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National Polytechnic of Bambui: Diploma in Shipping Administration
National Polytechnic of Bambui: Diploma in Shipping Administration
BAMBUI
MODULE 3
SHIPPING AND INTERNATIONAL
TRADE
1.1 International Trade
Learning Objectives:
Transport organization and transport documents depend on the requirements of
the trade contract. As a basis for the forthcoming modules the student should
understand the different possibilities for buyer and seller to conclude terms of
delivery and terms of payment and their implications for the transport
organization by the forwarder.
Learning Objectives:
The student should understand the main risks in foreign trade and how to
handle these risks. He/she should know the main items of a trade contract.
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Transport risks
Danger of loss or damage of the goods during transport or delays (relates
to seller or buyer depending on the terms of delivery)
Political risks
Risks of political interferences, e.g. withholding of financial transaction or
of goods, strikes, war etc.
Risks can be handled through
Risk prevention
e.g. market information before concluding the contract
Risk bearing
through calculation a surcharge for bearing the risk
Risk shifting
through off-loading the risk to the contractual party, a third party or to an
insurance agent
Risk division
between buyer and seller within the trade contract
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Selected items of a trade contract and their relevance for freight
forwarding
Items Relevance for Freight Remarks
Forwarder
Name and address of Who is consignor and The country determines
buyer and seller who is consignee? the export/import rules
Which countries are and documentation.
involved?
Description of goods Determines cargo e.g. bulky goods or
handling and transport general cargo
mode,
customs tariff
Quantity of goods Determines transport e.g. full load or parcel
technology load; heavy lift
How to weigh or to count e.g. rail scale, crane
the goods? scale, or ships draught
expertise
Price Customs tariff
In International trade different documents are applied. For a full version please
read Standard Trade Documents in Annex 1.
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h) How can you handle risks?
a) To inform the market after concluding the contract. Wrong
b) To divide the risk through transportation documents. Wrong
c) To calculate a risk surcharge. Right
d) To buy an insurance. Right
e) To formulate the risk division in a forwarding contract. Wrong
Learning Objectives:
The student should be able to explain different responsibilities of seller and
buyer according to the INCOTERMS 2000, at least for EX WORKS, FREE
CARRIER, FOB, CIF, and DAF. He/she should be able to give examples of
which transport documents are suitable to proof the delivery according to these
terms.
The delivery of goods is agreed upon between seller and buyer. Though it could
be done in a very individual manner it is usual to refer to standardized terms.
This speeds up the whole process and increases the transparency and mutual
understanding considerably. These so called trade terms are simply standard
terms accepted in international trade as meaning a particular type of contract.
The most commonly used trade terms are the INCOTERMS (= International
Commercial Terms), which are a set of standard conditions for delivery which
can be incorporated into the contract by the parties. The INCOTERMS have
been prepared by the International Chamber of Commerce but do not apply
unless they are expressly incorporated into the contract. They have no binding
force of law. Other trade terms may be adopted by the parties but no other set
of terms are as widely recognised as INCOTERMS.
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Why are the INCOTERMS so important?
The fact that the buyer and seller are in different countries means that both will
be subject to different legal systems and that the law which applies to the
contract will be one of these, or the law of a third country if both parties agree.
Which legal system applies depends to a large degree on the relative
negotiating strengths of the parties. In any event, an applicable law must be
included in the contract; failure to do so will create legal uncertainty in the
interpretation and application of the contract. As the goods must be transported
from one country to another, additional expenses will be incurred than would
otherwise be the case if the contract was purely domestic. As a general rule, in
an international trade transaction the difference in the price quoted for the
goods in a domestic sale and that in the international sale will be due to these
additional costs. In terms of transport costs, it will be necessary to pay for
inland transport for delivery of the goods to the port of shipment, dock dues,
freight forwarding charges and the cost of ocean transport.
In addition to pure transport costs, there will also be charges for customs duties
(import and export), the costs for obtaining export or export licences, and
charges for customs procedures. Again, due to the risks involved in sea ocean
transportation, insurance cover may be required to cover the risk of destruction
or damage during the voyage. Once the goods arrive at the port of destination,
costs will be incurred to carry the goods from the vessel to the buyer’s
warehouse or place of business.
It is essential that both parties are aware of their respective responsibilities and
liabilities for these charges when the sales contract is entered into. Obviously,
where the seller undertakes to pay for some or all of these expenses, the
amount which will eventually be charged on the invoice will be higher than if the
goods were simply picked up at the seller’s warehouse. Nevertheless, the
liabilities of the parties for these expenses must be determined at the onset of
the contract so that responsibility for breach of one of these duties can be
apportioned. For example, if under the contract it is the seller’s responsibility to
insure the goods in transit, then failure to do so will render the seller liable in the
event that the goods are not delivered in accordance with the contractual
description. Responsibility for delivery of the goods is only one side of the sales
contract; the other side is the obligation to make payment. Here, the seller may
be reluctant to pay in advance in case the buyer is not creditworthy or will find
fault with the goods for no valid reason and refuse to pay. Conversely, the
buyer may not wish to part with the money for the goods unless he or she is
sure that the goods of the contractual description will be delivered. Hence,
payment in advance is only made in the situation where the level of trust
between the parties is extremely high. Similarly, open account trade, where
sales are credited to an account, are normally only used in three situations:
a. where the buyer and seller have been dealing with each other over a
prolonged period and have developed a relationship of absolute trust;
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b. where the buyer and seller are located in geographically proximate
countries which allow domestic types of payment to be made; and
c. where the buyer and seller are members of the same international
organization. The alternative is to use documentary credits to make
payment. The most common type of credit is a letter of credit which is
simply an undertaking made by a bank, on behalf of the purchaser, to the
seller that payment will be made on presentation of the necessary
documents. So, a seller can present documents of title, such as an
invoice, a bill of lading and an insurance document, to a bank in his
country to obtain payment. The bank in the seller’s country, then passes
them on to the buyer in exchange for the sum paid and a commission.
The buyer uses the documents to collect the goods once they arrive in the
port of destination.
By this means, the exposure of both the buyer and seller to non-delivery of the
goods or non-payment of the price is minimised. The bank will not pay the seller
unless the documents of title confirm that the goods conform to those of the
contract. The seller can be assured of payment for the goods before they come
under the control of the buyer. In practice, this is considered to be a reasonable
apportionment of risks for non-payment and non-delivery. As we can see from
the above, it is the element of distance that causes much of the inconvenience
in international sales transactions. Furthermore, there is even a certain degree
of flexibility built into many of these mechanisms to cater to the interests of both
the buyer and the seller.
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EXW Ex Works Any mode of transport
FCA Free Carrier Any mode of transport
FAS Free Alongside Ship Sea Transport
FOB Free On Board Any mode of transport
CFR Cost and Freight Sea Transport
CIF Cost, Insurance and Freight Sea Transport
CPT Carriage Paid To Any mode of transport
CIP Carriage and Insurance Paid To Any mode of transport
DAF Delivered At Frontier Any mode of transport
DES Delivered Ex Ship Sea Transport
DEQ Delivered Ex Quay Sea Transport
DDU Delivered Duty Unpaid Any mode of transport
DDP Delivered Duty Paid Any mode of transport
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INCOTERMS 2000
Seller Waggon Carrier Airport Quai Ship Ship Quai Airport Border Buyer
(port of (port of
sailing) destina-
tion)
EXW Ex works
DEQ Ex quai
Exercise:
Please indicate the appropriate transport documents which may
prove the sellers delivery according to the following INCOTERMS!
INCOTERMS Example Relevant Transport
clause document (Example)
EXW Ex Works Forwarders Certificate
Metal Plant 47 of Receipt ex-metal
Almaty plant 47 Almaty
Copy of CMR waybill
loading station metal
plant 47 Almaty
FCR Free Carrier Forwarders Certificate
Bishkek of Receipt Document of
Company
“Kyrgyzforward”
FOB Free on Board Mates Receipt of M/S
St.Petersburg “Sturmovsky 3”, loading
port St.Petersburg
CIF Costs, Insurance Bill Of Lading M/S
and Freight “Sturmovsky 3” loading
St.Petersburg port Hamburg,
destination port
St.Petersburg
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Test Questions (1.2.2):
1. Please indicate which abbreviation (e.g. EXW) belongs to the
relevant term in the chart
EXW Ex Works Any mode of transport
FCA Free Carrier Any mode of transport
DES Delivered Ex Ship Sea Transport
CFR Cost and Freight Sea Transport
FAS Free Alongside Ship Sea Transport
CPT Carriage Paid To Any mode of transport
CIP Carriage and Insurance Paid To Any mode of transport
DAF Delivered At Frontier Any mode of transport
DDU Delivered Duty Unpaid Any mode of transport
DEQ Delivered Ex Quay Sea Transport
FOB Free On Board Any mode of transport
DDP Delivered Duty Paid Any mode of transport
CIF Cost, Insurance and Freight Sea Transport
Learning Objectives:
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The student should know the most important terms of payment in
general. He/she should have an understanding of the main terms of
payment. He/she should understand the interrelation between terms
of delivery and terms of payment.
Payment in advance
The seller sends an invoice to the buyer. After the buyer makes the
payment for his goods, the seller dispatches the goods to the buyer.
The seller loses control of the goods after the payment and the
shipping of the goods.
It is the most secure terms for the seller.
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Documentary collections
The seller dispatches goods directly.
Documents of title are given to the seller's bank which sends them to
the buyer's bank through the banking system.
According to the accompanying instructions the buyer's bank will only
hand over the documents of title to the buyer against payment or
acceptance of a bill of exchange.
The seller retains control of the goods until payment is made or a
legally binding undertaking to pay is given.
Collections, and their administration by banks are subject to the
International Chamber of Commerce Uniform Rules for Collections,
URC 522 (http://www.iccwbo.org). For international transactions it is
important that you understand these rules. You should be able to
obtain a copy from your bank, the Chamber of Commerce or the
Ministry of Trade.
Documentary credit
A (conditional) guarantee of payment from the buyer's bank.
The buyer authorizes his bank to issue a documentary credit.
The buyer's bank passes on details to a bank in the seller's country
which advises the seller of the existence of a credit.
The seller ships the goods, obtains the documents required under the
credit.
The seller presents the documents through the banking system and is
paid.
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Documentary credits are governed by the International Chamber of
Commerce Uniform Customs and Practice for Documentary Credits
UCP 500 (these can be found at
http://www.iccwbo.org/id533/index.html) .
For full overview about documentary credits please read
Documentary Credit.pdf
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Please give the steps (1 – 8) of process of
documentary collection in sequence by numbers:
1
Seller Trade Contact Buyer
Exporter goods
Delivery Importer
2 against 9
documents
Acceptance
8 3 of documents 6
documents documents payment
5
4
documents
Bank of Bank of
Exporter payment Importer
7
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1.1.4 INCOTERMS 2010
The ICC reviews INCOTERMS from time to time to ensure that they
reflect and respond to current trade practices and trends.
INCOTERMS 2010 will be the eighth revision of INCOTERMS since
their inception in 1936.
This client alert looks at what you need to know about INCOTERMS
2010 and what you need to do next. We will follow this alert with a
detailed review of changes within the next two weeks.
The Basics
What is INCOTERMS?
Who does what/who pays for what/when risk in the goods passes
from seller to buyer/when delivery occurs, as well as issues such as
insurance, export and import clearance and the division of other costs
pertaining to the delivery of goods.
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To take account of the spread of customs-free zones, the increase in
use of electronic communications, concerns about security following
9/11 and latest developments in trade since the 2000 version.
What are the main changes in INCOTERMS 2010 that you should
be aware of?
1. Removal of four terms (DAF, DES, DEQ and DDU) and
introduction of 2 new terms (DAP - Delivered at Place and DAT -
Delivered at Terminal).
2. Creation of two classes of INCOTERMS - (1) rules for any mode
or modes of transport and (2) rules for sea and inland waterway
(INCOTERMS 2000 had four categories).
3. Rules which are able to serve both domestic and international
trade.
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4. Express reference to the use of "equivalent electronic records", if
the parties agree or it is customary.
The Detail
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is achieved by statements within the rules that the obligation to
comply with export/import formalities only exists where applicable.
For trade blocs (e.g. the EU) where "border" formalities have largely
disappeared and in the US, where there has been an increasing
willingness to use INCOTERMS rather than the former Uniform
Commercial Code shipment and delivery, the new terms are now
easier to apply.
6. Security
Where the seller is required to arrange and pay for the carriage of the
goods to an agreed destination (CIP, CPT, CFR, CIF, DAT, DAP and
CCP) it may be the case that terminal handling charges are passed
on to the buyer as part of the contractual price for the goods.
However, historically, in come cases, the buyer also had to pay the
terminal for this service (i.e. a double charge).
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number of times during transit (i.e. a string sale). In such situations,
sellers in the middle of the string do not ship the goods, as the goods
have already been shipped by the seller at the top of the string. As
such, the obligation on sellers in the middle of the string is to procure
goods that have been shipped. The new INCOTERMS clarify this by
including an obligation to "procure goods shipped" as an alternative to
the obligation to ship goods.
Conclusion
We expect INCOTERMS 2010 to be well received by the trade.
However, as with any change, work will be required within trading
companies to make sure that they are ready for this change and have
made the necessary amendments to their standard contracts going
forward. If this work is not done, this is a potential recipe for disputes.
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foreign
Port/Airport
Customs, Duties
Buyer Buyer Buyer Buyer Buyer Buyer Buyer
& Taxes abroad
Delivery charges Buyer Buyer Buyer Buyer Buyer Buyer
to final Buyer
destination
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1.2 International Organizations in Trade
Learning objective:
The student should have an overview of the main international
organizations related to international trade and transport. He/she
should know their main purposes and should be able to give
examples of their work results.
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ICC is a pioneer in business self-regulation of e-commerce. ICC
codes in advertising and marketing are frequently reflected in
national legislation and the codes of professional associations.
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private sectors. This is because, on the one hand, many of its
member institutes are part of the governmental structure of their
countries, or are mandated by their government. On the other hand,
other members have their roots uniquely in the private sector, having
been set up by national partnerships of industry associations.
Therefore, ISO is able to act as a bridging organization in which a
consensus can be reached on solutions that meet both the
requirements of business and the broader needs of society, such as
the needs of stakeholder groups like consumers and users.
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These documents have an excellent reputation and are recognised as
documents of tradition and trust. They have greatly contributed in the
past to the facilitation of international exchanges and will continue in
the future to be valuable instruments in the service of the world.
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