PGDCA I SEM

MS-Access

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Subject Notes
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Created By: Lalit Choudhary

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 Unit -II
Syllabus: Create a Table in MS Access -Data Types, Field Properties, Fields:
names, types, properties--default values, format,caption, validation rules Data
Entry, Add record, delete record and edit text, Sort, find/replace, filter/ select,
rearrange columns, freeze columns. Edit a Tables- copy, delete, import, modify
table structure, find, replace.

Data Type of MS Access: - MkVk dh izd`fr ds vk/kkj ij MkVk dbZ izdkj dk gksrk gSA ,e ,l ,sDlsl
esa MkVk VkbZi fUkEu izdkj ds gksrs gSA

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1. Text :- bl izdkj ds MkVk esa (Mathematical Calculation )xf.krh;s x.kuk;sa ugh dh tk ldrh

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gSA bldh jsat 0 To 255 v{kj dh gksrh gSA vFkkZr~ bl MkVk VkbZi ds QhYM esa vf/kdre 255 v{kj
fy[ks tk fy[ks tk ldrs gSA

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mnkgj.k%& name, city , address etc.
2. Number: - bl izdkj ds MkVk esa (Mathematical Calculation) xf.krh;s x.kuk;sa dh tk ldrh
gSA blds QhYM esa uacj dks LVksj fd;k tkrk gSA
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bldsk fuEu Hkkxksa esa ckWVk x;k gSA
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Decimal
Setting Description Storage size
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precision

Byte Stores numbers from 0 to 255 (no fractions). None 1 byte

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Stores numbers from –10^38–1 through

10^38–1 (.adp)
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Decimal 28 12bytes
Stores numbers from –10^28–1 through
10^28–1 (.mdb)

Stores numbers from –32,768 to 32,767 (no

Integer None 2 bytes
fractions).

(Default) Stores numbers from –2,147,483,648

Long Integer None 4 bytes
to 2,147,483,647 (no fractions).

Single Stores numbers from 7 4 bytes

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 –3.402823E38 to –1.401298E–45
for negative values and from
1.401298E–45 to 3.402823E38 for positive
values.

Stores numbers from

–1.79769313486231E308 to
–4.94065645841247E–324
Double 15 8 bytes
for negative values and from
4.94065645841247E–324 to

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1.79769313486231E308 for positive values.

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Replication
Globally unique identifier (GUID) N/A 16 bytes
ID

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tSls Mark , principle(ewY; /ku), rate(nj) , time (le;) etc.
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3. Date and Time:- blesa MsV ,oa le; dks LVksj fd;k tkrk gSA blds fUkEu izdkj ds qQksZesV gksrs Gsa
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Date Type Date Format Example

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General MM/DD/YYYY Time 11/4/2011 7:18:11 PM

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Long Date MM/DD/yyyy, month ,day, Friday, November 04, 2011

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yyyy
Medium dd-Month-yy 4-Nov-11
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Date
Short MM/DD/YYYY 11/4/2011

Time Format
Long Time HH:MM:SS PM /AM 7:19:15 PM

Medium HH:MM:SS 7:19:29

Time
Short Time HH:SS 7:19

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 4. Currency :- bl izdkj ds MkVk esa djsalh (iSlk)dks LVksj fd;k tkrk gSA blesa x.krh;s x.kuk;sa Hkh
dj ldrs gSA izR;sd ns’k dh viuh djsalh gksrh gSA ,oa mldk ,d fpUg gksrk gSA
tSls $500 , 5,200.00 etc.
5. Memo :- ;g ,d fo’ks"k izdkj dk MkVk VkbZi gSA blds VSDl dks LVksj djus dh dksbZ lhek ugh gksrh
gSA bl dk iz;ksx rc fd;k tkrk gSA tc fdlh ds ckjs esa T;knk tkudkjh LVksj djuh gksA
6. HYPERLINK :- bl izdkj ds QhYM esa oso lkbZV ;k esy vkbZMh dks dks LVksj fd;k tkrk gSA
7. OLE Object :- bldk iwjk uke object linking embedding gSAbldsa fdlh Hkh QkbZy dks fyad
djk;k tk ldrk gSA ftl ij fDYkd djds [kksyk tk ldrk gSA

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OLE Object esa QkbZy dks fyad djuk %& Goto Insert Menu  object  insert object dialog

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box  create form file  select file  ok
8. logical :- blesa ykWftdy MkVk dsk LVksj fd;k tkrk gSA ftlds dsoy nks vki’ku gksrs gSA
Yes / No

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True / False
No / Off
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9. Auto Number :- bl MkVk VkbZi ls flfj;y uacj vius vki vkrs gSA bldk iz;ksx flfj;y uacj dks
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LVksj djus ds fy;s fd;k tkrk gSA

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Create a table in MS Access (,e ,l ,sDlsl esa Vsfcy dk fuekZ.k djuk ):-
MS Access esa MkVk dks LVksj djus ds fy;s Vsfcy dk fuekZ.k djuk gksrk gSA Vsfcy MkVkcsl QkbZy ds vanj
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gksrh gSA ,d MkVkosl QkbZy ds vanj ,d ls vf/kd Vsfcy gks ldrh gSA
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Vsfcy dk fuekZ.k jks ,oa dkWye ls feydj gksrk gSA dkWye dks QhYM ,oa jks dks fjdkMZ dgk tkrk gSA QhYM esa
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MkVk VkbZi dks lsV fd;k tkrk gSA

First Step:-
Go to File Menu  New  Click on Blank Database  Insert File Name  Click on
Create Button

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Second Step:- Select Table Object blesa rhu izdkj ls Vsfcy dks cuk;k tk ldrk gSA

1. Create a table in Design View

bles Vsfcy dks ;wtj ds }kjk fMtk;u fd;k tkrk gSA blesa QhYM dk uke nsrs gSA vkSj mlds MkVk VkbZi
dks flYksDV djrs gSA vkSj ml QhYM dh izksikWVh dks lsV djrs gSA Design view dks pkj izdkj ls Tkk
ldrs gSA
1. bl vki’ku ij Mkcy fDyd djds Design view esa tk ldrs gSA
2. flYksDV djds Design Button ij fDYkd djds Design view esa tk ldrs gSA
3. Right Click on Design view  design view esa tk ldrs gSA

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4. Open Option ij fDyd djds Design view esa tk ldrs gSA

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2. Create Table by using wizard:-

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blls Vsfcy dk Structure dks vklkuh ls de le; esa rS;kj fd;k tk ldrk gSA blesa cus cuk; QhYM
gksrs gSA ftldks dks flysDV djds U;w Vsfcy esa Transfer djrs gSA mldks fjuse fd;k tk ldrk gSA
vko’;drk ds vuqlkj QhYM dks Transfer djrs gSA vkSj Next Button ij fDyd dj ldrs gSA
nwljs Mk;ykWx ckDl esa Vsfcy dk uke nsrs gSA vkSj primary key dks lsV djuk gS ;k ugh blds ckn
Next Button ij fDyd djrs gS A
rhljs Mk;ykWx ckDl esa ;g fu/kkZfjr fd;k tkrk gSSA fd ubZ Vsfcy dks fdl O;w esa ns[kuk gSA

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 Y
3. Create Table by using entering data :- bldh lgk;rk ls ljyrk ls Vsfcy dks rS;kj fd;k

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tkrk gSA blesa MkVk lhV ds QhYM ij jkbZV fDYkd djds fjuse fd;k tkrk gSA blds ckn Vsfcy dks
lso fd;k tkrk gSA

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Table esa Record dks input(New Entry ) djuk %&
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1. Double Click on Table - Entry new data
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Table esa dkWye dks tksM+uk %& Vsfcy esa dkWye dks tksMus ds fy;s insert menu esa tkrs gSA blds ckn
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column ij fDyd djds u;s dkWye dks tksMk tk ldrk gSA

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Insert menu  column

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jkbZV fDYkd djds Insert column ij fDYkd djds u;s dkWye dks tksMk tk ldrk gSA
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Right click on column  Insert column

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Record dks Delete djuk %&

ftl fjdkMZ dks fMfyV djuk gksrk gSA mldks flysDV djrs gSA blds ckn Edit menu esa tk dj Delete
Record ij fDYkd djds fMfyV dj nsrs gSA
Query fy[k dj Hkh fjdkMZ dks xzqi esa fMfYkV dj ldrs gSA blesa vyx vyx 'kZr ds vk/kkj ij fjdkMZ dks
fMfyV fd;k tk ldrk gSA
DELETE Addresses.AddressesID
FROM Addresses
WHERE (((Addresses.AddressesID)="seeta"));

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dkWye dks fMfyV djuk %&
Vsfcy esa dkWYke dks fMfyV djus ds fy;s dkWye ij jkbZV fDyd djds Delete Column vki’ku ij fDYkd
djds dkWye dks fMfYkV dj ldrs gSA
1. Right Click on column  delete column

2. Select Column  edit menu  delete Column

Table delete djuk %&
MS Access esa Vsfcy dks fMfyV djus ds fuEu rjhds gSA
1. Table ij jkbZV fDYkd djds delete vki’ku ij fDyd djds Vsfcy dks fMfyV fd;k tk ldrk gSA

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2. Vsfcy dks flysDV djds edit menu esa tkdj delete option ij fDYkd djds Vsfcy dks fMfyV fd;k

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tk ldrk gSA
3. Vsfcy dks flysDV djds delete key ls Vsfcy dks fMfyV fd;k tk ldrk gSA

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Table ds Structure dks Modify djuk%&
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1. ftl Vsfcy ds Structure esa lq/kkj djuk gksrk gSA ml ij jkbZV fDYkd djds design view ij
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fDyd djrs gSA ftlls Vsfcy dk Structure open gksrk gSA ftlesa lq/kkj fd;k tk ldrk gSA
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2. ftl Vsfcy ds Structure esa lq/kkj djuk gksrk gSA ml dks flysDV djrs gSA vkSj LVsUMZM Vqyckj ds
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cVu design ij fDYkd djds Table Structure esa lq/kkj fd;k tk ldrk gSA
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Table dks dkWih djuk%&

Vsfcy dks rhu rjhds ls dkWih fd;k tk ldrk gSA
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1. Edit menu  copy

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2. Shortcut key :- Ctrl + C

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3. Right click on table  copy

Table dks paste djuk %&
Vsfcy dks rhu izdkj ls Paste fd;k tkrk gSA
1. Edit menu  paste
2. Shortcut key :- Ctrl+V
3. Right click  paste
Paste djus ij paste table as uke dk Mk;ykWXk ckDl vkrk gSA blesa Vsfcy dk uke nsrs gSA vkSj paste
option ls ;g flysDV djrs dh D;k paste djuk gSA blesa rhu vki’ku gksrs gSA

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 1. structure only :- blesa dscy Vsfcy dk Structure copy gksrk gSA
2. Structure and Data :- blesa Vsfcy dk Structure vkSj mlds vanj dk MkVk Hkh paste gksrk gSA
3. Append Data to Existing Table :- bl ls dsc y Vsfcy dk MkVk orZeku Vsfcy esa vkrk gS tks
QhYM ,d leku gksrs gSA

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Database File esa Vsfcy dks Import djuk %&
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MS Assess esa ,d MkVkcsl QkbZy ls nwljh MkVkcsl QkbZYk esa Vsfcy dks import fd;k tk ldrk gSA ,e,l
,sDlsl dh ;g ,d cgqr vPNh lqfo/kk gSA blesa Vsfcy dk Structure and data nksuksa import gksrs gSA blls
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le; dh cpr gksrh gSA

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bldks nks izdkj ls fd;k tkrk gSA

1. File menu  Get External Data import  import uke dk Mk;ykWXk ckDl vkrk gSA blesa
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ls MkVkcsl QkbZy dks flYksDV djrs gSA ftlls Vsfcy dks import djuk gksrk gSA blds ckn Vsfcy dks
flysDV djds ok Button ij fDyd djrs gSA vkSj Vsfcy import gksdj orZeku MkVkcsl QkbZYk esa vk
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tkrh gSA
2. bl dk;Z dks jkbZV fDyd djds Hkh fd;k tk ldrk gSA

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Table esa MkVk dks fQYVj (Fileter) djuk:-
MS Access dh Vsfcy ds MkVk esa fofHkUu izdkj ds vkijs’ku fd;s tk ldrs gSA tSls MkVk dks fQYVj djuk ]
MkVk dks 'kkWVZ djuk ,oa vU; dk;Z fd;s tk ldrs gSA
Ms Access esa fofHkUu Condition ds vk/kkj ij MkVk dks Filter fd;k tk ldrk gSA
fQYVj djuk %&
Record Menu  Filter  Advance Filter / Sort ij fDYkd djrs gSA rks fuEu foaMks vkrh gSA
Blesa Field option esa ftlds vk/kkj fQYVfjax djuk gksrh gSA ml QhYM dks flysDV djrs gSA
blds ckn Criteria esa condition nsrs gSA ftlds vk/kkj ij fjdkMZ dks fQYVj djuk gksrk gSA
blds ckn jkbZV fDyd djds Apply Filter / sort option ij fDYkd djrs gSA ftlls fjdkMZ fQYVj gks tkrs

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gSA

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Standard Tool Bar ds cVu Remove Filter cVu ls fQYVj dks gVk ldrs gSA
blesa mathematical condition or logical nksuksa izdkj dh daMh’ku ns ldrs gSA

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Mathematical Condition

= cjkcj D
Logical Condition
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cMk gSA and
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< NksVk gSA

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or
=> cMk gSA cjkcj
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gSA
NksVk gSA cjkcj
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=< Not
gSA
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<> cjkcj ugh gSA

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Sorting :- Database File dh Table ds fjdkMZl dks Ascending and Descending dze esa 'kkWVZ fd;k
tk ldrk gSA Ascending esa A To Z ,oa Descending esa Z To A dze esa 'kkWVZ fd;k tk ldrk gSA
ftl dkWye ds vk/kkj ij 'kkWVZ djuk gksrk gSA mldks flysDV djrs gSA blds ckn Record menu 
sort Sort Ascending or Sort descending esa ls fdlh ,d dks pqurs gSA ftl vki’ku dks pqurs gSA
MkVkosl ml vk/kkj ij 'kkWVZ gks tkrk gSA
bl dk;Z dks standard Tool Bar ds vkbdku cVu A To Z vkSj Z To A ij fDyd djds 'kkWVZ fd;k tk
ldrk gSA

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bldks fQYVj vki’ku ls Hkh fd;k tk ldrk gSA
Query fy[k dj Hkh MkVk dks 'kkWVZ fd;k tk ldrk gSA 'kkWVZ ds fy;s fuEu D;wjh gSA
SELECT *
FROM table name
ORDER BY table name.field name;
Column dks Freeze and unfreeze djuk%&
dkWYke dks Freeze djus ij mldks ,d LFkku nwljs LFkku ij ewo ugh fd;k tk ldrk gSA ftl dkWye dks
Freeze djrs gS og Vsfcy esa igys LFkku ij vk tkrk gSA blds ckn mldks ewo ugh fd;k tk ldrk gSA ;fn
fQj mldks ewo djuk gSA rks mldks Unfreeze djuk gksrk gSA

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Freeze Column: - Select Column  Go To Format Menu Freeze Columns ij fDyd djds

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dkWye dks Qzht djrs gSA
Unfreeze Column: - Select Column  Go To Format Column  Unfreeze ij fDyd djds

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vuQzht djrs gSA

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Field Properties
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Text Data Type dh Field Properties fuEu gksrh gSA

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Number Data Type Field Properties:-
1. Field Size: - blesa Vsfcy ds QhYM dh lkbt dks fu/kkZfjr fd;k tkrk gSA fd mles fdruk MkVk
;g izksikWVh dscy Text and Number MkVk VkbZi esa gksrh gSA VSDl esa ;g 0 To 255 gksrh gSA ,oa
Number ess fn;s x;s QkWesZV essa ls fdlh ,d dks flYksDV djrs gSA

2. Caption :- tc QkWeZ ;k fjiksVZ dks rS;kj fd;k tkrk gSA rc bl izksikWVhZ dk iz;ksx fd;k tkrk gS
blesa tks dsi’ku gksrk gSA mldk iz;ksx vius vki QkWeZ ;k fjiksVZ esa gks tkrk gSA ftlls ogkW ij
ysfcy fy[kus dsh vko’;drk ugh gksrh gSA ;g izksikWVhZ yx Hkx lHkh VkbZi ds MkVk VkbZi esa gksrh gSA

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3. Format:- QhYM esa MkVk dsk fdl QkesZV esa fy[kuk gSA bldk fu/kkZj.k fd;k tkrk gSA ;g ,d

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egRoiw.kZ QhYM izksikWVhZ gksrh gSA vyx vyx MkVk VkbZi dks vyx vyx QkesZV gksrk gSA ftles ls fdlh
,d QkesZV dks pquk tkrk gSA ftl QkesZV esa MkVk dks buiqV djuk gksrk gSA

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4. Default Value: - bl QhYM izksikWVh esa ml Value dks lsV djuk gksrk gSA ftldks QhYM esa
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Default :i ls buiqV djuk gksrk gSA bldks ckn esa Replace Hkh fd;k tk ldrk gSA ftlls Vsfcy esa
MkVk buiqV djus esa vklkuh gksrh gSA
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5. Data Validation Rules :- ;g Vsfcy esa MkVk buiqV djus ds fy;s ,d egRoiw.kZ izksikWVhZ gksrh gSA
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blls MkVk dsk buiqV djus ds fy;s fu;e cuk;s tkrs gSA ftlls xyr MkVk buiqV gh ugh gks ikrk gSA
blesa ge Function , Formula ,oa x.krh;s ,oa ykWftdy operation dk Hkh iz;ksx dj ldrs gSA
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ftlls lgh MkVk buiqV gksrk gSA

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 6. Input Mask:- blesa QhYM esa fdrus v{kj dks buiqV djuk gSA vkSj fdl izdkj ds v{kj buiqV djuk
gSA bldks fu/kkfjr fd;k tkrk gSA blds fy;s vyx vyx fpUgksa dk iz;ksx fd;k tkrk gSA tks fuEu gSA
Character Description
0 Digit (0 to 9, entry required, plus [+] and minus [–] signs not allowed).
9 Digit or space (entry not required, plus and minus signs not allowed).
Digit or space (entry not required; spaces are displayed as blanks while in Edit
# mode, but blanks are removed when data is saved; plus and minus signs
allowed).
L Letter (A to Z, entry required).

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? Letter (A to Z, entry optional).
A Letter or digit (entry required).

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a Letter or digit (entry optional).
& D
Any character or a space (entry required).
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C Any character or a space (entry optional).
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Decimal placeholder and thousand, date, and time separators. (The actual
.,:;-/ character used depends on the settings in the Regional Settings Properties dialog
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box in Windows Control Panel).

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< Causes all characters to be converted to lowercase.

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> Causes all characters to be converted to uppercase.

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Causes the input mask to display from right to left, rather than from left to right.
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! Characters typed into the mask always fill it from left to right. You can include
the exclamation point anywhere in the input mask.
Causes the character that follows to be displayed as the literal character (for
\
example, \A is

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 Unit -II
Working with Query
Setting up Relationships- Define relationships, add a relationship, set a rule for Referential
Integrity, change the join type, delete a relationship, save relationship Queries & Filter -
difference between queries and filter, filter using multiple fields AND, OR , advance filter
Queries, create Query with one table, find record with select query, find duplicate record
with query, find unmatched record with query, run query, save and change query.

Introduction to Relationships:-

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Relationships esa nks Vsfcy dks vkil esa tksMk tkrk gSA blds fy;s nksuksa Vsfcy esa ,d dkWeu QhYM gksuk

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pkfg;sA ftlesa nksuksa dk uke ,oa MkVk VkbZi ,d leku gksuk t:jh gSA Vsfcy esa Relation cukus ds ckn ;wtj
QkWeZ ,oa fjiksVZ dks multiple table dk iz;ksx djds fjiksVZ ,oa QkWEkZ dks fMtkbu fd;k tk ldrk gSA

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Relationship Creation(fjys’kuf’ki cukuk):- D
nks Vsfcy ds chp fjys’kuf’ki dks nks izdkj ls LFkkfir fd;k tk ldrk gSA
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1. At table level in the Relationship window(ehuw dh lgk;rk ls fjys’ku cukuk)
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2. At the query level , while creating queries to display inform ton (D;wjh dh lgk;rk ls )
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Types of Relationships (fjys’kuf’ki ds izdkj½:-

Relationship pkj izdkj dh gksrh gSA
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1. one to one:-
izR;sd Vsfcy dks ,d ,safVVh dks :Ik esa fu:fir djrs gSA bls entity Set dgrs gSA Entity dks square
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box esa iznf’kZr djrs gSA tc nks Entities ds e/; fjys’kuf’ki LFkkfir djrs gSA rc bls entity
Relationship dgrs gSA one to one relationship dsoy nks entities ds e/; dk ,lksfl,’ku (laxBu)
gSA tSls ,d egkfo|ky; esa izR;sd foHkkx esa ,d ,pvksMh gksrk gSA rFkk ,d HOD ,d ls vf/kd foHkkx
dk HOD ugh gks ldrk gSA ;g fjys’kuf’ki one to one fjys’kuf’ki dgykrh gSA
Department

HOD
One to one Relationship

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 2. one to many:-
One To Many Relationship esa nks Entities ds e/; ,d ls vf/kd relationship gks ldrh gSA tSls ,d
dkslZ esa cgqr ls Nk= iathd`r gks ldrs gSA

Course

Students

One To Many Relationship

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3. many to many :-

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Many to Many Relationship esa nks Entities ds e/; ,d ls vf/kd relationship gks ldrh gSA tSls
,d vkbZVe dks cgqr ls yksx [kjhn ldrs gS ;k ,d fo/kkFkhZ ,d fo|ky; esa vusd dkslZ ys ldrk gSA

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Customer

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Item
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Many To Many Relationship

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Relationship Creation:-
1. LkoZizFke nks Vsfcy cukrs gSA ftlesa ,d dkWeu QhYM gksrk gSA ftlds uke ,oa MkVk VkbZi ,d leku
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gksuk pkfg;sA
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2. bu QhYMl dh index izksikWVhZ vkWu gksuk pkfg;sA

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3. primary key define gksuk pkfg;s A

4. blds ckn Vwy ehuw ds vki’ku Relationships option ij fDYkd djus ij Relationship uke dh
foaMks vkrh gSA blesa nksuks Vsfcy dks tksMrs gSA ftlds ckn Relationship menu add gks tkrk gSA
5. Relationship menu ds vki’ku Edit Relationship ij fDYkd djus ij fuEu foaMks vkrh gSA

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blds Create New Button ij fDYkd djus ij fuEu foaMks vkrh gSA blesa Vsfcy dks flysDV djrs gSA
blds vkn ftl dkWye ds chp fjys’ku cukuk gksrh gSA mldks flysDV djrs gSA blds ckn ok Button ij
fDYkd djus ij fjys’ku LFkkfir gks tkrk gSA

Join Type cVu ij fDYkd djds Tokbau VkbZi dks cnyk tk ldrk gSA blesa rhu vki’ku vkrs gS ftlesa ls

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,d vki’ku dks pqurs gSA

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Ctrl + s ls fjys’kuf’ki dks lso fd;k tk ldrk gSA ;k QkbZy ehuw ds vki’ku lso ij fDyd djds
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fjys’kuf’ki dks lso fd;k tk ldrk gSA

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Relationship Delete djuk%&

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1.fjys’kuf’ki ij jkbZV fDyd djds fjys’kuf’ki dks fMfyV dj ldrs gSA

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2. Edit Menu  delete cVu ij fDyd djds fjys’kuf’ki dks fMfyV fd;k tk ldrk gSA
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Benefits of Relationships:-
LA

 ;g MkVk dh (integrity) fo’oklfu;rk iznku djrh gS ;g bldk lcls cMk ykHk gSA
 blesa MkVk dh lqj{kk jgrh gS
 fjdkMZ dk duplication gksus dk Mj ugh jgrk gSA
 blls eseksjh dh cpr gksrh gSA
 fjdkMZl dks delete or update fd;k tk ldrk gSA
 blls eYVhVsfcy fjiksVZ vkSj QkWeZ dk fMtkbu fd;k tk ldrk gSA ,oa mlesa fofHkUu izdkj ds vkijs’ku
fd;s tk ldrs gSA

LALIT CHOUDHARY
15
Filter or Queries:-
Filter ,d Criteria or condition gksrk gSA ftlds vk/kkj ij MkVkcsl QkbZy esa fjdkMZl dks lpZ fd;k
tkrk gSA ;k buiqV fd;k tkrk gSA blesa Field ds MkVk VkbZi ds vk/kkj ij condition rS;kj fd tkrh gSA
Vsfcy esa fQYVj yxkdj ml fo’ks"k MkVk okys fjdkMZ QhYVj gksdj vk tkrs gSA blesa condition cukus ds
fy;s xf.krh;s ,oa ykWftdy nksuksa izdkj ds operator dk iz;ksx fd;k tkrk gSA
tsls
= , <= , >= , <> vkfn
and , or , not

Y
Example Name=” raju” blesa dscy ogh fjdkMZl vk;saxs ftuds use QhYM esa raju MkVk gksxkA

AR
QhYVj dk iz;ksx QkWeZ ] fjiksVZ ,oa MkVkcsl Vsfcy vkfn esa fd;k tk ldrk gSA
MkVk dks QhYVj fuEu izdkj ls fd;k tk ldrk gSA
1. Filter By Form ;- bl QhYVj esa ;wtj Value dks flysDV djrk gSA bles ,d lkFk vyx QhYM esa

H
vyx -2 'krZ ds vk/kkj ij VSfcy ls fjdkMZl dks lpZ fd;k tk ldrk gSA
iz;ksx djuk%&
D
U
Record menu  Filter  Filter By Form
O

2. Filter By Selection :- blesa ftl Value dks lpZ djuk gksrk gSA mldks flysDV djrs gSa rks ml
H

value okys fjdkMZ lpZ gks tkrs gSA ;g lpZ djus dk lcls vklku rjhdk gksrk gSA blesa ,d lkFk nks
C

vki’ku dk iz;ksx ugh dj ldrs gSA

iz;ksx djuk%&
T

Record menu  Filter  Filter By Selection

LI

3. Filter By Excluding Selection :- ;g selection ds foijhr gksrk gSA ftl value dks flysDV
LA

djrs gsS mldks NksMdj lHkh fjdkMZ vk tkrs gSA

iz;ksx djuk%&
Record menu  Filter  Filter By Excluding Selection

4. Advance Filter:- bles ;wtj vius vuqlkj condition cuk ldrk gSA bles or and , ,oa not
vkfn dk Hkh iz;ksx vklkuh ls fd;k tk ldrk gsA bl vki’ku ij fDYkd djus ij fuEu foaMks vkrh
gSA

LALIT CHOUDHARY
16
blesa Field esa ml QhYM dks pqurs gSA ftlesa QhYVj yxkuk gksrk gSA

Y
;gkW ls sorting Hkh dh tk ldrh gSA ;fn Sorting djuk gSA rks mldk izdkj pqurs gSA

AR
Criteria esa 'krZ ,oa mldh value fy[krs gSA fMQkYV :Ik ls cjkcj condition jgrh gSA cktw ckys dkWye esa
mlh QhYM ;k nwljs QhYM dks ysrs gSA vkSj Criteria esa dksbZ eku ,oa 'krZ nsrs rks mu nksuksa ds chp esa and
vkijsVj vk tkrk gSA

H
vkSj dk iz;ksx djuk gSA rks or ds uhps value or operater dk iz;ksx djrs gSA
D
QhYVj lsV djus ds ckn Record menu ls mldks apply Filter / sort option ij fDyd djrs gSA ftlls
U
og QhYVj ju gks tkrk gSA vkSj fjdkMZl dks QhYVj dj ds iznf’kZRk djrk gSA
O

QhYVj dks gVkus ds fy;s record menu esa tkdj Remove Filter / Sort fDYkd dj nsrs gSA ftlls QhYVj
H

gV tkrk gS A
C

QhYVj dks as Query Hkh lsc fd;k tk ldrk gSA ftldk iz;ksx ckn esa D;wjh dks ju dj ds fd;k tk
T

ldrk gSA blls QhYVj dks iqu% cukus ess le; u"V ugh gksrk gSA
LI

File menu  save as  select type Query  Type Query name click ok button
LA

Right click on Filter  save as Query  type name  click ok

Example:-
SELECT * FROM sanjay WHERE sanjay.city="sagar";
bl D;wjh esa lat; uke dh Vsfcy esa os lHkh fjdkMZl vk tk;saxs ftudh flVh lkxj gSA

LALIT CHOUDHARY
17
Query:-
The Microsoft Access esa ;wtj ds Question tks og MkVkcsl Vsfcy ls djrk gSA blesa iz’u QhYM ,oa
'krksZa ds vk/kkj ij djrk gSA bldh bl leL;k dk gy Query ds }kjk fd;k tkrk gSA D;wjh simple or
Complex nksuksa izdkj dh gks ldrh gSA
;g ,d egRoiw.kZ Vwy gSA ftldh lgk;rk ls Vsfcy ds QhYMl ,oa fjdkMZl esa MkVk buiqV ] fMfyV ,oa mlesa
lq/kkj vkfn dk dk;Z ,d fo’kZ"k 'krZ ds vk/kkj ij fd;k tk ldrk gSA
D;wjh dks fosMks ,oa dekWM csl nksauks izdkj ls pyk;k tkrk gSA

D;wjh cukuk %&

MS Access esa Query Object dks flysDV djrs gSA blesa D;wjh dks nks izdkj ls fy[kk tk ldrk gSA

Y
AR
1. Create Query in design View :-
bl ij fDYkd djus ij D;wjh foaMks vkrh gSA blesa Vsfcy dks Add djrs gSA
blds ckn Query Menu ls D;wjh dks flysDV djrs gSA blesa fuEu izdkj dh D;wjh gksrh gSA

H
 Select
 Update
D
U
 Delete
O

 Append
H

 Make Table
C

 Cross Tab
blesa ftl D;wjh dks pykuk gkskrk gSA mldks flysDV djrs gSA bu D;wjh dks fuEu izdkj ls fMtkbu ;k
T

fy[kk tkrk gSA blds ckn budks ju djrs gSA vkSj lsc djrs gSA
LI
LA

1. Select Query :- bl D;wjh ls MkVkcsl QkbZYk dh Vsfcy ds fjdkMZ dks condition ds vk/kkj ij
Selected fields dh fyLV iznf’kZr dj ldrs gS A ;g ,d QhYVj ds leku dk;Z djrk gSA
D;wjh dks ;wtj Loa; fy[k ldrk gSA blds fy;s jkbZV fDyd djrs gSA vkSj SQL View ij fDYkd djrs
gSA vkSj mlesa dekWM fy[krs gSA vkSj mldks ju djrs gSA

Syntax:- SELECT Field Name FROM Table Name WHERE Condition

Example :- Select * From Master WHERE account=100;

LALIT CHOUDHARY
18
2. Update Query:- bl D;wjh ls Vsfcy ds fjdkMZl dks viMsV fd;k tkrk gSA Vsfcy ds fdlh ,d
QhYM ds MkVk dks fo’ks"k 'krZ ds vk/kkj ij ,d value ls viMsV dj ldrs gSA D;wjh dks ju djus ij
ml fo’ks"k 'krZ okys fjdkMZl dk og QhYM vius vki viMSV gks tkrk gSA

Y
AR
Syntax :- UPDATE Table Name SET Field Name= Value WHERE Condition;
Example :- UPDATE master SET master.fee = 1500 WHERE master.account=100;

H
bl mnkgj.k esa ekLVj uke dh Vsfcy dk Qh QhYM 1500 ls viMsV gks tk;sxk ftu fjdkMZl dk account
no cjkcj gSA 100 ds
D
U
O

3. Delete Query :- bl D;wjh ls ,d 'krZ ds vk/kkj Vsfcy ls fjdkMZ dks fMfyV fd;k tk ldrk gSA
H

blesa QhYM esa Vsfcy ds QhYM dks flysDV djrs gSA Vsfcy esa Vsfcy dks flysDV djrs gSA fMfyV CykWd esa
C

where ('krZ) gksrh gSA criteria esa condition fy[krs gSA blds ckn D;wjh dks ju djrs gA ftlls ml
'krZ dks follow djus ckys fjdkMZl fMfyV gks tkrs gSA
T
LI
LA

Syntax:- DELETE Field Name FROM Table Name WHERE Condition;

Example :- DELETE account FROM master WHERE account=100;

LALIT CHOUDHARY
19
 4. Append Query:- bl D;wjh ls ,d Vsfcy ds QhYM esa nwljh Vsfcy ds QhYM ds MkVk dks tksMk tk
ldrk gS A blds fy;s nksaukss Vsfcy esa QhYM ,d leku gksuk pkfg;s A blls QhYM dk MkVk visUM
gksrk gSA QhYM ughA

Syntax :- INSERT INTO Table Name ( Field Name ) SELECT Field Name FROM
Destination File Name WHERE Condition ;
Example :-
INSERT INTO master ( account ) SELECT master.account FROM master WHERE

Y
(((master.account)=100));

AR
H
5. Make Table Query:-bl D;wjh dh lgk;rk ls Vsfcy dks Export fd;k tkrk gSA blls Vsfcy dks
,d MkVkcsl QkbZy dh Vsfcy dks nwljs MkVkcsl QkbZy esa Export fd;k tk ldrk gSA bless ftl
D
QhYM dks flysDV djrs gSA ogh QhYM vius fjdkMZ ds LkkFk nwljh MkVkcsl QkbZy esa Export gks tkrs
U
gSA
O
H

Syntax :- SELECT File Name.Field Name INTO File Name IN ‘ Destination File Address
C

and File Name ‘ FROM Source File Name;

T

Example: - SELECT master.account, master.Name, master.[Father name] INTO master

LI

IN 'C:\Documents and Settings\micro.SST\My Documents\yadav.mdb'

LA

FROM master;

6. Cross tab Query

2. Create Query by using Wizard :- bl vki’ku ls D;wjh dks fotkMZ dh lgk;rk ls fMtkbu fd;k
tkrk gSA blesa izFke foaMksa esa QhYMl dks pqurs gSA nwljs LVsi esa fdl izdkj dh D;wjh cukuk gSA bldks
flysDV djrs gSA rhljs LVsi esa D;wjh dk uke ns dj D;wjh dks lso djrs gSA

LALIT CHOUDHARY
20
D;wjh dks Save djuk %&
D;wjh dks fuEu izdkj ls lsc fd;k tkrk gSA

1. File menu  save  type Query name  save Button

2. ctrl +S  Type Query name  ok
3. Standard tool bar  Click Save Button

Run Query:-
D;wjh dks fuEu izdkj ls ju fd;k tkrk gSA

Y
1. Query Menu  Run

AR
2. Standard tool Bar  Run Button
3. Query Window  Select Query  Double Click
4. Query Standard Tool Bar  Click open Button

H
5. Select Query  Right Click on Query  open
D
U
O
H
C
T
LI
LA

LALIT CHOUDHARY
21
 Unit -IV
Form
Syllabus: Introduction to Forms Types of Basic Forms: Columnar, Tabular,
Datasheet, Main/Sub forms, add headers and footers, add fields to form, add text
to form use label option button, check box, combo box, list box Forms Wizard,
Create Template.

Introduction of Form:- MS Access es vf/kd la[;kk esa MkVkcsl dks LVksj djds j[kk tk ldrk gSA
MkVkcsl Vsfcy esa MkVk dks buiqV djus ds fy;s QkWeZ dk iz;ksx fd;k tkrk gSA bldk iz;ksx djds MkVkosl

Y
Vsfcy esa vklkuh ls MkVk dks buiqV fd;k tk ldrk gSA bl dk;Z dks djus fy;s QkWeZ esa fofHkUu izdkj ds

AR
vki’ku gksrs gSA tSls Record delete djuk] new record add djuk] Record dks Edit djuk] Record
delete djuk ,oa fjdkMZ dks ewo djuk vkfnA ftlls vklkuh ls MkVk dks buiqV fd;k tk ldrk gSA
blesa QkWeZ dh QkeZfVax dh tkrh gSA ftlls QkWeZ lqnaj fn[kus yxrk gSA Vsfcy QhYM dks vko’;drk ds

H
vuqlkj QkWeZ esa lsV fd;k tk ldrk gSA QkWeZ fMtkbu ds fy;s blesa Vwy ckWDl gksrk gSA ftlesa fofHkUu izdkj
D
ds Vwy gksrs ftudks QhYM ds vuqlkj QkWeZ ij lsV dj nsrs gSA vkSj MkVkcsl Vsfcy ls mudks Connect dj
U
nsrs gsA
O
H

Type of Form:-
C

MS Access esa fUkEu izdkj ds QkWeZ gksrs gSA

T
LI
LA

LALIT CHOUDHARY
22
 1. Columnar Form:- bl QkWeZ dks iz;ksx Data Entry ds fy;s fd;k tkrk gSA blesa Vsfcy ds
QhYM dks dkWye QkWeZV esa Arrange fd;k tkrk gSA blesa ,d le; esa ,d fjdkMZ fn[kkbZ nsrk gSA fotkMZ ls
bl QkWeZV esa QkWeZ dks vklkuh ls cuk;k tk ldrk gSA blesa vklkuh ls fjdkMZ dks Next, Pervious, First ,
last ij move fd;k tk ldrk gSA ,oa u;s fjdkMZ dks tksMk tk ldrk gSA

Y
AR
2. Tabular Form:- bl QkWeZ esa lHkh fjdkMZl ,d lkFk fn[kkbZ nsrs gSA blesa Vsfcy QhYMl dks Vsfcy QkWeZV

H
esa gksrs gSA blesa ,d fjdkMZ dks nwljs fjdkMZ ykbZu ds }kjk separate fd;k tkrk gSA
D
U
O
H
C
T
LI
LA

3. DataSheet:- blesa MkVkcsl Vsfcy MkVklhV QkWeZV esa ns[kk tk ldrk gSA ;g ,d ,sDlsy lhV dh rjg
gksrk gSA

LALIT CHOUDHARY
23
4. Justified :- blesa Vsfcy ds QhYMl dks ,d LVSaMMZ QkWeZ esa lsV fd;k tkrk gSA ftlls blesa fjdkMZ dks
ns[kuk vklku gksrk gA blesa ,d le; esa ,d fjdkMZ fn[kkbZ nsrk gSA

Y
AR
5. Pirovt data :- Display the data using tabs

H
D
U
O
H
C
T
LI
LA

6. Pivot Chat :- Pivot Chart fofHkUu izdkj ds ckj pkVZ ,oa vU; izdkj ds pkVZ Support djrk gSA blds
}kjk Vsfcy MkVk dsk xzkQ ds :Ik esa iznf’kZr fd;k tkrk gSA blesa ;wtj nks dkWYke ds MkVk ds chp xzk Q [khp
ldrk gSA
Form Header or Footer:-
Form dks rhu Section esa ckWVk tk ldrk gSA bles izR;sd Section dk viuk dk;Z vkSj O;gkj gksrk gSA ;s
rhu section fuEu gSA
1. Header
2. Detail
3. Footer

LALIT CHOUDHARY
24
1.Heaeder:-
gsMj QkWeZ ds lcls Åij dk fgLlk gksrk gSA blesa QkWeZ dh gsfMax nsrs gSA tks ;g funsZf’kr djrk gSA fd QkWeZ
fdl dk;Z ls lacaf/kr gSA dqN control Button dk Hkh iz;ksx blesa fd;k tk ldrk gSA
2. Detail :- ;g QkWeZ dk eSu ,sfj;k gksrk gksrk gS blesa Vsfcy ds QhYM dks lsV fd;k tkrk gSA blesa QkWeZ
Controls esa Vsfcy ds MkVk dsk iznf’kZr fd;k tkrk gS vkSj ;gha ls Vsfcy esa u;s fjdkMZ dks tksMk tkrk gSA
;k fMfyV fd;k tkrk gSA
blesa Vsfcy QhYMl dks fofHkUu LVkbZy ls lsV dj ldrs gSA
3. Footer- blesa QkWeZ dh ml lwpuk dks iznf’kZr fd;k tkrk gSA ftldks cnyk ugh tkrk gSA vFkkZr~ blesa
Vsfcy dk lkj gksrk gSA

Y
blesa dekWM cVu dks j[k ldrs gSA ftldh lgk;rk ls Form ds MkVk dsk control fd;k tk ldrk gSA
blds vykok blesa QkWeZ ds ckjs es tkudkjh gSA lsV djrs gSA

AR
Header

H
D Detail
U
O

Footer
H
C

Tool Box :-
T

MS Access fuEufyf[kr Vwyl gksrs gSA ftudh lgk;rk ls QkWeZ ;k fjiksVZ dks fMtkbu fd;k tk ldrk gSA
LI

vkSj budks MkVkosl QkbZy ls tksMk tk ldrk gSA

Vwy dk iz;ksx djuk %& ftl Vwy dk iz;ksx djuk gksrk gSA mldks flysDV djrs gSA
LA

blds ckn QkWeZ esa tgkW ij j[kuk gksrk gSA ogkW ij fDYkd djr nsrs gSA rks og Vwy ogkW ij lsV gks tkrk gSA
blds ckn ;fn mldh izksikWVh dks cnyk gSA rks mldh izksikWVhZ foaMks dks F4 key ;k View Menu ls yk
ldrs gSA blds ckn mldh izksikWVhZ dks cnyk tk ldrk gSA
Sub Form / Sub Report
Select object Label Toggle Button Image
Combo Box Page Break

LALIT CHOUDHARY
25 Control
More
Control List Box Tab Control
Wizard Option Button Line
Command Button
Option Group Check Box Bound Object Rectangle
1.Select Object:- bl Vwy dk iz;ksx object dks flysDV djus ds fy;s fd;k tkrk gSA blls fdlh Hkh
object dks QkWeZ ,oa fjiksVZ esa ,d LFkku ls nwljs ij ewo fd;k tk ldrk ,oa object dks flysDV djds mldh
properties esa Editing fd tkrh gSA

2. Text Box :- bl Vwy esa VSDl dks VkbZi fd;k tk ldrk gSA vFkkZr~ ju VkbZe blesa VSDl dks VkbZi fd;k
tk ldrk gSA bldh lgk;rk ls Vsfcy ds QhYM esa MkVk dks tksMk tkrk gSA tSls use] firk dk uke vkfn A

3. Label :- ;g Vwy nwljs Vwy ds fy;s ysfcy dk dk;Z djrk gSA blls ml QhYM dh igpku gksrh gSA fd
ml Vwy dk D;k iz;ksx gS A bles ju VkbZe VsDl dks VkbZi ugh fd;k tk ldrk gSA fMtkbu VkbZe gh blesa

Y
izksikWVhZ dks lsV fd;k tkrk gSA

AR
4. Option Button :- bl cVu dks jsfM;ks cVu Hkh dgk tkrk gSA bldk iz;ksx rc fd;k tkrk gSA nks ;k nks
ls vf/kd vki’ku esa ls fdlh ,d dks pquuk gksrk gSA tSls 'kknh gqbZ ;k ugh ] dksu ls dksLkZ esa izos’k fy;k vkfn

H
A
D
5.Check Box :- bldk iz;ksx rc fd;k tkrk gSA tc dbZ vki’ku dks pquuk gksrk gSA bldh mRrj gkW ;k uk
U
esa gksrk gSA
O

6. Command Button :- bl Vwy dk iz;ksx Form or Report esa funsZ’k fn;s tkrs gSA tSls Add record ,
H

delete record , next , previous , first and last , ok Cancel vkfn cVu dk fuekZ.k blh ls gksrk gSA
C

bldks fotkMZ ls QkWeZ ls tksMk tkrk gSA

T
LI

7. Line :- bldh lgk;rk ls QkWeZ ;k fjiksVZ esa ykbZu dks [khpk tk ldrk gSA ftlls QkWeZ ;k fjiksVZ dks lqUnj
cuk;k tk ldrk gSA ;k ,d leku QhYM dks separate fd;k tk ldrk gSA
LA

8. Rectangle:- blls QkWeZ ;k fjiksVzZ esa vk;kr dks [khpk tk ldrk gSA ftlls QkWeZ ;k fjiksVZ lqnaj fn[kus
yxrh gS

9. Option Group :- blls dbZ Vwy dk ,d xzqi cuk;k tk ldrk gSA ftlls budks ,d LFkku ls nwljs LFkku
ij vklkuh ls ewo fd;k tk ldrk gSA blls QkWeZ ;k fjiksVZ dks lqnaj cuk;k tk ldrk gSA ,d leku QhYM
dk xzqi cuk;k tk ldrk gSA ftlls MkVk QhM djus esa leL;k ugh gksrh gSA
bles fotkMZZ vkrk gS blds igys Mk;ykWXk ckDl ftlesa vki’ku ds ysfcy VkbZi djrs gS

LALIT CHOUDHARY
26
nwljs Mk;ykWXk ckDl esa fdl vki’ku dks fMQkYV djuk gS bldks pqurs gSA
rhljs Mk;ykWXk ckDl esa mldh value lsV djrs gSA
pkSFks Mk;ykWXk ckDl esa ;g pqurs gSA fd mldks Vsfcy ds fdlh QhYM ls tksMuk gSA
ikWpos Mk;ykWXk ckDl esa mldh LVkbZy dks pqurs gSA vksj ;g Hkh flysDV djrs gSA fd vki’ku dks rkSj ij fdl
dk iz;ksx djuk gSA option /Check / toggle button
10. Combo Box:- blesa fyLV vkbVe dks tksMk tkrk gS ;g de txg dk iz;skx djrk gSA bldk iz;ksx
rc fd;k tkrk gS A tc fyLV ls fdlh ,d vkbZVe dks pquuk gksrk gSA
tc bl Vwy dks QkWeZ ;k fjiksVZ ij iz;ksx djrs gSA rks fotkMZ LVkVZ gks tkrk gSA
blds igys Mk;ykWXk ckDl esa ;g pqurs gsA fd blesa vkbZVe dks dgkW ls ykuk gSA blesa f}rh; vki’ku pqurs
gsA ftlesa ;wtj Loa; vkbZVe dks VkbZi dj ldrk gSA vkSj Next Button ij fDyd djrs gSA

Y
Second Mk;ykWXk ckDl esa vkbZVe dks VkbZi djrs gSA

AR
rhljs Mk;ykWx ckWDl es ;g flysDV djrs gSA fd mldks Vsfcy ds QhYM ls tksMuk gSA ;k ugh tksMuk gS A
;fn tksMkuk gksrk gS rks nwljs vki’ku dks pqurs gSA vkSj ;fn ckn esa tksMuk gksrk gSA rks igys vki’ku dks pqurs

H
gSA blds ckn next Button ij fDyd djrs gSA
D
blesa combo Box dk ysfcy nsrs gS vkSj finish cVu ij fDYkd djrs gSA ftlls dkWEcks ckDl dk fuek.kZ gks
U
tkrk gSA
O

11. list Box :- fyLV ckDl esa vkbZVe fyLV :Ik esa iznf’kZr gksrs gSA bldks Hkh combo box dh rjg lsV
fd;k tkr gSA
H

12. Bound Object Frame :- bleas ml QhYM dks tksMrs gSA ftles object dks tksMk tkrk gSA tSls
C

photo vkfn
T

blesa vkWCtsDV dks insert fd;k tkrk gSA

LI

Wizard dh lgk;rk ls Form dks cukuk %&

LA

Vsfcy RkS;kj djus ds ckn mlesa fjdkMZl dks buiqV djus ds fy;s QkWeZ dks fMtkbu fd;k tkrk gSA bldsk
fotkMZ dh lgk;rk ls vklkuh ls de le; esa rS;kj fd;k tk ldrk gS A blds ckn blesa Modification Hkh
fd;k tk ldrk gSA ftles vU; Vwy dk iz;ksx djds QkWeZ dks vkSj ,Mokal cuk;k tk ldrk gsA
blesa fuEu in gksrs gSA
LoZ izFke QkWeZ object dks pqurs gSA blds nk;sa rjQ nks vki’ku gksrs gSA ftlesa ls nwljs vki’ku Create
From by using Wizard dks pqurs gsS A vkSj ml ij Mkcy fDYkd djus ij fUkEu Mk;ykWXk ckDl vkrk gSA

LALIT CHOUDHARY
27
Step First:-
blesa Vsfcy dks pqurs gSA vkSj Available Fields ls vko’;d QhYM dks flysDV djrs gSA vkSj Next
Button ij fDYkd djrs gSA

Y
AR
H
Step Two:-
D
blesa QkWeZ dk izdkj pqurs gSA fd fdl izdkj dk QkWeZ dk cukuk gSA blesa N% vki’ku gksrs gSA ftlesa ls fdlh
U
,d dks pqurs gSA vkSj blds ckn Next Button ij fDyd djrs gSA
O
H
C
T
LI
LA

Step Three:-
bl LVsi esa QkWeZ dh LVkbZy dks pqurs gSA vkSj Next Button ij fDYkd djrs gSA

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Step Fourth:-
bl LVsi esa QkWeZ dk uke nsrs gSA vkSj bles ;g flysDV djrs gSA fd mldks open djuk gS ;k Modify

Y
djuk gSA fdlh ,d dks pqu dj finish Button ij fDyd dj nsrs gSA

AR
ftls QkWeZ fMtkbu gksdj rS;kj gks tkrk gSA
blds ckn bldk iz;ksx djds Vsfcy es fjdkMZl dks buiwqV fd;k tk ldrk gSA

H
D
U
O
H
C
T
LI
LA

Form Run djuk ;k open djuk :-

F5 key dks nck dj QkWeZ dks open dj ldrs gSA
jkbZV fDyd djds Hkh mldks ju fd;k tk ldrk gSA
Standard Bar ds cVu open ij fDyd djds Hkh bldks open fd;k tk ldrk gSA

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 Y
Create Template:-

AR
MS Access esa QkWeZ dks Customize djus ds fofHkUUk vki’ku gksrs gSA blesa ge QkWeZ dks fMtkbu djds
VsEiysV ds :Ik esa iz;ksx dj ldrs gSA ftlls ckj ckj QkWeZ dks fMtkbu djus dh vko’;drk ugh gksrh gSA

H
VsEiysV esa lq/kkj djds QWkeZ dks de le; esa rS;kj fd;k tk ldrk gSA
VsEiysV rS;kj djus fd fdz;k fof/k %&
1. LoZ izFke Form dks fMtkbu djrs gSA
D
U
2. blds ckn mldks lso djrs gSA
O

3. Choose Tool menu  Option  Choose Form or Report Tab

H

4. Report or Form VsEiysV ckDl esa VsEiysV dk uke VkbZi djrs gSA blds ckn apply Button and
C

ok Button ij fDyd djrs gSA

5. blds ckn ml QkWeZ dks VsEiysV ds rkSj ij iz;ksx fd;k tk ldrk gSA
T
LI
LA

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 Unit -V
Report
Syllabus: Introduction to Reports , Types of Basic Reports: Single Column,
Tabular Report Groups/Total, single table report, multi table report preview report
print report, Creating Reports and Labels, Wizard.

Introduction of Report :- MS Access es MkVkcsl Vsfcy dh fjiksVZ dks cukus dh lqfo/kk gSA
fjiksVZ esa MkVkcsl dk lkjka’k gksrk gSA

Y
Report dks rhu Section esa ckWVk tk ldrk gSA bles izR;sd Section dk viuk dk;Z vkSj O;gkj gksrk gSA ;s

AR
rhu section fuEu gSA
4. Header

H
5. Detail
6. Footer
1.Heaeder:-
D
U
gsMj fjiksVZ ds lcls Åij dk fgLlk gksrk gSA blesa fjiksVZ dh gsfMax nsrs gSA tks ;g funsZf’kr djrk gSA fd
O

fjiksVZ fdl ls lacaf/kr gSA blesa Vsfcy ds QhYMl ds ysfcy Hkh ns ldrs gSA
H
C

2. Detail :- ;g fjiksVZ dk eSu ,sfj;k gksrk gksrk gS blesa Vsfcy ds QhYM dks lsV fd;k tkrk gSA bles af jiksVZ
esa iz;ksx Vwyl esa Vsfcy ds QhYMl dks tksMk tkrk gSA bl dk;Z dks fjiksVZ izksikWVhZ esa Data Tab Record
T

Source esa VSfcy dks pqurs gSA ,oa Vwy dh izksikWVhZ esa tk dj Data TabControl Source esa Vsfcy ds
LI

QhYMl dh fyLV vkrh gSA ftlesa QhYM dks tksMrs tkrs gSA
LA

3. Footer- ;g fjiksVZ dk lcls fupyk fgLlk gksrk gSA blesa fjiksVZ dk lkjka’k gksrk gSA

Header

Detail

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Type of Report :-
MS Access esa fUkEu izdkj dh fjiksVZ gksrs gSA
1. Columnar Report:-

2. Tabular Report- blfjiksVZesa lHkh fjdkMZl ,d lkFk fn[kkbZ nsrs gSA blesa Vsfcy QhYMl dks Vsfcy QkWeZV
esa gksrs gSA blesa ,d fjdkMZ dks nwljs fjdkMZ ykbZu ds }kjk separate fd;k tkrk gSA

Y
3. Justified :- blesa Vsfcy ds QhYMl dks ,d LVSaMMZfjiksVZesa lsV fd;k tkrk gSA ftlls blesa fjdkMZ dks

AR
ns[kuk vklku gksrk gA blesa ,d le; esa ,d fjdkMZ fn[kkbZ nsrk gSA

Wizard dh lgk;rk ls Form dks cukuk %&

H
Vsfcy RkS;kj djus ds ckn mlesa fjdkMZl dks buiqV djus ds fy;sfjiksVZdks fMtkbu fd;k tkrk gSA bldsk
D
fotkMZ dh lgk;rk ls vklkuh ls de le; esa rS;kj fd;k tk ldrk gS A blds ckn blesa Modification Hkh
U
fd;k tk ldrk gSA ftles vU; Vwy dk iz;ksx djdsfjiksVZdks vkSj ,Mokal cuk;k tk ldrk gsA
O

blesa fuEu in gksrs gSA

H

LoZ izFkefjiksVZobject dks pqurs gSA blds nk;sa rjQ nks vki’ku gksrs gSA ftlesa ls nwljs vki’ku Create
C

From by using Wizard dks pqurs gsS A vkSj ml ij Mkcy fDYkd djus ij fUkEu Mk;ykWXk ckDl vkrk gSA
Step First:-
T
LI

blesa Vsfcy dks pqurs gSA vkSj Available Fields ls vko’;d QhYM dks flysDV djrs gSA vkSj Next
LA

Button ij fDYkd djrs gSA

Step Two:-
blesafjiksVZdk izdkj pqurs gSA fd fdl izdkj dkfjiksVZdk cukuk gSA blesa N% vki’ku gksrs gSA ftlesa ls fdlh
,d dks pqurs gSA vkSj blds ckn Next Button ij fDyd djrs gSA

Step Three:-
bl LVsi esafjiksVZdh LVkbZy dks pqurs gSA vkSj Next Button ij fDYkd djrs gSA

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Step Fourth:-
bl LVsi esafjiksVZdk uke nsrs gSA vkSj bles ;g flysDV djrs gSA fd mldks open djuk gS ;k Modify djuk
gSA fdlh ,d dks pqu dj finish Button ij fDyd dj nsrs gSA
ftlsfjiksVZfMtkbu gksdj rS;kj gks tkrk gSA
blds ckn bldk iz;ksx djds Vsfcy es fjdkMZl dks buiwqV fd;k tk ldrk gSA

Report dk preview ns[kuk %&

fjiksVZ rS;kj djus ds ckn mldk fizO;w ns[krs gSA preview dks fuEu izdkj ls ns[kk tk ldrk gSA

Y
1. jkbZV fDyd djds print Preview option ij fDYkd djds fjiksVZ dk fizO;w ns[kk tk ldrk gSA

AR
2. Standard Bar ds cVu Preview ij fDyd djds Hkh fjiksVZ dk fizO;w ns[k ldrs gSA

H
3.File menu Print Preview
D
U
Report dk print fudkyuk %&
O

Goto File menu  Print ij fDyd djus ij print Dialog Box vkrk gSA bles printer dk uke ]
H

print range , fdruh dkWih fudkyk gS ] ist dk vkdkj vkfn dks lsV djrs gS Ablds ckn ok Button ij
C

fDyd djds fizaV fudkyrs gSA

T
LI
LA

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