessment showing that the parameter is non-significant based or that it is obsolete.
B.IV.3 Change in test procedure of a measuring or admin Conditions to Documentation Procedure type
istration device for veterinary medicinal products be fulfilled to be supplied
Conditions
1. Appropriate validation studies have been performed in accordance with the relevant guidelines and show that the
updated test procedure is at least equivalent to the former test procedure.
3. Any new test method does not concern a novel non-standard technique or a standard technique used in a novel
way
4. An alternative test procedure is already authorised for the specification parameter and this procedure has not been
added through IA/IA(IN) notification.
Documentation
1. Amendment of the relevant section(s) of the dossier (presented in the EU-CTD format or NTA volume 6B format
for veterinary products, as appropriate), including a description of the analytical methodology and a summary of
validation data.
2. Comparative validation results or if justified comparative analysis results showing that the current test and the
proposed one are equivalent. This requirement is not applicable in case of an addition of a new test procedure.
B.V.a) PMF/VAMF
B.V.a.1 Inclusion of a new, updated or amended Plasma Conditions to Documentation Procedure type
Master File in the marketing authorisation dossier of a be fulfilled to be supplied
medicinal product. (PMF 2nd step procedure)
Conditions
1. The updated or amended Plasma Master File has been granted a certificate of compliance with legislation of the
Union in accordance with Annex I of Directive 2001/83/EC.
Documentation
1. Declaration that the PMF Certificate and Evaluation Report are fully applicable for the authorised product, PMF
holder has provided the PMF Certificate, Evaluation report and PMF dossier to the MAH (where the MAH is
different to the PMF holder), the PMF Certificate and Evaluation Report replace the previous PMF documentation
for this Marketing Authorisation.
2.8.2013 EN Official Journal of the European Union C 223/67
3. An expert statement outlining all the changes introduced with the certified PMF and evaluating their potential
impact on the finished products including product specific risk assessments.
4. The variation application form should clearly outline the ‘present’ and ‘proposed’ PMF EMA Certificate (code
number) in the MA dossier. When applicable, the variation application form should clearly list also all the other
PMFs to which the medicinal product refers even if they are not the subject of the application.
B.V.a.2 Inclusion of a new, updated or amended Vaccine Conditions to Documentation Procedure type
Antigen Master File in the marketing authorisation be fulfilled to be supplied
dossier of a medicinal product. (VAMF 2nd step
procedure)
Conditions
1. The updated or amended Vaccine Antigen Master File has been granted a certificate of compliance with legislation
of the Union in accordance with Annex I to Directive 2001/83/EC.
Documentation
1. Declaration that the VAMF Certificate and Evaluation Report are fully applicable for the authorised product, VAMF
holder has submitted the VAMF Certificate, Evaluation report and VAMF dossier to the MAH (where the MAH is
different to the VAMF holder), the VAMF Certificate and Evaluation Report replace the previous VAMF docu
mentation for this Marketing Authorisation.
3. An expert statement outlining all the changes introduced with the certified VAMF and evaluating their potential
impact on the finished products including product specific risk assessments.
4. The variation application form should clearly outline the ‘present’ and ‘proposed’ VAMF EMA Certificate (code
number) in the MA dossier. When applicable, the variation application form should clearly list also all the other
VAMFs to which the medicinal product refers even if they are not the subject of the application.
B.V.b) Referral
B.V.b.1 Update of the quality dossier intended to Conditions to Documentation Procedure type
implement the outcome of a Union referral procedure be fulfilled to be supplied
Conditions
Documentation
1. Attached to the cover letter of the variation application: A reference to the Commission Decision concerned.
2. The changes introduced during the referral procedure should be clearly highlighted in the submission.
C.I.1 Change(s) in the Summary of Product Character Conditions to Documentation Procedure type
istics, Labelling or Package Leaflet intended to be fulfilled to be supplied
implement the outcome of a Union referral procedure
Conditions
1. The variation implements the wording requested by the authority and it does not require the submission of
additional information and/or further assessment.
Documentation
1. Attached to the cover letter of the variation application: a reference to the Commission Decision concerned or to
the agreement reached by the CMDh (as applicable) with the annexed Summary of Product Characteristics,
Labelling or Package Leaflet.
2. A declaration that the proposed Summary of Product Characteristics, Labelling and Package Leaflet is identical for
the concerned sections to that annexed to the Commission Decision or to the agreement reached by the CMDh
(as applicable).
C.I.2 Change(s) in the Summary of Product Character Conditions to Documentation Procedure type
istics, Labelling or Package Leaflet of a generic/hybrid/ be fulfilled to be supplied
biosimilar medicinal products following assessment of
the same change for the reference product
Documentation
1. Attached to the cover letter of the variation application: EMA/NCA request, if applicable.
C.I.3 Change(s) in the Summary of Product Character Conditions to Documentation Procedure type
istics, Labelling or Package Leaflet of human medicinal be fulfilled to be supplied
products intended to implement the outcome of a
procedure concerning PSUR or PASS, or the outcome
of the assessment done by the competent authority
under Article 45 or 46 of Regulation (EC) No 1901/2006
Conditions
1. The variation implements the wording requested by the competent authority and it does not require the
submission of additional information and/or further assessment.
Documentation
1. Attached to the cover letter of the variation application: reference to the agreement/assessment of the competent
authority.
C.I.4 Change(s) in the Summary of Product Character Conditions to Documentation Procedure type
istics, Labelling or Package Leaflet due to new quality, be fulfilled to be supplied
preclinical, clinical or pharmacovigilance data.
II
Note: this variation does not apply when the new data has been submitted under variation C.I.13. In such cases, the change(s) in the
SmPC, labelling and/or package leaflet is covered by the scope of variation C.I.13.
C.I.5 Change in the legal status of a medicinal product Conditions to Documentation Procedure type
for centrally authorised products be fulfilled to be supplied
Documentation
1. Attached to the cover letter of the variation application: proof of authorisation of the legal status change (e.g.
reference to the Commission Decision concerned).
Note: for Nationally Authorised Products approved via MRP/DCP, the change of the legal status is to be handled at national level (not
via a MRP variation).
C 223/70 EN Official Journal of the European Union 2.8.2013
Note: where the change takes place in the context of the implementation of the outcome of a referral procedure, or — for a
generic/hybrid/biosimilar product — when the same change has been done for the reference product, variations C.I.1 and C.I.2
apply, respectively.
a) a pharmaceutical form 1, 2 IB
b) a strength 1, 2 IB
Documentation
1. Declaration that the remaining product presentation(s) are adequate for the dosing instructions and treatment
duration as mentioned in the summary of product characteristics.
Note: in cases where a given pharmaceutical form or strength has received a marketing authorisation which is separate to the
marketing authorisation for other pharmaceutical forms or strengths, the deletion of the former will not be a variation but the
withdrawal of the marketing authorisation.
C.I.8 Introduction of, or changes to, a summary of phar Conditions to Documentation Procedure type
macovigilance system for medicinal products for human be fulfilled to be supplied
use (*)
Documentation
1. Summary of the pharmacovigilance system, or update of the relevant elements (as applicable):
— Proof that the applicant has at his disposal a qualified person responsible for pharmacovigilance and a
statement signed by the applicant to the effect that the applicant has the necessary means to fulfil the
tasks and responsibilities listed in Title IX of Directive 2001/83/EC.
— Contact details of the QPPV, Member States in which the QPPV resides and carries out his/her tasks
— PSMF location
Note: This variation covers the introduction of a PSMF irrespective of whether or not the technical dossier of the MA contained a DDPS.
Once the Article 57 database is functional, changes in QPPV, including contact details (telephone and fax numbers, postal address
and e-mail address) and changes to the location of the PSMF (street, city, postcode, country) may be updated through the
Article 57 database only (without the need for a variation).
2.8.2013 EN Official Journal of the European Union C 223/71
Where the MAH makes use of the possibility to update the above information through the Article 57 database, the MAH must
indicate in the marketing authorisation that the updated information of those particulars is included in the database.
(*) For introduction of a new pharmacovigilance system for veterinary medicinal products, please refer to C.II.7.
Conditions
3. Transfer of data from other database systems has been validated (when applicable).
4. The same changes to the DDPS are introduced for all medicinal products of the same MAH (same final DDPS
version)
Documentation
1. Latest version of the DDPS and, where applicable, latest version of the product specific addendum. These should
include for changes to the QPPV a) summary CV of the new QPPV, b) proof of QPPV EudraVigilance registration,
and c) a new statement of the MAH and the QPPV regarding their availability and the means for notification of
adverse reactions signed by the new QPPV and the MAH, and reflecting any other consequential changes, e.g. to
the organisation chart.
When the QPPV and/or QPPV contact details are not included in a DDPS or no DDPS exists, the submission of a
revised DDPS version is not required and the application form is to be provided.
2. Reference of the application/procedure and product in which the change(s) were accepted.
Note: C.I.9 covers changes to an existing pharmacovigilance system 1) for veterinary medicinal products and 2) for human medicinal
products that have not yet introduced a PSMF.
Note for a): Once the Article 57 database is functional, changes in QPPV, including contact details (telephone and fax numbers,
postal address and e-mail address) may be updated through the Article 57 database only (without the need for a
variation). Where the MAH makes use of the possibility to update this information through the Article 57 database, the
MAH must indicate in the marketing authorisation that the updated information of those particulars is included in the
database.
Note for d): The assessment of a DDPS submitted as part of a new MAA/Extension/Variation may give rise to changes at the request
of the national competent authority/EMA in this DDPS. Where this occurs, the same change(s) can be introduced to the
DDPS in other marketing authorisations of the same MAH by submitting a (grouped) Type IAIN variation.
C 223/72 EN Official Journal of the European Union 2.8.2013
C.I.10 Change in the frequency and/or date of submission Conditions to Documentation Procedure type
of periodic safety update reports (PSUR) for human be fulfilled to be supplied
medicinal products
1 1, 2 IAIN
Conditions
1. The change in the frequency and/or date of submission of the PSUR has been agreed by the CHMP/CMDh/NCA
Documentation
1. Attached to the cover letter of the variation application: A reference to the agreement of the competent authority
(in the case of marketing authorisations granted under the centralised procedure, the CHMP).
2. Revised frequency and/or date of submission of the PSUR (for medicinal products authorised via the centralised
procedure, the full set of annexes, including the revised Annex II should be provided).
Note: this variation applies only when the PSUR cycle is specified in the marketing authorisation by other means than a reference to the
list of Union reference dates and where PSUR submission is required.
C.I.11 Introduction of, or change(s) to, the obligations Conditions to Documentation Procedure type
and conditions of a marketing authorisation, including be fulfilled to be supplied
the risk management plan
Conditions
1. The variation implements the action requested by the authority and it does not require the submission of
additional information and/or further assessment.
Documentation
1. Attached to the cover letter of the variation application: A reference to the relevant decision of the competent
authority.
Note: this variation covers the situation where the only change introduced concerns the conditions and/or obligations of the
marketing authorisation, including the risk management plan and the conditions and/or obligations of marketing authori
sations under exceptional circumstances and conditional marketing authorisation.
(*) the introduction of a risk management plan requested by the competent authority always requires significant assessment.
C.I.12 Inclusion or deletion of black symbol and Conditions to Documentation Procedure type
explanatory statements for medicinal products in the be fulfilled to be supplied
list of medicinal products that are subject to additional
monitoring
1 1, 2 IAIN
Conditions
1. The medicinal product is included or removed from the list of medicinal products that are subject to additional
monitoring (as applicable)
2.8.2013 EN Official Journal of the European Union C 223/73
Documentation
1. Attached to the cover letter of the variation application: A reference to the list of medicinal products that are
subject to additional monitoring
Note: this variation covers the situation where the inclusion or deletion of the black symbol and explanatory statements is not done
as part of another regulatory procedure (e.g. renewal or variation procedure affecting the product information).
C.I.13 Other variations not specifically covered Conditions to Documentation Procedure type
elsewhere in this Annex which involve the submission be fulfilled to be supplied
of studies to the competent authority (*)
II
Note: in cases where the assessment by the competent authority of the data submitted leads to a change of the Summary of Product
Characteristics, Labelling or Package Leaflet, the relevant amendment to the Summary of Product Characteristics, Labelling or
Package Leaflet is covered by the variation.
The inclusion of the Compliance Statement provided for under Article 28(3) of Regulation (EC) No 1901/2006 is likewise covered
by this variation (provided that the requirements under Regulation (EC) No 1901/2006 have been met).
(*) This variation does not apply to variations that can be considered as Type IB by default under any other section of this Annex.
II
Documentation
C.II.3 Changes to the withdrawal period for a veterinary Conditions to Documentation Procedure type
medicinal product be fulfilled to be supplied
II
C.II.4 Variations concerning the replacement or addition Conditions to Documentation Procedure type
of a serotype, strain, antigen or combination of sero be fulfilled to be supplied
types, strains or antigens for a veterinary vaccine
against avian influenza, foot-and-mouth disease or blue
tongue.
II
C.II.5 Variations concerning the replacement of a strain Conditions to Documentation Procedure type
for a veterinary vaccine against equine influenza. be fulfilled to be supplied
II
C 223/74 EN Official Journal of the European Union 2.8.2013
C.II.6 Changes to the labelling or the package leaflet Conditions to Documentation Procedure type
which are not connected with the summary of product be fulfilled to be supplied
characteristics.
b) Other changes 1 IB
Documentation
Documentation
2. Reference to the application/procedure and product in which the DDPS was assessed previously
(*) Note: this variation covers the situation where the applicability of an already assessed Pharmacovigilance System will have to be
assessed for the new MAs concerned (e.g. at time of transfer of MA)
C.II.8 Change in the frequency and/or date of submission Conditions to Documentation Procedure type
of periodic safety update reports (PSUR) be fulfilled to be supplied
1 1 IAIN
Conditions
1. The change in the frequency and/or date of submission of the PSUR has been agreed by the competent authority
Documentation
1. Attached to the cover letter of the variation application: The relevant decision of the competent authority
D. PMF/VAMF
D.1 Change in the name and/or address of the VAMF Conditions to Documentation Procedure type
certificate holder be fulfilled to be supplied
1 1 IAIN
Conditions
1. The VAMF certificate holder must remain the same legal entity.
Documentation
1. A formal document from a relevant official body (e.g. Chamber of Commerce) in which the new name or new
address is mentioned.
2.8.2013 EN Official Journal of the European Union C 223/75
D.2 Change in the name and/or address of the PMF Conditions to Documentation Procedure type
certificate holder be fulfilled to be supplied
1 1 IAIN
Conditions
1. The PMF certificate holder must remain the same legal entity.
Documentation
1. A formal document from a relevant official body (e.g. Chamber of Commerce) in which the new name or new
address is mentioned.
D.3 Change or transfer of the current PMF certificate Conditions to Documentation Procedure type
holder to a new PMF certificate holder, i.e. different be fulfilled to be supplied
legal entity
1, 2, 3, 4, 5, 6 IAIN
Documentation
1. A document including the identification (name and address) of the current PMF Holder (transferor) and the
identification (name and address) of the person to whom the transfer is to be granted (transferee) together
with the proposed implementation date — signed by both companies.
2. Copy of the latest PMF Certificate page ‘EMA Plasma Master File (PMF) Certificate of compliance with Community
legislation’.
3. Proof of establishment of the new holder (Excerpt of the commercial register and the English translation of it) —
signed by both companies.
4. Confirmation of the transfer of the complete PMF documentation since the initial PMF certification to the
transferee — signed by both companies.
5. Letter of Authorisation including contact details of the person responsible for communication between the
competent authority and the PMF holder — signed by the transferee.
6. Letter of Undertaking to fulfil all open and remaining commitments (if any) — signed by the transferee.
D.4 Change in the name and/or address of a blood estab Conditions to Documentation Procedure type
lishment including blood/plasma collection centres be fulfilled to be supplied
1, 2 1, 2, 3 IA
Conditions
2. The change must be administrative (e.g. merger, take over); change in the name of the blood establishment/
collection centre provided the blood establishment must remain the same.
Documentation
1. Signed declaration that the change does not involve a change of the quality system within the blood estab
lishment.
2. Signed declaration that there is no change in the list of the collection centres.
1, 2, 3 IB
C 223/76 EN Official Journal of the European Union 2.8.2013
Documentation
1. Epidemiological data for viral markers related to the blood/plasma collection centre covering the last 3 years. For
newly opened centre(s) or in case no data are yet available, a declaration that epidemiological data will be
provided at the time of the next annual update(s).
2. Statement that the centre is working under the same conditions as the other centres belonging to the blood
establishment, as specified in the standard contract between blood establishment and PMF holder.
1, 2 1 IA
Conditions
1. The reason for deletion or change of status should not be related to a GMP issue.
2. The establishments(s)/centre(s) should comply with the legislation in terms of inspections in case of change of
status from non-operational to operational.
Documentation
D.7 Addition of a new blood establishment for the Conditions to Documentation Procedure type
collection of blood/plasma not included in the PMF be fulfilled to be supplied
II
D.8 Replacement or addition of a blood centre for Conditions to Documentation Procedure type
testing of donations and/or plasma pools within an estab be fulfilled to be supplied
lishment already included in the PMF
1, 2 IB
Documentation
1. Statement that the testing is performed following the same SOPs and/or test methods as already accepted.
D.9 Addition of a new blood establishment for testing of Conditions to Documentation Procedure type
donations and/or plasma pool not included in the PMF be fulfilled to be supplied
II
D.10 Replacement or addition of a new blood estab Conditions to Documentation Procedure type
lishment or centre(s) in which storage of plasma is be fulfilled to be supplied
carried out
1, 2 IB
Documentation
1. Statement that the storage centre is working following the same SOPs as the already accepted establishment.
1 1 IA
Conditions
Documentation
1 IB
Documentation
1. Updated relevant sections and annexes of the PMF dossier, including a list of all the blood establishments using
this transport organisation, a summary of the system in place to ensure that the transport is performed under
appropriate conditions (time, temperature and GMP compliance) and confirmation that transport conditions are
validated.
1 1 IA
Conditions
Documentation
D.14 Addition of a CE-marked test kit to test individual Conditions to Documentation Procedure type
donations as a new test kit or as a replacement of an be fulfilled to be supplied
existing test kit
1 1, 2 IA
Conditions
Documentation
2. Updated relevant sections and annexes of the PMF dossier, including updated information on testing as requested
in the ‘Guideline on the scientific data requirements for a PMF’.
D.15 Addition of a non-CE marked test kit to test indi Conditions to Documentation Procedure type
vidual donations as a new test kit or as a replacement of be fulfilled to be supplied
an existing test kit
b) The new test kit has been approved in the PMF for 1, 2 IA
other blood centre(s) for testing of donations
C 223/78 EN Official Journal of the European Union 2.8.2013
Documentation
1. List of testing centre(s) where the kit is currently used and a list of testing centre(s) where the kit will be used.
2. Updated relevant sections and annexes of the PMF dossier, including updated information on testing as requested
in the ‘Guideline on the scientific data requirements for a PMF’.
D.16 Change of kit/method used to test pools (antibody Conditions to Documentation Procedure type
or antigen or NAT test). be fulfilled to be supplied
II
1 1 IA
Conditions
1. The inventory hold procedure is a more stringent procedure (e.g. release only after retesting of donors).
Documentation
1. Updated relevant sections of the PMF dossier, including the rationale for introduction or extension of inventory
hold period, the sites where the inventory hold takes place and for changes to procedure, a decision tree including
new conditions.
D.18 Removal of inventory hold period or reduction in Conditions to Documentation Procedure type
its length. be fulfilled to be supplied
1 IB
Documentation
D.19 Replacement or addition of blood containers (e.g. Conditions to Documentation Procedure type
bags, bottles) be fulfilled to be supplied
Conditions
Documentation
1. Updated relevant sections and annexes of the PMF dossier, including the name of container, manufacturer,
anticoagulant solution specification, confirmation of CE-mark and the name of the blood establishments where
the container is used.
Conditions
1. The change should tighten the conditions and be in compliance with Ph. Eur. requirements for Human Plasma for
Fractionation.
Documentation
1. Updated relevant sections and annexes of the PMF dossier, including detailed description of the new conditions,
confirmation of validation of storage/transport conditions and the name of the blood establishment(s) where the
change takes place (if relevant).
D.21 Introduction of test for viral markers when this Conditions to Documentation Procedure type
introduction will have significant impact on the viral be fulfilled to be supplied
risk assessment.
II
D.22 Change in the plasma pool preparation (e.g. manu Conditions to Documentation Procedure type
facturing method, pool size, storage of plasma pool be fulfilled to be supplied
samples)
1 IB
Documentation
D.23 Change in the steps that would be taken if it is Conditions to Documentation Procedure type
found retrospectively that donation(s) should have been be fulfilled to be supplied
excluded from processing (‘look-back’ procedure).
II
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