Sap Fi Step by Step Configuration Guide

Knowledge Capture Document (KCD)
Ingram Micro
Project ID-E5372
Configuration Document – Finance
Document Version / Détails : Ver 1.0/31-May-09

Document Title: Configuration Document SAP_FI
Configuration Document
Finance
Wave Name Debriefing Session Knowledge Recipients

< Wave Name > <Session Name> Onsite Offshore
Client SME Date: Time 1. Rakesh Srivastava 1. Anil Para
<Name of SME’s> Date & time of client> 2. Rajaram 2. Vijaya Kumar Vunnam
Deshmukh 3. Mandar Pandit
<Date & time of India>
Audio Track Duration
N0 < Duration of KT session in
min.>
Prepared By Table of Contents
1. General Ledger
Anil Para 2. Accounts Payable
3. Accounts Receivable
4. Asset Accounting
5. New General Ledger Accounting
Record Of Release
Version No. Modified By Reviewed By Authorized By Modifications Date Release Date
1.0 Anil Para Rakesh <Full Name> 31, May 2009

Srivastava
1.1
1.2
1.3
1.4
SAP-FI-001 © L&T Infotech Internal Use Page 2 of 77

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TABLE OF CONTENTS
1. Company Code Configuration Page No.
1.1 Create company code 6
1.2 Assign company code to company 7
1.3 Maintain fiscal year variant 7
1.4 Assign company code to fiscal year variant 9
1.5 Define posting period variant 9
1.6 Open and Close posting periods 10
1.7 Assign posting period variant to company code 11
1.8 Define document number ranges for company code 11
1.9 Maintain Field status variant 12
1.10Assign company code to field status variant 12
1.11Define tolerance groups for employees 13
1.12Define text for line items 14
2. General Ledger Configuration

2.1 Create Chart of accounts 14
2.2 Assign company code to chart of accounts 15
2.3 Define account group 15
2.4 Define retained earnings account 16
2.5 Check company code settings in global parameters 17
2.6 Create G/L accounts in Chart of account and Company code area 17
3. Accounts Payable Configuration

3.1 Define Account groups 18
3.2 Create number ranges for vendor accounts groups 18
3.3 Assign number ranges to vendor account groups 19
3.4 Define tolerances for Vendors/Customers 20
3.5 Define accounts for rounding differences 20
4. Accounts Receivable Configuration

4.1 Define Account groups 21
4.2 Create number ranges for customer accounts groups 21
4.3 Assign number ranges to customer account groups 22
5. Tax settings on Sales/Purchase Configuration

5.1 Check calculation procedure 23
5.2 Assign country to calculation procedure 24
5.3 Define tax codes for sales & purchase 24
5.4 Assign company code to document date for tax determination 25
5.5 Specify base amount 26
5.6 Define tax accounts 26
5.7 Assign tax codes for non-taxable transactions 27
6. Foreign Currency Valuation Configuration

6.1 Define valuation methods 28
6.2 Assign GL accounts for foreign currency valuation 29

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7. House Banks Configuration

7.1 Define house banks & GL account master records 30
7.2 Define check lots 32
8. Automatic Payment Program Configuration

8.1 Set up all company codes for payment transactions 32
8.2 Set up paying company code for payment transactions 33
8.3 Set up payment methods per country for payment transactions 34
8.4 Set up payment methods per company code for payment transactions 35
8.5 Set up bank determination for payment transactions 35
9. Extended Withholding Tax Configuration

9.1 Check withholding tax countries 37
9.2 Define WHT types for payment postings 38
9.3 Define WHT codes 39
9.4 Define min/max amounts for WHT codes 39
9.5 Assign WHT types to company codes 40
9.6 Activate WHT 41
9.7 Define accounts for WHT 41
10. Interest Calculation Configuration

10.1Prepare interest on arrears calculation 42
10.2Prepare item interest calculation 43
10.3Prepare special G/L transaction interest calculation 44
10.4Define reference interest rates 45
10.5Define time dependant terms 45
10.6Enter interest values 45
10.7Prepare G/L amount balance interest calculation 46
11. Dunning Configuration

11.1Define dunning area 47
11.2Define dunning procedure 47
12. Down Payments Made Configuration

12.1Define alternative recon accounts for down payments 49
13. Postings with Alternative Reconciliation Accounts

13.1Define alternative recon accounts 49
13.2Define alternative recon accounts for vendors 50
13.3Define alternative recon accounts for customers 51
14. Asset Account Configuration

14.1Copy reference chart of depreciation 52
14.2Assign chart of depreciation to company code 53
14.3Define account determination 53
14.4Create screen layout rules 54
14.5Define number range intervals 54
14.6Define asset classes 55
14.7Define how depreciation areas post to general ledger 55

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14.8Assign G/L accounts 56

14.9Assign input tax indicator for non-taxable transactions 57
14.10 Assign financial statement version for asset reports 57
14.11 Specify document type for posting of depreciation 58
14.12 Specify intervals and posting rules 58
14.13 Define depreciation areas 59
14.14 Specify transfer of APC values 59
14.15 Determine depreciation areas in asset classes 60
14.16 Specify the use of parallel currencies 61
14.17 Determine depreciation areas 62
14.18 Define unplanned depreciation areas 62
14.19 Define base method 63
14.20 Define decline balancing method 63
14.21 Define period control method 64
14.22 Define multi level method 64
14.23 Define depreciation key 65
15. New General Ledger Settings:
15.1Activate New G/L Functionality 66

15.2Define Ledgers for New G/L Accounting 66
15.3Define Currencies for Ledgers 67
15.4Settings for Non-Leading ledgers 68
15.5Assign scenarios and Customer fields to Ledgers 69
15.6Define Ledger Group 70
15.7Define Accounting Principles 70
15.8Assign Ledgers to Accounting Principles 71
15.9Define Variants for Real-Time Integration 72
15.10 Assign Variants for Real-Time Integration to Company Code 73
15.11 Define Account Determination for Real-Time Integration 73
15.12 Classify GL Accounts for Document Splitting 74
15.13 Classify document types for document splitting 74
15.14 Define Zero Balance Clearing Account 75
15.15 Define Document characteristics for G/L Accounting 76
15.16 Activate Document Splitting 76
16. Financial Statement Version (FSV)

16.1Define financial statement version 77

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1. Company Code Configuration:
1.1 Create Company Code
In this activity, Company code is basis organizational unit in Financial Accounting for which a balance sheet and profit &
loss account can be drawn. Company codes 2030 & 2001 have been created which is located in country Singapore.
Name / IMG function Creating Company code

Configuration Transaction EC01
Code (if known)
Menu path IMG: Enterprise structure Defination Financial accounting Edit,Copy,Delete,Check
company code.

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1.2 Assign company code to company
Name / IMG function Assign Company code to company

Configuration Transaction
Code (if known)
Menu path IMG: Enterprise structure Assignment Financial accounting Assign company code to
company.
1.3 Maintain Fiscal Year Variant:
Fiscal year variant describes how many posting periods and special periods you need. In this activity, IM has defined the
following characteristics for a fiscal year variant. Fiscal year variant IM has defined consisting of 12 normal periods and 4
special periods for a fiscal year 2009 starting from January and ends with December.
Name / IMG function Maintain Fiscal Year Variant

Configuration Transaction OB29
Code (if known)
Menu path IMG: Financial accounting (New) Financial accounting global settingsLedgersFiscal
year and Posting periodsMaintain fiscal year variant (Maintain shortened fiscal year).

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1.4 Assign company code to fiscal year variant:
In this activity, the company codes 2030 & 2001 needs to be assigned to a fiscal year variant (IM). This controls which
periods which periods the company code will post data.
Name / IMG function Assign Company code to fiscal year variant

Code (if known)
Menu path IMG: Financial accounting (New) Financial accounting global settingsLedgersFiscal
year and Posting periodsMaintain fiscal year variant (Maintain shortened fiscal
year)Assign company code to fiscal year variant.
1.5 Define Posting Period Variant:
In this activity, you can define variants for open posting periods. IM has defined posting period variant as SG.
Name / IMG function Define Posting Period Variant

Configuration Transaction SPRO
Code (if known)
Menu path IMG: Financial accounting (New) Financial accounting global
settingsLedgersPosting PeriodsDefine variants for open posting periods.

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1.6 Open and Close Posting Periods
In this activity, you can specify for each variant which posting periods are open for postings.
Name / IMG function Open and Close Posting Periods

Code (if known)
settingsLedgersPosting PeriodsOpen and close posting periods.

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1.7 Assign Posting Period Variant to Company Code:
In this activity, the posting period variant SG needs to be assigned to company code 2030 & 2001
Name / IMG function Open and Close Posting Periods

Code (if known)
settingsLedgersPosting PeriodsAssign variants to company code.
1.8 Define Document Number Ranges for Company Code:
In this activity, you create number ranges for documents. For each number range specify a number interval and the type of
number assignment.
Name / IMG function Define document number ranges for company code
Configuration Transaction FBN1
Code (if known)
settingsDocumentDocument number rangesDocuments in entry viewDefine
document number ranges for entry view.

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1.9 Maintain Field Status Variant
Field status variant Z001 has defined and consisting of several field status groups.
Name / IMG function Maintain Field Status Variant

Code (if known)
Menu path IMG: Financial accounting (New) Financial accounting global settingsFieldsDefine
field status variant.
1.10 Assign Company code to Field status variant
In this activity, FSV Z001 needs to be assigned to company codes 2030 & 2001
Name / IMG function Assign Company code to Field Status Variant

Code (if known)
Menu path IMG: Financial accounting (New) Financial accounting global settingsFieldsAssign
company code to field status variant.

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1.11 Define Tolerance groups for Employees
In this activity, IM has defined tolerance group for employees describes various amount limits predefined and it determines
the maximum document amount the employee is authorized to post etc.,
Name / IMG function Define Tolerance groups for Employees

Code (if known)
settingsDocumentTolerance groupsDefine tolerance groups for employees.

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1.12 Define Text for Line Items
This is required if you want to update standard text in the line item of an FI document. IM has defined different ID’s for
text.
Name / IMG function Define Text for Line items

Code (if known)
settingsDocumentDefine text for line items.
2. General Ledger Configuration:
2.1 Create Chart of Accounts
For each company code you have to specify one chart of accounts for the general ledger. This means that the general
ledgers of these company codes have identical GL structure.
Name / IMG function Create Chart of accounts

Code (if known)
Menu path IMG: Financial accounting (New) General ledger accounting (New)Master dataGL
accountsPreparationsEdit chart of account list.

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2.2 Assign Company code to Chart of Accounts
In this activity, company codes 2030 & 2001 needs to be assigned chart of accounts IM01.
Name / IMG function Assign company code to chart of accounts

Code (if known)
accountsPreparationsAssign company code to chart of accounts.
2.3 Define Account Group
In this activity you can define different account groups determines to manage and organize a large number of G/L
accounts.
Name / IMG function Define Account group

Configuration Transaction OBD4
Code (if known)
accountsPreparationsDefine Account group.

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2.4 Define Retained Earnings Account
You can assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of
accounts area of each P&L account. At the end of fiscal year the system carries forward the balance of the P&L account to
the retained earnings account.
Name / IMG function Define Retained earnings account

Configuration Transaction OBD4
Code (if known)
accountsPreparationsDefine Account group.

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2.5 Check company code settings in Global parameters
Here, you can see all the assignments done earlier.
Name / IMG function Check company code settings in Global parameters

Configuration Transaction OBY6
Code (if known)
Menu path IMG: Financial accounting (New) Financial account global settingsGlobal parameters
for company codeEnter global parameters.
2.6 Create G/L account in Chart of account and Company code area
The G/L code has two segments. 1. COA segment 2.CoCode segment. There are various settings for creating g/l account.
An excel file named GL Account Codes-CC 2030.xlx is given which gives a list of G/L codes for company code 2030 &
2001.
Name / IMG function Create G/L accounts

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Configuration Transaction FS00

Code (if known)
Menu path IMG: Financial accounting (New) General ledger accountingMaster dataG/L
accountsG/L account creation and processingCreate G/L account
Centrally.
GL account
codes_CC 2030.xlsx
3. Vendor Accounts Configuration
3.1 Define account groups
In this step, you define different account groups ex: one time accounts etc., Account groups determine that which fields
are ready for input, whether the number is assigned internally or externally etc.,
Name / IMG function Define Account groups

Code (if known)
Menu path IMG: Financial accounting (New) Accounts Receivable and Accounts payableVendor
accountsMaster dataPreparations for creating vendor master dataDefine account
groups with screen layout (vendors).
3.2 Create Number ranges for Vendor Accounts
Here, you create number ranges for your vendor account groups
Name / IMG function Create Number ranges

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Configuration Transaction XKN1

Code (if known)
accountsMaster dataPreparations for creating vendor master dataCreate number
ranges for vendor accounts.
3.3 Assign Number ranges to Vendor Accounts Groups
Name / IMG function Assign Number ranges to Vendor account groups

Code (if known)
accountsMaster dataPreparations for creating vendor master dataAssign number
ranges to vendor account groups.

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3.4 Define Tolerance for Vendors/Customers
In this activity define the tolerances for customers/vendors. The tolerances are used for dealing with payment differences
that may arise when payment clearing is carried out. You specify the tolerances groups to each customer/vendor masters
Name / IMG function Define Tolerance for Vendors/Customers

Configuration Transaction OBA3
Code (if known)
Menu path IMG: Financial accounting (New) Accounts Receivable and Accounts payableBusiness
transactionsOpen item clearingClearing differencesDefine tolerances for
Vendors/Customers.
3.5. Define Account for rounding differences
In this activity define the tolerances for customers/vendors. The tolerances are used for dealing with payment differences
that may arise when payment clearing is carried out. You specify the tolerances groups to each customer/vendor masters
Name / IMG function Define Account for rounding differences

Configuration Transaction Ob00
Code (if known)
transactionsOpen item clearingClearing differences Define Account for rounding
differences

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4. Customer Accounts Configuration
4.1 Define account groups
In this step, you define different account groups ex: one time accounts etc., Account groups determine that which fields
are ready for input, whether the number is assigned internally or externally etc.,
Name / IMG function Define Account groups for Customers

Code (if known)
Menu path IMG: Financial accounting (New) Accounts Receivable and Accounts payableCustomer
accountsMaster dataPreparations for creating customer master dataDefine account
groups with screen layout (Customers).
4.2 Create Number ranges for Customer Accounts
In this step, you create number ranges for your customer account groups.
Name / IMG function Create Number Ranges

Configuration Transaction XDN1
Code (if known)
accountsMaster dataPreparations for creating customer master dataCreate number
ranges for customer accounts.

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4.3 Assign number ranges to Customer Accounts groups
Name / IMG function Create Number Ranges

Code (if known)
accountsMaster dataPreparations for creating customer master dataAssign number
ranges to customer accounts groups.

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5. Tax Settings Sales/Purchase Configuration
5.1 Check calculation procedure
Tax procedure TAXSG is available for Singapore country
Name / IMG function Check calculation procedure

Code (if known)
Menu path IMG: Financial accounting (New) Financial account global settingsTax on
sales/purchasesBasic settingsCheck calculation procedure.

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5.2 Assign country to calculation procedure
Calculation procedure IMSG needs to be assigned to country SG.
Name / IMG function Assign country to calculation procedure

Code (if known)
sales/purchasesBasic settingsAssign country to calculation procedure.
5.3 Define Tax codes for Sales & Purchases
In this activity, you will define different tax codes for Purchases (Input) and Sales (Output Tax).
Name / IMG function Define tax codes for sales & purchases
Configuration Transaction FTXP
Code (if known)
sales/purchasesCalculationDefine tax codes for sales & purchases.

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5.4 Assign Company code to document date for tax determination
Here you specify whether the baseline date for determining the tax percentages should be the posting date or the
document date.
Name / IMG function Assign company code to document data for tax determination
Code (if known)
sales/purchasesCalculationAssign company code to document date for tax
determination.

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5.5 Specify Base Amount

Here you specify whether cash discounts are deducted from the base amount used for calculation tax on Sales/Purchase for
each company code.
Name / IMG function Specify Base amount

Code (if known)
sales/purchasesCalculationAssign company code to document date for tax
determination.
5.6 Define Tax Accounts
In this activity, you assign tax accounts to the transaction keys i.e., VST & MWS
Name / IMG function Define tax accounts

Code (if known)
sales/purchasesPostingDefine Tax accounts.

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5.7 Assign Tax codes for non-taxable transactions
In this activity, you define an incoming and outgoing tax code for each company code and to be used for posting non-
taxable transactions to tax relevant accounts.

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Name / IMG function Assign tax codes for non-taxable transactions

Configuration Transaction OBCL
Code (if known)
sales/purchasesPostingDefine Tax accounts.
6. Foreign Currency Valuation Configuration
6.1 Define Valuation Methods
Here, you define valuation methods for open items. Before every valuation run, you specify required valuation method.
Exchange rate type E will be used for month end rate for closing.
Name / IMG function Define valuation methods

Code (if known)
Menu path IMG: Financial accounting (New) General ledger accounting (New)Periodic
processingValuateDefine valuation methods.

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6.2 Assign GL accounts for Foreign Currency Valuation
In this activity, you assign tax accounts to the transaction keys i.e., KDB, KDF etc.,
Name / IMG function Assign GL accounts for foreign currency valuation

Configuration Transaction OBA1
Code (if known)
processingValuateForeign currency valuationPrepare automatic postings for foreign
currency valuation.

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7. House Banks Configuration
7.1 Define House Banks
The following house banks will be used for company code 2030 & 2001.

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Name / IMG function Define House banks

Configuration FI12
Transaction Code (if
known)
Menu path IMG: Financial accounting (New) Bank accountingBank accountsDefine
house banks.
Select House bank and double click on Bank accounts you will get the following screen

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7.2 Define check lots
The following check lots will be used for house bank BOFAS in company code 2030.
Name / IMG function Define House banks

Configuration Transaction FCHI
Code (if known)
Menu path IMG: Financial accounting (New) Bank accountingBank accountsDefine Check lots.
8. Automatic Payment Program Configuration
8.1 Setup all company codes for payment transactions
In this activity, make specifications for all company codes involved in payment transactions. You assign a paying company
code to each company code. This means that you can have one company code process payment transactions centrally for
several company codes.
Name / IMG function Define all company codes

Configuration Transaction OBVU
Code (if known)
Menu path IMG: Financial accounting (New) Accounts receivable and Account payableBusiness
transactionsOutgoing paymentsAutomatic outgoing paymentsPayment
method/Bank selection for payment programSet up all company codes for payment
transactions.

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8.2 Set up paying company code for payment transactions
Here you specify the minimum amount for which an incoming or outgoing payment is created.
Name / IMG function Set up paying company codes for payment transactions
Code (if known)
method/Bank selection for payment programSet up paying company codes for payment
transactions.

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8.3 Set up Payment methods per country for payment transactions
In this activity, the country payment method specifies which payment method can be used in a specific country and also it
controls different parameters like doc. type for payment, clearing doc. type, payment media program etc., The following
payment methods will be used for Singapore country.
Name / IMG function Set up payment methods per country for payment transactions
Configuration Transaction OBVCU
Code (if known)
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method/Bank selection for payment programSet up payment methods per country for
payment transactions.
8.4 Set up Payment methods per company code for payment transactions
In this activity, the company payment method specifies how this payment method is works in the system and also it
controls different parameters like minimum amount, maximum amount, payment per due date, bank selection control,
foreign business partners allowed, foreign currency allowed etc.
Name / IMG function Set up payment methods per company code for payment transactions
Code (if known)
method/Bank selection for payment programSet up payment methods per company
codes for payment transactions.
8.5 Set up bank determination for payment transactions
In this activity, you make settings that the payment program uses to select the banks or bank accounts from which payment is
to be made.
Name / IMG function Set up payment methods per company code for payment transactions
Configuration Transaction OBVCU
Code (if known)

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method/Bank selection for payment programSet up bank determination for payment
transactions.
Select company code 2030, double click on ranking order
Select company code 2030, double click on Bank Accounts
Select company code 2030, double click on Available amounts

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Select company code 2030, double click on Value date
9. Extended Withholding Tax Configuration
9.1 Check withholding tax countries
In this activity, you check the withholding tax countries
Name / IMG function Check withholding tax countries

Code (if known)
Menu path IMG: Financial accounting (New) Financial account global settingsWithholding
taxExtended withholding taxBasic settingsCheck withholding tax countries.

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9.2 Define Withholding tax type for payment postings
In this activity, the WHT type controls the essential calculation options for extended WHT like the time at which the WHT
is posted and the basis on which the base amount is calculated.
Name / IMG function Withholding tax types for payment postings

Code (if known)
taxExtended withholding taxCalculationDefine WHT type for payment posting.

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9.3 Define Withholding tax codes
In this activity, one or more WHT codes are assigned to each WHT type. These codes are determined various percentage
rates for WHT types. The WHT code controls the percentage rate of the WHT.
Name / IMG function Withholding tax codes

Code (if known)
taxExtended withholding taxCalculationDefine WHT code.
9.4 Define Minimum/Maximum amounts for Withholding tax codes
In this activity, you define minimum and maximum amounts for withholding tax codes.
Name / IMG function Define min/max amounts for Withholding tax codes
Code (if known)
taxExtended withholding taxCalculationDefine min/max amounts for WHT codes.

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9.5 Assign WHT types to company codes
In this activity you assign withholding tax types to company codes.
Name / IMG function Assign WHT types to company codes

Code (if known)
taxExtended withholding taxCompany codeAssign WHT types to company codes.

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9.6 Activate WHT
In this activity you activate extended WHT
Name / IMG function Activate extended WHT

Code (if known)
taxExtended withholding taxCompany codeActivate extended WHT.
9.7 Accounts for WHT
In this activity you define accounts for extended WHT to be paid over.
Name / IMG function Define Accounts for WHT to be paid over

Code (if known)
taxExtended withholding taxPostingsAccounts for WHTDefine accounts for WHT
to be paid over.

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10. Interest Calculation Configurations
10.1 Prepare Interest on arrears calculation
Name / IMG function Prepare Interest on arrears calculation

Code (if known)
Menu path IMG: Financial accounting (New) General Ledger accounting (New)Business
transactionsInterest calculationInterest calculation global settingsPrepare Interest
on arrears calculation.

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10.2 Prepare Item Interest Calculation
Name / IMG function Prepare Item Interest calculation

Code (if known)
transactionsInterest calculationInterest calculation global settingsPrepare item
Interest calculation.

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10.3 Prepare special G/L transaction Interest Calculation
In this step, you define an alternative interest indicator for special G/L transactions.
Name / IMG function Prepare special G/L transaction Interest calculation

Code (if known)
transactionsInterest calculationInterest calculation global settingsPrepare special
G/L transaction Interest calculation.

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10.4 Define reference interest rates
Name / IMG function Define reference interest rates

Configuration Transaction OBAC
Code (if known)
transactionsInterest calculationInterest calculationDefine reference interest rates.
10.5 Define time dependant terms
Here you specify how the interest rate is to be determined for each interest indicator. You can make this specification
dependent on currency and a validity date.
Name / IMG function Define time dependant terms

Code (if known)
transactionsInterest calculationDefine time dependant terms.
10.6 Enter interest values
In this activity, you specify the required interest rates dependent on the date for the reference interest rates.
Name / IMG function Enter interest values

Code (if known)
transactionsBank account interest calculationInterest calculationEnter interest
values.

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10.7 Prepare G/L account balance interest calculation
In this activity you define the specifications for posting interest calculated on G/L account balances.
Name / IMG function Enter interest values

Code (if known)
transactionsBank account interest calculationInterest postingPrepare G/L account
balance interest calculation.

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11. Dunning Configuration
11.1 Define Dunning Area
The dunning procedure is controlled and the dunning notices are sent separately per dunning area.
Name / IMG function Define Dunning Areas

Code (if known)
transactionsDunningBasic settings for dunningDefine dunning areas.
11.2 Define Dunning Procedure
It determines how business partners can be dunned. For every dunning procedure you need to create the number of
dunning levels, dunning frequency, minimum amounts and dunning activities
Name / IMG function Define Dunning Procedure

Code (if known)
transactionsDunningBasic settings for dunningDefine dunning areas.

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12. Down Payments made Configuration
12.1 Define Alternative recon account for down payments
The alternative recon accounts are used when you want to post separate certain kind of transactions like down payments,
bills of exchanges etc., Ex: Some vendors require down payments in advance. This payment is made and posted to a
separate special recon account.
Name / IMG function Define alternative recon accounts for down payments
Code (if known)
transactionsDown payment madeDefine alternative recon account for down payment
made.
13. Postings with Alternative Reconciliation Accounts
13.1 Define alternative reconciliation accounts
Name / IMG function Define alternative recon accounts

Code (if known)
transactionsPosting with alternative recon accountsDefine alternative recon
accounts.

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13.2 Define alternative reconciliation accounts for Vendors
In this step, you define accounts which show the posting of a corresponding special G/L transaction to the general ledger.
The postings are made to these accounts instead of to the normal reconciliation account
Name / IMG function Define alternative recon accounts for Vendors

Code (if known)
accounts Vendors.

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13.3 Define alternative reconciliation accounts for Customers
Name / IMG function Define alternative recon accounts for Customers

Code (if known)
accounts for Customers.

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14. Asset Account Configuration
14.1 Copy Reference Chart of Depreciation
In this step, you define chart of depreciation. The COD is a list of depreciation areas.
Name / IMG function Copy reference chart of depreciation

Configuration Transaction EC08
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingOrganizational StructureCopy
reference chart of depreciation/depreciation areas.

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14.2 Assign Chart of Depreciation to Company code
In this step, you assign COD-SG01 to company code 2030 & 2001.
Name / IMG function Assign COD to company code

Configuration Transaction OAOB
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingOrganizational StructureAssign
chart of depreciation to company code.
14.3 Define Account determination
In this step, you define account determination and assign it to asset class. Account determination establishes a link between asset master
and general ledger accounts.
Name / IMG function Define account determination

Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingOrganizational StructureAsset
ClassesSpecify account determination.

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14.4 Create Screen layout rules
In this step, you define various screen layout rules for asset masters.
Name / IMG function Create Screen layout rules

Code (if known)
ClassesCreate screen layout rules.
14.5 Define number range intervals
In this step, you define internal number range interval for asset masters.
Name / IMG function Define number ranges

Configuration Transaction AS08
Code (if known)
ClassesDefine number range intervals.

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14.6 Define asset class
In this step, you define various asset classes for structuring your fixed assets.
Name / IMG function Define Asset classes

Configuration Transaction OAOA
Code (if known)
ClassesDefine Asset classes.
14.7 Define how depreciation areas post to general ledger
In this step, you specify the depreciation areas that post their APC transactions and/or depreciation to the general ledger. .
Name / IMG function Define how depreciation areas post to general ledger
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingIntegration with G/L Define how
depreciation areas post to general ledger.

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14.8 Assign G/L Accounts
In this step, you assign balance sheet accounts, depreciation accounts etc., for assets
Name / IMG function Assign G/L accounts

Configuration Transaction AO90
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingIntegration with G/L Assign G/L
accounts.
14.9 Assign input tax indicator for non-taxable transactions

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In this step, you specify an input tax indicator per company code. The system then uses this indicator when you post
acquisitions that are not subject to tax, but which are posted to accounts that are tax-relevant.
Name / IMG function Assign input tax indicator for non-taxable transactions
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingIntegration with G/L Assign input
tax indicator for non-taxable transactions.
14.10 Assign financial statement version for asset reports
Name / IMG function Assign financial statement version for asset reports
Configuration Transaction OAYN
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingIntegration with G/L Specify
financial statement version for asset reports.

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14.11 Specify document type for posting of depreciation
Name / IMG function Specify document type for posting of depreciation

Configuration Transaction AO71
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingIntegration with G/LPost
depreciation to the general ledger Specify document type for posting of depreciation.
14.12 Specify Intervals and posting rules
Name / IMG function Specify Intervals and posting rules

Configuration Transaction OAYR
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingIntegration with G/LPost
depreciation to the general ledger Specify Intervals and posting rules.

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14.13 Define depreciation areas
Name / IMG function Define depreciation areas

Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingValuationDepreciation
areasDefine depreciation areas.

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14.14 Specify transfer of APC values
Name / IMG function Specify transfer of APC values

Configuration Transaction OABC
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingValuationDepreciation areas
Specify transfer of APC values.
14.15 Determine depreciation areas in asset classes
In this step, you determine the depreciation terms that are to be used in your asset classes. Depending on the screen
layout control used, these depreciation terms are offered either as optional or mandatory defaults when you create an
asset.
Name / IMG function Determine depreciation areas in asset classes

Configuration Transaction OAYZ
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingValuationDepreciation areas
Determine depreciation areas in asset classes.

Ver 1.1/31-May-09
14.16 Specify the use of parallel currencies
Name / IMG function Specify the used of parallel currencies

Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingValuationCurrencies Specify
the used of parallel currencies.

Ver 1.1/31-May-09
14.17 Determine depreciation areas
In this step, you determine the depreciation areas in which you want to manage ordinary depreciation
Name / IMG function Determine depreciation areas

Configuration Transaction OABN
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingDepreciationOrdinary
depreciationDetermine depreciation areas.
14.18 Define unplanned depreciation areas
In this step, you define unplanned depreciation areas in which you want to manage unplanned depreciation. If any damage
will happen to an asset suddenly then unplanned dep. is useful.
Name / IMG function Define unplanned depreciation areas

Configuration Transaction OABU
Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingDepreciationUnplanned
depreciationDetermine depreciation areas.

Ver 1.1/31-May-09
14.19 Define Base Method
In this step, you define base method and assign it to depreciation key. Base method controls a depreciation type and the
depreciation calculation method.
Name / IMG function Define base method

Code (if known)
Menu path IMG: Financial accounting (New) Asset accountingDepreciationValuation
methodsDepreciation keyCalculation methodsDefine base methods.
14.20 Define Decline balancing Method
In this step, you define decline balance method and assign it to depreciation key. Decline balance method controls
calculating depreciation or imputed interest.
Name / IMG function Define decline balancing method

Configuration Transaction AFAMD
Code (if known)
methodsDepreciation keyCalculation methodsDefine decline balancing methods.

Ver 1.1/31-May-09
14.21 Define Period Control Method
In this step, you define period control method and assign it to depreciation key. Period method controls acquisition,
subsequent acquisition transactions, retirements, transfers etc.,
Name / IMG function Define decline balancing method

Configuration Transaction AFAMP
Code (if known)
methodsDepreciation keyCalculation methodsDefine decline balancing methods.
14.22 Define Multi-Level Method
In this step, you define multi level method and assign it to depreciation key. In Multi level methods each level represents a
validity period for a given percentage rate.
Name / IMG function Define Multi-level method

Configuration Transaction AFAMS
Code (if known)
methodsDepreciation keyCalculation methodsDefine multi-level methods.

Ver 1.1/31-May-09
14.23 Define Depreciation Key
In this step, you define depreciation key ZINR
Name / IMG function Define Depreciation Key

Configuration Transaction AFAMA
Code (if known)
methodsDepreciation keyCalculation methodsDefine Depreciation Key.

Ver 1.1/31-May-09
15. New General Ledger Settings:
15.1. Activate New GL Functionality:
Name / IMG function Activate new GL functionality

Code (if known)
Menu path IMG: Financial accountingFAGSActivate new GL accounting.
15.2. Define ledgers for new general ledger accounting:
Standard OL ledger selected as leading ledger and one more parallel ledger was defined as SG.
Name / IMG function Define ledgers for new G/L accounting

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerDefine ledgers for general
ledger accounting.

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15.3. Define currencies for Ledgers:
What company code level parallel currencies are defined those will appear here also.
Name / IMG function Define currencies for Ledgers

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerDefine currencies for general
ledger accounting.

Ver 1.1/31-May-09
15.4. Settings for Non-Leading Ledger:
In this activity, select one of the defined leading ledger – SG and enter maintain currencies and fiscal year variant and
posting period variant. This setting is making possible to get the reports for different fiscal years by maintaining different
fiscal year variants for different ledgers individually.
Name / IMG function Settings for non-leading ledger

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerDefine and activate Non-
Leading ledgers

Ver 1.1/31-May-09
15.5. Assign Scenarios and customer fields to Ledgers:
In this activity, select the defined ledger and double click on scenarios.
Name / IMG function Assign scenarios and customer fields to ledgers

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerAssign scenarios and
customer fields to ledgers

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15.6. Define Ledger Groups:
Name / IMG function Define ledger groups

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerDefine ledger groups
15.7. Define Accounting Principles:
In this activity, define accounting principle will be used for the local regulations according to which financial statements
are drawn up.
Name / IMG function Define Accounting principles

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerDefine accounting principles

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15.8. Assign Ledgers to Accounting Principles:
Name / IMG function Assign ledgers to accounting principles

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerAssign ledgers to accounting
principles
15.9. Define Real-Time Integration of Controlling with Financial Accounting:
In this activity, document types haves to be defined for the reconciliation postings in base ledger..
Name / IMG function Define Variants for Real-Time Integration

Code (if known)
Menu path IMG: Financial accounting (New)FAGCLedgersLedgerReal-time integration of
controlling with financial accountingDefine variants for real time integration.

Ver 1.1/31-May-09

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15.10. Assign Variants for Real-time Integration to Company Codes:
Name / IMG function Assign variants for Real-time integration to company codes
Code (if known)
controlling with financial accountingAssign variants for real time integration to
company codes.
15.11. Account Determination for Real-time Integration:
In this activity, each CO transaction GL account to be determined
Name / IMG function Define Account Determination for Real-time integration

Configuration Transaction OK17
Code (if known)
controlling with financial accountingAccount determination for real time
integrationDefine Account determination for real time integration

Ver 1.1/31-May-09
15.12. Document Splitting:
Name / IMG function Classify G/L accounts for document splitting

Code (if known)
Menu path IMG: Financial accounting (New) General Ledger Accounting (New)Business
TransactionsDocument SplittingClassify GL accounts for document splitting.
15.13. Classify document types for document splitting:
Name / IMG function Classify document types for document splitting

Code (if known)
TransactionsDocument SplittingClassify document types for document splitting.

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15.14. Define Zero-Balance Clearing Account:
Name / IMG function Define zero balance clearing account

Code (if known)
TransactionsDocument SplittingDefine zero balance clearing account.

Ver 1.1/31-May-09
15.15. Define document splitting characteristics for general ledger accounting:
In this activity, define at which level balance sheet required. That is to be defined here for ex: Profit Center, Segment
etc.,
Name / IMG function Define document splitting characteristics for general ledger accounting
Code (if known)
TransactionsDocument Splitting Define document splitting characteristics for general
ledger accounting.
15.16. Activate Document Splitting:
Name / IMG function Activate Document Splitting

Code (if known)
TransactionsDocument Splitting Activate Document Splitting.

Ver 1.1/31-May-09
16. Financial Statement Version (FSV)
16.1 Define financial statement version
IM01 will be used to create a balance sheet and profit & loss statement. You can create number of financial statement
versions for your chart of accounts one for the local reporting and another one for parent reporting.
Name / IMG function Define financial statement version

Configuration OB58
Transaction Code (if
known)
processingValuateForeign currency valuationPrepare automatic postings
for foreign currency valuation.

Ver 1.1/31-May-09

Sap Fi Step by Step Configuration Guide

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Sap Fi Step by Step Configuration Guide

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Knowledge Capture Document (KCD)

Configuration Document – Finance

Document Version / Détails : Ver 1.0/31-May-09

Wave Name Debriefing Session Knowledge Recipients

Version No. Modified By Reviewed By Authorized By Modifications Date Release Date

1.0 Anil Para Rakesh <Full Name> 31, May 2009

SAP-FI-001 © L&T Infotech Internal Use Page 2 of 77

2. General Ledger Configuration

3. Accounts Payable Configuration

4. Accounts Receivable Configuration

5. Tax settings on Sales/Purchase Configuration

6. Foreign Currency Valuation Configuration

SAP-FI-001 © L&T Infotech Internal Use Page 3 of 77

7. House Banks Configuration

8. Automatic Payment Program Configuration

9. Extended Withholding Tax Configuration

10. Interest Calculation Configuration

11. Dunning Configuration

12. Down Payments Made Configuration

13. Postings with Alternative Reconciliation Accounts

14. Asset Account Configuration

SAP-FI-001 © L&T Infotech Internal Use Page 4 of 77

14.8Assign G/L accounts 56

15. New General Ledger Settings:

15.1Activate New G/L Functionality 66

16. Financial Statement Version (FSV)

SAP-FI-001 © L&T Infotech Internal Use Page 5 of 77

1. Company Code Configuration:

1.1 Create Company Code

Name / IMG function Creating Company code

SAP-FI-001 © L&T Infotech Internal Use Page 6 of 77

1.2 Assign company code to company

Name / IMG function Assign Company code to company

1.3 Maintain Fiscal Year Variant:

Name / IMG function Maintain Fiscal Year Variant

SAP-FI-001 © L&T Infotech Internal Use Page 7 of 77

SAP-FI-001 © L&T Infotech Internal Use Page 8 of 77

1.4 Assign company code to fiscal year variant:

Name / IMG function Assign Company code to fiscal year variant

1.5 Define Posting Period Variant:

Name / IMG function Define Posting Period Variant

SAP-FI-001 © L&T Infotech Internal Use Page 9 of 77

1.6 Open and Close Posting Periods

Name / IMG function Open and Close Posting Periods

SAP-FI-001 © L&T Infotech Internal Use Page 10 of 77

1.7 Assign Posting Period Variant to Company Code:

Name / IMG function Open and Close Posting Periods

1.8 Define Document Number Ranges for Company Code:

SAP-FI-001 © L&T Infotech Internal Use Page 11 of 77

1.9 Maintain Field Status Variant

Name / IMG function Maintain Field Status Variant

1.10 Assign Company code to Field status variant

Name / IMG function Assign Company code to Field Status Variant

SAP-FI-001 © L&T Infotech Internal Use Page 12 of 77

1.11 Define Tolerance groups for Employees

Name / IMG function Define Tolerance groups for Employees

SAP-FI-001 © L&T Infotech Internal Use Page 13 of 77

1.12 Define Text for Line Items

Name / IMG function Define Text for Line items

2. General Ledger Configuration:

2.1 Create Chart of Accounts

Name / IMG function Create Chart of accounts

SAP-FI-001 © L&T Infotech Internal Use Page 14 of 77