EOI Empl-Engg Consultants

EOI- Empanelment of Consultants for Comprehensive Engineering Services (May 2017)
EXPRESSION OF INTEREST
FOR
EMPANELMENT OF CONSULTANTS FOR
ENGINEERING SERVICES
(MAY 2017)
HITES
(A FULLY OWNED SUBSIDIARY OF HLL LIFECARE LTD,
A GOVERNMENT OF INDIA UNDERTAKING)
GOLDEN JUBILEE BLOCK
HLL BHAVAN, POOJAPPURA PO
THIRUVANANTHAPURAM – 695012
PHONE: 0471-2775500/69
www.hllhites.com
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TABLE OF CONTENTS
Sr. No. Items Page

1. Invitation of Expression of Interest No.3
2. Notice Inviting Expression of Interest 4
3. Empanelment of Consultants for Various Engineering Services 5
4. Empanelment of Consultants 6
5. Classes of Empanelment 6
6. Scope of work 7
7. Eligibility Criteria 32
8. Instructions to Individual Consultants 39
Instructions & Guidelines for Submission of Application Form for
9. 39
Empanelment of Consultants
10. Conflict of Interest 40
11. Evaluation Criteria 41
12. Application Form for Empanelment 43
13. Annexure-I Organizational details 44
14. Annexure-II Details of Directors/ Partners/ Proprietors 45
Annexure-III List of Consultancy Assignments Completed in Last 5
15. 46
Years
Annexure-IV List of Major Consultancy Projects/ Assignments In
16. 47
Progress
17. Annexure-V Financial Status 48
18. Annexure-VI List of Award Winning Entries (During Last Five Years) 49
19. Annexure-VII List of Consultants Associated on Regular Basis 50
Annexure-VIII List Of Works for which GRIHA/ International Ratings
20. 51
for Green Buildings Earned
21. Annexure-IX List of International Works 52
22. Annexure-X List of equipment available with the firm 53
23. Annexure-XI Affidavit 54
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HITES
(A Fully Owned Subsidiary of HLL Lifecare Limited, a Government of India Undertaking)
INVITATION OF EXPRESSION OF INTEREST (EOI) FOR

EMPANELMENT OF CONSULTANTS
1. Infrastructure Development Division of HITES invites EOI from eligible Engineering

Consultancy firms/ Individual Consultants for providing consultancy in the various areas
of Healthcare, Institutional and other Infrastructure development projects as below:-
a) 3D modeling design with rendering/ Interior layout design

b) Town planning/urban development, Master planning
c) Structural design
d) Environment Impact Assessment
e) Quality Assurance/Quality Control/Third Party Quality Assurance
f) Green Building
g) MEP (Mechanical, Electrical & Plumbing) Consultants (Comprehensive)
h) Electrical & LV Services
i) HVAC System
j) Fire Fighting
k) Building Management System
l) Hospital Planning
m) Hospital Management Information System (HMIS)
n) Landscape Design
o) STP, ETP & WTP Design
p) Quantity Survey
q) CBRN Consultancy
r) Geo Technical Investigation and Topographical Survey
s) Assistance in Obtaining Statutory Approvals & Liasoning with Local Bodies
2. The proposals duly completed as per prescribed format along with processing
Charges must reach on or before 15.06.2017 at 3.00 pm in the office of HITES at
Thiruvananthapuram. The opening will be on 16.06.2017 at 11.00 AM at
Thiruvananthapuram. The detailed EOI with Annexure may be obtained from
website www.hllhites.com & www.lifecarehll.com and Central Public Procurement
Portal.
AVP (IDD)
HITES
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EOI- Empanelment of Consultants for Various Engineering Services (May 2017)
HLL Infra Tech Services Ltd. (HITES)

(A Fully Owned Subsidiary of HLL Lifecare Ltd, A Government of India Enterprise)
NOTICE INVITING EXPRESSION OF INTEREST
Dated 26.05.2017
HITES invites EOI from eligible firms/ Individual Consultants for Providing Consultancy in
Interior Design, Structural, EIA, QA/QC, Green building, MEP (Comprehensive),
Electrical, HVAC, Town/ Urban Planning, Hospital planning, Fire fighting, STP/ETP/WTP,
Landscape design, BMS, HMIS, CBRN, Quantity survey, Geo technical investigation and
Liasoning.
For further details visit our website, www.hllhites.com, www.lifecarehll.com & Central
Public Procurement Portal.
AVP (IDD)
HITES
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EMPANELMENT OF CONSULTANTS FOR VARIOUS ENGINEERING SERVICES
HITES
1. HITES is a fully owned subsidiary of HLL Lifecare Limited (HLL), a Mini Ratna Central
Public Sector Enterprise, under the administrative control of Ministry of Health &
Family Welfare, Government of India. HLL is a multi-product, multi-division
organization with a wide range of healthcare products and services, with presence in
more than 115 countries. HLL’s purpose of business is providing quality healthcare
products and services at affordable prices. HLL’s range of services includes
Infrastructure Development, Procurement Consultancy, Diagnostics Service and Facility
Management. HLL is positioned as a total healthcare solution provider which caters to
a well-being of the society at large.
2. HITES is a premier consultancy organization for the development of Healthcare and

allied infrastructure facilities.
3. HITES is committed to:

a) Provide comprehensive consultancy services in healthcare sector
b) Setting up world class healthcare facilities by providing innovative solutions to
infrastructure development.
c) Maintaining high quality standards and performance
d) Providing state-of-the-art healthcare facilities
4. HITES is actively engaged in development of several Healthcare infrastructure projects

in the Country. Infrastructure Development division (IDD) provides comprehensive
consultancy services in the Infrastructure Development sector. IDD has executed
Infrastructure Development projects including Design, Engineering and Civil works as
Project Management Consultants/EPC Developer and Construction Agency to the
Government of India (mainly Ministry of Health & Family Welfare), State Governments,
other Govt. agencies such as ESIC (under Ministry of Labour), NHM (under various state
Govts.), NACO, IPC, IMPCL. IDD mostly undertakes Institutional & Healthcare
Infrastructure Development Projects. HITES’s expertise and experience in providing
comprehensive solution to all healthcare related infrastructure initiatives make it a
leader in this field.
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Empanelment of Consultants
5. HITES invites Expression of Interest for Empanelment of Consultants under different

categories for providing Engineering services for their various Health care, institutional
and other infrastructure development projects.
Classes of Empanelment
6. The Consultants will be empanelled in following classes, based on their experience and
number and types of projects of the relevant field handled by them:
Class Financial limit

I Project with estimated cost above Rs.200 Crores
II Project with estimated cost above Rs.100 Crores to Rs.200 Crores
III Project with estimated cost above Rs.10 Crores to Rs.100 Crores
IV Project with estimated cost up to Rs.10 Crores
7. HITES reserves its right to allow the empanelled Consultants in any category to bid for
the works in next lower/higher category in specific cases on need basis.
8. A non-refundable processing fee of Rs.1000/- (Rupees Thousand only) per Category

should be enclosed with all applications by DD, in favour of HLL Infra Tech Services Ltd
payable at Thiruvananthapuram. Applications not accompanied with processing fees,
shall be summarily rejected.
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9. SCOPE OF WORK FOR DIFFERENT CATEGORIES OF EMPANELMENT
a. 3D modeling design with rendering/ interior layout design: The scope includes but not
limited to:
i. Preparation of Conceptual design and drawings with respect to interior design
planning, finishing and furnishing work including 3D/walk through presentation
ii. Interior planning for barrier free movement.
iii. Designing false ceiling and acoustic walls, if required.
iv. Electrical installation scheme along with type of luminaries/ other gadgets required.
v. Preparation of detailed BOQ for above as per market rate/ DSR
vi. Preparation of specifications
b. Town planning/ Urban development/ Master planning: The scope includes but not
limited to:
i. Preparation of master plan, concept design through schematic design, documents
and drawings for approval etc.
ii. Zoning and demarcation
iii. Site evaluation, identifying and addressing social issues and heritage concerns
iv. Planning for storm water collection/ drain system
v. Project Feasibility study
vi. Environment impact study
vii. Planning for Pedestrian / vehicular movement and parking
viii. Urban renewal
ix. Landscape and environmental issues
x. Architectural conservation
xi. Street/ road design and signage design
xii. Lighting
xiii. Solid Waste Management, Waste Water Management Plans
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c. Structural Design: The scope includes but not limited to:

i. Structural design, analysis of multistoried buildings conforming to codal and statutory
provisions using latest software.
ii. Providing good for construction structural drawings.
iii. Proof checking of structural designs, when basic structural designs are done by
another designer.
iv. Issuance of structural stability certificate.
v. Site visits during construction as required.
d. Environment Impact Assessment: The scope includes but not limited to:
i. Undertaking environmental studies and obtaining environmental clearances from

statutory authorities..
ii. Environment Approvals for various infrastructure projects
iii. Determination of baseline data using primary data generation and secondary data
available from various government published reports on air, meteorology, water, soil,
flora & fauna, socio-economics, infrastructure, sensitive areas (forests, archaeological,
historical, etc.)
iv. Detailed description of all elements of the project activities during the
preconstruction, construction and operational phases. The elements analyzed include
the infrastructures of the project including drainage features, roads, waste collection,
disposal and management and utility requirements
v. Identification of the sources of pollution and assessing the impacts on the
environment due to proposed project if any.
vi. Preparation of Environmental Impact Assessment (EIA) and Environmental
Management plan (EMP) documents with recommendations on preventive and
imitative measures for limiting the impact on environment to the desired level during
various stages of project. Development of a suitable post study-monitoring program to
comply with various environmental regulations.
vii. Risk Assessment (RA) and Disaster Management Plan (DMP) describing the probable
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risks and preventive &precautionary measures to be followed in the event of

emergency situations such as accidents, fire etc
viii. Submittals & endorsement of conceptual plan – checklist. Technical review by state
environment impact assessment authority. Appraisal by state level expert appraisal
committee (SEAC).
e. Quality Assurance/ Quality Control/ Third Party Quality Assurance/ Audit
i) Quality Objectives:
1. “The QA/QC services specify the ‘Quality Management’ processes needed for the
construction activities conducted by the construction agency engaged by HITES for
specific work/project.”
2. “To achieve ‘On time Completion of work/project as per Construction Schedule

using ‘Best Practices’.
ii) QA Program shall include elements such as:
1. QA/QC
2. Tender and contract management
3. Testing of materials, field tests, etc.
4. Site Documentation
5. Calibration/verification of measuring and testing equipment
6. Non-conformance report with follow-up action
7. Preventive action, Corrective action
The Scope includes but not limited to:
i. Monitoring complete quality aspects of construction work as per contract

agreement, specifications and codal provisions, site documentation, tests on
materials in site lab or third party labs, workmanship, inspection of construction
equipment, contract management, site management, safety aspects, etc.
ii. To carry out/ arrange field tests, NDT, etc. as required.
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iii. The consultant’s representative shall check and sign all the important site
documents/ records such as Cement Register, Steel Register, Cube Testing
Register, Level Books, etc. pertaining to work maintained by the HITES’/agency’s
representative.
iv. To carry out/ arrange review/ audit of design, if required.
v. To resolve any Technical problem/ issue arising during construction.
vi. To verify physical and financial closure of project and guidance on handing/
taking over of work and settlement of final bill.
vii. In case of any disputes pertaining to work during execution between the Client
and Contracting Agency, consultant’s representative may be asked to participate
in dispute resolution, joint measurements or verification of the same.
f. Green Building: The scope includes but not limited to:
i. Detailed study, review of the proposed design details, assist Project Consultant in
preparation of bill of quantities, technical specifications and other related tender
documents for the construction work including all required services e.g. Civil,
Structural, MEP, HVAC, Firefighting System and all other services and suggest
amendments / improvements regarding sufficiency or otherwise of the provisions
made by the consultants in the designing and tender documents and their
conformity with minimum IGBC/GRIHA/LEED rating requirements. Decisions on
adoption of the amendments/ improvements shall be based on techno
commercial feasibility. The decision of the HITES shall be final in all such cases.
ii. To provide continuous assistance or support to the Project Architect and other
service consultants appointed by HITES so as to achieve minimum required rating
or more under IGBC/GRIHA/LEED Green Building Rating System. The deliverable
of this service shall include design recommendations & guidelines in the form of
presentations, reports, Simulations & drawings etc. as per requirements to enable
HITES to achieve the targeted minimum IGBC/GRIHA/LEED specified rating for the
Project.
iii. Preparation, submission and documentation from initiation till completion and
receipt of required Green Building Rating for the Project which amongst other
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requirements as per IGBC/GRIHA/LEED shall include collection, compilation &

preparation of filled-in templates/ documents in close co-ordination with HITES,
submission of complete compliance documents as required by IGBC/GRIHA/LEED
secretariat in order to get the minimum IGBC/GRIHA/LEED specified Rating for the
project. This shall also include all required coordination with Indian green Building
Council (IGBC)/Green Rating for Integrated Habitat Assessment (GRIHA) and other
relevant statutory bodies inclusive of responding to queries from the offices.
iv. Consultant shall provide necessary Guidelines, Procedure and formats for records
to be maintained (at various stages of the Project) by HITES /Consultant as per
requirements of Indian green Building Council (IGBC)/ Green Rating for Integrated
Habitat Assessment (GRIHA)/ LEED.
v. Aspects of IGBC not falling in the purview of either other consultants or the
agency shall be attended to in respect of record keeping and feed back to HITES
by the consultant. The final custodian of records related to IGBC/GRIHA/LEED
shall be HITES.
vi. Consultant should apprise HITES of the status with regard to implementation of
provisions of IGBC/GRIHA/LEED periodically as per the requirements.
vii. Consultant shall ensure to achieve minimum IGBC/GRIHA/LEED required rating.
viii. IGBC/GRIHA/LEED Consultant shall work in co-ordination with already appointed

consultants or any other consultant / agency appointed by HITES to achieve the
stated minimum IGBC/GRIHA/LEED rating.
ix. Consultant shall be responsible for collection of design inputs / narratives /

submittals from the respective design team / consultant / project management
team as per the IGBC/GRIHA/LEED requirements and consolidation of complete
data in the prescribed format of IGBC/GRIHA/LEED compliances. The consultant
shall ensure precision and correctness of data and particulars comprising the
compliances through cross validation, consistency verification, to add value to the
submittals. The ultimate objective of this service is to submit the complete
IGBC/GRIHA documentation to the IGBC/GRIHA/LEED secretariat for enabling the
project to get the desired minimum IGBC/GRIHA/LEED rating.
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x. The consultant shall co-ordinate and assists all the third party commissioning or
Evaluator Services appointed by statutory authorities like Indian green Building
Council (IGBC)/ Green Rating for Integrated Habitat Assessment (GRIHA) etc. any
statutory fee payable to the statutory authorities inclusive of their site visit
charges, if any will be borne by HITES. Consultant shall incur such expenditure
after prior approval of HITES who shall pay/ reimburse the same to
IGBC/GRIHA/LEED Consultant on submission of payment receipts and documents
towards this expenditure. However, Consultant shall be responsible for all the
required coordination and liaisoning work.
xi. Obtaining minimum specified rating certification as per requirements.
xii. The responsibilities of IGBC/GRIHA/LEED consultants shall also include as

under: Consultant shall also undertake the required studies, analysis w.r.t various
parameters e.g. buildings and services including infrastructure, energy
simultaneously etc. and prepare all reports, submittals as shall be required for
obtaining minimum IGBC/ GRIHA specified rating certification as per IGBC/GRIHA
Rating System. The study/ report shall be comprehensive and shall include the
following:
1. Feasibility:
The agency/consultant will evaluate the certification levels that may be
achieved by the project. The feasibility report will comprise of a report, which
will divide the overall points in three categories:
aa) Points that are already planned, if any,
ab) Points which are possible to plan
ac) Points those are not feasible for the project.
(This division will be done after discussing all requirements of the certification
along with design Team – Owner, Project Consultant’s team comprising of
Architect, Landscape architect, Mechanical Engineer, Plumbing Engineer,
Electrical Engineer, Fire Fighting Engineer and Structural Engineer, etc.)
2. Facilitation:
Based on the feasibility, the agency/consultant will facilitate the certification

process for the project and organize meetings as required for the project.
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Certification compliance guidance will be provided to the complete team that

includes – Owner, Project Consultant’s team and agencies for the project. A
review of design will be done through schematic design, design development,
tender documents and during construction. The agency/consultant will help the
team to assemble and prepare the documents required for submission to
certification authority.
3. Energy Modeling for Design Development:
To quantitatively analyze multiple building system options and evaluate

building envelope performance, the agency/consultant will perform energy
modeling utilizing multiple simulation tools. The agency/consultant will meet
with the design team to discuss the results of energy modeling and
sustainability studies to help incorporate these into the design and follow-up
with further adjustments to the model. Specifically the following will be
evaluated:
aa) Building Envelope Analysis:

The agency/consultant will evaluate the building envelope including glazing,
wall and roof insulation, cladding systems, etc. to improve the overall
energy balance of the building in terms of heat gain and solar loading. This
study is required to be submitted to authorities.
ab) Orientation and Shading Analysis:-
The agency/consultant will evaluate the building orientation and shading
devices to optimize energy use in the building. Multiple scenarios will be
evaluated and recommendations appropriate for the project within its
budget will be made. This study is required to be submitted to authorities.
ac) Day lighting Studies:
The impact of day lighting on the lighting design and the energy
performance of the space will be studied and evaluated.
Recommendations to enhance day lighting will be made. This study is
required to be submitted to authorities.
ad) HVAC System Analysis:
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The agency/consultant will work with the HVAC consultant to review

multiple options for these systems and make recommendations based on
energy modeling. This study is required to be submitted to authorities.
4. Energy Modeling for Submission to Certification Authorities:
aa) Energy Modeling for Energy Savings:
Energy modeling will be done in accordance with the Energy Conservation
Building Code (ECBC) of India and ASHRAE 90.1-2004 to establish the
improvement in building energy performance over a baseline building.
Towards the end of design phase, the agency/consultant will complete the
template as required by certification authority to document the result of
the energy conservation for the project.
ab) Energy Modeling for Day Lighting: (As required)

Daylight simulation will be done to find out the daylight factor and
predicted lux levels inside the occupied space. Daylight levels will be
provided room by room as per prescribed time by certification guideline.
Towards the end, the agency/consultant will complete the daylight
template to document the result of the energy modeling.
ac) Material Assistance:

Materials used for construction form an important part of the measure of
sustainability in any building due to the embodied energy they contain
along with their impact on indoor air quality. The agency/consultant will
work with the project team and vendor to make recommendations on
materials use for the project in relation to the sustainable goals of the
project.
ad) Material Selection:

The agency/consultant will assist the client in making material selections
for a variety of materials used in the project including materials for
building shell, flooring, false ceilings, paints, adhesives, sealants, partitions,
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furniture, etc. Special attention shall be paid to ensure that these meet the
sustainability requirements set forth by the certification guidelines.
ae) Indoor Air Quality:

The agency/consultant will evaluate materials and systems and their
impact on the indoor environment. Opportunities for use of materials and
system, which have low volatile organic compounds and other toxins will
be analyzed for the project.
5. Documentation:
The agency/consultant will take all required information from the design team
and assemble a set of document that will be submitted to the certification
authorities. This includes Pre-certification stage submission, Design stage
submission, Construction stage submission, and combined submission
whichever is required to get the certification.
6. During Construction:
The agency/consultant will assist Owner and the Project Consultant in

construction process. The agency/consultant will provide a check list based on
certification requirements and will monitor it periodically. The
agency/consultant will visit site half yearly or on demand to assist project
consultant/in-charge in implementing works necessary for achieving minimum
required IGBC/GRIHA rating. The agency/ consultant will also provide quarterly
compliance report on activities required for the certification.
g. MEP (Mechanical, Electrical & Plumbing) Consultants (Comprehensive) :-
1. Provide comprehensive consultancy on all MEP aspects of a project from concept

till completion. The scope may include but may not be limited to:-
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i. 11 kV/ 33 kV/ 66kV/ 132 kV Substation Works comprising of HT Meter, HT Panel,

Distribution Transformers, HT/ LT Cables, Bus ducts, LT Panels, Capacitor Panels,
Earthing Network etc.
ii. Internal Electrification Works including UPS
iii. Solar PV System
iv. Low Voltage System including LAN (including optical fibre cabling), EPABX/
Telephone, TV System, CCTV, Access Control, Public Address System, Fire
Detection & Alarm System, Nurse Call System etc.
v. HVAC Works (Water Cooled/ Air Cooled/VRV/VRF/ Packaged System/Precision
AC/ Split AC/Window AC etc.)
vi. BMS Works
vii. Lift/Escalators/Travellator
viii. Plumbing & Sanitary Works
ix. Fire Fighting Works
x. WTP, STP, ETP, RO
xi. Solar Hot Water System
xii. Hydraulic/Electro -Mechanical Car Parking
xiii. Pneumatic Tube System
2. Concept Planning & DBR Stage:

i. Analyze Client’s requirements; develop and verify Concept Design Data.
ii. Preparation of Consolidated Design Basis Report (DBR) with conceptual design
schemes, SLD/ Schematic diagram and Preliminary Cost Estimates as per latest
CPWD Plinth Area Rates (PAR) & Market Rates for various system.
3. Tender Stage:
i. Design of above mentioned system including detailed Electrical/HVAC load
WITH Water Demand calculations in accordance with latest NBC / IS, Local
Codes/ Bye laws/ Standards and statutory norms/ regulations with an aim to
achieve minimum required IGBC/GRIHA/LEED rating.
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ii. Rating & Selection of all major MEP Equipment.

iii. Preparation of schematic/floor layouts/Shafts or Cutouts/Service Room
Identification etc., getting provisional NOC/approval from concerned statutory
authority for commencement of work. Modification, changes/ amendments on
drawings in line with requirements of statutory authority/local bodies.
iv. Preparation of Tender Documents with Specific Conditions of Contract,
Technical Specifications, Schedule of Quantities, List of Approved Makes, Tender
drawings. Cost Estimate shall be prepared as per latest CPWD DSR rates for DSR
Items and as per Market Rates for Non-DSR Items. Market rates for Non-DSR
Items shall be worked out on basis of latest quotations from vendors and
Analysis of Rate as per CPWD norms.
v. Preparation of Justification of Rates based on prevailing market rates for all
items. Rate Analysis to be prepared with supporting quotation from vendors/
OEMs.
vi. Attending Pre Bid Meetings & compiling response to queries raised thereon.
vii. Assistance in ascertaining bidder’s eligibility & technical and financial evaluation
of bids for selection of successful bidder.
4. Execution Stage:-
i. Submission of detailed working drawings for all MEP works inline with BoQ
items & quantities required for preparation of shop drawings by Contractor.
ii. Checking the contractor’s shop drawing and approval of GFC (Good for
Construction) drawings for execution of works at site.
iii. Preparation of coordinated drawings/reflected ceiling plans (RCP) requiring
coordination between civil design features, false ceiling designs, placements of
HVAC grills, diffusers, ducts, other HVAC equipment, light fixtures, fans, cable
trays, firefighting pipes, sprinklers, fire alarm system and other minor and major
equipment.
iv. Assistance in assessing credentials of specialized agencies.
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v. Checking Technical Submittal sheets submitted by Contractor & giving

observations if any & final approval of the same.
vi. Visit site as and when required to ascertain that execution of MEP works at site
complies with Technical Specifications, Schedule of Quantities & approved GFC
drawings and provide report/ suggestions to HITES for necessary remedial
action, if any.
vii. Witnessing Testing/commissioning/balancing/validation process of MEP works
and to ascertain that specified design parameters have been achieved.
viii. Assisting in preparation of snag list at the time of handing over & verifying the
handing over documents & as built drawings.
ix. Assisting in preparation of specifications/BOQ for AMC/CMC/Operations of
various MEP Works.
x. Assistance in providing technical/commercial inputs during arbitration
proceedings, if required.
h. Electrical & LV Services: The scope includes but not limited to:
1. Concept Planning & DBR Stage:

ii. Preparation of Design Basis Report (DBR) with conceptual design schemes, SLD/
Schematic diagram and Preliminary Cost Estimates as per latest CPWD Plinth
Area Rates (PAR).
2. Tender Stage:
i. Design of complete Electrical & LV System in accordance with latest NBC / IS,
Local Codes/ Bye laws/ Standards and statutory norms/ regulations with an aim
to achieve minimum required IGBC/GRIHA/LEED rating.
ii. Preparation of electrical schematic, getting approval from Electrical Inspector/
statutory authority. Modification, changes/ amendments on drawings in line
with requirements of Electrical Inspector/ statutory authority.
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iii. Design & Equipment rating selection of all electrical equipment like
Transformers, DG Sets, HT Panel, LT Panel, HT/ LT Cables, Capacitor Panels etc.
Design of substation Scheme Layouts.
iv. HT/ LT Cable selection compliant with system short circuit ratings and voltage
drop.
v. Calculation of total electrical connected load and maximum demand.
vi. Assessment of Sanctioned Load to be enhanced in case of up-gradation projects
vii. Preparation of cable schedule and sizing of HT/LT Power and control cables,
layout of HT/LT and control cables, cable trays, raceways etc.
viii. Preparing detailed Schematic diagram/ SLD for electrical power distribution.
ix. Layout of all MV panels and distribution boards / feeder pillars for feeding
electrical supply.
x. Selection of internal light fixtures in consultation with architect for all built-up
areas considering illuminations level as per IS code and power provisions as per
client’s requirements.
xi. SLD for Lighting, Power, Capacitor Panel and UPS DBs’.
xii. Meter room layout with meter installation dimensional details.
xiii. Cable Tray layout with cable loading details of each floor.
xiv. Services Shaft Locations details of each floor.
xv. Basement, Ground, common area, all upper floor and terrace – Lighting &
Power Layout.
xvi. Light Fitting schedule, lux level calculation for illumination of the internal and
external areas as per NBC and ECBC Codes
xvii. Selection of external light fixtures along with architect/landscape consultant and
interior designer for each identified usage.
xviii. Preparation of Hume Pipe/ Duct Layout for cables
xix. Earthing Network, Earth Pit and lightning protection layout.
xx. Preparation of Tender Documents with Special Conditions of Contract, Technical
Specifications, Schedule of Quantities, List of Approved Makes, Tender drawings
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(such as individual floor plans of Power, Lighting, UPS, LV Systems, Cable Tray
Layouts, earthing network etc). Cost Estimate shall be prepared as per latest
CPWD DSR rates for DSR Items and as per Market Rates for Non-DSR Items.
Market rates for Non-DSR Items shall be worked out on basis of quotations from
vendors and Analysis of Rate as per CPWD norms.
xxi. Preparation of Tender Justification of Rates based on prevailing market rates for
all items. Rate Analysis to be prepared with supporting quotation from vendors.
xxii. Assistance in technical and financial evaluation of bids for finalizing the works to
be awarded.
i. Checking the contractor’s shop drawing and approval of GFC (Good for
Construction) drawings for execution of works at site.
ii. Preparation of coordinated drawings requiring coordination between civil
design features, false ceiling designs, placements of HVAC grills, diffusers, ducts,
other HVAC equipment, light fixtures, fans, cable trays, firefighting pipes,
sprinklers, fire alarm system and other minor and major equipment.
iii. Checking Technical Submittal sheets submitted by Contractor & giving
observations if any & final approval of the same.
iv. Visit site as and when required to ascertain that execution of Electrical & LV
works at site complies with Technical Specifications and Schedule of Quantities
and provide report/ suggestions to HITES for necessary action.
v. Witnessing Testing & Commissioning process of Electrical & LV works and to
ascertain that specified design parameters have been achieved.
i. HVAC System: The scope includes but not limited to:
1. Concept planning & DBR Stage:-

i. Analyze Client’s requirements; develop and verify Concept Design Data
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ii. Preparation of Design Basis Report (DBR) with conceptual design schemes
(service room & shaft finalization, plant room demarcation), preliminary SLD
(schematic) and preliminary cost estimates.
2. Tender Stage:-
i. Design of complete HVAC System in accordance with latest NBC/ IS or Local
Codes and standards with an aim to achieve minimum required IGBC/ GRIHA/
LEED rating.
ii. The consultant should provide detailed heat load calculations for summer/
monsoon/ winter for all rooms/areas in which the specified conditions are to be
maintained. The consultant shall also plan pressure zoning/ clean class as
applicable in various areas. The equipment selection shall be made on the basis
of the heat load calculations, pressure zoning and clean class, etc. This should
lead to Capital Equipment Selection, i.e., selection of Chillers, Pumps, Cooling
Towers, AHU, FCU, Ventilation Fans, Electrical Panels, Air scrubber/Air Washer,
VRV Indoor/Outdoor Units etc.
iii. Preparation of ventilation layout for mechanically ventilated areas like
basement, toilets, plant room / kitchen / pantry/laundry etc.
iv. Preparation of Ducting & Piping Layout for all Air Conditioned Floors.
v. Preparation of HVAC Schematic layout.
vi. Preparation of Tender Documents with special condition of contract, schedule
of quantities with detailed take off sheets & technical specifications in
consideration with CPWD HVAC Specifications & List of Approved Makes.
vii. Preparation of Tender Estimates based on DSR items & NDSR items (For which
rates to be obtained from market). Rate Analysis for NDSR Items to be prepared
with supporting quotation from vendors.
viii. Assistance in technical and financial evaluation of bids for finalizing the works to
be awarded.
ix. Preparation of Tender Justification of Rates based on prevailing market rates for
21
x. Prior to execution, Agency shall coordinate & provide full support in obtaining
Statutory Approval whenever required. Any modification, changes/amendments
in drawings in line with requirements of local authority to be done by the
agency.
i. Providing HVAC GFC Drawings for all floors (plan/sections etc.) including plant
Room.
ii. Preparation of Coordinated drawings requiring coordination between civil
iii. Checking the Contractor’s shop drawing including GA drawings of various
equipment & giving observations if any & final approval of the same.
iv. Checking Technical data sheets submitted by Contractor & giving observations if
any & final approval of the same.
v. Periodic site visits to co-ordinate the works at site.
vi. Witnessing Testing & Commissioning process of HVAC System.
j. Fire Fighting: The scope includes but not limited to:

ii. Preparation of Design Basis Report (DBR) with conceptual design schemes
(schematic) and preliminary cost estimates based on relevant classification of
building as per NBC Norms.
2. Tender Stage:-
i. Design of Fire Protection Systems with underground static & overhead water
storage tank requirement as per NBC / Indian Standard Codes /NFPA/ Local Fire
22
Authority’s and standards with an aim to achieve minimum required

IGBC/GRIHA/LEED rating.
ii. The Fire Protection System shall consist of external and internal
Hydrant/sprinkler system or water mist system etc. as required for different
areas. Hydraulic loss calculation & pump sizing needs to be submitted.
iii. Preparation of Tender Documents with special condition of contract, schedule
consideration with CPWD fire fighting Specifications & List of Approved Makes.
iv. Single Line Diagram showing complete fire protection scheme.
v. Design and layout of external / internal hydrant/sprinkler/water mist System.
Layout of fire extinguishers as per requirements.
vi. Preparation tender drawings (all floor plans, external layout, terrace plan, plant
room layout showing pumps location & connecting pipes & valves).
vii. Preparation of Tender Estimates based on DSR items & NDSR items (For which
viii. Assistance in technical and financial evaluation of bids for finalizing the works to
be awarded.
ix. Preparation of Tender Justification of Rates based on prevailing market rates for
x. Prior to execution, Agency shall coordinate & provide full support in obtaining
agency.
i. Providing Fire fighting GFC Drawings for all floors (plan/sections etc.) including
plant Room.
ii. Preparation of Coordinated drawings requiring coordination between civil
23
iii. Checking the Contractor’s shop drawing including GA drawings of various
iv. Checking Technical data sheets submitted by Contractor & giving observations if
v. Periodic site visits to co-ordinate the works at site.
vi. Witnessing Testing & Commissioning process of Fire fighting System.
k. Building Management System:
1. Scope includes but not limited to:-

i. Operation and control of Air-conditioning equipment like chillers, AHU’s, VFD’s,
VAV’s, supply and exhaust fans, cooling towers, pumps, package a/c units etc.
ii. Integration of lightning and fire detection systems
iii. Access control, surveillance and other security systems integration.
iv. Operation and control of electrical systems like lighting control, power
monitoring, etc.
v. Controlling and monitoring water management systems
vi. Provide consultancy in all aspects of building automation system through all
stages:-
ii. Preparation of Design Basis Report (DBR) with conceptual design schemes and
preliminary cost estimates.
iii. Conceptual arrangement, functions, operations and theme for the smart
building services, supported by schematic / riser diagram outlining the IBMS
scheme of the project.
24
3. Tender Stage:-
i. Design of complete IBMS System in accordance with latest NBC / IS or Local
Codes and standards with an aim to achieve minimum required
IGBC/GRIHA/LEED rating.
ii. Prepare design of the Integrated Smart Building Management System Design
within alternative solutions using the constraints of the approved architectural
and MEP engineering design, identifying advantages and disadvantages of each
alternative.
iii. Ensure coordinated Design Data of all design disciplines fully implementing a
low energy design strategy, low maintenance and efficiency in use, together
with all verification data
iv. Develop scheme layouts from the selected option in Concept Design.
v. Develop internal elevations and establish Special requirements in terms of
dimensions and reflected ceiling.
vi. Floor plans indicating the distribution of the systems.
vii. Schematic diagrams indicating the networks.
viii. Preparation of Tender Documents with special condition of contract, schedule
consideration with CPWD Specifications & List of Approved Makes.
ix. Preparation of Tender Estimates based on DSR items & NDSR items (For which
x. Assistance in technical and financial evaluation of bids for finalizing the works to
be awarded.
xi. Preparation of Tender Justification of Rates based on prevailing market rates for
i. Providing BMS GFC Drawings for all floors (plan/sections etc.) including BMS
Room.
25
ii. Checking the Contractor’s shop drawing including GA drawings of various

iii. Checking Technical data sheets submitted by Contractor & giving observations if
iv. Periodic site visits to co-ordinate the works at site.
v. Witnessing Testing & Commissioning process of BMS System.
l. Hospital Planning: The scope includes but not limited to:

i. Advise the Architect on planning of clinical areas/ facilities, medical equipment
and Integration of medical technology as per MCI and other norms.
ii. Preparation of the architect’s brief as per Client Requirement and applicable
norms, including flow and circulation requirements
iii. Planning of hospital beds & their distribution as per Client’s requirement and
applicable norms, OPD, IPD, wards, other specialties areas, trauma, labs, OTs,
CSSD, waste disposal, canteen, hostels, office quarters and other requirements
iv. Checking the conceptual and preliminary drawings and layout for functional
adequacy
v. Planning for growth and change
vi. Advise on HMIS aspects.
m. Hospital Management Information System (HMIS)

i. Designing HMIS to digitally integrate different wards, clinical areas, pharmacy,
billing, HR, purchase, Nurse Call, registration and reception.
ii. Patient management system. Comprehensive data on disease profile, history,
analysis and patient records should be available as required.
iii. Effective management of available resources
n. Landscape Design:- Scope includes but not limited to:

i. Open space design
ii. Design of Landscape structures and features
26
iii. Illumination design

iv. Design of Surface drainage and water management including rainwater harvesting
v. Signage, graphic design and local architecture elements
vi. Vehicular and pedestrian movement
vii. Design of Kiosks and recreations
viii. Planning of Plants and trees
ix. Coordination of external services
x. Methodology for execution and maintenance
xi. Design of Garden and other green areas
o. Plumbing including Water Treatment Plant/RO/Solar Hot Water System/Sewage

Treatment Plant/ Effluent Treatment Plant:-
1. The scope includes but not limited to:
i. Water supply (cold and hot water) systems and Water distribution through
hydro pneumatic variable speed pumping/gravity based system
ii. Storm water, sanitary, laboratory waste drainage systems
iii. Water treatment plants
iv. Sewage treatment/Effluent treatment and pumping systems
v. Rain Water harvesting
vi. Solar hot water system (active/passive system)
vii. Reverse Osmosis Process
ii. Calculation of total daily water requirement including flushing/ domestic/
gardening/ filter back wash/ cooling tower make up etc.
iii. Preparation of Design Basis Report (DBR) with conceptual design schemes
(schematic) and preliminary cost estimates.
3. Tender Stage:-
27
i. Preparation of detailed water balance diagram/sheet showing water

requirement, waste water input to STP/ETP, recycled water generated & its
usage & further to be supplemented from municipal supply/ bore well.
ii. Design of Plumbing Systems with underground static & overhead water storage
tank requirement as per water requirement.
iii. Preparation of Tender Documents with special conditions of contract, schedule
consideration with CPWD fire-fighting Specifications & List of Approved Makes.
iv. Single Line Diagram showing water treatment scheme.
v. Design and layout of external / internal plumbing/water treatment/solar hot
water/RO System.
vi. Design of cold water piping, internal waste and sewage piping, internal drain
water piping for toilets based on pipe friction loss calculation along with
selection of various pumps.
vii. Preparation tender drawings (all floor plans, external layout, terrace plan, plant
room layout showing pumps location, tanks & connecting pipes & valves).
viii. Preparation of Tender Estimates based on DSR items & NDSR items (For which
ix. Selection of sanitary fixtures and fitting for each individual toilet in coordination
with architect.
x. Preparation of tender drawing for RO/STP/ETP after finalization of scheme &
plant room layout.
xi. Assistance in technical and financial evaluation of bids for finalizing the works to
be awarded.
xii. Preparation of Tender Justification of Rates based on prevailing market rates for
xiii. Prior to execution, Agency shall coordinate & provide full support in obtaining
28

agency.
i. Providing Plumbing/WTP/STP/ETP/Solar Hot water/RO GFC Drawings for all
floors (plan/sections etc.) including plant Room/Terrace
ii. Checking the Contractor’s shop drawing including GA drawings of various
iii. Checking Technical data sheets submitted by Contractor & giving observations if
iv. Periodic site visits to co-ordinate the works at site.
v. Witnessing Testing & Commissioning process of WTP/RO/Solar Hot water/ STP/
ETP System.
p. Quantity Survey
i. Calculation/ Derivation of quantity measurements from drawings.

ii. Cost Estimation using DSR/ SSR/ Market Rates.
iii. Preparation of BoQ and Technical Specifications
iv. Should be adept at use of QS software, AutoCAD, etc.
q. CBRN Consultancy
i. Understanding of CBRN environment and identification of requirement for CBRN
detection, protection, decontamination, treatment, analysis and continuous
monitoring systems
ii. Assist in Comprehensive Design Development of the given project including
preparation of architectural brief, design concept, concept for services, e.g., air
conditioning and air handling systems along with suitable HEPA and CBRN filters,
CBRN protection and ventilation systems and their integration with HVAC system (if
required), calculation of total rates of water requirement and consequent waste
water disposal planning, sewage and waste disposal, treatment and disposal
29
requirements of chemical/ radioactive/ biomedical wastes, etc., neutralization of

contamination, masking, etc., Creation and maintenance of differential pressure in
the various modules of the facility under consideration, if required, vehicle
decontamination facilities, standby power generating equipment, etc.
iii. Assist in detailed design engineering, structural, architectural design, electrical
engineering, Air-conditioning and Air Handling Systems in CBRN environment
iv. Proof checking/ Submission of the complete drawings and other related documents,
both hard and soft copies in Auto CAD and other software used for the purpose
v. Project management timelines
vi. Identifying approvals/ permissions/ permits etc. required from statutory/ local/
Govt. agencies
vii. All aspects of quality assurance including validation and testing of all equipment
during project implementation.
viii. Advise on provision of equipment including specification and manpower
requirement
ix. Advise on any other systems required for a given project in the CBRN environment
r. Geo Technical Investigation and Topographical Survey

i. The agency should be capable of carrying out site survey, soil investigations,
hydrological investigations, etc. The agency should be able to recommend type of
soil stabilization, soil protection systems and type of foundation. The agency should
have modern/ latest technologies, software and equipment.
ii. Topographical Survey: The agency should have latest survey equipment and should
be able to produce:
1. Preparation of area maps
2. Preparation of Contour maps
3. Construction of Temporary bench marks
iii. Geotechnical Investigations: The agency should be able to carry out necessary
geotechnical investigations and suggest sequence of excavation, soil protection
systems, type and design of foundations.
30
s. Assistance in obtaining statutory approvals and liasioning with local bodies and
statutory authorities: The consultants should be capable of liasing with the
municipal/ local and statutory authorities to obtain pre and post construction
approvals for construction projects.
31
10. Eligibility Criteria
a) Technical Expertise
Categor Position No of staffs No. of years Qualification Specific Expertise
y No. (Minimum) of
experience
(Minimum)
A. 3D modeling Sr. Designer 5 BFA with • Must have experience

design specialization in in original works,
interior design alterations and
renovations involving
2 B. Arch partitions, paneling,
false ceiling, furniture,
5 Diploma in interior work stations etc.
design
2 B. arch with
experience in interior
design
2 Master of architecture
(M. Arch)
Draftsman – 1 2 Diploma/ITI
No
B. Town 5 5 Master of Urban or • Min. 5 yrs experience in
planning/ Regional Planning/ urban design/ urban
Urban Urban Design/ Town planning of projects
Planning, Planning or Planning involving the
Master arrangement and
planning designing of buildings,
public spaces, services
and amenities in India.
• Must be Familiar with
urban development
typologies, creation of
urban design codes and
integration of
sustainable design
32
techniques and
knowledge of current
Indian planning.
• Shall be a member in
Council of Architecture
C. Structural Sr. Structural 10 ME/ M. Tech • Experience in the field of
design Engineer -1 no (Structural) designing of Building
structure, RCC
Jr. Structural foundation, Pile
Engineer – 1No 3 ME/ M. Tech foundation and
(Structural) Structural works as per
latest BIS Codes.
Draftsman – 1 1
Diploma/ITI
No
D. Environment EIA 1 ME/ M. Tech • Experience in
Impact Coordinator / (Environmental engg/ Environmental Impact
Assessment Team Leader Environmental Analysis with minimum
Science) 5 years of experience.
• Experience in
Environmental 1 ME/ M. Tech
Environmental Impact
Engineer / (Environmental engg/
Analysis with minimum
Planner Environmental
5 years of experience.
Science)
Social Scientist 1 PG in social work/ • Experience in public
sociology/ consultation/ social
Environmental analysis with minimum 5
Economics years of experience
Hydrologist/ 1
PG in the relevant • Experience in Ground
Geologist field Water and Watershed
Management.
Knowledge on
interpretation of
satellite data and GIS
mapping preferred. with
minimum 5 years of
experience
33
E. Quality Team leader 1 PG in Civil Engineering • Experience in providing

Assurance/ with experience of 5 QA/QC/TPI services as
Quality years as Project head per standards/ codes of
Or practice
Control/
Graduate in Civil
Third Party Engineering with
Quality experience of 10 years
as Project head
Key personnel 3 Graduate in Civil/

electrical/ mechanical
with experience of 5
years
F. Green • The consultant shall have a substantial

building experience in the field of Green Building design,
documentation etc.
• The consultants shall have worked on at least one

certified green building project and shall have at
least one ongoing registered project with built-up
area more than 1,00,000 Sq. ft.
• The consultants shall have at least one LEED AP

or IGBC AP or GRIHA TRAINER OR GRIHA
EVALUATOR in their team. Equally qualified or
experienced person is also eligible (provided shall
have an experience of similar nature of work of at
least 5 years or shall have minimum 5 registered
projects in hand and one completed project).
G. MEP Mechanical Sr. Enginer - BE/ B. Tech Min. 10 yrs experience in

(Comprehens Engineer -2 No 10 yrs (Mechanical) planning and designing of
ive) (Sr. Engr – 1, Jr. MEP works
Engr – 1) Junior Engr - B.Tech (Electrical)/
5 yrs M. Tech (Power/
Machines)
Electrical
Engineer – 3No
(Sr. Engr – 1, Jr. BE/B.Tech (Civil)
Engr – 2)
34
Civil Engr – 3
No. (Sr. Engr –
1, Jr. Engr – 2)
H. Electrical & Sr. Electrical 10 B.Tech (Electrical)/ • Experience in planning

LV Services Engineer – 1No M. Tech (Power/ and designing of
Machines) electrical works
including experience in
LT/ HT works,
Jr. Electrical B.Tech (Electrical) transformer, Generator
5
Engineer – 1No and motors, UPS, etc.
Draftsman -1 1 Diploma/ITI
No
I. HVAC System Sr. Mechanical 10 BE/ B. Tech • Min. 10 yrs experience
Engineer -1 No (Mechanical/ in planning and
Refrigeration & Air designing of HVAC
Junior Engr – 2 5 systems in building
Conditioning)
nos works
J. Fire Fighting Engineer- 2 No 7 B.Tech (Fire & Safety)• Must have experience in
design of fire
5 Diploma in Fire &
engineering works
Safety/ Degree in
mechanical engg. With
experience in fire
engineering
K. Building Engineer -1 No 5 BE/ B.Tech • Must have experience in
Management (Electronics/ designing of building
System Computer Science) management system for
with experience in institutional / business
buildings
BMS
L. Hospital 1 5 PG diploma / Degree • Min. 5 years experience

planning in Hospital Planning & in planning of hospitals
management / MBBS
with PG diploma in
PHM
35
M. Hospital 1 5 B.Tech (IT)/ EC/ EE/ • Must have experience in

management MCA/ or B. Tech in any managing the
Information stream with PG in administrative, financial
and clinical aspects of a
system Computer Science /
hospital.
(HMIS) Computer application
N. Landscape 1 5 Master of Landscape • Must have experience in

design architecture/ landscape design
Landscape design
O. STP/ETP/ 1 10 B.Tech (Civil/ • Experience in planning

WTP Mechanical) with and designing of
Masters in modern waste water
Environmental Engg. treatment process
P. Quantity 1 10 BE/B.Tech (Civil) • Must have experience in

surveying preparation of
estimates, rate analysis,
specifications of multi
storied institutional
buildings
Q. Geo 2 5 M. Tech/ ME in • Experience in
Technical Geotechnical Engg. Geotechnical Survey,
Investigation modeling and
and monitoring.
Topographica
l Survey
R. Assist in 1 5 Agency/Individual should have working experience

Obtaining
of Minimum 5 years in Liasoning with govt. dept./
Statutory
municipal bodies for getting statutory approval for
Approvals &
civil engineering/ infrastructure development
Liasoning
with Local work.
Bodies
36
b) Commercial Expertise
Class Consultancy provided No. of Projects/ Works and Value during Annual Minimum
last five years Average Turnover
by way of
Professional Fees
for Past three years
ending March 2016
(not applicable for
individual
consultants)
I. Atleast one completed Project/ work of value more than Rs.200
Crores.
Or 200 Lakhs
Two completed Projects/ works each of value not less than Rs.100
Crores
Or
Three completed Projects/ works each of value not less than Rs.80
Crores.
II. Atleast one completed Project/work of value more than Rs.100
Crores.
Or 100 Lakhs
Two completed Projects/ works each of value not less than Rs.50
Crores
Or
Three completed Projects/works each of value not less than Rs.40
Crores.
III. Atleast one completed Project/work of value more than Rs.55
Crores.
Or 55 Lakhs
Two completed Projects/ works each of value not less than Rs.27.5
Crores
Or
Three completed Projects/works each of value not less than Rs.22
Crores.
IV. Atleast one completed Project/work of value more than Rs.5
Crores. 5 Lakhs
Or
Two completed Projects/works each of value not less than Rs.2.5
Crores
Or
Three completed Projects/works each value not less than Rs.2
Crores
37
i. The value of executed works shall be brought to current costing level by enhancing the
actual value of work at simple rate of 6.5% per annum; calculated from the date of
completion to the last date of receipt of applications for empanelment.
ii. The empanelment shall be valid for a period of 3 (three) years. The panel may be curtailed/
extended further at the discretion of HITES.
iii. IIT/NIT/ Govt. Engineering colleges and other reputed private Engineering colleges offering
PG courses in the last 10 years is exempted from qualifying based on the above eligibility
criteria.
iv. Applicants who have successfully provided Consultancy Services for Works/ Projects of
values mentioned below, during the last 5 years and fulfill specified minimum criteria shall
be eligible to apply.
v. Since the company is in the business of development of Healthcare Infrastructure,
experience in Medical Architecture and construction of cGMP/cGLP compliant
pharmaceutical manufacturing units and laboratories is desirable.
vi. Consultant(s)/Firms having experience in designing Green Buildings as per GRIHA norms or
equivalent recognized international norms should give details of such works carried out by
them in the last five years.
vii. HITES is committed to provide world Class healthcare and related infrastructure in the
country, Engineering Consultants having international experience should highlight this
aspect clearly with details and testimonials for such works carried out by them at
international level.
viii. The Application should be on the prescribed form. All Annexure duly completed should be
submitted. The Annual turnover of the firm and profit and loss statement by way of
Professional Fees for Engineering Consultancy for the last three years, duly audited by a
Charted Accountant, should be submitted. Certified copies of Award letters, completion
certificates etc should be enclosed.
ix. Summary of regular/permanent professional employees and key Personnel including the
nature of specialization, qualifications and experience should be enclosed along with
certificates.
38
x. Applicants should give an undertaking certifying that the firm has not been blacklisted by
any Govt./ Local bodies/ PSUs.
11. Instructions to Individual consultants
a) Eminent technocrats willing to work as Consultant to HITES on per deim basis can
apply for empanelment under this EOI in different categories.
b) They have to submit their credentials in the prescribed format except for the
financial parameters. In addition to this, they have to make a presentation before
the designated committee of HITES which will form part of this qualification.
c) Payment for the individual Consultants will be on per diem basis. Net of tax as per
the measured duration of work or deliverables as applicable to particular cases.
d) The RFP for individual consultants will be issued separately.
e) They will have to enter into agreement with HITES for the successful performance
of the assignment given to them.
f) They should be below 65 years of age.
g) The role of the consultants will be recommendatory only and the final decision will
be taken by HITES.
h) Necessary working space for the consultant will be provided at the discretion of
HITES. No vehicle will be provided for the consultant. However local coveyance for
official purpose may be provided at the discretion of HITES.
i) In case of exigency air travel for senior consultants will be reimbursed at the sole
discretion of HITES.
j) The work of the consultant will be subject to scrutiny by HITES as per terms and
conditions of RFP/ agreements.
12. Instructions & Guidelines for Submission of Application Form for Empanelment of
Consultants
a) Empanelment documents shall be downloaded from our website at
www.hllhites.com or www.lifecarehll.com or Central Public Procurement Portal.
39
b) The consultants already empanelled may also submit their applications afresh.
c) Application form for empanelment shall be submitted in sealed envelope super
scribing “Application for Empanelment of Consultants” (Category to be mentioned),
on or before 15.06.2017 at 3.00 pm in the office of AVP (IDD), Golden Jubilee block,
HITES, Poojappura, Thiruvananthapuram -695 012.
d) The application shall be submitted only as per the enclosed format (s) along with
Annexure I to XI, Self-attested documentary proof(s) in respect of the details
furnished in the application form shall be submitted along with the application.
The intending applicants shall also submit the list of such projects where due to any
disputes litigation/ arbitration was invoked and/ or the consultancy services were
abandoned/ suspended by the consultant(s). Suppression of any information in this
regard may lead to cancellation of empanelment of the Firm/ Consultant(s)
concerned, if such information comes to the notice of HITES after empanelment.
Incomplete applications will be summarily rejected.
e) The application shall be signed by the Director of the firm or official who has Power
of Attorney. All pages of the documents shall be signed/ sealed. ALL PAGES OF EOI
DOCUMENT SHALL ALSO BE SIGNED AS A TOKEN OF ACCEPTANCE OF THE
CONDITIONS.
f) In case an application is found suitable for empanelment in class lower than the one
applied for, the empanelment may be done in the eligible category in respect of
such candidate(s).
g) An applicant can apply in highest class in more than one category. In such case, the
applicant shall submit separate application for each category specifying the
Category no. with processing fee for each category.
13. Conflict of Interest:-

a) HITES requires that consultants should provide professional, objective and impartial
advice and at all times hold the client’s interest paramount, strictly avoid conflicts
with other Assignment/ jobs or their own corporate interests and act without any
consideration for future work. The consultant and any of their affiliates shall be
40
considered to have a conflict of interest and shall not be hired under any of the
circumstances given below:
i. Conflicting activities or assignment i.e. providing goods or works or assignment
other than consulting assignment.
ii. Conflicting relationship i.e. business/relationship with a member of client’s staff
involved in the job.
iii. The consultants shall be required to observe the highest standard of ethics
during rendering of professional services.
b) Empanelled Engineering Consultants would be entitled to tender for Engineering
Consultancy works in HITES and work shall be awarded to successful tenderers on
General Terms and Conditions of the bid.
c) Last date of submission of completed Application form is 15-06-2017 upto 15.00
hours
d) Incomplete Applications will be summarily rejected. HITES reserves the right to
accept or reject any application without assigning any reason.
14. Evaluation Criteria
a) The applications submitted by the Consultancy firms qualifying the initial criteria
shall be evaluated by scoring method as detailed below:
Technical Staff Strength (Annexure-I & II) : 20 Marks

Financial turnover (Annexure- V) : 20 Marks
Experience of work during last five years : 25 Marks
(Annexure- III)
Current works in hand (Annexure-IV) : 15 Marks
Award winning project (Annexure - VI) : 05 Marks
Profile of office automotives (Annexure-X) : 05 Marks
GREEN building for which GRIHA/International : 05 Marks
standards rating earned (Annexure-VIII)
International Projects done (Annexure - IX) : 05Marks
05 Marks
Total : 100 Marks
41
EOI- Empanelment of Consultants For Various Engineering and Architectural Services (March 2017)
b) The marks shall be decided by a duly constituted Committee on the basis of

predetermined criteria and where it is not possible to do so, based on their own
judgment. The evaluation carried out by the said Committee shall be final and
binding.
c) The above marking criteria is not applicable to individual consultants.
d) Submission of satisfactory completion certificate from previous clients is
essential. Bidders are requested to submit such certificate in their own interest,
if possible.
e) HITES reserves the right to modify the criteria and take own decision if so
required.
f) Only those firms who secure a minimum of 50% marks in each criterion except
para e & h of Evaluation Criteria as above and secure overall score of 70% shall
be empanelled. However, the parameters shall carry weightage as per
Evaluation Criteria above.
=======================****=========================
42
APPLICATION FORM FOR EMPANELMENT INFORMATION TO BE FURNISHED BY THE

APPLICANTS
Category of work applied for : Empanelment

of ……………..
Category– (Please specify category)
Sl.No. Particular Details
1. Name of Organization
2. Address
Mobile No.
Telephone No.
Fax No.
E-mail ID
3. Organization Details To be filled as per Annexure-I
4. Details of Directors/ Partners/ Proprietors To be filled as per Annexure-II
5. List of Engineering Consultancy To be filled as per Annexure-III

Completed
6. List of Engineering Consultancy in To be filled as per Annexure-IV
Progress
7. Financial Status To be filled as per Annexure-V
8. List of permanent professional Self-certified copies to be
Employees and Key Personnel enclosed
mentioning their specialization,
qualifications, experience and
association with the firm
9. List of award winning entries (during last To be filled as per Annexure-VI
five years)
10. List of consultants associated on regular To be filled as per Annexure-VII
basis
11. List of works for which To be filled as per Annexure-VIII
GRIHA/International ratings for Green
buildings
12. List of International works To be filled as per Annexure-IX
13. List of equipments available with the firm To be filled as per Annexure-X
14. Affidavit To be filled as per Annexure-XI
43
Annexure- I
ORGANIZATIONAL DETAILS
Sl.No. Parameter Details

1. Organizational Set-up:
- Year of Establishment
- Status of Firm
(Proprietorship/ Partnership/ Any other) To be filled as per
- Name of Directors/Partners/Proprietors Annexure-II
- Empanelment with Govt. Organizations
- (Mention names along with copies of
Certificates)
2. Staff Strength ( as mentioned in Annexure)
3. Proof Checking arrangement for Structural Details of tie-up if any to

design be given
4. Details of Office Automation
5. ISO Certification
6. Applied for which category
Signature of the applicant

Name & Designation
Place:
Date:
44
Annexure-II
DETAILS OF DIRECTORS/ PARTNERS/ PROPRIETORS
Sl. No. Name of Academic Designation Address/ Phone/Fax

Partners/Directors/ Qualifications /e-mail
Proprietors

Name & Designation
Place:
Date:
45
Annexure-III
LIST OF ENGINEERING CONSULTANCY ASSIGNMENTS

COMPLETED IN LAST 5 YEARS
Sl. Name of Short Name Value of Date of Start of Date of Bonus/ Agreement
No Work / Description of and Work/ Work/ Project Completion of Liquidated details
Project Eng. address Project Work/ Project Damages if with copy
with Consultancy of any attached.
address assignment Owner/ imposed on
Stipulat Actual Stipul Actual consultant
Client
ed ated
Note:
The list of Works/Project mentioned should be substantiated with documentary evidence
such as work orders and completion certificates in the absence of which the application is
liable to be rejected.
46
Annexure-IV
LIST OF MAJOR ENGINEERING CONSULTANCY PROJECTS/ ASSIGNMENTS IN PROGRESS
Sl. Name of Short Name Value of Date of Stipulated Status Expected Any other
No Work/ description and Work/ Start Time of of Date of relevant
Project of addres Project of Completio work completion informatio
in Consultanc s of executed Work/ n n
Progress y work Owner Project
with done by
Address the firm
Note:
The list of Works/Project mentioned should be substantiated with documentary
evidence such as work orders etc. in the absence of which the application is liable to be
rejected.
47
Annexure-V
FINANCIAL STATUS
Sl. Financial year Turnover (in Rs.Lacs) Profit/ loss (-)

No. from Consultancy
1. 2013-2014
2. 2014-2015
3. 2015-2016
Note:
Certified copies of audited Balance Sheets/ Chartered Accountants Certificates to

be enclosed.
Place:
Date:
NOTE
The class limits for minimum annual average turnover is shown in page 10. Minimum
average annual turnover for Consultancy should not be less than 0.5% of the minimum class
limit for Structural consultants and 0.25% of the minimum limit for other classes for 50%
marks. Twice the value or more will fetch 100% marks and the marks for lower values will be
reduced prorata linearly.
48
Annexure-VI
LIST OF AWARD WINNING ENTRIES (DURING LAST FIVE YEARS)
S. Name of Name of Covered Cost of Detail of the Stage of Institution

No Client Project Area Work Project the & Nature
Department (Salient Project of Award
Feature of the
Project)

Name & Designation
Place: Date:
NOTE
Minimum one project will fetch 5 marks
49
Annexure-VII
ASSOCIATED CONSULTANTS
Sl. Nature of Name & Name, Important Projects

No. Consultancy Address of Qualification & Handled
Consultants Experience of
Staff
1 Structural
Consultant
2 Service Consultant
(a) For Civil

Services
(b) For Electrical
Services
(c) Fire Engineering
Services
(d) HVAC Services
3 Landscape
Consultants
4 QS Consultants
5 Green Building
Consultant
6 QA/ QC
7 Geotechnical
Consultant
8 Anyother
Consultant

Place: Date:
Name & Designation
Minimum number will fetch 50% marks.

The marks will vary prorata.
50
Annexure-VIII
LIST OF WORKS FOR WHICH GRIHA/IGBC/OTHER
INTERNATIONAL RATINGS FOR
GREEN BUILDINGS EARNED
S. Name of Name of Covered Cost of Detail of the Rating

No Client Project Area Work Project (Salient Earned
Feature of the
Project)

Name & Designation
Place: Date:
NOTE
One certified project will fetch 5 marks.
51
Annexure-IX
LIST OF INTERNATIONAL WORKS
S. Name of Name of Covered Cost of Detail of the Stage of the

No. Client Project Area Work Project (Salient Project
Feature of the
Project)
Signatureoftheapplicant
Signature of Applicant
Place: Date: Name & Designation
NOTE
Minimum one International project will fetch 5 Marks.
52
Annexure-X
LIST OF EQUIPMENTS AVAILABLE WITH THE FIRM
S. No. Name of Equipment Type Nos.
Computers
1
Printers
2
Plotters
3
Softwares
4
Office Space (in Sqm)

5

Name & Designation
Place:
Date:
53
Annexure-XI
AFFIDAVIT
(TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF MINIMUM Rs.10/- DULY

CERTIFIED BY NOTARY PUBLIC)
Affidavit of Mr.………………………… S/o …………………….. R/o ……………………
The deponent above named to hereby solemnly affirm and declare as under:
1. That Iam the Proprietor/Authorized signatory of M/s.……………………having its Head

Office/ Regd. Office at……………………………
2. That the information/ documents/ Experience certificate submitted by M/s ………..

along with this ‘EMPANELMENT OF CONSULTANTS to HITES are genuine and
nothing has been concealed.
3. I shall have no objection in case HITES Verifies them from issuing authority (ies). I
shall also have no objection in providing the original copy of the document(s), in
case HITES demands for verification.
4. I hereby confirm that in case, any document, information &/or certificate
submitted by me found to be incorrect/false/ fabricated, HITES at its discretion
may disqualify/reject my application for pre-qualification out rightly and also
debar me/ M/s.………………. from participating in any future tenders/ PQ.
Deponent
I,……………., the Proprietor/ Authorized signatory of M/s.………………,do herby confirm

that the contents of the above Affidavit are true to my knowledge and nothing has
been concealed therefrom and that no part of it is false.
Verified at………………this………….day of………………..
Deponent
54

EOI Empl-Engg Consultants

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EOI- Empanelment of Consultants for Comprehensive Engineering Services (May 2017)

Sr. No. Items Page

INVITATION OF EXPRESSION OF INTEREST (EOI) FOR

1. Infrastructure Development Division of HITES invites EOI from eligible Engineering

a) 3D modeling design with rendering/ Interior layout design

HLL Infra Tech Services Ltd. (HITES)

NOTICE INVITING EXPRESSION OF INTEREST

EMPANELMENT OF CONSULTANTS FOR VARIOUS ENGINEERING SERVICES

2. HITES is a premier consultancy organization for the development of Healthcare and

3. HITES is committed to:

4. HITES is actively engaged in development of several Healthcare infrastructure projects

5. HITES invites Expression of Interest for Empanelment of Consultants under different

Class Financial limit

8. A non-refundable processing fee of Rs.1000/- (Rupees Thousand only) per Category

9. SCOPE OF WORK FOR DIFFERENT CATEGORIES OF EMPANELMENT

c. Structural Design: The scope includes but not limited to:

i. Undertaking environmental studies and obtaining environmental clearances from

risks and preventive &precautionary measures to be followed in the event of

e. Quality Assurance/ Quality Control/ Third Party Quality Assurance/ Audit

2. “To achieve ‘On time Completion of work/project as per Construction Schedule

ii) QA Program shall include elements such as:

The Scope includes but not limited to:

i. Monitoring complete quality aspects of construction work as per contract

f. Green Building: The scope includes but not limited to:

requirements as per IGBC/GRIHA/LEED shall include collection, compilation &

vii. Consultant shall ensure to achieve minimum IGBC/GRIHA/LEED required rating.

viii. IGBC/GRIHA/LEED Consultant shall work in co-ordination with already appointed

ix. Consultant shall be responsible for collection of design inputs / narratives /

xi. Obtaining minimum specified rating certification as per requirements.

xii. The responsibilities of IGBC/GRIHA/LEED consultants shall also include as

Based on the feasibility, the agency/consultant will facilitate the certification

Certification compliance guidance will be provided to the complete team that

3. Energy Modeling for Design Development:

To quantitatively analyze multiple building system options and evaluate

aa) Building Envelope Analysis:

The agency/consultant will work with the HVAC consultant to review

ab) Energy Modeling for Day Lighting: (As required)

ac) Material Assistance:

ad) Material Selection:

ae) Indoor Air Quality:

The agency/consultant will assist Owner and the Project Consultant in

g. MEP (Mechanical, Electrical & Plumbing) Consultants (Comprehensive) :-

1. Provide comprehensive consultancy on all MEP aspects of a project from concept

i. 11 kV/ 33 kV/ 66kV/ 132 kV Substation Works comprising of HT Meter, HT Panel,

2. Concept Planning & DBR Stage:

ii. Rating & Selection of all major MEP Equipment.

v. Checking Technical Submittal sheets submitted by Contractor & giving

1. Concept Planning & DBR Stage:

i. HVAC System: The scope includes but not limited to:

1. Concept planning & DBR Stage:-

j. Fire Fighting: The scope includes but not limited to:

Authority’s and standards with an aim to achieve minimum required

k. Building Management System:

1. Scope includes but not limited to:-

ii. Checking the Contractor’s shop drawing including GA drawings of various

l. Hospital Planning: The scope includes but not limited to:

m. Hospital Management Information System (HMIS)

n. Landscape Design:- Scope includes but not limited to:

iii. Illumination design

o. Plumbing including Water Treatment Plant/RO/Solar Hot Water System/Sewage

i. Preparation of detailed water balance diagram/sheet showing water

in drawings in line with requirements of local authority to be done by the