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  • Adopted Fraud Waste Abuse Policy

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    Girmaye Haile
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    This policy outlines Oregon State University's guidelines for reporting fraud, waste, or abuse. It establishes that all employees have a responsibility to report any known or suspected instances of fraud, waste, or abuse through their campus management, the Office of Audit, Risk and Compliance, or an anonymous hotline. Reports made through the hotline are investigated by the Office of Audit, Risk and Compliance in coordination with other necessary campus and external parties. Employees are protected from retaliation for making good faith reports.

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    HR Policy

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    adopted_fraud_waste_abuse_policy

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    This policy outlines Oregon State University's guidelines for reporting fraud, waste, or abuse. It establishes that all employees have a responsibility to report any known or suspected instances of fraud, waste, or abuse through their campus management, the Office of Audit, Risk and Compliance, or an anonymous hotline. Reports made through the hotline are investigated by the Office of Audit, Risk and Compliance in coordination with other necessary campus and external parties. Employees are protected from retaliation for making good faith reports.

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    © All Rights Reserved
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    87 views2 pages

    Adopted Fraud Waste Abuse Policy

    Uploaded by

    Girmaye Haile
    This policy outlines Oregon State University's guidelines for reporting fraud, waste, or abuse. It establishes that all employees have a responsibility to report any known or suspected instances of fraud, waste, or abuse through their campus management, the Office of Audit, Risk and Compliance, or an anonymous hotline. Reports made through the hotline are investigated by the Office of Audit, Risk and Compliance in coordination with other necessary campus and external parties. Employees are protected from retaliation for making good faith reports.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 2

    Oregon State University

    University Fraud, Waste, and Abuse Reporting Policy

    This policy sets forth guidelines for reporting known or suspected fraud, waste and abuse
    within Oregon State University (OSU).

    OSU has a stewardship responsibility over all resources entrusted to it.

    AUTHORITY
    Oregon Revised Statutes (ORS)
    • ORS 244, Government Ethics
    • ORS 297, Audits of Public Funds and Financial Records
    • ORS 351, Higher Education Generally
    • ORS 352, Institutions of Higher Education
    • ORS 659, Miscellaneous Prohibitions Relating to Employment and Discrimination

    DEFINITIONS
    Suspected fraud, waste, or abuse is a reasonable belief or actual knowledge that fraud, waste,
    and/or abuse is occurring or has occurred. Concerns may include but are not limited to the
    following functional categories:

    • Academic & Student Affairs


    • Accounting & Financial
    • Athletics
    • Human Resources
    • Information Technology
    • Research
    • Risk and Safety
    • University Health Centers
    • Other

    Campus management and the President’s Office includes the president, vice presidents,
    provost, vice provosts, deans, directors, and division/department heads, as well as other
    managers authorized to determine and assign duties to university employees.

    RESPONSIBILITIES
    All employees of Oregon State University shall report known or suspected instances of fraud,
    waste, and/or abuse. Matters can be reported to campus management, the OSU Office of
    Audit, Risk and Compliance (OARC), or through the OSU hotline. Campus managers who receive

    Oregon State University


    Page 1 January 2019
    notice of suspected or known fraud, waste, and/or abuse are required by this policy to report
    such matters to the OARC. When employees do not feel comfortable discussing these matters
    directly with the OARC or campus management, reporting can be made through the OSU
    hotline:

    OSU Hotline: 1.855.388.4971 or www.oregonstate.ethicspoint.com

    OSU contracts with NAVEX Global, an independent, third-party vendor, to provide this
    confidential and anonymous telephone and Internet system for reporting concerns.

    NAVEX Global reports concerns received on the hotline to OARC, who coordinates investigation
    efforts of reported concerns in conjunction with necessary campus and external parties as
    deemed appropriate.

    Employees who identify themselves and make a good faith report of suspected fraud, waste, or
    abuse are protected from retaliation, in accordance with ORS 659A. OSU will maintain
    confidentiality for employees reporting suspected irregularities, misconduct, safety issues, or
    other concerns to the extent possible under the law.

    In accordance with ORS 297, the Secretary of State Audits Division


    http://www.sos.state.or.us/audits/ is notified of all complaints and confirmed losses that are in
    excess of $100.

    CONTACT INFORMATION

    Direct questions about this policy to the following office:

    Oregon State University Office of Audit, Risk and Compliance


    Phone: (541) 737-0505
    https://leadership.oregonstate.edu/oarc

    Document History:
    • Promulgated July 18, 2014 by majority vote of the Board of Trustees
    • Amended January 18, 2019

    Oregon State University


    Page 2 January 2019

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