REoI - Road Feasibility Study of - 09-03-2020 MIN PDF
REoI - Road Feasibility Study of - 09-03-2020 MIN PDF
REoI - Road Feasibility Study of - 09-03-2020 MIN PDF
Credit No : D 64040-RWA
Project ID : P164130
The construction and upgrading works of roads require the preparation of the
subject of the consultancy firm to ensure that the implementation of activities
are complying with the national and world bank safeguards policies and
regulations, then MINEMA is going to “hiring a consultancy firm to undertake
the feasibility study, environmental and social impact assessment and
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resettlement action plan for Rusozi-Mahama-Mpanga-Kabuye road (67 km) in
Kirehe District and Kibuye-Karongi-Uwisumo-Gisovu road (43 km) in Karongi
District”.
The Client intends to apply a portion of the funds to eligible payments under
the contract for which this EOI is issued.
Conduct the feasibility study of 110 km of the proposed paved road works
in Karongi and Kirehe districts from an Engineering surveys including traffic
count survey, alignment survey, road inventory survey and socio-economic
perspective, including the assessment of the environmental and social
impacts, prepare the Resettlement Action Plan (RAP) and to prepare the
relevant required documents including two separate tender documents for
each works execution. The consultancy firm shall look into the benefits of
the road upgrading in terms of facilitating the entry of different modes of
transportation. The assignment includes intensive field surveys,
consultations with the local authorities and key stakeholders, preliminary
concept design, preliminary cost estimates and economic evaluation.
The detailed scope on the services can be found in the Terms of Reference
(ToRs) herein attached in e-procurement system.
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The Ministry in charge of Emergency Management (MINEMA) now solicits
expression of interest from the interested consulting firms to provide the above
mentioned services.
1. The Consultancy firm shall have at least seven (7) years of general
working experience in conducting feasibility study for rural roads
construction with at least three (3) successfully completed assignments;
2. Experience in rural and low volume roads design and bidding
document preparation;
3. Experience in preparation of ESIA and RAP for roads construction
projects; experience with Word Bank funded projects will be an
advantage;
4. Firm’s eligibility documents such as evidence of business
registration/Trading license of the consulting firm and membership
certificates from professional bodies for the firm and for the key
personnel as required in ToRs. The key experts to conduct the
ESIA/ESMP and RAP shall be a member of RAPEP (Rwanda Association
of Professional Environmental Practitioners) or affiliated to an
international institution for Environmental and social studies;
5. The technical and managerial organization of the firm. (Provide only the
structure of the organization, general qualifications and number of key
staff. Do not provide CV of staff);
6. Availability of experienced personnel as per the ToRs.
The consultancy firm will be selected under Quality Cost Based Selection
method and procedures described in the Request for Expressions of interest in
accordance with the paragraph 3.14 and 3.17 of the World Bank
procurement regulations for IPF Borrowers, July 2016, setting forth the
World Bank’s policy on conflict of interest and the National Public
Procurement Law. Bidding will be conducted through Open International
Competitive Bidding and participation is open on equal conditions to all
interested consultancy firms. The Terms of Reference containing detailed
requirements and conditions for participation may be obtained from E-
procurement system (www.umucyo.gov.rw), free of charge.
Note: The consultancy firm must attach the certificates of completion for each
reference of experience required and membership certificates from professional
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bodies for both consulting firm and key personnel. The consultancy firm shall
provide a description of similar assignment executed.
The consultancy firm(s) may associate with others firms in the form a joint
venture to enhance the capacity to perform the assignment. This association
should be indicated clearly in the expression for interest. For the skills and
technology transfer, the international consultancy firms are encouraged to
associate with local consultancy firms.
All interested firms are requested to submit their Expression of Interest via E-
procurement system (www.umucyo.gov.rw) before 01/04/2020 at 09:00 am
local time. Any submission of expression of interest via other channels apart
from the indicated above shall not be considered.
KAYUMBA Olivier
Permanent Secretary
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TERMS OF REFERENCE FOR THE PREPARATION OF THE FEASIBILITY
STUDY, ENVIRONMENTAL AND SOCIAL IMPACT ASSESSMENT AND
RESETTLEMENT ACTION PLAN FOR RUSOZI-MAHAMA-MPANGA-KABUYE
ROAD (67 Km) IN KIREHE DISTRICT AND KIBUYE-KARONGI-UWISUMO-
GISOVU ROAD (43 Km) IN KARONGI DISTRICT
1. BACKGROUND
Rwanda is one of Africa’s fastest growing economy with growth averaging more
than 7 % every year since 2000. The impressive economic growth has been
accompanied by substantial improvements in living standards, life expectancy,
literacy, primary school enrollment and spending on healthcare. Inequality
measured by the Gini coefficient fell from 52% in 2005 to 42.9 % in 2017.
Instability in neighboring countries like Democratic Republic of Congo (DRC)
and Burundi has seen many people flee to Rwanda, with the country hosting
150,448 refugees and asylum seekers (48% from Burundi and 51% from DRC)1.
In the framework of improving the living conditions of refugees and host
communities, the Government of Rwanda through the Ministry in Charge of
Emergency Management (MINEMA) together with the funding from the World
Bank have developed the project entitled “Socio Economic Inclusion of
Refugees and Host Communities” (SEIRHCP). The project will be
implemented in the six Districts hosting refugee camps, namely Kirehe,
Gatsibo, Karongi, Nyamagabe, Gisagara, and Gicumbi hosting respectively the
refugee camps Mahama, Nyabiheke, Kiziba, Kigeme, Mugombwa, and Gihembe.
The project has four components: the first component aims to ensure access to
basic services and socio-economic investments. The component is divided into
two parts: access to basic services (education, health and water) and socio-
economic investments (roads and markets). The key sub- project activities will
include construction, rehabilitation or upgrading school infrastructures, health
facilities, water and sanitation facilities, roads and markets in six Districts
hosting refugees.
The second component aims to ensure economic opportunity with access to
finance (grants or loans) and livelihood opportunities to both refugees and host
community. The main objectives of this component are to promote
entrepreneurship and wage employment through access to finance (grants or
loans) and to provide capacity building for improved access to finance to
refugees and host communities.
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UNHCR/GoR Progress database (Oct 2019)
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Component three aims to rehabilitate the environment in and around refugee
camps. The component will provide solutions to environmental degradation
caused by the establishment of the refugee camps. This component includes
rehabilitation of ravines and gullies through engineering interventions and
surface water reservoirs for productive use of diverted storm water.
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Figure 1. Locations of Refugee Camps and Refugee Statistics, as of 31st October 2019
The principal objectives of the assignment are to conduct the feasibility study
of 110 km of the proposed paved road works in Karongi and Kirehe districts
from an Engineering surveys including traffic count survey, alignment survey,
road inventory survey and socio-economic perspective, including the
assessment of the environmental and social impacts, prepare the Resettlement
Action Plan (RAP) and to prepare the relevant required documents including
two separate tender documents for each works execution. The consultancy firm
shall look into the benefits of the road upgrading in terms of facilitating the
entry of different modes of transportation. The assignment includes intensive
field surveys, consultations with the local authorities and key stakeholders,
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preliminary concept design, preliminary cost estimates and economic
evaluation.
3. SPECIFIC OBJECTIVES
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4. SCOPE OF THE SERVICES
Any other factors (exogenous benefits) that the consultant shall consider
relevant for the analyses, for example: employment generation induced
agricultural production, accident prevention, etc
The consultant shall also undertake sensitivity analyses on the results of the
selected design standards. The sensitivity analysis shall involve variations (+/-
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20%) in traffic growth forecasts and variations (+/- 20%) in construction costs,
and the worst-case scenario of simultaneous reduction in traffic levels (-20%)
and increase in costs (+20%). The Consultant shall vary any other factors
deemed appropriate to affect viability of the project.
As there is limited data available for estimating project cost, the Consultant
shall make estimation based on a preliminary/concept design. As part of the
preliminary/concept design, the consultant shall propose the interventions
(design standard) based on the traffic level, subgrade and climatic conditions
of the area; propose typical cross sections for the roads to be studied and
make comprehensive estimate of earth works, surfacing works, cross and
side drainage works. The cost estimate is to be based on current market
rates. The preliminary design shall be based on the provision of a sealed road
to be designed according to the projected traffic level. Thus, the design may
be low volume or high volume and this will govern in adopting an
appropriate design approach.
To the extent possible while meeting design criteria, the preliminary concept
design will aim to minimize the need for land acquisition and resettlement,
and to maximize the length of road that can be improved for financial
resources likely to be available, commensurate with adopting economically
and technically sound improvement methods.
The Consultant shall assess the socio-economic benefits for the overall
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project in the following domains:
Assess the ways the local communities, including refugees could benefit from
the project through employment and other opportunities during the project
implementation and specifically for routine maintenance program by Local
Community Associations (LCAs);
The consultant shall provide GIS shape files of selected gravel roads using
ITRF 2005 Projection System that has the following Projected Coordinate
System:
Projection: Transverse Mercator
False Easting: 500,000
False Northing: 5,000,000
Central Meridian: 30
Scale Factor: 0.9999
Latitude of Origin: 0.000
Linear Unit: Meter
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A.2 Preliminarily Design Consideration
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The main standards, codes of practice and guidelines to be adopted for the
design of the Project Road, are given below:
Pavement Design
Tanzanian Low Volume Roads Manual of 2016 for sealed sections only
(assuming that low traffic volumes prevail)
Draft Pavement Design Manual, 2014, RTDA
TRH3 2007
Hydrology/Hydraulic/Drainage
Draft Drainage Manual, RTDA
Drainage Manual, AASHTO
The consultant may also consider any other applicable standard. From the
preliminarily design, the consultant shall develop technical specification for
road upgrading/rehabilitation works.
The consultant is also referred to the Design Report of selected feeder roads in
Karongi district prepared in 2015 and that includes Kibuye-Karongi-Uwisumo-
Gisovu road. This report relates to gravel road rehabilitation but may contain
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useful design information. A copy can be obtained from the Client upon
request.
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The present study will consist of collecting and analyzing available data using
appropriate techniques to achieve the objectives of this consultancy. It will
come up with realistic proposals and recommendations after consultations with
RDB, MINEMA, World Bank, Kirehe and Karongi Districts. In order to gather
the required data, the consultant shall undertake field assessments on the
proposed gravel roads for improvement and conduct intensive consultations
with project affected people. This will be done in close collaboration with above
mentioned institutions. The Consultants shall also prepare the resettlement
action plans (RAPs) for Kirehe and Karongi road rehabilitation for disclosure
locally and on the World Bank InfoShop.
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It is thus expected that the Consultancy Service will provide quality
Environmental and Social Impact Assessment Reports as well as Resettlement
Action Plan reports and complete the study on time within the budget at
national and World Bank’s Standards.
B.4 Reporting
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The following format is suggested for the ESIA/ESMP report and the RAP
report:
i. Executive summary
This section will concisely summarize significant findings of the study and
recommended actions.
ii. Introduction
This part will discuss the policy, legal, and administrative framework within
which the EA is carried out. This should include both national and
international legislations up to date.
iv. Baseline data
This section will assess the dimensions of the study area and describes
relevant physical, biological, and socioeconomic conditions, including any
changes anticipated before the project commences. It will also take into
account current and proposed development activities within the project area
but not directly connected to the project. Data should be relevant to decisions
about project location, design, operation, or mitigation measures. The section
will indicate the accuracy, reliability, and sources of the data.
v. Project description
This part will concisely describe the proposed project activities and its
geographic, ecological, social, and temporal context, including any offsite
investments that may be required (e.g., dedicated pipelines, water supply,
housing, and raw material and product storage facilities, etc). It will indicate
the need for any resettlement plan with a map showing the project site and the
project's area of influence.
It will also provide detailed information, including but not limited to the
following:
Location of the study area and description of the current use of the location,
project objectives and size;
Detailed description of the project, extent in time and space;
Description of activities related to all implementation stages from the
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inception, staffing and employment related to different stages of the project;
Description of all activities to be carried out during the road construction
lifespan (before, during and after construction);
Description of all activities which will follow from the execution of the project;
Description of prevention and security measures, water and energy supply,
wastes treatment and evacuation, storm water management, quarries and
borrow pit location and rehabilitation, etc.
vi. Analysis of alternatives
This part will predict and assess the project's likely positive and negative
impacts, in quantitative terms to the extent possible. It will explore
opportunities for environmental and social enhancement, identify and estimate
the extent and quality of available data, key data gaps, and uncertainties
associated with predictions, and specifies topics that do not require further
attention.
viii. Environmental and Social Management Plan (ESMP)
This section will include two components: mitigation plan and monitoring plan.
The ESMP should be presented in the form of a table.
(i) Mitigation plan:
Significant adverse impacts of the subproject;
Detailed description of mitigation, compensation and
enhancement measures proposed,
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Implementation schedule;
Responsibility of people and institutions involved
Estimate of the costs required
(ii) Monitoring plan:
Monitoring activities
Significant adverse impacts of the subproject;
Parameters to be measured
Method used to measure the parameter
Frequency of measurements
Responsibility of people and institution involved
Estimate of the costs required
(iii) Capacity Building/ Training Plan. Capacity building requirement in
terms of human and material resources and training of staff with
estimated costs shall also be included to enable implementation of the
mitigation and monitoring plans.
The report should include all information necessary to the project review such
as lists of data sources, project background reports and studies, key
recommendations, including preferred alternatives, and any other relevant
information to which the decision maker’s attention should be directed. It
should also provide detailed designs/plans of construction, water canalization
and waste water treatment systems at the construction contractor camp sites,
etc.
xi. References
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These are written materials; both published and unpublished, used in the
preparation of the study report.
xii. Appendices
List of EIA report preparers –individuals and organizations
Record of interagency and consultation meetings, including consultations for
obtaining the informed views of the affected people and local
nongovernmental organizations (NGOs). The record specifies any means
other than consultations (eg. Surveys) that were used to obtain the views of
the affected groups and local NGOs.
Tables, maps presenting the relevant data referred to or summarized in the
main text.
This part concisely describes the proposed project activities and its geographic,
ecological, social, and temporal context. It indicates the need for any
resettlement plan with a map showing the project site and the project's area of
influence. It also provides detailed information on the following: (i) Location of
the study area and description of the current use of the location, project
objectives and size; (ii) Detailed description of the project, extent in time and
space; (iii) identification of the project stakeholders in the target districts.
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c) the magnitude of the expected loss (total or partial);
d) information on vulnerable groups or persons (for whom special provision
may have to be made);
e) provisions to update information on the displaced people’s livelihoods and
standards of living at regular intervals so that the latest information is
available at the time of their displacement;
f) land tenure and transfer systems;
g) the patterns of social interaction in the affected communities, including
social networks and social support systems, and how they will be affected
by the project;
h) public infrastructure and social services that will be affected and
i) Social and cultural characteristics of displaced communities in terms of
gender, migrants and settled; professions and describe to the extent
feasible, their preferences as regard to assisted resettlement or self-
resettlement).
This section provides specific compensation rates and standards applied to the
kind of losses.
v. Resettlement sites
In case it is found that the component will require relocation, this section
describes the resettlement sites and how they have been selected, including the
involvement of the PAPs.
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This section generally describes additional economic rehabilitation measures to
restore income for each category of impact. In addition to being technically and
economically feasible, proposed measures should be compatible with the
cultural preferences of the displaced persons, and prepared in consultation
with them.
It briefly spells out the restoration strategies for each category of impact and
describes their institutional, financial, and technical aspects. It describes how
to address the risk of impoverishment; the process of consultation with
stakeholders including affected populations and their participation in finalizing
strategies for income restoration as well as the process for monitoring the
effectiveness of the income restoration measures.
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xiii. Stakeholder engagement and consultation
A summary of the views expressed and how these views were taken into
account in preparing the resettlement plan;
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representatives of the impacted community. To that end, the consultant
will refer to the project Grievance Redress Manual which will be available
at the consultant’s request.
xi. Disclosure
This section describes the disclosure arrangements of RAP, in country and at
the World Bank.
xii. References
These are written materials both published and unpublished used in the study
preparation.
xiii. Appendices
Copies of census and survey instruments, interview formats, and any other
research tools
5. Outputs
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The Consultancy firm shall have at least seven (7) years of working experience
in conducting feasibility study of rural roads construction in developing
countries.
The Consultancy firm shall deploy a team consisting, at a minimum of a
Senior Transport Economist, a Road Engineer, a Geotechnical Engineer, a
Sociologist/Rural Livelihoods Specialist and an Environmentalist. The profiles
for each key team member are elaborated below:
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seven (7) years’ experience in road design, construction
and maintenance management as well as bidding
documents preparation in developing countries. S/He
should have at least five (5) years of experience in road
design preferably in developing Countries. She/he
must be acquainted with GIS software. Experience in
labor based and community executed works is
desirable. Experience in Design, Build and Maintain,
OPRC contracts is an advantage.
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in charge of drainage engineering, water resource management
structure design Experience
Minimum of 7 years of experience in hydrological
survey and analysis, bridge and drainage structure
analysis and design, and storm water- runoff drainage
and systems. She/he should also have experience in
hydrological assessment in landslide prone areas as
well as experience in hydrological design of slide
protection structures. He/she shall be conversant with
estimating flood discharge together with designing and
checking vent way requirements for drains, culverts
and bridges. He/she shall have environmental impact
knowledge and climate change model's knowledge and
experience is advised. Experience in designing drainage
structures commonly used in rural roads is an
advantage.
She/he shall be a chartered or registered professional
civil engineer with any national or international
professional institution.
Language
Proficiency in written and spoken English is a
requirement.
Procurement Education
Specialist
At least a bachelor’s degree in civil engineering proven
by the notarized degree or its equivalence for those who
studied abroad.
Experience
At least seven (5) years in procurement including three
(3) years of preparation of standard bidding documents
and familiar with world bank procurement guidelines.
Must be registered in institution of engineers or other
foreign professional institution.
Social Safeguards Education
Specialist
At least a bachelor’s degree in Social Science,
Development studies, Anthropology, Gender Studies or
Sociology.
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Experience
At least 7 years in preparation of Social Impact
Assessments/ Resettlement Action Plan for linear
road/rehabilitation projects and Gender and
Development topics, with at least five (5) years of
experience working in Gender-Based Violence
prevention topics, and at least three (3) years of
experience in social impact assessment and
resettlement management preferably for some rural
roads.
Language
Fluency in written and spoken English is a requirement
As well as knowledge of Kinyarwanda and French is
required .
Environmental Education
Specialist
At least bachelor’s degree in Environmental Science.
Experience
At least 7 years in preparation of Environmental Impact
Assessment/ Environmental Mitigation Plan for linear
road/rehabilitation projects.
Language
Fluency in written and spoken English are mandatory,
whilst excellent communication skills are essential.
Knowledge of Kinyarwanda and French is required.
Surveyor Education
Experience
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institution.
Language
All key personnel must possess minimum a graduate bachelor’s degree in their
respective fields.
The approximate time input for each Key-expert is estimated at: 6 months for
the Team Leader; 4 months for the Senior Road Engineer; 2 months for the
Geotechnical Specialist; 3 months for the structure Engineer, 2.5 months for
the Social safeguards and 2.5 months for the Environmental Specialist.
In addition to the above key experts the consultant shall estimate the required
support staff that shall include:
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7. DURATION AND TIMEFRAME OF THE SERVICES
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report, that highlights the main achievements made, challenges faced,
recommendations for improving progress, and key next steps for the
upcoming month. The reports will be reviewed, discussed and agreed
with the MINEMA/SPIU and the World Bank.
Draft Final Report for Feasibility Study (6 copies): This shall present
all aspects of the study.
The final report of the ESIA per District will be submitted to RDB for approval
and the World Bank for no objection. In the event RDB or the World Bank
require some clarifications to be made on the report, the consultant holds the
responsibility to address issues raised until the Certificate of Approval is issued
and no objection obtained. The RAP report will also be sent to World Bank for
clearance.
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Once safeguards reports (ESIA/ESMPs and RAPs) are approved, they will be
disclosed in Rwanda and submitted by the GoR to the Bank for disclosure
through the World Bank InfoShop, according to the Bank policy.
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