Notice Writing for All Classes Class 7,8,9, 10, 12

What is a notice?

A notice is a written or printed announcement (Example - a notice for sale). It is written in order

to inform a large number of people about something that has happened or is about to happen. It
could be an upcoming event, competition, Lost and found notice or just a piece of information to
be delivered to the targeted audience. It is generally written in a formal tone. Notices are factual
and to-the-point. The language used is simple and formal, not flowery. They are put up on
display boards in schools or at public places.

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Notice writing - English Writing skills

In the class 12 CBSE examination, choices will be given to attempt any one question out of the
given two Short Answer Questions (4 marks each) based on any of the following – 

1. Notice writing
2. Poster writing
3. Formal and informal invitation and reply writing.
4. Advertisement writing   

Notice writing - Breakup of Marks                                    

The breakup of 4 marks  for English writing skills - notice writing as per CBSE guidelines is as
follows:

Format 01 mark
Content 02 marks
Expression O1 mark
Total 04 marks

Format of a notice for Class 12 English writing skills - Notice writing

The Notice writng format should include: NAME OF THE INSTITUTION / ISSUING
AUTHORITY / NOTICE / TITLE, DATE, and WRITER’S NAME WITH DESIGNATION.
 A notice should contain all the necessary details such as:

1. Name of the issuing agency (school, etc)

2. Date of issue/release of the notice
3. Title/Subject of the Event (what?)
4. BODY-Date/time/duration/Place/Venue (when and where?)
5. Authorized signatory: Name and signature (contact details)
Name of the issuing agency/authority
NOTICE
Date of issue/Release of the notice

Title/Subject of the Event

BODY
(Date/time/duration/Place/Venue)

Authorized signatory  
(Name, Designation and signature)

Notice Writing Tips

Please follow the given tips while attempting a question based on Notice writing for Class 12
English writing skills paper -

1. Do not cross the word limit to avoid penalty of marks. The prescribed word limit is 50
words.
2. Repetition of any information should be avoided.
3. Always enclose the notice in a box. Make sure you draw the box with a pencil.
4. Keep your notice short, crisp and to-the-point.
5. Highlight the word “NOTICE” and “TITLE”. It can be either bold or underlined.
6. The title should be captivating and eye-catching.
7. Don’t make hypothetical information and facts. Make use of what’s give in the question.
8. Make sure you do not mention your personal information.
9. Make use of all the available information in the question.
10. Your answer shall include answers to all the 5 W’s – What, Why, When, Where and
Who.
11. The purpose for which it is being written should be stated clearly.
12. Focus on presentation and clarity.

Notice Writing Topics

The topics for notice writing could be as follows –

1. A competition
2. An excursion trip
3. A lost and found notice
4. An inauguration to take place
5. An exhibition
6. A blood donation camp to be held

 Or any such type of event or information to be issued in public interest.

Samples and examples for Notice writing for Class 12 English writing skills
Question 1: Water supply will be suspended for eight hours (10 am to 6 pm) on 6th of
March for cleaning of the water tank. Write a notice in about 50 words advising the
residents to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata
Group Housing Society, Palam Vihar, Kurnool. (CBSE 2016)

Answer:

Janata Group Housing Society, Palam Vihar, Kurnool.

NOTICE
March 01, 201X
ATTENTION!
This notice is to inform all the residents regarding the suspension of water supply for 8 hours. It
is being done to clean the water tank. The details are as follows:
DATE- March 6
TIME- 10am – 6 pm
Thus, we request you to store the required amount of water beforehand to minimise the
difficulty. Thank you

Karan Kumar/ Karuna Bajaj

(signature)
Secretary

SUGGESTED VALUE POINTS AS PER CBSE MARKING SCHEME-

[Any other relevant title]

– what - suspension of water supply for 8 hours
– when - 6th March; 10am – 6pm
– where - Society
– reasons for cut - cleaning of water tank
– steps to be taken - store water
– any other relevant details

Question 2: While walking in a park in your neighbourhood you found a small plastic bag
containing some documents and some cash. Write a notice in about 50 words to be put on
the park notice board asking the owner to identify and collect it from you. You are
Amar/Amrita 9399123456.
(CBSE 2017)

Answer:

NOTICE
March 01, 20XX
FOUND!
This is to inform all the readers that a plastic bag has been found in the neighbourhood park. It
has a few documents and some cash in it. The plastic bag is red in colour and is medium-sized. It
was found on February 27, at around 6pm near the fountain in the park. The owner of the bag
shall contact me on 9399123456 along with an identity proof.  Thank you

Amar/Amrita

SUGGESTED VALUE POINTS AS PER CBSE MARKING SCHEME-

Heading : [LOST & FOUND / FOUND / any other relevant title]
-What - plastic bag with documents and cash
-When – date & approx. time
-Where - park
-description of bag- colour, material, size -owner to claim with identifying details -Contact
details- AMAR/ AMRITA -Phone no. - 9399123456
(any other relevant detail)

Question 3: You are Asma/Ashish, the head girl/boy of XYZ international school. Your
school is soon going to publish the annual magazine next month. Write a notice for the
notice board of your school inviting students to submit write-ups.

Answer:

XYZ INTERNATIONAL SCHOOL

NOTICE
March 01,2019
CALL FOR SUBMISSIONS
This is to inform all the students that our school is going to publish its annual magazine next
month. All those who wish to contribute can mail their entries to [email protected].
Write-ups will be accepted latest by March 30,2019 till 11:59 pm. You can take any topic of
your choice. For further information, contact your respective class teachers.
Thank you

Asma/Ashish
Head Girl/Head Boy

Question 4: You are Ruhi/Rahul, head girl/boy of ABC convent school. Your school is
going to organize an inter-school singing competition. Write a notice for your school notice
board inviting names of all the interested students.

NOTICE
ABC CONVENT SCHOOL
March 01,2019
INTER-SCHOOL SINGING COMPETITION

Our school is organising an Inter-school Singing Competition on March 19, 2019; Tuesday at
12pm in the school auditorium. More than 20 schools from all over the city will participate.
Interested students may contact the undersigned latest by March 10, 2019.
Ruhi/Rahul
Head girl/boy  

Notice Writing Format - A Notice, generally, is a displayed sheet or placard giving a news or
information. It is a written or a printed piece of information or news. It is written to inform
people or students (in a school) about an activity or an event and is only meant for a specific
group of individuals. They are put up on display boards in schools or public places. Since a
notice is a formal announcement or piece of information, its tone and style are formal, and it is
based on the facts given. Its language is simple and formal.

Format of a Notice

A Notice must cover the following points –

1. Title – A notice should have an appropriate title.

2. It should give information what the event is about.

3. A notice should tell when the event will be held.

4. The venue of the event should be disclosed in the notice.

5. It should carry the name and designation of the issuer of the notice.

6. A notice should also mention the date on which it is issued.

7. It has to be written within the given word limit.

To see an example of Notice writing, watch the video below:

This video talks about Notice Writing Format - How to write a Notice ? See Notice Format,
Examples and Topics. Format of Notice Writing for Higher Classes . Notice is a formal
communication to display information to a specific category or group of people. Notices are
generally meant to be pinned up School or College Notice boards or in public places. Govenment
publishes Notices (legal or otherwise) in Newspapers for Wider Public Circulation.

Topics for Notice Writing

The topics for notice writing could be as follows –

1. A competition
2. an excursion trip
3. a lost and found notice
4. an inauguration to take place
5. an exhibition
6. a blood donation camp to be held

or any such type of event or information in public interest.

Notice Writng Format Example

Let us see a Sample Notice -

1. You are Radha/ Ravi, head of the music department at The Learner’s Paradise school, Doon.
Write a notice giving information regarding the upcoming singing competition in the school.
Include relevant information like date, time venue, age group categories, prizes, judges and
sponsors for the event. The maximum word limit is 50 words.

Also, See Letter to the Editor Format - CBSE Class 9, 10, 12

The Learner’s Paradise school, Doon

Date: 11 August 2018

Singing Competition

This is to inform the students that the annual singing competition will be held on 31st August
2018 at the school auditorium at 9:00 AM. The students have been divided in three age
categories as follows –

Class I – III                            Junior level

Class IV – VI                         Intermediate level

Class VII- X                           Senior level

Five students will be shortlisted from each class who will compete in the final round. The final
round shall be judged by a panel comprising of Sh. Mohan (a renowned vocalist), Dr. Arun
(school principal) and Ms. Radha (H.O.D., Music deptt).
The winner in each category shall be awarded a trophy and a cash prize of INR 1,000. Those
students who want to participate should give their names to their Music teacher on or before 20
August 2018.

Radha
H.O.D., Music Deptt.
CBSE Class 11 English Letter Writing – Application for a
Job
Applications for jobs are written in a very formal, precise and to the point manner. In case the
applicant has to focus on his qualifications and experience, a bio-data is enclosed. It includes
important information regarding the candidate such as Name, Date of Birth, Contact Address,
Educational Qualifications, Professional attainments, Experience, Hobbies, Marital Status,
Salary Expected and the References. The forwarding letter has the same format as an official
letter. In case, the information about the applicant is not detailed one, it is included in the body of
the letter itself.
The bio-data or curriculum vitae (C.V.) is written in a standardized format. The forwarding letter
reflects the personality of the writer. It must be brief and polite. While stressing personal
qualities such as habits, manners, health, physique etc., it should avoid the two extremes of
bragging and ingratiating.
Study the following solved examples:

Solved Questions

Question 1:
India Assurance Company, New Delhi has given an advertisement in ‘The Hindustan Times’ for
recruitment of management trainees to be groomed as managers of their company. Apply for the
same, giving your detailed bio-data (curriculum vitae). Invent all necessary details. You are
Aman/Aditi, 54-A, Gulab Road, Lucknow.
Answer:
54-A, Gulab Road
Lucknow
10 March 20XX
The Personnel Manager
India Assurance Company
New Delhi.
Sub : Recruitment of Management Trainee
Sir,
With reference to your advertisement in The Hindustan Times dated 5th March 20XX for
management trainees to be groomed as managers for your company, I would like to be
considered for the said post.
My Bio-data is enclosed for your perusal and consideration. If I am found suitable, I can appear
for the interview at any time suitable to you. In case of selection, I assure you of my unstinted
co-operation and devotion in the discharge of my duties.
Yours faithfully,
Aditi
(Aditi)
Encl. : Bio-data

BIO-DATA
 Name  Aditi Kukreja
 Father’s Name  Prof. S.N. Kukreja
 Address  54-A, Gulab Road, Lucknow
 Date of Birth  7th August 1975
1. B.Com., Delhi University
 Educational 2. MBA from Symbiosis, Pune
Qualifications 3. Diploma in Computer Application from NUT, Lucknow

 Experience  1 year
 Present Employment  Working with Global Telesystems, Lucknow
 Marital Status  Unmarried
 Age 27 years Height 5′-3 Weight 60 kg Mother Tongue-Hindi
‘Languages
 Personal Details known-English, Punjabi, French Hobbies-Reading,  Listening to
music,
Painting
 1. Professor Suresh Mohan, IT College, Lucknow
 References
2. Professor Kapil Ranjan, Symbiosis, Pune

Question 2:
We are a reputed publishing house looking for SCIENCE GRADUATES for our Science
Division in Mumbai. Fluency in English and knowledge of computers will be an advantage.
Apply before 30th April to:
The Personnel Manager
New World Publications
Worli, Mumbai
Ravi Sharma of 59 Sea Side Road, Mumbai sees this advertisement in ‘The Everyday Times’ and
decides to apply for the job of Sales Executive. Write an application to the Personnel Manager,
New World Publication, Worli, Mumbai.
Answer:

COVERING LETTER

59 Sea Side Road

Bandra
Mumbai
26 April 20XX
The Personnel Manager
New World Publications
Worli
Mumbai
Sub : Science Division : Executives
Sir,
With reference to your advertisement in The Everyday Times, dated 24 April, 20XX seeking
applications of science graduates, I offer my candidature for the same. Please find enclosed my
bio-data / resume to enable you to assess my suitability for the aforesaid post.
Yours faithfully,
Ravi Sharma

BIO-DATA / RESUME

 Name  Ravi Sharma

 Father’s Name  Sh. K.M. Sharma
 Age  25 yrs
1. ISC from St. Patrick’s School, Bandra 1990 – 75% marks
 Educational Qualifications 2. B.Sc. (Hons.) Chemistry 1993 : Xaviers College Mumbai

1. Short term computer course – APTECH

 Professional Qualifications 2. Diploma in Journalism – IGNOU

1. Student Editor of School/College magazines

2. Working with M/s BHARAT SALES as Computer
 Work Experience
Operator

 Marital Status  Unmarried

 Other Achievements  Proficient in Spoken English and Customer Dealing

Question 3:
Draft an application for the post of an accountant in Pioneers (Pvt.) Ltd. Co. Hyderabad in
response to their advertisement that appeared in The Times of India dated 1st August, 20XX.
Prepare a biodata to be enclosed. You are Nipun/Aparna.
Answer:
23 Raman Villa
Race Course Road
Bhopal
August 11, 20XX
The Personnel Manager
Pioneers (Pvt.) Ltd. Co.
Hyderabad
Sub : Application for the post of Accountant
Sir,
In response to your advertisement in The Times of India dated 1 August 20XX, I wish to be
considered for the position mentioned above. I feel my qualifications and experience are good
enough to enable me to discharge my duties. I attach herewith attested copies of my certificates
and my bio-data. If given a chance, I may assure you, sir, that I shall spare no pains in the
discharge of my duty honestly and devotedly. I will certainly win the confidence of my
superiors.
Thanking you
Yours faithfully,
Nipun
(Nipun)
End. : Bio-data

BIO-DATA

 Name  Nipun Verma

 Father’s Name  Sh. Mohan Lai Verma
 Address  23, Raman Villa, Race Course Road, Bhopal
 Date of Birth  15 September 1970
1. CBSE (10+2)  1987  83%
2. B.Com. (Hons) 1990  73%
 Educational
3. CA   1994
Qualifications
4. ICWAI 1997

 Experience  TISCO “Bhopal’ since Nov. 1997

 Salary Expected  Rs. 9000 p.m. + perks
 Marital Status  Unmarried
 Languages known  Hindi, English, Tamil, Telugu
1. Dr. V. Anand, H.O.D. Commerce, Holker University, Indore
2. Sh. R.K. Sareen, Financial Advisor GRASIM (India)
 References
Bangalore.

Question 4:
You are Chetan Sharma, a commerce graduate from Delhi University. You are seeking a suitable
job. You came across an advertisement in The Times of India, inviting young and dynamic fresh
graduates as sales assistants in a reputed company. Apply for the said job to Box No. 8365, C/o
The Times of India, New Delhi.
Answer:
C-40, Ashok Vihar
New Delhi
20 March 20XX
The Advertiser
Box No. 8365
C/o The Times of India
New Delhi
Sub : Application for the Post of Sales Assistants
Sir,
In response to your advertisement in The Times of India, dated 16 March 20XX requiring young
and fresh graduates as sales assistants, I offer myself as a candidate for the same.
I have passed my B.Com. (Hons) from S.R.C.C. Delhi securing 75% marks. I am a young and
dynamic student of 21 years. I enjoy a sound health and pleasing personality. I have a reasonable
good command over Hindi and English and possess convincing power and fine communication
skills.
I hope these factors make me a suitable candidate for the job. If selected, I shall certainly prove
myself worthy of the post.
Yours faithfully,
Chetan Sharma

Question 5:
Pramod Suri, a resident of 245, Tilak Nagar, Delhi reads an advertisement for young school
boys/girls to market the products of a renowned company in Delhi. He decides to apply for the
same. Write Pramod’s application to the Personnel Manager, Harrison and Simpson Ltd. 237,
Nehru Place, New Delhi.
Answer:
245 Tilak Nagar
Delhi
20 May 20XX
The Personnel Manager
Harrison and Simpson Ltd
237 Nehru Place
New Delhi
Sub : Outdoor Marketing Assistants
Sir,
In response to your advertisement in The Hindustan Times dated 17 May 20XX requiring young
boys and girls for marketing your products in Delhi, I offer myself as one of the candidates.
I fulfil the conditions laid down in your advertisement. I have my own scooter. I enjoy sound
health, good personality and pleasing manners. I have reasonably good command over Hindi and
English. Although I am just 18 and have finished my schooling from the Summer Fields Public
School just this year, I have heard a lot about your prestigious company and your products.
I think it will be an honour to me to get associated with your esteemed concern.
I do assure you of my dedicated service and wholehearted co-operation.
Yours faithfully,
Pramod Suri