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Inventory Control Final
Inventory Control Final
MEANING OF INVENTORY –
An inventory is a detailed list of all articles on the ward their specification and standard
number or quantity.
Inventory is a record of all goods or materials procured, received, stored and used in the
hospital.
PURPOSES OF INVENTORY-
To make an account of materials held in the ward to check against the recommended
standards & take remedial measures.
To dispose or obsolete (not needed for longer time) material.
To determine the serviceability of materials.
To request for repair or replacement.
To minimize shortages.
To improve quality of care. For the smooth function of an organization.
To protect against stock outs.
TYPES OF INVENTORY
Official inventory -Materials lying in the main stores and being accounted for but have
not been issued to the user units.examples- medical and surgical items ,dressings, linens,
X ray supplies, laboratrary items etc.
Unofficial inventory -The materials have been issued to the user units like the
dispensary, CSSD, Laundry, wards, OPD etc. In case of forecasting or demand estimation
these items are not taken into consideration by the hospital administration, so it is called
as un official inventory for hospitals
ABC (Always, Better, Control) - It is the analysis of stores items on cost criteria. “It is the
process of classifying items by using values as measure.” Also called as Pareto analysis.
A- items:
1. Less in number
2. Consume major portion of funds.
3. Managed by top management.
4. Tight control, rigid estimates of requirements
5. Strict and closer watch 6.Require low safety stock Eg. DEFIBRILLATOR,
VENTILLATOR
B items –
1. Moderate controls
2. Purchase based on rigid requirement
3. Reasonably strict watch and control
4. Management done at middle level Eg. GLUCOMETER, MEDICINES
C items
1. Larger in number
2. Consume lesser amount of fund
3. Ordinary control measure.
4. Require high safety stock
5. Management is done at lower levels. EG. PAPER PINS, GAUZE PIEC
ADVANTAGES –
Inconvenient to compute and carry out this analysis when the items are in number of
several thousands.
More chances of deterioration of class C items as they are purchased in bulk.
Lose control on C items may result in shortages.
Focuses on money value and not on functional importance of such items, resulting in
shortages of critical items.
Does not take into account variation of prices of items as time goes.
VED ANALYSIS (Vital, Essential and Desirable) - Based on how critical the item is
for providing health services.
Vital-
Items without which treatment comes to standstill: i.e. non- availability cannot be
tolerated.
The vital items are stocked in abundance and very strict control. E.g anti snake venom
Essential-
Desirable-
Date of receipt or last date of issue whichever is later, is taken to determine the number of
months which has lapsed since the last transaction.
Analysis - For analysis, the issuing of items in past two or three years are considered.
Exceeding such limits of numbers of issues during that period -‘F’ Item FSN ANALYSIS
ADVANTAGES –
SDE ANALYSIS –
‘D’ ‘difficult’ items -which are available indigenously but are difficult items to procure.
E’ ‘Easy’ items -easy to acquire. Readily available in the local markets
ADVANTAGES -Useful in the context of scarcity of supply
HML ANALYSIS (High, medium, low) -The basic criterion of HML classification is
the unit value of the item. Unit value is the basis of this analysis and not the annual consumption
value.
REQUISTION PROCESS IN WARD -Indent book is filled for demanding supplies Signed by
ward in- charge signed by HOD Central store drug store (medicines)
BIBLIOGRAPHY-
N Anoop, kumar Chetan, K Dipak. A textbook on nursing management.1st ed.
Newdelhi:EMMESS medical publishers;p.166-68
Vati Jogindra.Principles and practice of nursing management and administration .1st ed.
Newdelhi ; Jaypee. P.554-560
Clement I. Management of nursing services and education .Second edition.New
Delhi;Reed Elsevier india pvt.Ltd.2016.p230-231
Barrett Jean.ward management.konark publisher.2nd Ed. New delhi.p.146-173
Huber Daniel l. Leadership nursing care and management.3rd Ed. New delhi:p68-
ERA UNIVERSITY, LUCKNOW
ASSIGNMENT ON
INVENTORY CONTROL
SUBMITTED TO, SUBMITTED BY
Ms. Sonia Agnes Singh Ms. Nisha Yadav
Submitted on – 30.02.2020