OLP CFPP The Contingency Plan
OLP CFPP The Contingency Plan
OLP CFPP The Contingency Plan
THE CFPP:
A Contingency Plan
THE CFPP PLANNING WORKSHOP
TALK 1. THE PLAN
“A community able to prepare for an emergency can save
lives”
The analysis will move from macro to micro scale looking first
at the entire barangay set-up, targeting each purók / sitio /
cluster for in-depth analysis.
THE CFPP PLANNING WORKSHOP
Community Hazards and Risks Assessment
Causes as Risks
In all communities, the hazard of fire is ever present. It only
varies with the level of risks that can trigger such event.
Score Factor
1 2 3 4 5
THE CFPP PLANNING WORKSHOP
Community Hazards and Risks Assessment
Vulnerability
Vulnerability is the quality or state of being prone to threat.
Vulnerability magnifies the level of risk. Unlike probabilities
and impact, vulnerabilities are the conditions present in a
certain area that will magnify the risks. The IFRC illustrates
the relationship between risk, cause, and vulnerability in the
equation
FIRE EMERGENCY
practices. electrical connections
and overloading.
High population
density in congested Open flames during
areas. cooking.
Note: Vulnerability Factor constant for all causes based on the checklist score
Example: Barangay _____________
Open
5 5 5 50 1
Flame
Illegal
electrical 4 4 5 40 2
connections
LPG 2 1 5 15 3
OPLAN LIGTAS NA PAMAYANAN
Activity 1:
Causes – Risk Assessment
THE CFPP PLANNING WORKSHOP
Risk and Vulnerability Mapping and Zoning
Vulnerability Zones
Next to risk assessment is plotting the identified
vulnerabilities into a map of the barangay. This will give the
planners the big picture as to the extent of their area’s
vulnerability in the event of fire. This is done using the
Barangay Hazard Vulnerability Checklist wherein a certain
purók / sitio / cluster in the barangay is labeled into four
distinct zones based on their vulnerability to fire hazards.
THE CFPP PLANNING WORKSHOP
Risk and Vulnerability Mapping and Zoning
Vulnerability Zones
VULNERABILITY Checklist
ZONE Score Summarized Characteristics
Areas with structures that are most likely to burn with extreme rapidity
and to spread fire quickly, such as: 1) residences / buildings that are
60–100% made of wood or easily ignitable materials, such as nipa,
RED ZONE bamboo, or sawali; 2) residences at close proximity to one another,
below 8 meters apart, and with no proper fire wall installations; 3)
Highly 5 structures used as storage for petroleum, rubber, LPG and other
chemicals that produce poisonous fumes and gases and can explode
Vulnerable devastatingly; 4) structures, concrete or wooden, with open flames
within, such as furnaces, smoking ovens, and the like; 5) structures with
minimal or no fire safety provisions, such as exits, egresses and
ventilation.
THE CFPP PLANNING WORKSHOP
Risk and Vulnerability Mapping and Zoning
Vulnerability Zones
VULNERABILITY Checklist
ZONE Score Summarized Characteristics
Areas with structures that are most likely to burn and spread fire with
moderate rapidity, such as: 1) buildings / residences that are 30–60%
made of wood / lightweight construction materials; 2) concrete
ORANGE residences with easily-ignitable contents; 3) residences with relative
ZONE distance of 8 to 15 meters from one another, or row houses with the
Moderately
4 proper firewall installation; 4) concrete structures used for storage of
flammable materials (except petroleum, rubber, LPG) or flammable
chemicals that are unlikely to produce toxic fumes, smoke and gases
Vulnerable while burning or explode with less severity; 5) other structures occupied
by people and with electrical connections and possible fire ignition
sources, with minimal ventilation, exits and egress provisions and the
like.
THE CFPP PLANNING WORKSHOP
Risk and Vulnerability Mapping and Zoning
Vulnerability Zones
VULNERABILITY Checklist
ZONE Score Summarized Characteristics
Areas with structures that are most likely to burn and spread fire with
moderate rapidity, such as: 1) buildings / residences that are 30–60%
made of wood / lightweight construction materials; 2) concrete
residences with easily-ignitable contents; 3) residences with relative
YELLOW ZONE distance of 8 to 15 meters from one another, or row houses with the
VULNERABILITY Checklist
ZONE Score Summarized Characteristics
BLUE ZONE Areas not directly affected by any fire hazard; areas not used for
Safe Zone
1 human habitation; vacant areas, lots, and spaces; evacuation areas
such as gymnasiums, auditoriums, schools, etc.
THE CFPP PLANNING WORKSHOP
Risk and Vulnerability Mapping and Zoning
Risk Mapping
a. Barangay Location Map – A detailed map of an entire
barangay, showing its streets, houses, key centers and
structures, and directions within the barangay and toward its
neighbors. During an emergency call, this map will serve as
the guide for the fire crew to reach the incident’s location.
THE CFPP PLANNING WORKSHOP
Risk and Vulnerability Mapping and Zoning
Risk Mapping
b. Fire Hazard Map – Similar to a geological hazard map showing
landslide or flood-prone areas, this type of map shows areas identified for
high risk of conflagration, either natural spontaneous or accidental. The
most basic component of this map is the color coding used to identify the
levels of hazard, from safe to high risk. This map is created mirroring the
location map but with details, through inspection of the actual vicinity, with
terrain and features relative to the possibility of fire incidents. Creating this
map involves analyzing the hazard levels in the community based on the
checklist and hazard review guidelines.
THE CFPP PLANNING WORKSHOP
Risk and Vulnerability Mapping and Zoning
Risk Mapping
c) Hydrants and Waterways Location Map – A mirror of
the location map showing the location of fire hydrants and
water sources within the barangay. This is vital for providing
a steady supply of water during fire emergencies.
Activity 2:
Risk-Vulnerability Mapping and
Zoning
THE CFPP PLANNING WORKSHOP
Capabilities and Needs Assessment
Activity 3:
Capabilities and Needs
Assessment
THE CFPP PLANNING WORKSHOP
The Scenarios
The best way to plan is to actually see what you are
planning for. However since contingency planning is
anticipatory (but hopefully would not be used), the best way
to anticipate events is through the development of a
scenario. For this purpose, all the data analyzed in this
chapter would boil down to developing possible scenarios
and looking into the anatomy of an event. In this way,
planners can have the most complete understanding
possible of what could really happen should an incident
occur.
THE CFPP PLANNING WORKSHOP
The Scenarios
THE CFPP PLANNING WORKSHOP
CFPP Form 3: Scenario Visualization Form
Probability “Rate
probability
for this
scenario”
Impact “Rate
possible
impact of this
scenario”
OPLAN LIGTAS NA PAMAYANAN
Activity 4:
Scenario Visualization
THE CFPP PLANNING WORKSHOP
TALK 3. PREPARE
All good planners will tell you that next to thorough
assessment is preparation. What good is it knowing the
hazard if one will not prepare for it. Critical in any contingency
plan is the amount of preparation that the planners can
employ. As much as possible, the preparations and action
plans to be created are based on identified individual
scenarios. In this way, resources are maximized and efforts
are focused on where truly needed.
THE CFPP PLANNING WORKSHOP
Prevention Activities
CFPP Form 4: Prevention Activities Form
BUDGETARY
NEEDS ACTIVITIES OPR SCHEDULE/S
REQUIREMENTS
“Needs that will “Activities “Office or “Provide “Rough
arise be it to perform person tentative dates estimate of
physical in order to responsible for the expenses that
infrastructure, meet the within the activities and the activity may
basic goods, needs” barangay” related items require”
etc. such as
location /
venue if
applicable.
OPLAN LIGTAS NA PAMAYANAN
Activity 5:
Prevention Activities
THE CFPP PLANNING WORKSHOP
CFPP Form 5: Purók / Sitio Fire Response Data
The Response NAME OF SITIO
Vulnerability zone Vulnerability Rating
Procedure POPULATION AND HOUSEHOLD
Number of Number of Families
Household
Number of Estimated Land Area
Individuals
ROUTE
Primary Route During Names of streets along route.
Operation
Distance from the Estimated Actual
Fire Station Time of Travel Tested
Travel Time
Secondary Route Names of streets along route.
During Operation
Distance from the Estimated Actual
Fire Station Time of Travel Tested
Travel Time
Entry Point for Responding
Trucks
Entry Point for Refilling Trucks
THE CFPP PLANNING WORKSHOP
The Response ACCESS ROAD TO THE AREA
Road “Yes or Width “road Pavement “Dirt / concrete /
Procedure No” width” asphalt”
Narrow “Yes or Width “alley Pavement “Dirt / concrete /
Alleys No” width” asphalt”
Passable for “Pumpers / Tankers / Penetrators
Additional Entry “Name additional access alleys”
Alleys
Number of Hoses Needed to Cover Farthest
Area
HYDRANT AND WATER SOURCES
DISTANCE FROM
LOCATION RATE OF DISCHARGE STATUS
THE AREA
“List down sources
within 1km radius”
Other Water Sources “Yes or Type and Location
No”
THE CFPP PLANNING WORKSHOP
The Response
Procedure CFAG RESPONDERS
Chief CFAG “Name” Cont. No.
Fire Defense Team “Name” Cont. No.
Leader
EVACUATION AREAS
Primary Evacuation Location/
Area Distance
Secondary Location/
Evacuation Area Distance
REMARKS
Fire Truck Parking Arrangement
Engine Relay
Adjacent Facilities/ Structures
*Attach Sketch of the Purók / Sitio
OPLAN LIGTAS NA PAMAYANAN
Activity 6:
Purok Fire Response Data
THE CFPP PLANNING WORKSHOP
TALK 4. TEST
Plans should be tested, evaluated, and modified for
effectiveness. By means of drills, simulations, and role-plays,
planners can gain discoveries, ideas, and insights into the
execution and management of planned actions. At the same
time, concretization, awareness, appreciation, skill, interest,
confidence, and knowledge retention can all be attained
through participation in such exercises by the local populace
who otherwise could not gain such understanding by mere
discussion or reading.
THE CFPP PLANNING WORKSHOP
Drills and Simulations
As a matter of policy, community fire drills and simulation exercises
have to be performed in every purók / sitio at least once in a year. All
units of the community have to be involved, that is, the entire
neighborhood is encouraged to participate, especially those within the
RED, ORANGE and YELLOW Zones. The conduct of drills must not
only revolve around extinguishing the dummy fire, but the whole
suppression operation – from the moment the station is notified, to the
transit towards the fire scene, to the initial mobilization of the first
responders – and all considerations, with all the operational
consequences discussed in the previous chapter.
THE CFPP PLANNING WORKSHOP
Evaluation
DRILL PHASES AND POINT CRITERIA YES NO N/A
1 INCIDENT / ALARM PHASE
a Community leaders alerted within 1 minute of notification of fire.
b Fire Station personnel informed within 1 minute of the fire.
c Neighborhood alerted immediately.
d Other law enforcement & security agencies notified.
2 MOBILIZATION / RESPONSE PHASE
a Fire Command Center immediately established.
b CFAG/First responders present on the scene within 2–3 minutes.
c Firefighting team present on the scene within 5–7 minutes.
d Traffic control activated & fire scene controlled.
e Tactical firefighting procedures performed.
Fire extinguished within pre-set time. (The C/MFM sets
f
the time coverage depending on the scenario.)
g Responders performing operation with proper PPE and safety.
THE CFPP PLANNING WORKSHOP
Evaluation
3 EVACUATION AND EMERGENCY MEDICAL OPERATION
a Evacuation clear of hazard & obstruction.
b Evacuation route properly marked with signage.
c Evacuees able to reach evacuation area unhurt and in order.
d Evacuees all accounted for.
e Missing individuals duly reported to IC.
f Presence of leadership & command during evacuation.
g Rescuers activated & performing.
h Proper extrication of trapped victims.
i Triage area established & triage performed.
j Victims given proper emergency medical attention.
k Special person’s needs properly accommodated.
l Drill participants active & seriously participated in the drill.
4 DEMOBILIZATION
a Announcement of termination of drill.
b Critiquing gaps & adjustments.
THE CFPP PLANNING WORKSHOP
Gaps and Adjustments
The conduct of drills and simulations will expose gaps within the plans
and the actual situation during operations. These gaps have to be duly
noted and considered and proper adjustments have to be made. Most
often, the gaps will revolve around response time, underperformance
of team members, and difficulty in mobility. But in order to make sure
that no gaps are left unchecked, the planners must consider this
simple formula, based on IFRC:
Existing
Issues Gaps OPR
Plan
“Issues and “Actions “Actions that should “Person responsible
concerns noted made based have been done to make the
during the on the CFPP” based on noted adjustments”
operation” issues”
THE CFPP PLANNING WORKSHOP
TALK 5. IMPROVE
Every plan has to be dynamic, it must not be simply shelved.
This is true to contingency plans wherein it must constantly be
updated in order to stay relevant. As time passes quickly so
does technologies and the circumstances. The plans that be
applicable today may no longer be effective just a few months
or year later. That is why it has to be updated and re-
evaluated constantly.
THE CFPP PLANNING WORKSHOP
Regular Updating
It is suggested that the CFPP be re-evaluated biannually
(excluding regular drills and simulations), if no incident has
occurred. Contact information and names of point persons
have to be updated as well. New members have to be
oriented.
Thank You!
End of Module 2