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Specification Manager
Specification Manager
Job Summary
AECOM is hiring a Specification Writer/Senior Architect for our Columbus, OH office. The
duties will include
Responsible for providing architectural guidance, calculations, analysis, studies and
recommendations for a specialized segment of the Architectural Discipline within the
schedules and budget of an assigned project.
May manage various size groups of architects, designers and/or specialists.
May work on modest size projects and/or assist Project Architectural or Engineering
Managers with higher grades.
Minimum Requirements
BA/BS in Architecture or Engineering + 6 years of related experience or demonstrated
equivalency of experience and/or education.
Must have experience in writing specifications for architectural projects in the areas of
Healthcare, Commercial, Industrial or Higher Education.
Preferred Qualifications
CSI Membership
Certified Construction Contract Administrator (CCCA) preferred.
LEED Accredited Professional preferred.
Minimum 10 years design experience required in healthcare, corporate/commercial, or
transportation architecture preferred.
Building hardware experience preferred.
Job Category Architecture and Design
Business Line Buildings & Places
Business Group Design and Consulting Services Group (DCS)
Country United States of America
Specification Manager (WARE MALCOMB):
Ware Malcomb has an exciting opportunity for a Architectural Specification Writer to join
our San Diego, California Office!
The Architectural Specification Writer responsibilities include researching architectural
products, writing project manuals, overseeing project manuals authored by outsourcing
services, developing office standard format and specifications and being a general
technical support resource for staff. This positions has the opportunity to work in a
Ware Malcomb office, or remotely.
Architectural Specification Writer Requirements
15+ years of commercial architecture experience with a minimum 5 years as a
specification writer.
Excellent communication skills
Ability to be a team player but also work independently
Bachelor's in Architecture, Interior Design, Construction Management, or related field,
a plus.
Ware Malcomb is an award winning international design firm offering integrated services
to clients throughout the world. Founded in 1972, Ware Malcomb offers architecture,
planning, interior design, civil engineering, branding and sustainable design services to a
diverse client base.
Ware Malcomb provides the best of both worlds; a small office supportive and nurturing
work environment coupled with the resources, amenities, and opportunities afforded by
a large International Design firm.
Ware Malcomb offers a whole life balance, health-focused company culture, competitive
salary and overall benefits package along with an excellent opportunity for professional
growth
Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot
Firm and Best Firm to Work For by Zweig Group!
REQUIREMENTS:
Architecture degree or Architectural Technologist diploma from an accredited program.
Minimum of 5 years of experience in architectural specification writing.
Certification as Registered Specification Writer (RSW) or Certified Specification
Practitioner (CSP) is an asset.
Strong knowledge of building codes, processes, and bylaws (federal, provincial, and
local). Knowledge of U.S. building codes will be considered an asset.
Ability to supervise and assist staff in the preparation of contract specifications.
Familiarity with best practices in sustainable design and construction including selection
of materials for occupant and contractor health will be considered an asset.
Self-motivated; ability to manage time well and work efficiently towards deadlines.
Methodical and excellent organizational skills.
Familiar with Canadian and US Standard and up-to-date with current technologies.
Excellent written and verbal communication skills, with fluency in English.
Collaborative and professional work ethic with Experience working with
multidisciplinary project teams.
Knowledge of AutoCAD and Revit is considered an asset.
Valid work status in Canada.
Job Objectives
We are seeking an experienced Bid Manager/Writer who is motivated, organised
and who has previous knowledge in the real estate/infrastructure/construction
sector. The post will manage the development of bids (up to multi-million-pound
contracts) by translating strategic vision and liaising with key contributors from
across the organisation into tailored, bespoke, innovative and evidence-based
responses in line with commissioned specifications, word/page limit restrictions and
deadlines working as part of the Bid to Win team and UK Business Generation team.
Analyse, coordinate, write and develop comprehensive PQQ/ITT responses
incorporating the requirements of the commissioned specification, within strict
timescales
Incorporate local knowledge, evidence/research and writing style/branding
ensuring bid is targeted to defined audience, consisting of an evidence base and
innovative approaches as advised by experts across the organisation and best
practice
Project manage and incorporate input from bid partners, directors, technical experts
and wider team as necessary, to ensure a consistent and coherent final bid against
scoring criteria
Provide structured format and text for others contributing to bid. Quality assure, re-
write for consistency/correct grammar as necessary and provide constructive
feedback to ensure meaningful and succinct information is obtained
Quality assure and provide peer review function of another writer’s work.
Review and amend draft bid considering feedback from Peers, Directors and Bid
Manager.
Ensure bid is submitted for review for internal quality assurance and governance
processes
Attend conferences and events where appropriate
Work flexibly across the organisation to support Directors dependent on tender
activity to ensure a unified and consistent approach to bids
Following submission of bid, extract key information from tender and manage
information in-line with information management processes and following internal
feedback analysis processes
Support team with Technical or Policy Writing when necessary
Provide best practice training on best practice bid process, structure and quality
Support Business Development with any other activity as required
Skills Required
Experience of writing successful bid submissions
Strong MS Office Skills and IT Literacy
Proof reading skills with a keen eye for accuracy and detail, including ensuring
responses adhere to word/page limits
Organisational skills, with the ability to prioritise and meet deadlines while
maintaining a high standard of quality
Capacity to travel with occasional overnight stays
Communicate confidently and effectively, verbally and in writing and ability to foster
credible collaborative relationships
Respond flexibly to the demands of the post
Team player who is willing to adapt to changing priorities of the business
Contribute openly to the team with innovations and ideas to ensure the success and
development of the company
Relevant degree in an Engineering discipline or Business, Marketing, English (list not
exhaustive)
Detailed knowledge and experience of the Real Estate/Infrastructure/Construction
sector (an advantage but not necessary)
Project Management or Bid Management previous work experience
A confirmed working history that demonstrates excellent analytical, organisational
and problem-solving abilities
Demonstrable commitment to and skills for developing the performance of junior
colleagues
Professional membership of a recognized institution.