The Citizen's Report: Ernie Lee Magaha
The Citizen's Report: Ernie Lee Magaha
PRESENTS
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Prepared by the Clerk and Comptroller’s Finance Department
Statement of Net Assets
Governmental Accounting Standards Board (GASB)
Statement 34 – County-Wide
Escambia County, Florida
Net Assets (in thousands)
Governmental Business-type
Activities Activities Total
2009 2008 2009 2008 2009 2008
Current and other assets $204,656 $195,310 $19,076 $21,905 $223,732 $217,215
Capital assets 528,029 507,240 47,589 43,156 575,618 550,396
Total assets 732,685 702,550 66,665 65,061 799,350 767,611
Net assets:
Invested in capital assets
net of related debt 421,039 411,670 47,589 43,157 468,628 454,827
Restricted 9,422 766 0 0 9,422 766
Unrestricted 100,805 88,968 880 2,422 101,685 91,390
$531,266 $501,404 $48,469 $45,579 $579,735 $546,983
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Prepared by the Clerk and Comptroller’s Finance Department
Three Year Expenditure Budget Comparisons
County Wide
Fund % Inc/(Dec) Final Amended Final Amended Final Amended
Fund Type Name from FY 07 Budget FY 2009 Budget FY 2008 Budget FY 2007
GENERAL
BOCC -12.81% $107,398,258 $120,689,016 $123,176,453
Clerk of Court -19.06% 3,725,231 4,400,262 4,602,493
Property Appraiser -16.52% 6,221,360 7,100,670 7,452,435
Sheriff -1.21% 78,787,005 79,975,000 79,754,796
Supervisor of Elections -20.08% 2,218,647 2,570,959 2,776,056
Tax Collector -3.51% 6,249,272 6,705,147 6,476,759
Total GENERAL FUND -8.76% $204,599,773 $221,441,054 $224,238,992
Source: Comprehensive Annual Financial Report for FYE 2009, FYE 2008, and FYE 2007 respectively.
Source: Escambia County Comprehensive Annual Financial Report for the fiscal years 06/07, 07/08, and 08/09 respectively
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Prepared by the Clerk and Comptroller’s Finance Department
Three Year Actual Expenditures Comparison
County Wide
Fund % Inc/(Dec) Actual Actual Actual
Fund Type Name from FY 07 FY 2009 FY 2008 FY 2007
GENERAL
BOCC -11.65% $81,790,843 $78,380,086 $92,573,436
Source: Comprehensive Annual Financial Report for FYE 2009, FYE 2008, and FYE 2007 respectively.
Source: Escambia County Comprehensive Annual Financial Report for the fiscal years 06/07, 07/08, and 08/09 respectively
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Prepared by the Clerk and Comptroller’s Finance Department
Board of County Commissioners
Expenditure Budget to Actual for FY 2009
Source: Board of County Commissioners Annual Audit Report
Final Amended
Original Budget FY Budget
Fund Name 2009 FY 2009 Actual FY 2009
General Fund (includes BOCC
transfers to Constitutional
Officers) 190,414,099 198,762,989 173,501,192
Disaster Recovery 370,168 14,042,493 5,626,530
Community Redevelopment 2,901,030 8,797,573 1,927,655
Transportation and Drainage 19,476,676 22,098,914 20,330,218
Escambia Restricted Fund 333,800 1,536,312 288,549
Development 3,816,430 17,984,250 5,144,796
Mass Transit 9,592,138 9,896,808 7,991,169
Grants Projects 16,376,720 60,526,359 13,690,040
Tourist Promotion 6,064,901 9,407,027 7,372,353
¾ This chart represents costs associated with the Board of County Commissioners and includes the appropriation
amounts to each of the Elected Officials’ Offices as detailed on pages 4 and 6.
¾ Of the $638,334,376 Amended FY 2009 Budget figure shown on page 5, the Board of County Commissioners is
directly responsible for the $621,541,285 as reflected above. 8
Prepared by the Clerk and Comptroller’s Finance Department
Three Year Actual Expenditures Comparison –
BOCC GENERAL FUND
BOCC GENERAL FUND
% Change Actual Actual Actual
DEPARTMENT from FY 2007 FY 2009 FY 2008 FY 2007
BCC -21% 8,817,255 12,728,492 11,120,443
Grants & Aids -53% 7,629,745 8,376,436 16,146,141
Transfers to other funds 18% 34,069,126 23,572,658 28,986,991
County Administrator 12% 823,266 913,958 735,090
County Attorney -17% 1,173,418 1,469,120 1,406,849
PW & Land Mgt Agency -100% - 304,698 247,899
Office of Management & Budget -13% 726,567 907,906 836,641
Human Resources -37% 877,836 1,230,307 1,383,366
Office of Purchasing -30% 626,119 844,976 899,008
Neighborhood & Env 63% 3,399,287 1,946,693 2,091,372
Growth Management 0% 2,629,461 2,791,326 2,639,823
Information Resources -22% 3,009,297 3,252,469 3,840,914
Facilities Management 13% 12,024,675 9,954,533 10,602,560
Human Assistance -89% 167,152 1,361,822 1,590,771
Public Safety 4% 3,979,810 3,710,707 3,841,235
Parks & Rec -100% - 2,090,672 2,831,214
Public Health Unit -31% 300,029 301,029 435,029
Economic Growth (PIO) -21% 543,500 749,621 686,307
Other -56% 994,300 1,872,663 2,251,783
Total BOCC -12% 81,790,843 78,380,086 92,573,436
NET FUNDING FOR CONSTITUTIONAL OFFICERS
Property Appraiser -17% 5,336,862 6,246,299 6,398,897
Tax Collector 10% 3,530,196 3,718,126 3,197,681
Clerk of the Circuit Court 28% 2,319,872 2,120,288 1,817,669
Sheriff -1% 78,763,687 79,930,187 79,728,861
Supervisor of Elections -15% 1,759,732 2,147,004 2,073,307
TOTAL BOCC GENERAL FUND -7% $ 173,501,192 $ 172,541,990 $ 185,789,851
$140,000
$120,000
Amount in thousands
2009
$100,000
2008
$80,000
2007
$60,000
$40,000
$20,000
$0
Capital Sales Other Other
Charges for Operating Grants Property Taxes Taxes
Services Grants Taxes
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Prepared by the Clerk and Comptroller’s Finance Department
Financial Impacts on Revenue
FY 2009 was the second full year impacted by the 2008 Florida
Constitutional Amendment restricting property tax millage rates.
13% reduction in millage rate
5.8% reduction in assessed property values resulted in $23 million
reduction in property tax revenue
$4.7 million reduction in sales tax revenues
16.48% increase in gas taxes
Receipt of $11 million LOST dollars returned from PJC after
cancellation of Public Safety Building Project
8% decrease in LOST revenue
FEMA reimbursements for IVAN & DENNIS are at a a standstill
while we wait for the final disposition and closeout of projects
connected to those two storms
Interest rates continued to decline during FY 09 resulting in
decreased interest earnings
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Prepared by the Clerk and Comptroller’s Finance Department
Three-Year Comparison
of Governmental Expenses
(does not include Enterprise Funds)
$160,000
$140,000
$120,000 2009
In thousands
$100,000
2008
$80,000
2007
$60,000
$40,000
$20,000
$0
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Prepared by the Clerk and Comptroller’s Finance Department
Governmental Activities
Net (Cost)/Gain
Cost effect on General Revenue by Program
Fiscal Year 2009
$100,000,000
$90,000,000
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
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Prepared by the Clerk and Comptroller’s Finance Department
Capital Purchases
(Governmental Activities)
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Prepared by the Clerk and Comptroller’s Finance Department
Capital Purchases
(Governmental Activities - continued)
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Prepared by the Clerk and Comptroller’s Finance Department
Capital Assets
(Governmental Activities)
Composition of Capital Assets
as of September 30, 2009
(net of depreciation)
Land Construction in
Equipment
6% Progress
5%
7%
Buildings
24%
Infrastructure
58%
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Prepared by the Clerk and Comptroller’s Finance Department
Fund Balance – Government-Wide
at September 30, 2009
Composition of Fund Balance
Governmental Activities
9/30/09
Encumbrances
Capital projects $29,495,632
$38,056,351
Advances
$17,682,355
Special revenue
funds $14,430,865
Debt service
$9,422,145
General fund
$31,635,915 Inventory
$1,034,944
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Prepared by the Clerk and Comptroller’s Finance Department
Components of Debt-
Governmental Funds
Composition of County Debt
as of September 30, 2009
Compensated
Capital leases absences
$1,164,512 $28,497,909
Notes payable
$9,005,000
Bonds payable
$111,930,000
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Prepared by the Clerk and Comptroller’s Finance Department
Components of Debt-
Governmental Funds (continued)
• Standard & Poor’s affirmed Escambia County’s bond rating
of AA-
• Total bonded indebtedness of $111,930,000 equates to $378
per capita as compared to $389 per capita last year
• Pledged revenues include:
– Toll bridge revenues
– Tourist Development taxes
– Half-cent sales tax
– There is no general obligation debt (GO Debt), meaning
property tax revenue is not pledged to any of the
outstanding bonds
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Prepared by the Clerk and Comptroller’s Finance Department
INVESTMENT PORTFOLIO
Investment Portfolio
as of September 30, 2009
Money Market
Accts.
40%
9 The investments made during the year yielded over $1.9 million in interest
earnings
9 The portfolio earned on average yield of .92% compared to the SBA rate of
.89% and T‐Bill yield of .19%
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Prepared by the Clerk and Comptroller’s Finance Department
BOCC General Fund
Fund Level Activity
Program Revenues
Charges for Operating Grants Net
Expenses Services & Contributions Cost
General $ 37,964,720 $ 18,783,085 $ 95,924 $ (19,085,711)
Public Safety 4,761,006 2,367,460 266,548 (2,126,998)
Physical Environment 953,833 28,800 - (925,033)
Human Services 2,400,822 - 83,191 (2,317,631)
Culture & Recreation 1,623,890 157,513 - (1,466,377)
Court Related 17,446 1,172,860 - 1,155,414
$ 47,721,717 $ 22,509,718 $ 445,663 $ (24,766,336)
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Prepared by the Clerk and Comptroller’s Finance Department
BOCC General Fund
Fund Level Activity (continued)
Transfers Out went to: Percent
Transportation Fund $ 6,788,614 5.3% Transfers In came from: Percent
Debt Service 15,240,626 11.9% Article V $ 475,000 12.9%
Mass Transit 3,317,735 2.6%
CRA--TIF 1,765,904 1.4%
Fire Protection 197,765 5.4%
General Restricted 58,943 0.0% E-911 Fund 658,222 17.8%
Article V 343,375 0.3% Ambulance Fund 143,395 3.9%
Disaster Recovery 1,000,000 0.8%
Clerk & Comptroller 7,418 0.2%
Code Enforcement 1,031,599 0.8%
Economic Development 3,000,000 2.3% Sheriff 23,319 0.6%
Ambulance Fund 1,522,330 1.2% Prop Appraiser 868,276 23.5%
Property Appraiser 6,205,138 4.8% Tax Collector 1,317,142 35.7%
Tax Collector 4,847,339 3.8%
Clerk & Comptroller 2,327,290 1.8% $ 3,690,537 100.0%
Sheriff 78,787,005 61.6%
Supervisor of Elections 1,759,732 1.4%
$ 127,995,630 100.0%
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Prepared by the Clerk and Comptroller’s Finance Department
BOCC General Fund
Fund Level Activity (continued)
9 Amounts transferred out of the General Fund in FY 09
increased 6.9% over FY 08 as follows:
o $9 million of reserves were transferred to Debt Service
to internally pre‐pay bonds keeping the funds in reserve
until payment due dates
o $3 million was transferred to the Economic
Development Fund
o $1 million was transferred to the Disaster Recovery
Fund
o $1.5 million was transferred to the Ambulance Fund
o The subsidy to ECAT increased by $619,000
o The transfer to the CRA of TIF money decreased
$896,000
o The transfer to Code Enforcement increased $731,000
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Prepared by the Clerk and Comptroller’s Finance Department
Mass Transit and the FTA Grant Fund
Program Revenues Net Cost
Charges for Operating Grants Capital Grants Governmental
Expenses Services & Contributions & Contributions Activities
General Revenues:
Unrestricted Interest 8,978
Miscellaneous Revenues 25,687
Transfers In from General Fund 3,317,735
Total Revenues & Transfers 3,352,400
Change in Net Assets $ (375,980)
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Prepared by the Clerk and Comptroller’s Finance Department
Tourist Development Tax (TDT) Fund
Program Revenues Net Cost
Charges for Capital Grants Governmental
Expenses Services & Contributions Activities
General Revenues:
Tourist Development Taxes $ 5,332,852
Unrestricted Interest 32,088
Miscellaneous Revenues 78
Transfers (Out) (3,371,913)
Total 1,993,105
Change in Net Assets $ (1,999,285)
9Total TDT collected in FY 2009 was 3.6% less than collected in FY 2008
¾ 3 cent collections = $3,999,639
¾ 4th cent collections = $1,333,213
9Transfers out of the TDT Fund increased 75% with funds being set aside
to reserve for upcoming bond payments
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Prepared by the Clerk and Comptroller’s Finance Department
TDT Fund (continued)
The original purpose for the Tourist Development Tax was to
provide a funding source for the operation and maintenance of the
Civic Center.
In accordance with Florida Statute (FS) 125, the local ordinance allows the
3 cent TDT to be used for the following:
Repair and maintenance of the Civic Center
Financing beach improvements
A minimum of 30% of collections for the promotion of tourism
$200,000 annually for the renewal and replacement of the Civic Center
Other lawful purposes permitted under FS 125
In accordance with FS 125, the local ordinance allows the 4 cent TDT to be
used for the following:
To construct a multi-use sports facility (Ashton-Brosnaham)
To construct a convention center, or museums that are publicly owned
To promote and advertise tourism in Escambia County, including
activities, services, venues, or events which have as one of their main
purposes the attraction of tourists
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Prepared by the Clerk and Comptroller’s Finance Department
Disaster Recovery Fund
General Revenues:
Transfers in 1,000,000
Change in Net Assets $ 243,425
• FEMA receipts are for the One-Stop Building & the Pensacola Beach Fire Station.
• The General Fund gave this fund $1 million during FY 2009
• There is still a $17,682,355 outstanding loan due to LOST fund awaiting
disposition.
• In the event any further FEMA receipts for IVAN & DENNIS are insufficient
to cover this loan, an alternate repayment source should be identified.
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Prepared by the Clerk and Comptroller’s Finance Department
Transportation Fund
Program Revenues Net Cost
Charges for Operating Grants Capital Grants Governmental
Expenses Services & Contributions & Contributions Activities
General Revenues:
Gas Taxes 12,989,174
Unrestricted Interest 15,240
Miscellaneous Revenues 9,342
Transfers In from General Fund 7,172,346
Transfers In from Solid Waste -
Total Revenues & Transfers 20,186,102
Change in Net Assets $ 776,721
¾ Gas Taxes are the major source of revenue for this fund and increased approximately 9%
over last year
¾ Expenditures decreased 13.7% over last year
¾ This fund received $398,215 less in subsidy from the General Fund and Solid Waste Fund
but still managed to have an increase in net assets.
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Prepared by the Clerk and Comptroller’s Finance Department
Local Option Sales Tax (LOST) Funds
(LOST I, II, and III combined)
Program Revenues Net Cost
Charges for Operating Grants Capital Grants Governmental
Expenses Services & Contributions & Contributions Activities
General Revenues:
Sales Taxes $ 31,542,431
Unrestricted Interest 2,051,799
Miscellaneous Revenues 12,472,565
Total Revenues 46,066,795
Change in Net Assets $ 13,059,150
For the second year in a row, the County experienced a decrease in sales tax
revenues. FY 2009 receipts were 8% less than FY 2008. Cumulatively, over the 2
year period, that is a 12.33% decrease.
Miscellaneous revenue includes the $11 million refund from PJC for the cancelled
Public Safety Building Project.
The grants and contributions come from ECUA and the City of Pensacola as
reimbursements for road projects.
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Prepared by the Clerk and Comptroller’s Finance Department
Local Option Sales Tax (LOST) Funds
(LOST I, II, and III combined)
Local Option Sales Tax Uses
for Fiscal Year ended September 30, 2009
$35,564,413
Culture &
Court Related
Recreation
<1% General
25%
Government
25%
Public Safety
12%
Transportation
33% Physical
Environment
5%
9 There has been a 57% increase in Parks & Rec expenditures due to:
Completion of Fishing Bridge
Park upgrades & park equipment
Continued shifting of operating costs of parks built with LOST dollars
9 General government increased 139% due to:
Purchasing 2 school properties to be renovated as Community Centers
Construction of the new “One-Stop” Building
$2 million contribution to the City of Pensacola for the Saengar Theatre renovations
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Prepared by the Clerk and Comptroller’s Finance Department
Construction Commitments
at September 30, 2009
Engineering Services:
Building $ 8,203,579
Road Paving & Drainage 6,163,592
Various 8,440,165
Beach Restoration 455,150
Solid Waste 4,623,982
$ 27,886,468
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Prepared by the Clerk and Comptroller’s Finance Department
Escambia County Ratios
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Prepared by the Clerk and Comptroller’s Finance Department
Business Type Activities
Solid Waste Fund
Solid Waste Fund
Operating Revenue vs. Operating Expenses
Three-Year Comparison
14,000,000
12,000,000
10,000,000
8,000,000 Revenues
6,000,000 Expenses
4,000,000
2,000,000
-
2009 2008 2007
4,000,000
3,000,000
Revenues
2,000,000
Expenses
1,000,000
-
2009 2008 2007
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Prepared by the Clerk and Comptroller’s Finance Department
Business Type Activities
Civic Center Fund
Civic Center Fund
Operating Revenue vs. Operating Expenses
Three-Year Comparisons
7,000,000
6,000,000
5,000,000
4,000,000 Revenues
3,000,000 Expenses
2,000,000
1,000,000
-
2009 2008 2007
15,500,000
15,000,000
14,500,000
Revenues
14,000,000
Expenses
13,500,000
13,000,000
12,500,000
2009 2008 2007
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Prepared by the Clerk and Comptroller’s Finance Department
THE END
This report will be available on our website at
www.escambiaclerk.com
Questions?
Call the Clerk and Comptroller’s Finance Department
at 850-595-4825
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Prepared by the Clerk and Comptroller’s Finance Department