Letter Format

Appointment Letter
<REF NO: COMPANY/DEPT/MMYY/APPT NO>
7th September, 2012
<Title. Name of the Employee>

<Residential Address>
Subject: Letter of Appointment

Dear Mr.
This has reference to your application and subsequent interviews you have had with
<company name>. We are pleased to appoint you as <Designation> in its < Name of
Function> function based at <Location of Posting>. Your employment will be governed
by the following terms and conditions:
1. Yearly Gross Salary
You will be paid a year gross salary of Rs. ___________/- (Rupees _____Only) per year.
2. Working Hours
Your working hours will be 10 am to 6:30 pm as per the current company policy. The
company observes a 6 day work week.
3. Date of Appointment
Your date of appointment as per company records is __________.

4. Salary Increase
Increase in your salary will be reviewed periodically as per the policy of the Company.
Increments in the salary range will be on the basis of demonstrated results and
effectiveness of performance during the period of review.
5. Probation Period
You will be on probation for a period of six months from the date of your appointment.
On satisfactory completion of the probation period, you will be confirmed in service.
If not confirmed after six months, this order will continue to be in operation, and the
probation period will stand extended automatically till further notice.
6. Leave
You will be governed by the current Leave Policy of the company for permanent
employees
7. Travel
Whenever you are required to undertake travel on Company work, you will be
reimbursed travel expenses as per Company rules.
8. Responsibilities
In view of your office, you must effectively perform to ensure results. Your performance
would be reviewed as per the Company’s Performance Management System.
9. Retirement Age
The normal retirement age for all employees is 60 years.
10. Notice Period
While on probation, this appointment may be terminated by either side by giving seven
days notice, or seven days salary in lieu of notice period.
On confirmation, this appointment may be terminated by either side by giving one

months’ notice or one months’ salary in lieu of notice period.
Should you resign after confirmation, the Company will have the option to accept your
resignation either with immediate effect, and pay you three months’ salary in lieu of
notice period or accept it effective any day up to the end of the notice period and pay you
salary for the remaining period from the acceptance of resignation till the end of the
notice period.
11. Transfer
You will be liable to be transferred to any other department or establishment or branch

or subsidiary of the Company in India or abroad. In such a case, you will be governed by
the terms and conditions of service as applicable to the new assignment.
12. Other work
Your position with the Company calls for whole time employment and you will devote
yourself exclusively to the business of the Company. You will not take up any other work
for remuneration (part time or otherwise) or work on advisory capacity or be interested
directly or indirectly (except as shareholder or debenture holder) in any other trade or
business during your employment with the Company, without written permission from
the Company.
13. Conflict of Interest
You will not seek full time or part time job or be involved in any way with competitor’s
business activities either directly or indirectly during your employment with the
Company, and for a period of 12 months in the event of cessation of your employment
with the Company.
14. Confidential Information
You will not, at any time, without the consent of the Company disclose or divulge or make
public except under legal obligation, any information regarding Company’s affairs of
administration or research carried out, whether the same may be confided to you or
become known to you, in the course of your service or otherwise.
15. Contract/Bond with Previous Employers.
It will be your personal responsibility to discharge all obligations arising out of any
contract or bond with previous employers.
16. On termination
On termination of this contract, you will immediately give up to the Company all
correspondence, specifications, formulae, books, documents, market data, cost data,
literature, drawings, effect or records, etc. belonging to the Company or relating to its
business and shall not make or retain any copies of these items.
17. General
The above terms and conditions are based on Company Policy, Procedures and other
Rules and Regulations currently applicable to the Company’s employees and are subject
to amendments and adjustments from time to time.
Please communicate your acceptance of this appointment by signing a copy of this letter
and returning it to us.
We welcome you to the <company name> family and trust we will have a long and
mutually rewarding association.
Yours faithfully,
Company Seal & person signature
<REF NO: COMPANY NAME/DEPT/MMYYYY/EMPLOYEE NO>
MM DD,YYYY
<Name of the employee>
<Location>
Dear <Employee Name>

Consequent to your probation review for the period _____ to ______, we are
pleased to confirm your services in the organization w.e.f _____________.
You will now be entitled for <mention benefits / allowances if any>. All other terms
and conditions as detailed in your appointment letter remain unchanged.
We look forward to your valuable contributions and wish you all the very best for a
rewarding career with <Company Name>
Note: Please sign the duplicate copy of this letter as a token of acceptance of the
same.
For,
<Name of the Company>
<Name of authorized signatory>

<Designation>

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Appointment Letter

<REF NO: COMPANY/DEPT/MMYY/APPT NO>

7th September, 2012

<Title. Name of the Employee>

Subject: Letter of Appointment

1. Yearly Gross Salary

Your date of appointment as per company records is __________.

The normal retirement age for all employees is 60 years.

10. Notice Period

On confirmation, this appointment may be terminated by either side by giving one

You will be liable to be transferred to any other department or establishment or branch

<REF NO: COMPANY NAME/DEPT/MMYYYY/EMPLOYEE NO>

<Name of the employee>

Dear <Employee Name>

<Name of authorized signatory>

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