Professional Documents
Culture Documents
Inc. Integrated Basic Education Department: Lourdes College
Inc. Integrated Basic Education Department: Lourdes College
Inc.
Integrated Basic Education Department
Macasandig, Cagayan de Oro City
Greeting: Good morning / afternoon everyone! Praised be Jesus and Mary! Welcome to our
module for this session. You will find here our general instructional guidelines, then
the components of our module. You will be guided one step at a time through the
specific instructions of the learning tasks given below, which intend to develop our
cognitive skills as well as our values, considering current social realities. Let joy and
peace abound in your mind and heart as you genuinely and responsibly respond to
the learning processes that this module offers.
You are reminded that at the end of the module, you are expected to comply all the required
tasks/activities, and answer post-test showing all your solutions for the activities.
Note: Kindly upload your output in our Google Classroom using your account. File name must
be: FamilyName_Activtity_A.
Example: Salugsugan_Activity_A. Deadline will be on August 10, 2020, 6PM sharp. If you have
considerable concerns or problems, feel free to communicate about it.
Module No. 4: Advanced Word Processing Skills
Module Overview: This module allows you to discover one feature of ICT which is the uses of
productivity tools that enhance the functionality, creativity and ease of technology use.
Productivity tools such as word processor are used organize, manipulate, shape, and ultimately
present ideas in creative new ways. This will help individuals make their daily tasks a lot easier
and organized while at the same time, showcasing outputs with impact. This office productivity
tools improve the learner’s skills and provide them with 21 st century readiness to take on life and
career challenges.
OBJECTIVES:
In these lessons, you will learn the following:
1. use some advanced capabilities of Microsoft Word commonly used to increase productivity
and efficiency;
2. effectively use these features to help improve the productivity of an organization through
maximizing the potential of Microsoft Word;
3. create form letters or documents for distribution to various recipients; and
CONTENT FOCUS:
For more ideas how to use Mail Merge Function, click the link below.
https://edu.gcfglobal.org/en/word2016/mail-merge/1/
The Mail Merge task pane appears on the right of your screen. Note there are 6
steps.
6) Begin typing records, hitting TAB to advance to the next field and to
continue adding new records
7) Click OK
8) Click Save
The recipients list will be saved as a separate file as a Microsoft Access file type. It is
saved in the
My Data Sources folder. It is recommended to save the file in this folder.
The address block will insert the following fields including any necessary
punctuation: First Name, Last Name, Company, Address 1, Address 2, City, State,
Postal Code.
If your fields do not match the ones listed above or you are not using address
fields, click More items…
5) Click on the field from the list
6) Click Insert
7) Click Close
The field name will look like this - «First_Name»
8) Repeat this step until all fields have been inserted.
Remember to put spaces and punctuation where needed.
9) Click Next: Preview your letters
Remember to save your document as you go. The next time you open your document
and click on
Step-by-Step Mail Merge, the data source file will be attached.
To help you better understand on how to use mail merge function in Microsoft Word,
please watch this Youtube video,
https://www.youtube.com/watch?v=do9ujnZLIC4
https://www.youtube.com/watch?v=9oeuE8nqliQ
https://www.youtube.com/watch?v=iCxm0RZG4Fk
Integrating or inserting pictures in your document is fun and it improves the
impression of your document. A common use of inserting a picture on a document is
when you are creating your resume. Though seemingly simple to do, your knowledge
on the different kinds of materials that you can insert or integrate in a Word document
and its characteristics can help you create a more efficient, richer document not only in
content but also in physical form. A better understanding of the physical form of your
document as well as the different materials you would integrate in it would allow you to
be more efficient and versatile in using Microsoft Word.
For more ideas how to use Mail Merge Function, click the link below.
https://www.slideshare.net/liezlmaranguit/integrating-images-and-external-material-
97452978
A. Kinds of Materials
There are various kinds of materials Microsoft Word is capable of integrating to
make the documents richer, more impressive, and more informative.
1. Pictures
Generally, these are electronic or digital pictures or photographs you have saved
in any local storage device. There are three commonly used types of picture files. You
can identify them by the extension on their file names.
a. .JPG/JPEG
This is pronounced as “jay-peg“ and is the short form of .jpeg or Joint
Photographic Experts Group. Like all the rest of the image file extensions, it identifies
the kind of data compression process that it uses to make it more compatible and
portable through the Internet. This type of image file can support 16.7 million colors that
is why it is suitable for use when working with full color photographic images.
Unfortunately, it does not support transparency and therefore, images of this file type
can be difficult to integrate in terms of blending with other materials or elements in your
document. But if you are looking for the best quality image to integrate with your
document then this is the image file type for you. .JPG does not work well on lettering,
line drawings, or simple graphics. .JPG images are relatively small in file size.
b. .GIF
This stands for Graphics Interchange Format. This type of image file is capable of
displaying transparencies. Therefore, it is good for blending with other materials or
elements in your document. It is also capable of displaying simple animation.
Apparently, this may not be too useful on a printed document but if you are sending
documents electronically or through email, or even post documents into a website, then
this could be quite impressive. The downside is that it can only support up to 256 colors
so it is good mostly on logos and art decors with very limited, and generally solid colors.
.GIF is much better for logos, drawings, small text, black and white images, or low-
resolution files.
c. .PNG
This is pronounced as “ping“. It stands for Portable Network Graphics. It was built
around the capabilities of .GIF. Its development was basically for the purpose of
transporting images on the Internet at faster rates. It is also good with transparencies
but unlike .GIFs, it does not support animation but it can display up to 16 million colors,
so image quality for this image file type is also remarkably improved. .PNG allows the
control of the transparency level or opacity of images.
This is generally a .GIF type; line art drawings or images used as generic
representation for ideas and objects that you might want to integrate in your document.
Microsoft Word has a library of clip arts that is built in or can be downloaded and used
freely. There are still other clip arts that you can either purchase or freely download and
use that come from third-party providers.
3. Shapes
These are printable objects or materials that you can integrate in your document
to enhance its appearance or allow you to have some tools to use for composing and
representing ideas or messages. If you are designing the layout for a poster or other
graphic material for advertising, you might find this useful.
4. Smart Art
Generally, these are predefined sets of different shapes grouped together to form
ideas that are organizational or structural in nature. If you want to graphically represent
an organization, process, relationships, or flow for infographic documents, then you will
find this easy and handy to use.
5. Chart
Another type of material that you can integrate in your Word document that allows
you to represent data characteristics and trends. This is quite useful when you are
preparing reports that correlate and present data in a graphical manner. You can create
charts that can be integrate in your document either directly in Microsoft Word or
imported from external files like Microsoft Excel.
Chart – Used to illustrate and compare data.
6. Screenshot
Sometimes, creating reports or manuals for training or procedures will require
the integration of a more realistic image of what you are discussing on your report or
manual. Nothing can get you a more realistic image than a screenshot. Microsoft Word
even provides a snipping tool for your screen shots so you can select and display only
the part that you exactly like to capture on your screen.
This is the default setting for images that are inserted or integrated in your
document. It treats your image like a text font with the bottom side totally aligned with
the text line. This setting is usually used when you need to place your image at the
beginning of a paragraph. When placed between texts in a paragraph or a sentence, it
distorts the overall appearance and arrangement of the texts in the paragraph because
it will take up the space it needs vertically, pushing whole lines of texts upward.
B. Square
This setting allows the image you inserted to be placed anywhere with the
paragraph with the text going around the image in a square pattern like frame.
C. Tight
This is almost the same as the Square setting, but here the text “hug” or
conforms to the general shape of the image. This allows you to get a more creative
effect on your document. This setting can mostly be achieved if you are using an image
that supports transparency like a .GIF or .PNG file.
D. Through
This setting allows the text on your document to flow even tighter taking the
contours and shape of the image. Again, this can be best used with .GIF or .PNG type
of image.
This setting pushes the texts away vertically to the top and/or the bottom of the
image so that the image occupies a whole text line on its own.
F. Behind Text
This allows your image to be dragged and placed anywhere on your document
but with all the texts floating in front of it. It effectively makes your image look like a
background.
G. In Front of Text
As it suggests, this setting allows your image to be placed right on top of the text
as if your image was dropped right on it. That means whatever part of the text you
placed the image on, it will be covered by the image.
To help you better understand on how to integrate images and external materials in
Microsoft Word, please watch this Youtube video.
https://www.youtube.com/watch?v=mhT2eV51_SM
TAKE ACTION:
Note: Send your final outputs in our Google Classroom following the given file name
format.
Summing up what I learned in my journey through this lesson:
I learned that
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I realized that
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I promise to
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FEEDBACK
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REFERENCES:
ANON. Empowerment Technologies Innovative Training Works, First Edition, REX, 2016.
ANON. Empowering ICT Empowerment Technologies-Senior High, CAD, 2017.