ITM Assignment Full
ITM Assignment Full
- The employee of the department that using the CRASH management system probably not adapted
to use the system because mostly the employee is using the manual input for the report and the
query for the data takes a long time and some of the employee is advanced age didn’t know to use
the computer.
Constraints
- The employee of the related department toward the system must have to learned the way to use
the system and change their working life style because some of the employee before the system is
created they are using the manual input for the data and the query of the database take a long time.
- There are the difficulty for the system to obtain all of the information that is manual input or
either handwritten and there will take a long time to input all of the data into the system.
- The system needed stronger security system to avoid the information of the CRASH management
that the top-secret file, information of employee and company be hacked and needed to confirm
that the system is secure without virus or bug.
- The time frame and the budget given to complete the CRASH management system is not enough
that the time needed to complete all of the process and collect data from the manual input and
handwritten and so on to create a unified web presence, launch e-commerce and improve the
services needed a lot of time frame and a lot of human resource. Budget and time frame would be a
huge constraint on creating the CRASH management system unified web presence.
- The new system and the unified web presence has to perform several task with the complex steps
that while doing the system that required to find the most suitable developer that have the
capability to complete the task.
5.0 Analysis of Options and Recommendation
- The development of the CRASH management system can also be implemented on the other state
of the department of transportation
- The time frame and budget given increases so that the system completion and function will be
more ideal and perfect
- During the development of the CRASH management system that all of the related department
must more cooperate with the development so that the project can be completed in time and the
system will be more completion
- The Selangor Department of transportation can outsource the part of the system to the other
professionals to develop so that the project will be more perfect and the time frame will be
shortening
6.0 Preliminary Project Requirements
Required to consolidation of the data of the several departments that needed their
cooperation to complete the system data input
Conduct the training section and classes for the employee to make use of the system
function and feature
Allow the employees to register for the system to access to the system by using their private
authority user account
Track the employee involvement data of this project make sure the employee does the task
needed to do in time and done it nicely
Giving chances for the outsider to join for the project therefore can improve the service and
completion of the system
Stakeholder Analysis
Tan Jia Wei Ling Shi Wei Por Shao Cong Alex
Organization Project team Software Software Hardware IT
management developer developer support
Role Project Manager Programmer Programmer Programmer
Level of interest high high high Medium
Unique facts Very smart and Hardworking Nice guy and Quiet and do
good at leading and good have good work in time
and managing a programmer programming
team to skill
complete their
task
Level of high high high Low
influence
Communication Keep Regular minimal Manage most Anticipate and
skill completely keep in contact thoroughly all meet needs
informed to all and keep update the project
member information
Suggestion on Keep on let all Lead the testing Keep the work Delivery
managing team member and done in time and hardware and
keep update development lead him enough take a back seat
information and take care for time to complete for project
the other the system
member
Reputation good good good Normal
Project Charter
Amount of budget is the total of $100,000 in the time frame of 4 months for the system completion
Alex :
Risk Register
No. R01
Rank 1
Risk Undefined Project Purpose
Description Project purpose and need is not well-defined
Category Management
Triggers The project manager and the team does not fully understand the purpose
and objective of the project.
Risk Response Escalate to the Project Board and arrange for a meeting to produce the
project charter with defined deliverables.
Risk Owner Project Manager
Probability Medium
Impact High
No. R02
Rank 2
Risk Undefined Project schedule
Description Project schedule is not clearly defined or understood
Category Management
Triggers Team members are not motivated to complete task due to undefined
schedule
Risk Response Hold scheduling workshops with the project team so they understand the
plan and likelihood of missed tasks is reduced
Risk Owner Project Manager
Probability Medium
Impact High
No. R03
Rank 3
Risk Missed Deadlines
Description Unable to meet certain milestones under the planned time
Category Management
Triggers The team are unable to complete the given milestone on time due to the
task complexity and unforeseen factors.
Risk Response Change the schedule so that team members have enough time to complete
the task under the rescheduled time.
Risk Owner All
Probability High
Impact High
No. R04
Rank 4
Risk Deliverables being rejected
Description Client refuses to approve completed deliverables
Category Management
Triggers The completed deliverables or milestones are being rejected or delayed
approval, putting pressure on the deadlines.
Risk Response Ensure client’s decisions and requirement is identified before project
starts. Constant communication with the client.
Risk Owner Project Manager
Probability Low
Impact High
No. R05
Rank 5
Risk Hardware Limitation
Description Unable to progress with the project due to hardware limitation
Category Technical
Triggers The team lack the required hardware to complete certain task.
Risk Response Request to commission the required hardware in order to complete the
task and project.
Risk Owner Technicals
Probability Low
Impact Medium
No. R06
Rank 6
Risk Software Limitation
Description Unable to progress with the project due to software limitation
Category Technical
Triggers The team lack the required software to complete certain task.
Risk Response Request to commission the required software in order to complete the task
and project.
Risk Owner Technicals
Probability Low
Impact Low
No. R07
Rank 7
Risk Poor Team Communication
Description Lack of communication between team members
Category Human Resource
Triggers Occurrence of conflicts between team members and work inefficient.
Risk Response Frequently conduct meetings and use appropriate channel of
communication.
Risk Owner Project Manager
Probability Medium
Impact Medium
No. R08
Rank 8
Risk Inexperience Team
Description The team or certain team members are inexperience working on the given
task.
Category Human Resource
Triggers The task responsible by the team members are not up to quality standards.
Risk Response Reassign the members to work on other task.
Conduct trainings to the team members.
Risk Owner Project Manager
Probability Medium
Impact Low
No. R09
Rank 9
Risk Personnel Change
Description Key members from the team leaves the organization.
Category Human Resource
Triggers Work/life balance
Risk Response Identify other employees with similar qualifications from the
organization.
Risk Owner Project Manager
Probability Low
Impact Medium
No. R10
Rank 10
Risk Acts of Gods
Description Extreme weather or natural disaster leads to loss of resources.
Category External
Triggers -
Risk Response Ensure insurance in place.
Familiarize project team with emergency procedures.
Risk Owner Project Manager
Probability Low
Impact High
Risk Probability/Impact Chart
High R03
R01
Medium R08 R07
R02
Impact
Project Organization Chart
Project
Manager
Deputy
Project
Manager
Software
Data Analyst
Engineer
Database
Engineer
Responsibility Assignment Matrix
Task Por Shao Cong Tan Jia Wei Ling Shi Wei
1 Project Scope Management
1.1 Business Case
1.1.1 Identify Business Objective A R
1.1.2 Analysis of Options and
Recommendations A R
1.1.3 Preliminary Project Requirement A R
1.2 Stakeholder Analysis
1.2.1 Identify and Analyse Stakeholders A R C
1.3 Project Charter
1.3.1 Define the project Objectives and
Scope A R
1.3.2 Define the Deliverables and Risks A R
1.4 Work Break Down Structure
(WBS) Chart
1.4.1 Construct the WBS Chart A R I
2 Project Time Management
2.1 Gantt Chart with Milestone
2.1.1 Identify Project Phases and
Milestones R A
2.1.2 Construct the Gantt Chart R A C
2.2 Progress Tracking Gantt Chart
2.2.1 Construct the Progress Tracking
Gantt Chart R A C
2.3 AOA Diagram
2.3.1 Construct AOA Diagram R A
3 Project Risk Management
3.1 Risk Break Down Structure (RBS)
3.1.1 Identify Risk R C A
3.1.2 Construct RBS R C A
3.2 Risk Register
3.2.1 Create Risk Register A R C
3.3 Risk Probability/Impact Matrix
3.3.1 Construct the Risk Probability/
Impact Chart A R C
3.4 Risk Response
3.4.1 Identify ways to mitigate the risk C A R
3.4.2 Plan the Risk Response C A R
4 Project Human Resource
Management
4.1 Project Organizational Chart
4.1.1 Construct the Organizational Chart C A R
4.2 Responsibility Assignment Matrix
4.2.1 Identify Responsibilities I A R
4.2.2 Assign Responsibilities to members I A R
4.2.3 Construct Responsibility
Assignment Matrix C A R
4.3 Tools and Techniques for
Managing Project Teams
4.3.1 Conduct Project Performance
Appraisals C A R
4.3.2 Conduct Observation and
Conversation C A R
5 Project Report
5.1 Report Writing
5.1.1 Complete the Project Report R R R
6 Screen Design
6.1 Prototype and Design
6.1.1 Develop the Prototype R R R
6.1.2 Documentation R R R
7 Prototype Finalization
7.1 Prototype Testing
7.1.1 Conduct Test for the Prototype R R R
7.2 Prototype Redefine
7.2.1 Refine the Prototype R R R
7.3 Final Documentation
7.3.1 Complete the Documentation and
Report R R R
We using project performance appraisals, observation and conversation to managing our project
teams. Performance appraisal is a regular review of the employee's job performance and overall
contribution to the company. Performance appraisal is also known as “annual review”,
“performance review or “employee appraisal”, which assesses employee skills, achievement and
growth or lack of skills. We using self-assessment which is individuals evaluate their work
performance and behavior. We using self-assessment which is individuals evaluate each other
work performance and behavior to rate our group member. We are using the following criteria to
evaluate our team members.
Responsibility
Quality
Cost
Reputation
Communication Skill
We also using observation and conversation to manage our project team. Conversation between
team members is also an important factor affecting the project. The project manager will observe
the work efficiency of the team members to assess their performance. Each team member must
update their daily task to the project manager. A good conversation can keep the team up-to-date
and the project process goes smoothly. It’s quite useful helping in the detailed process that the
end user who use the system having the difficulty. It’s also can find a employee as the participant
who perform the task of the system to know that how they know to use about the system and can
enhance the system by obverse the participant that having the bugs or problem of using it.
Screen Design