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TABLE OF CONTENTS

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 CO1:
APPRAISE
THE CONTENT AND
APPLICATION OF
ISM CODE STCW 78
AND
MLC 2006
PERTAINING TO
PERSONNEL
MANAGEMENT

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 TOPIC 1: PERSONNEL
ORGAN1ZATION ON BOARD
L.O.1.1 Explain the organization of crew, authority
structure and responsibilities

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 DECK DEPARTMENT

CAPTAIN -is the ship's highest responsible officer, acting on

behalf of the ship's owner. Whether the captain is a member of
the deck department or not is a matter of some controversy, and
generally depends on the opinion of an individual captain.
CHIEFMATE -is the head of the deck department on a
merchant vessel, second-in-command after the ship's Master. The
Chief mate's primary responsibilities are the vessel's cargo
operations, its stability, and supervising the deck crew. The mate
is responsible for the safety and security of the ship, as well as the
welfare of the crew on board.
2ND MATE - primary duty is navigational, which includes
updating charts and publications, keeping them current, making
passage plans, and all aspects of ship navigation. The Second
mate's other duties may include directing line handlers, cargo
watches, directing anchor detail and training and instructing
crew members.
3RD MATE -primary duty is matters of safety, inspecting gear
lockers, lifeboats, and all equipment onboard ensuring that it is
safe and operational. Other duties include directing line handlers,
cargo watches, directing anchor details and training and

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instructing crew members. He is normally the part of the
Command team during emergencies and drills.

ENGINE DEPARTMENT

CHIEF ENGINEER - is ultimately responsible for all

operations and maintenance that has to do with any and all
engineering equipment throughout the entire ship, and supervises
all other engineering officer and engine ratings within the
department
1ST ENGINEER -Responsible for overseeing the bunkering of
fuel and lubrication oil and transferring from the ship to a barge
or shore based facilities of used oil, sludge and residual liquids
used by the ship's engineering equipment.
2ND ENGINEER - He is the in-charge for managing the
engine room staff and carrying out duties of the engine room,
maintenance of all the engine room and deck machinery.
3RD ENGINEER -is a rank of engine officer who is part of the
engine department on a ship. The third engineer is usually in
charge of boilers, fuel, auxiliary engines, condensate and feed
systems, and is the third most senior engine officer on board.

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 CATERING DEPARTMENT

Chief Steward -oversees the entire operations within the

catering department of a ship. He/she assigns daily duties to
catering personnel such as preparing and serving food, cleaning
the catering area, and receiving, issuing, and inventorying the
stores. He/she is also responsible for preparing daily food menu.

Chief cook oversees all the food preparation and quality

control in the Steward's department of a ship. Over 5 years of
experience within a similar role in a hotel/ship along with a
qualification in culinary is required. Fluency in English language
is essential
Second Cook -supervises the food preparation and quality
control. Over 3 years of experience within a similar role in a
hotel/ship along with a qualification in catering is required.
Fluency in English language is essential.

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 TOPIC 2: PERSONNEL BEHAVIOR
ONBOARD SHIP
L.O.1.2 Determine the different personnel behavior
onboard ship such as but not limited to:

Cultural Awareness is the foundation of communication and

it involves the ability of standing back from ourselves and
becoming aware of our cultural values, beliefs and perceptions. It
becomes central when we have to interact with people from other
cultures. People see, interpret and evaluate things in a different
ways.

Attitude refers to a set of emotions, beliefs, and behaviors

toward a particular object, person, thing, or event. Attitudes are
often the result of experience or upbringing, and they can have a
powerful influence over behavior. While attitudes are enduring,
they can also change.
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 Cross-cultural communication
The global naval labor market consists of seafarers of various
specialties, capacities and nationalities, and the role of job
placement agencies and outsiders associates is crucial in its
operation. Developing countries offer one much of this workforce
that moves in various parts of the world for to find employment,
and to travel around the world doing their job. Greek ships,
especially those of the merchant shipping seafarer, are
multinational and foreign crews. However, cultural diversity can
trigger negative forces, such as ethnocentrism, stereotypes and
cultural conflicts (White, 1999). Still, it still count is a dysfunction
of working groups in problem solving, lack of coherence and his
ethics team. Of the most frequent disadvantages of
multiculturalism groups and organizations is the difficulty in
communicating due to a different language, from different
interpretations given by different cultures in words and
expressions, but also from different beliefs, values, habits and
behaviors. The wrong one communication between employees
makes decision making difficult and can lead to delays, errors,
ambiguity and confusion.
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 TOPIC 3: AWARENESS ON BOARD
SHIP SITUATIONS
L.O.1.3 Distinguish the different awareness onboard
ship situations such as the following:

Situational awareness
Too many boats are grounding, colliding or coming into close
quarters with each other simply because masters are unaware of
what is happening within and around their boats. In other words,
they lacked situational awareness.
Situational awareness means: having a good perception of your
surroundings at all times, comprehending what's happening
around you and predicting how this will affect your boat.
The following are what you need to know to have good situational
awareness:
Be aware of your environment, including:
other boats in the area communications between vessel traffic
services and other boats weather sea state depth of watertide and
current

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 Human error
Human error can occur in many forms and can even lead to fatal
situations. There have been reports of maritime accidents that
have occurred solely due to human errors. From small fires that
can lead to big explosions to full on collisions, the scale of
accidents that can result from human errors is uncomfortably
large. The classic example of this would be the grounding of
Torrey Canyon that occurred in broad daylight with seemingly no
reason to have met that fate. But it still did so, just because the
captain decided to take an unconventional path.

Complacency
applied to the tasks and procedures performed by seamen on
board refers to the modified mental state in which the seamen’s
behavior derives from unconsciously formed attitudes as the
result of adaptation to the conditions of bad communication and
unpleasant environment.

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 TOPIC 4: INTERNATIONAL
MARITIME CONVENTIONS,
RECOMMENDATIONS AND
NATIONAL LEGISLATIONS
L.O.1.4 Discuss the international maritime
conventions, recommendations and national
legislation and its significance to leadership and
teamwork onboard ship

Personal management
onboard a ship is all about governing officers who have bigger
responsibilities because they are the ones who make decisions.
They represent the administrative staff and it is their role to
integrate the crew with the technical aspects so that the
relationship between the officers and crew will improve. A key to
activity in shipboard organization behaviour is to develop an
environment in which the crew are motivated towards teamwork.
Coordination refers to effective time and sequence in performing
shipboard activities and cooperation which indicates the
willingness of the crew to work together to accomplish the
assigned task.
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 The ISM Code
is an international standard for the safe management and
operation of ships and for pollution prevention.

The objectives of the ISM Code are to:

 Ensure safety at sea;

 Prevent human injury or loss of life; and
 Avoid damage to the environment with focus on the marine
environment and on property The ISM Code establishes the
following safety management objectives of the company:
 Provide safe practices in ship operation and working
environment;
 Establish safeguards against all identified risks; and
 Continuously improve safety management skills of personnel
ashore and onboard ships. These skills include the
preparation for emergencies related to safety and
environmental protection.

The ISM Code requires every Company to develop, implement

and maintain a safety management system (SMS) which includes
these functional requirements:

 A safety and environmental protection policy;

 Instructions and procedures to ensure safe operation of
ships, and protection of the environment, in compliance with
relevant international and flag State legislation;
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  Defined levels of authority and lines of communication
between, and amongst, shore and shipboard personnel;
 Procedures for reporting accidents and non-conformities
with the provisions of this Code;
 Procedures to prepare and respond to emergency situations;
and
 Procedures for internal audits and management reviews

International Convention on Standards of Training,

Certification and Watch-keeping for
Seafarers (STCW)
sets minimum qualification standards for masters, officers and
watch personnel on seagoing merchant ships and large yachts.
STCW was adopted in 1978 by conference at the International
Maritime Organization (IMO) in London, and entered into force
in 1984. The Convention was significantly amended in 1995.
The 1978 STCW Convention was the first to establish minimum
basic requirements on training, certification and watch-keeping
for seafarers on an international level. Previously the minimum
standards of training, certification and watch-keeping of officers
and ratings were established by individual governments, usually
without reference to practices in other countries. As a result,
minimum standards and procedures varied widely, even though
shipping is extremely international by nature.
The Convention prescribes minimum standards relating to
training, certification and watch-keeping for seafarers which
countries are obliged to meet or exceed.
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 TOPIC 5: PERSONNEL
MANAGEMENT
L.O.1.5 Connect the awareness onboard ship
situations, leadership and teamwork to the ISM
Code, STCW 1978 as amended and MLC 2006
pertaining to personnel management.

“A leader is an individual who knows the way, goes

the way and shows the way.”
As a leader onboard, we must consider some factors in such doing
a thing. A master or who is responsible to the ship must teach
their crew how to do right. In terms of personnel management,
master make sure that every crew must have a good
communication in able for them to make the job done and very
well. To practice the good teamwork and leadership, all crews
should be observant to the other crews to avoid misunderstanding
and distraction of anger while working. Crews also must also
respect the traditions and culture of their co workers.

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 TOPIC 6: LEADERSHIP AND
TEAMWORK
L.O.1.6. Dramatize leadership and teamwork

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 CO2: ORGANIZE AND
MANAGE
A SAFE AND EFFICIENT
OPERATION
OF SHIP
AT A GIVEN
SCENARIO
THRU
ROLEPLAY
OR OTHER
FORMS OF SIMULATION

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